m MAYFIELD RANCH
MAYFIELD RANCH
MAYFIELD RANCH HOMEOWNERS ASSOCIATION
January 2012
Volume 3, Issue 1
Assessment Notice In an effort to do their part for the environment and reduce annual expenses, the Board of Directors for the Association has voted to eliminate the use of annual coupon books. You will not receive a coupon book for 2012. It is your responsibility to make your monthly assessment payment in the amount of $34.65 due by the 1st of each month. Late fees are assessed if payment is not received by the 15th day of each month. You may choose to pay more than one month at a time or have the amount sent automatically through your own banking Bill Pay service. In addition, Southwest Management Services offers the following ways to pay your monthly assessment: ACH Automatic Withdrawal from your checking account. Assessments will be deducted around the 5th of each billing month. To participate, fill out and return the ACH Form before the 1st of the billing month to Southwest Management Services, PO Box 342585, Austin, TX 78734. Bill Pay through your personal banking institution, payable to Mayfield Ranch HOA. Reference your account number and have payments sent to: Mayfield Ranch HOA, c/o Southwest Management Services, PO Box 65733, Phoenix, AZ 85082. Mail a check to: PO Box 65733, Phoenix, AZ 85082. Check should be made payable to Mayfield Ranch HOA and reference your account number in the check memo. Online through Community Association Banc, www. cabanc.com. Payments may be made by either E-Check or Credit Card (fee may apply, American Express, Mastercard & Discover are accepted). Please contact our office for your community bank codes. This is NOT a recurring payment. Pay Online through SMS website, see top right corner of website “Pay Online”. Payments may be made by either E-Check or Credit Card (fee may apply; Visa, Mastercard, & Discover are accepted). Please feel free to contact your community manager, Denise (
[email protected]) if you have questions regarding the payment options. Your support and cooperation is appreciated. Copyright © 2012 Peel, Inc.
DIRECT PAYMENT (ACH DEBIT)
To have your community association dues automatically deducted from an authorized bank account, please: 1) complete this form, 2) attach a voided check for the subject account, and 3) mail to the HOA management company: Southwest Management Services, PO Box 342585, Austin, TX 78734 ; phone: 512.266.6771 fax: 512.266.6791 Authorization Agreement for Direct Payments (ACH Debit) I (we) hereby authorize Southwest Management Services, herein called Management Company, to initiate debit entries to my (our) __ checking account __ savings account (choose one) indicated below at the depository financial institution named below, hereinafter called DEPOSITORY, and to debit the same to such account for the purpose of collecting assessments for my community association. I (we) acknowledge that the origination of ACH transactions to my (our) account must comply with the provisions of U.S. law. Depository name__________________________________________________ Branch:_________________________________________________________ City:____________________________________________________________ State: ________________ Zip code:__________________________________ Routing Number:__________________________________________________ Account number:__________________________________________________ This authorization is to remain in full force and effect until Management Company has received written notification from me (or either of us) of its termination in such time and in such manner as to afford Management Company and DEPOSITORY a reasonable opportunity to act on it. Name:__________________________________________________________ Signature:________________________________________________________ Name:__________________________________________________________ Signature: _______________________________________________________ PLEASE ATTACH A VOIDED CHECK AND RETURN TO: Southwest Management Services, PO Box 342585, Austin, TX 78734 Owners Name:___________________________________________________ Community Name:_______________________________________________ Property Address:__________________________________________________ Alternate Mailing Address:___________________________________________ The Mayfield Ranch Homeowner's Association Newsletter - January 2012
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MAYFIELD RANCH IMPORTANT NUMBERS
HOA MANAGEMENT
EMERGENCY NUMBERS EMERGENCY................................................................911 Fire...................................................................................911 Ambulance.......................................................................911 Sheriff – Non-Emergency................................ 512-943-1300
Please contact SMS for questions or concerns regarding the community. Southwest Management Services P.O. Box 342585 Austin, Texas 78734 Phone: 512-266-6771 Fax: 512-266-6791 www.southwestmanagement.net
SCHOOLS LEANDER ISD Parkside Elementary..................................... 512-570-7100 Wiley Middle School................................... 512-435-4800 Vista Ridge High School.............................. 512-570-1800 Rouse High School...................................... 512-570-2000 ROUND ROCK ISD Chandler Oaks Elementary.......................... 512-704-0400 Walsh Middle School................................... 512-704-0800 Stony Point High School............................. 512-428-7000 Round Rock High School............................ 512-464-6000
BOARD OF DIRECTORS
NOT AVAILABLE ONLINE
Wendy Csaki........................................................... President Paula Dawning .................................................Vice President Joey Hlavenka...............................................Financial Officer Jennifer Poulson .......................................................Secretary John Hevey...................................................member at large. If you wish to contact them, please e-mail to:
[email protected] www.mayfield-ranch.com Please logon and sign-up for e-bulletins if you do not currently receive them.
