Invitation to Bid - Bid #3102

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Rutherford County Schools

Invitation to Bid - Bid #3102 Product/Service: Technical Service Parts & Supplies The Rutherford County Board of Education requests you to bid on this project subject to the terms and conditions outlined below.

General Terms and Conditions  

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The Board reserves the right to increase or decrease quantities. Items of various manufacturers may be bid unless otherwise indicated; however, it is the responsibility of the bidder to satisfy the Boards representative that substituted items are equal to or better than specified items. The Board's representative shall make all determinations regarding equal to or better than. By submission of this bid, the bidder agrees to all terms and conditions stated herein. All bids must be submitted on the attached form and signed by authorized representative of company. All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand-delivered or mailed. Bids submitted by fax or electronic mail will not be accepted. It is the bidder's responsibility to comply with all local, state and federal laws, regulations, codes and requirements. The bidder must be prepared to substantiate compliance upon request by the Board's representative. The Rutherford County Board of Education reserves the right to award this bid on Quality, Price and Availability of Product(s) specified. All bids could, if the Board of Education chooses, be awarded on a line item basis. The Board further reserves the right to reject all bids and not issue an award. The Board reserves the right to use existing bids and/or contracts on any item(s) and/or service(s) listed in this Invitation To Bidders where it is most advantageous to the Board. It is the intent of the Rutherford County Board of Education to make the products and services requested in this Invitation to Bid available for purchase at awarded bid prices to other qualifying government and educational agencies of the State of Tennessee.

Technical Service Parts and Supplies Specifications 1. Bid responses shall follow the same format and numbering as this Invitation to Bid document including the requested items table. Bid responses not following the format and numbering of this Invitation to Bidders document shall be subject to immediate rejection. 2. It is the intent of the Rutherford County Board of Education to obtain contract pricing for Technical Service Parts and Supplies, as listed in the following table, for a period of six (6) months from the date of Board approval. The contract pricing for Technical Service Parts and Supplies may be extended for additional periods only by mutual agreement, in writing, by the successful bidder and duly authorized representatives of the Rutherford County Board of Education.

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Delivery and Warranty Terms Delivery Specifications. 

All items are to be quoted as being delivered inside the building to any school or office site within Rutherford County, Tennessee. Any additional costs not itemized in Bidders official bid response and not reflected in Bidder’s line-item, single-unit total price shall not be incurred by the Rutherford County Board of Education at any time.

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The Rutherford County Board of Education reserves the right to purchase items and services in single unit quantities at the bid price. If a part or supply item only comes in package quantities, Bidders must clearly identify those items in their bid submission.

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The successful bidder shall deliver all items and services to the specified location(s) on the purchase order (PO) within 15 days of receipt of purchase order (PO).

Warranty Specifications Vendors are to state all individual part and supply manufacturer warranty terms and procedures for pursuing warranty claims within their bid submission. The terms must include but are not limited to the following conditions: 

The Bidder agrees to terminate contract pricing, without penalty, in the event that the duly authorized representatives of the Rutherford County Board of Education determine at any time that the Bidder does not meet the specifications as outlined in this Invitation to Bid.

Should at any time specifications or delivery terms not be met, the Rutherford County Board of Education reserves the right to revoke the bid award and award the bid to the next lowest priced, qualified bidder.

Contact Information Bidders with questions relating to technical or product specifications should contact John McDaniel, Rutherford County School Technology Support Services, at 615-898-7939. Vendors with questions concerning bid procedures should contact Lynn Pater, Rutherford County Schools Purchasing Agent, at 615-893-5812 ext.22015.

Bid Quote and Authorization Bids must be sealed and marked “Bid #3102, due 2:00 P.M., January 6, 2015” and be submitted to the Rutherford County Board of Education, Attn: Lynn Pater, Purchasing Agent, 2240 Southpark Dr.., Murfreesboro, TN 37128 prior to bid deadline. Faxed bids will not be accepted.

I have read all bid conditions, terms, and instructions and agree to all therein. I am duly authorized by my organization to submit the following bid. I submit the following bid:

