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Rutherford County Schools
Invitation to Bid - Bid # 3083 Product/Service: Multimedia & AV Equipment The Rutherford County Board of Education requests you to bid on this project subject to the terms and conditions outlined below.
General Terms and Conditions
The Board reserves the right to increase or decrease quantities. Items of various manufacturers may be bid unless otherwise indicated; however, it is the responsibility of the bidder to satisfy the Boards representative that substituted items are equal to or better than specified items. The Board's representative shall make all determinations regarding equal to or better than. By submission of this bid, the bidder agrees to all terms and conditions stated herein. All bids must be submitted on the attached form and signed by authorized representative of company. All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand-delivered or mailed. Bids submitted by fax or electronic mail will not be accepted. It is the bidder's responsibility to comply with all local, state and federal laws, regulations, codes and requirements. The bidder must be prepared to substantiate compliance upon request by the Board's representative. The Rutherford County Board of Education reserves the right to award this bid on Quality, Price and Availability of Product(s) specified. All bids could, if the Board of Education chooses, be awarded on a line item basis. The Board further reserves the right to reject all bids and not issue an award. The Board reserves the right to use existing bids and/or contracts on any item(s) and/or service(s) listed in this Invitation To Bidders where it is most advantageous to the Board. It is the intent of the Rutherford County Board of Education to make the products and services requested in this Invitation to Bid available for purchase at awarded bid prices to other qualifying government and educational agencies of the State of Tennessee.
Technical Service Parts and Supplies Specifications 1. Bid responses shall follow the same format and numbering as this Invitation to Bid document including the requested items table. Bid responses not following the format and numbering of this Invitation to Bidders document shall be subject to immediate rejection. 2. It is the intent of the Rutherford County Board of Education to obtain contract pricing for Technical Service Parts and Supplies, as listed in the following table, for a period of six (6) months from the date of Board approval. The contract pricing for Technical Service Parts and Supplies may be extended for additional periods only by mutual agreement, in writing, by the successful bidder and duly authorized representatives of the Rutherford County Board of Education.
Multimedia Bid
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Delivery and Warranty Terms Delivery Specifications.
All items are to be quoted as being delivered inside the building to any school or office site within Rutherford County, Tennessee. Any additional costs not itemized in Bidders official bid response and not reflected in Bidder’s line-item, single-unit total price shall not be incurred by the Rutherford County Board of Education at any time.
The Rutherford County Board of Education reserves the right to purchase items and services in single unit quantities at the bid price. If a part or supply item only comes in package quantities, Bidders must clearly identify those items in their bid submission.
The successful bidder shall deliver all items and services to the specified location(s) on the purchase order (PO) within 15 days of receipt of purchase order (PO).
Warranty Specifications Vendors are to state all individual part and supply manufacturer warranty terms and procedures for pursuing warranty claims within their bid submission. The terms must include but are not limited to the following conditions:
The Bidder agrees to terminate contract pricing, without penalty, in the event that the duly authorized representatives of the Rutherford County Board of Education determine at any time that the Bidder does not meet the specifications as outlined in this Invitation to Bid.
Should at any time specifications or delivery terms not be met, the Rutherford County Board of Education reserves the right to revoke the bid award and award the bid to the next lowest priced, qualified bidder.
Contact Information Bidders with questions relating to technical or product specifications should contact John McDaniel, Rutherford County School Technology Support Services, at 615-898-7939. Vendors with questions concerning bid procedures should contact Lynn Pater, Rutherford County Schools Purchasing Agent, at 615-893-5812 extension 22015.