NEWSLETTER INFO PUBLISHER Peel, Inc.................................................www.PEELinc.com Advertising................................
[email protected]
COMMUNITY GREENBELT CLEAN UP DAYS
The board has set February 18 & 25 as community greenbelt clean up days. Volunteers are needed in order to make this a successful event. Please email denise@southwestmanagement. net if you wish to do your part contributing to the betterment of your community.
ADVERTISING INFO Please support the advertisers that make Mayfield Ranch News possible. If you would like to support the newsletter by advertising, please contact our sales office at 512-263-9181 or
[email protected]. The advertising deadline is the 8th of the month prior to the issue. 2
2012 LEGISLATION CHANGES FOR HOMEOWNERS ASSOCIATIONS
The New Year has brought new policies and procedures for associations. An update community Manual is posted on the community website for your review. The new policy requires that all board meetings are open to members of the association. Beginning January 12, 2012 at 6:00pm the board will have monthly meetings. The meeting schedule will be posted in upcoming newsletters and the community website (www.mayfield-ranch.com).
The Mayfield Ranch Homeowner's Association Newsletter - January 2012
Copyright © 2012 Peel, Inc.
MAYFIELD RANCH Mayfield Ranch Owners Association Open Space Guidelines
2011 These guidelines apply to open space areas* owned by the Homeowners’ Association located adjacent to or behind single family homeowner lots in the community. 1. Open Space Areas behind homes are designated passive activity areas. They may have drainage or water quality purposes, or exist as greenbelts. If they are not fenced, homeowners are welcome to walk through the areas; however organized activities such as sports, picnicking, vehicular activity, or other active use is not permitted. 2. Individual homeowner lots end at the rear fence or rear property line. Homeowners may not extend their back yards into the open space owned by the HOA. Items such as batting cages, golf putting greens, basketball hoops, fountains, and organized gardens, among other things are not allowed.
3. No storage of extra items from your backyard or home is allowed. 4. Piling debris, clippings, trash, leaves, tree limbs, etc. is expressly prohibited. This is a fire danger. 5. Homeowners are welcome to weedeat behind their fences up to 20 feet. Homeowners are responsible for removing debris generated by this activity. If you back to a wooded area, small brush and trees under six inch caliper, and dead cedars may be cleared up to 20 feet. Homeowners must remove all debris, clipping, tree limbs, etc. 6. All areas are reviewed by the HOA on a regular basis. Violation notices will be sent when a homeowner violates any of these policies. 7. The Homeowners Association provides limited weed-eating services to some of the areas. Wooded areas are left naturalized,
fenced areas are left naturalized, and not all areas are scheduled for maintenance. If you are uncertain about your area and want to determine if any maintenance is provided, please contact the HOA. 8. The Homeowners Association cooperates with the Fire Department and other local and State entities by forwarding information from these entities to our members through our email list, website and newsletter. 9. Fire Prevention is a community effort. Please clean up your trash and debris, do not store anything on land belonging to others, and educate yourself on how to prevent urban wildfires. *Open space areas include drainage areas, fenced karst feature areas, greenbelts and reirrigation areas owned by the Homeowners Association.
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At no time will any source be allowed to use The Mayfield Ranch Newsletter contents, or loan said contents, to others in anyway, shape or form, nor in any media, website, print, film, e-mail, electrostatic copy, fax, or etc. for the purpose of solicitation, commercial use, or any use for profit, political campaigns, or other self amplification, under penalty of law without written or expressed permission from Peel, Inc. The information in the newsletter is exclusively for the private use of Peel, Inc. Articles and ads in this newsletter express the opinions of their authors and do not necessarily reflect the opinions of Peel, Inc. or its employees. Peel, Inc. is not responsible for the accuracy of any facts stated in articles submitted by others. The publisher also assumes no responsibility for the advertising content with this publication. All warranties and representations made in the advertising content are solely that of the advertiser and any such claims regarding its content should be taken up with the advertiser. Copyright © 2012 Peel, Inc.
Lee Keegan, MD; Carrie Danner, MD; Cameron T. King, MD; Lisa Hutchens, MD; Elizabeth S. Neal, MD; Betzi Mathew, MD; Brent Cardwell, MD; Jennifer Cardwell, MD; Joseph Orgeron, MD
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The Mayfield Ranch Homeowner's Association Newsletter - January 2012
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MAYFIELD RANCH 308 Meadowlark St. Lakeway, TX 78734-4717
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2011 Breakfast with Santa Successful! The annual Breakfast with Santa event almost didn’t happen due to lack of volunteers. Fortunately Board Members Wendy Csaki and Joey Hlavenka and their spouses stepped up to host the event at the amenity center. Over 65 children enjoyed donuts and muffins with Santa. Thank you to Wendy, Joey and spouses for making this event possible! A regular community is made up of members—A GREAT Community is made up of members willing to get involved and give back to make their community a home!!
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The Mayfield Ranch Homeowner's Association Newsletter - January 2012
Copyright © 2012 Peel, Inc.