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Bid #3102 Item Number

Part Number

1

WD2500AAKX

Western Digital 250 GB SATA

2

WD1002F9YZ

Western Digital 1TB SATA *No Substitutions Allowed

3

WD3000F9YZ

Western Digital 3TB SATA *No Substitutions Allowed

4

SDCZ48-016G

SanDisk Ultra USB 3.0 Flash Drive, 16GB

5

SDCZ48-032G

SanDisk Ultra USB 3.0 Flash Drive, 32GB

6

SDCZ48-064G

SanDisk Ultra USB 3.0 Flash Drive, 64GB

7

C11CD19201

Epson WorkForce WF-3620 All In One Inkjet

8

CM752A#B1H

HP OfficeJet Pro 8100 Inkjet

9

ADS-2000

10

F1DA108Z

11

F1D9401-06

OmniView Dual-Port KVM Cable, 6 feet, USB

12

F1DC101H

Belkin 19” LCD Rack Console

13

J9559A

HP ProCurve Switch 1410-8G

14

J9560A

HP ProCurve Switch 1410-16G

15

J9623A

HP ProCurve Switch 2620 -24

Description

Bid Price

Each or Pkg. of _____

IDE Hard drives

Digital Data Storage

Printers & Scanners

Brother ImageCenter ADS-2000

Switches: Monitor, Mouse and Keyboard OmniView PRO3 USB & PS/2 KVM Switch

Network Products

16

J9626A

HP ProCurve Switch 2620 -48

17

J9726A

HP ProCurve Switch 2920-24G

18

J9728A

HP ProCurve Switch 2920-48G

19

J9731A

HP 2920 2-Port 10GbE SFP+ Module

20

J4858C

HP ProCurve X121 1G SFP LC SX Transceiver

21

J9152A

HP ProCurve 10G SFP+ LC LRM Transceiver

22

RM-115-10RM

23

PER7

24

PSA650MT3-120U

25

GXT3-1000RT120

26

GXT3-5A48BATKIT

27

GXT3-6000RT208 w/ GTX3-144BATKIT

Power Equipment Liebert Islatrol RM Series Surge Protector APC 7 outlet SurgeArrest Personal Bids for below equipment include inside delivery Liebert PSA 650MT Battery Backup Liebert GXT3 1000VA Rack Mount Battery Backup Liebert GXT3 1000VA Battery Module Liebert GXT3 6kVA Rack Mount Battery Backup w/ Internal Battery Module

28

PD2-004

29

GXT3-144VBATT

Liebert GXT3 6kVA External Battery Cabinet

30

GXT3-144BATKIT

Liebert GXT3 6kVA Battery Module

31

Liebert GXT3 6kVA Power Distribution Box

GXT3-10000RT208 Liebert GXT3 10kVA Rack Mount Battery Backup w/ (2) GTX3-288RTBKIT w/ Internal Battery Module

32

PD2-105

33

GXT3-288RTVBATT

34

GXT3-288RTBKIT

35

RMKIT18-32

36

IS-WEBCARD

Technical Service Parts

Liebert GXT3 10kVA Power Distribution Box Liebert GXT3 10kVA External Battery Cabinet Liebert GXT3 10kVA Battery Module Liebert Fixed Rail Kit Liebert SNMP Web Card

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37

MPH-NBR09AXXC30

Liebert MPH 20 Amp Managed Rack Mount PDU

38

MPH-NBV27AXXD30

Liebert MPH 30 Amp Managed Rack Mount PDU

39

F2811

40

002185000

Liebert Ventilated Fixed Shelf, Black

41

SYBT2

APC Symmetra RM Battery Module

42

SYPM2KU

APC Symmetra RM Power Module

43

RBC48

APC Smart-UPS 750 Battery Replacement

44

RBC43

APC Smart-UPS 2200/3000 2U RM Battery Replacement

45

41X2837

Lenovo System Board for Model 8171

46

24R2567

Lenovo Power Supply for Model 8171

47

43C9120

Lenovo System Board for Model 8215

48

24R2584

Lenovo Power Supply for Model 8215

49

29R8260

Lenovo System Board for Model 8143,8141

50

24R2574

Lenovo Power Supply for Model 8143, 8141

51

87H4658

Lenovo System Board for Model 9631, 9384

52

41N3127

Lenovo Power Supply for Model 9631

53

41N3109

Lenovo Power Supply for Model 9384

54

41A9640

Lenovo Power Supply for Model 8808

55

43C7177

Lenovo System Board for Model 8808

56

45R4852

Lenovo System Board for Model 6072

57

41A9701

Lenovo Power Supply for Model 6072, 9482, 7303

58

53Y5125

Lenovo System Board for Model 9482

59

46R8892

Lenovo System Board for Model 7303

60

89Y0902

Lenovo System Board for ThinkCentre A70z Model 0401

61

71Y8202

Lenovo System Board for ThinkCentre A70z Model 1165

62

03T6474

Lenovo Power Supply for ThinkCentre A70z

63

71Y9537

Lenovo System Board for ThinkCentre M90z

64

89Y1686

Lenovo Power Supply for ThinkCentre M90z

65

MFC-00001

Liebert DCF 42U 800mm Wide Cabinet, Black

IBM Products

Wireless Keyboard/Mouse Combo Microsoft Wireless Desktop 3000

Company Name

Person Submitting

Mailing Address

Phone Number

Zip Code

Fax Number

Company Authorized Signature

E-Mail Address

Date of Bid

Technical Service Parts

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