Bid Quote and Authorization Bids must be sealed and marked “Bid #3083, due 2:00 P.M., July 31, 2014” and be submitted to the Rutherford County Board of Education, Attn: Lynn Pater, Purchasing Agent, 2240 Southpark Dr., Murfreesboro, TN 37128 prior to bid deadline. Faxed and/or E-Mailed bids will not be accepted. I have read all bid conditions, terms, and instructions and agree to all therein. I am duly authorized by my organization to submit the following bid. I submit the following bid: Bid #3083 – Multimedia AV Equipment: Item Number
Part Number
1
SDSDB-8192
Description
Bid Each or Price Pkg. of _____
Digital Data Storage Sandisk 8GB SDHC Memory Card
2
SDSDXPA-016G
Sandisk 16GB Extreme Pro SDHC Memory Card
3
SDSDXPA -032G
Sandisk 32GB Extreme Pro SDHC Memory Card
Multimedia Bid
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Digital Cameras/Camcorders & Accessories 4
8206B001
Canon PowerShot ELPH 330 HS Digital Camera
5
8152B005
Canon Vixia HF R42 Camcorder- Flash Memory
6
1528V121
Canon SC-A75 Soft Carrying Case for Camcorders
7
4855B001
Canon PSC 2060 Camera Case
8
Lightweight Floor Tripod
Digital Cameras/Camcorders Batteries 9
6212B001
Canon NB-11L Lithium Ion Battery Pack
10
2589B002
Canon BP-819 Lithium Ion Battery Pack
11
5071B002
Canon BP-110 Lithium Ion Battery Pack
12
6055B002
Canon BP-718 Lithium Ion Battery Pack
13
9763A001
Canon NB-4L Lithium Ion Battery Pack
14
V11H577020
15
V11H452520W
16
NP13LP
NEC NP215, NP216 & V260X Replacement Lamp
17
NP10LP
NEC NP 200 Replacement Lamp
18
VT85LP
NEC VT491 Replacement Lamp
19
VT80LP
NEC VT48 & VT49 Replacement Lamp
20
VT70LP
NEC VT47 Replacement Lamp
21
V13H010L25
Epson PowerLite S1 Replacement Lamp
22
V13H010L29
Epson PowerLite S1+ Replacement Lamp
23
V13H010L78
Epson PowerLite 97, 98 & 99W Replacement Lamp
24
V13H010L60
Epson PowerLite 93, 93+ & 905 Replacement Lamp
25
V13H010L71
Epson BrightLink 485wi Replacement Lamp
26
V13H010L63
Epson PowerLite Pro G5950 Replacement Lamp
27
V13H010L76
Epson PowerLite Pro G6050W Replacement Lamp
28
SP-LAMP-009
Infocus X1,X1a/Dukane Replacement Lamp
29
SP-LAMP-024
Infocus IN24 Replacement Lamp
30
SP-LAMP-039
Infocus IN2102,2104,2106 Replacement Lamp
LCD Projectors & Accessories Epson PowerLite 98 LCD Projector Epson BrightLink 485wi Interactive Projector including wall plate
31
YF562
Dell 1200MP Replacement Lamp
32
4YNTF
Dell 1210S Replacement Lamp
33
PJF2-UNV-S
34
1341
35
V12H377020
36
DC125
Peerless Universal Ceiling Mount Kit
Document Cameras & Accessories Elmo TT-12i Document Camera Epson DC-11 High Resolution Document Camera Lumens DC125 Ladibug Document Camera
Interactive Boards & Student Response Systems 37
CB-A-84-00526-06-R Interwrite Mobi View Teacher Tablet
38
CB-A-SCLP01-0001 Interwrite Mobi Student-Centered Learning Pack
39
CB-A-MOB000-0000 Interwrite Mobi Dock
40
CB-A-84-00489-03-R Interwrite Mobi Learner Tablet
41
CB-A-84-00533-01-R Interwrite Mobi Case for iPad with Stylus
42
RS-N-SYS030-0032 CPS Pulse Student Response System (32 Pads)
43 44
RS-N-SYS030-0024 CPS Pulse Student Response System (24 Pads) RS-N-PAD930-0001 CPS Pulse Student Response System Individual Pad
45
IR-N-SYS004-0032 CPS IR Student Response System (32 Pads)
46
IR-N-SYS004-0024 CPS IR Student Response System (24 Pads)
47
IR-N-PAD004-000X CPS IR Student Response System Individual Pad
48
RS-N-SYS040-0032 CPS Spark Student Response System (32 Pads)
49
RS-N-SYS040-0024 CPS Spark Student Response System (24 Pads)
Multimedia Bid
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50
RS-N-PAD940-0001 CPS Spark Student Response System Individual Pad
51
IW-A-84-00183-02-R Workspace Connect for iPad
Webcam 52
T3H-00011
Microsoft LifeCam HD-3000
53
60019
HD15+3.5mm+3 RCA Flying Lead, 3ft
54
60030
HD15+3.5mm+3 RCA Integrated Wallplate, Single Gang, White
55
60040
HD15+3.5mm+3 RCA+USB Integrated Wallplate, Single Gang
56
60005
Multi-Format Runner Cable, CL2 Rated, 50ft
57
39000
12m USB 2.0 A/A Active Extension Cable
58
V12H467020
59
980-00417
60
27412
Cables to Go 12ft 3.5mm Audio Cable
61
40107
Cables to Go 25ft 3.5mm Audio Cable
62
03170
Cables to Go 3.5mm Stereo Coupler
63 64 65 66 67
3060AV 3065AVT RP-HV096-K CVL-1084 40641
68
1192
69 70 71
NA23149 24-327-085 24-373-085
RapidRun Products
Speakers & Accessories Epson Active Wall Speakers ELPSP02 Logitech Z130 2-Piece Speaker System
Headphones, Adapters, Microphones Califone Stereo Headphone, 3.5mm Califone Stereo Headphone w/Microphone, 3.5mm Panasonic RP-HV096 Earbud Cyber Acoutics USB Desktop Microphone Dual Female 3.5mm Stereo Jack to Male 3.5mm Stereo Plug
TV Tuners Hauppauge WinTV HVR-1950 USB TV Tuner
Dock for iPad, iPad Mini & iPod Touch Griffin MultiDock Charging and Syncing Station Ergotron Tablet Management Desktop 16 Ergotron Tablet Management Cart 32
Company Name
Person Submitting
Mailing Address
Phone Number
Zip Code
Fax Number
Company Authorized Signature
E-Mail Address
Date of Bid
Multimedia Bid
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7/14