job description

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JOB DESCRIPTION Job Title:

Purchasing Supervisor

Location:

Group position located in Aberdeen (but will be required to visit other company bases and customer sites)

Responsible To:

Purchasing Manager

Direct Reports:

Senior Buyer, Buyer/Expeditor

Review Date & Rev No

December 2017/ Revision 02

Purpose of Job:

Procurement is one of the key areas within the Company. The role of the Purchasing Supervisor is to ensure that purchasing and expediting of materials is in an efficient, effective and professional manner in accordance with the Company’s procedures.

Key Areas of Responsibility:

Purchasing • Ensure purchase orders are authorised in accordance with the financial authority schedule. • Develop plans to maximise profitability through supplier pricing. • Expedite to ensure purchase orders are received within agreed timescales. • Manage supplier performance and address issues of underperformance. • Determine most appropriate supplier selection • Ensure that Hydrasun maintains it’s supply chain process in order to achieve our “value for money” objective with our customers • Ensure that Hydrasun stock profile is maintained and special purchase items are received in the agreed timeframe Department Management • Manage direct and indirect purchasing personnel on a group basis including performance reviews, objective setting, identification of training and development needs, compliance and disciplinary and grievance issues in line with company procedures. • Achieve department performance targets. • Instigate training as appropriate. • Ensure that all staff in the department are provided with product, process and purchasing skills in order to deliver the highest standard of procurement • Ensure that work is stored, delivered and all tasks completed through processes which are capable, clearly specified and consistently controlled in conjunction with the company’s Quality procedures, BS EN ISO 9001:2000 and Customer specifications • Ensure that work activities are executed in accordance with the Company’s Safety Management System and where applicable the customer’s site rules. • Participating and assisting with internal and external audits and budget processes. • Adopting and promoting good working practices ensuring compliance with the Company’s Safety management System and Quality Management System • To actively take part in the Competency Assurance Process. • To comply with the Human Resource Management systems and procedures • •

Motivate and encourage each team member to achieve their objectives To ensure that department induction process is up to date and rolled out Page 1

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JOB DESCRIPTION Continual Improvement / Personal Development • • •

Promote a strong “team” environment and a culture of continuous improvement throughout the department Promote effective and safe working practises that comply with the company’s HSE and quality management systems Be an inspirational leader and actively promote communication and information sharing within the department and across the wider Hydrasun organisation

Interfaces (Internal/External):

Senior Management / Line Managers / Group Departments

Qualifications:

Essential

Desirable

Secondary School Education

HND Management

Customers / Suppliers / Government Bodies

NVQ Level 4 Management NVQ Level 4 Operations Management Membership of institute of Purchasing and Supply Experience Required:

Essential

Desirable

Minimum of 5 years experience in a purchasing supervisory role. Purchasing experience Skills/Training Competences:

Essential

Minimum of 5 years experience in a senior purchasing supervisory or management role.

Desirable

Experience with Hose, Hydraulics or Instrumentation experience. Commercially aware. Ability to analyse and assess situations under time pressure. Able to meet strict deadlines Please note that you may be requested to undertake other duties from time to time and it is possible that your duties may change over time. You will be expected to co-operate with all reasonable requests If the changes are deemed to be longer term then this job description will be revised.

Signature of Job Holder:_______________________________

Date: _________________________

Name in Capitals

Signature of Manager: _______________________________ Name in Capitals

Date: _________________________

(John Wylie, Purchasing Manager)

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