Job Opening for an Office Manager/Marketing Coordinator (Morena Blvd., San Diego). Hourly, Exempt, 30+ hours/week.
Well established, family owned boutique construction management and architecture firm seeks highly organized, motivated individual to join our team. Reporting directly to and working closely with the president, this position is responsible for administration and management of the office, overseeing human resources, and coordination of firm marketing. Ideal candidate must have the ability to perform duties without extensive training or supervision. Primary duties include: General Office Manage general office operations. Make bank deposits and serve as liaison with all banks. Manage and serve as liaison for all office vendors. Maintain inventory of and purchase office supplies. Maintain business files and records. Maintain contacts database in Outlook. Provide administrative support to company president. QuickBooks Assist in the creation and management of company budget. Enter bills, manage accounts payable, and process checks for signature. Process invoices to clients and tracks payments and receivables. Enter and track employee time and processes payroll. Reconcile all bank and financial accounts. Create and run reports, forecasts. Marketing Assist in updating & managing company website and social media accounts. Create and maintain databases for prospective clients. Ensure marketing materials are ready for conferences and special events. Coordinate all marketing event registration and travel arrangements. Assist in firm marketing efforts. Human Resources Act as point of contact for all HR matters. Ensure all HR material is up to date and posted as required by law. Provide orientation to new employees and processes new hire paperwork. Maintain all HR files. Maintain Employee Handbook and updates as needed. Administer employee benefits and worker compensation insurance. Maintain confidentiality of employee information. Qualifications Three years of comparable experience in a professional office environment. QuickBooks, Word and Excel experience required. Wordpress, Adobe Illustrator, Photoshop, and MS Publisher experience preferred. Office Manager Revised 04-08-15 Page 1
Demonstrated ability to independently manage multiple projects and prioritize. Professional, business appearance. Must have a sense of humor and like dogs. Compensation, benefits, and work schedule/hours negotiable based on experience and qualifications. To apply Principals only. No recruiting agencies. No phone calls. Send resume with cover letter describing why you’re interested in this position to:
[email protected] Applicants who do not follow the above process will not be considered. Southern Cross Property Consultants is a boutique construction management and architecture firm. SCPC is a fast paced, collaborative work environment where the emphasis is placed on quality, results, and client & employee satisfaction. SCPC specializes in working with nonprofit, volunteer led organizations and has established itself as a premier construction management firm delivering our projects on schedule, at or under budget, and ensuring high customer satisfaction. Since our founding in 2002, we have many repeat clients and much of our work comes from client referrals. Our team members’ collectively have over six decades of construction experience on a wide variety of project types. More information on the company can be found at www.southerncrosspc.com.
Office Manager Revised 04-08-15 Page 2
