Job description Job title Accounts Payable Administrator Department

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Job description

Job title

Department

Accounts Payable Administrator

Finance – Central Procurement and UK

Reports to

Location

Credit and Accounts Payable Manager

Wokingham

Person specification Qualifications and knowledge

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Knowledge of Accounts Payable processes and activities

Skills and experience

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Proven experience of Accounts Payable, including invoice processing, payment setup, AP close, new supplier setup, supplier master files, resolving supplier queries, controlling goods received not invoiced and material returns sub ledgers and reconciling to the general ledger

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Experience of dealing with multi currency invoices.

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Knowledge of VAT on UK and foreign stock purchases and around employee expenses

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Experience of working in a multi-site/plc environment.

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Experienced user of JDEdwards or equivalent ERP system

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Confident user of MS Office with intermediate Excel skills

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Enthusiastic, proactive and ‘can do’ attitude.

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Team player

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Interested in finding out ‘how things work’ and improving business processes.

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Accuracy and attention to detail.

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Able to clearly and concisely work with and communication to business partners, particularly purchasing.

Personal attributes

Scope of responsibility Part of the UK Finance team supporting the UK business and central procurement for Europe. The role will pre-dominantly support central procurement and is based from Wokingham with warehouses UK and Germany.

Purpose of the job Responsible for the management of the processing of stock, overhead and expense invoices for the pan-European purchasing hub with discoverIE Group plc and UK trading business. To drive forward process improvements to develop the team and ensure accuracy and efficiency

Main duties and accountabilities 

Processing of invoices accurately and in a timely manner – up to 3,000 invoices (across the team) per month in a number of currencies

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Take ownership of creditors ledger and GRNI and returns ledger

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Ensure supplier queries are resolved and work with the business to manage supplier relationships

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Reconcile the AP ledger to supplier statements

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Process supplier payments including payments in a range of foreign currencies

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Manage payments to optimise cashflow particularly at key points in the year, working closely with the group treasury function

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Set up new suppliers, manage the supplier master files and deal with proforma invoice payments

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Ensure VAT on purchases invoices is correctly processed, including on employee expenses and international invoices

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Undertake and manage specific projects as and when required

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Any other relevant and reasonable duties that may be requested by management

* Part-time hours can be considered