Manuel Orosa, Chief of Police Police Department
November 6, 2013 Flex-Cuff Restraints IFB No. 368329(18)
Kenneth Robertson, Director Procurement Department
Please find enclosed a copy of the recently approved term contract for Flex-Cuff Restraints. This contract has been established for the Department of Police. Unless a specific item is not listed, using department in need of these goods or services is required to utilize this contract. Using department is urged to carefully review the contract in detail to become familiar with its prices, terms and conditions, and items awarded. If any department is unable to locate a particular item on the contract, please contact the appropriate Buyer for assistance. No other goods or services can be purchased under this agreement except those specified in the contract. When requesting this commodity or service, the IFB No., Resolution No. and the corresponding catalog item numbers must be cited in the requisition. It shall be the responsibility of the using department to properly administer the contract to ensure that the contractor and the City perform all contractual obligations. In the execution of this responsibility, departments should monitor vendor performance, inspect goods at time of delivery, and check for accuracy in billing. Should any using department experience any difficulties with the contractor, please document the matter and immediately advise Yusbel Gonzalez, CPPB, Sr. Procurement Specialist, at (305) 416-1958 for assistance.
Procurement Department IFB NO.: DESCRIPTION: CONTRACT PERIOD: TERM OF CONTRACT:
368329(18) FLEX-CUFF RESTRAINTS NOVEMBER 4, 2013 THROUGH NOVEMBER 3, 2015 TWO (2) YEARS WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE-YEAR PERIODS 47000-00
COMMODITY CODE: SECTION #1 – VENDOR AWARD
Adorama Camera, Inc. 42 W 18th Street New York, NY 10011 Contact: Caroleann Fusco Phone: (888) 874-1586 Fax: (646) 758-8568 Email:
[email protected] SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES C.C. AWARD DATE: OCTOBER 24, 2013 RESOLUTION NO: R13-0423 ANNUAL CONTRACT AMOUNT: N/A Note: Funds allocated from the various sources of funds from the user departments and agencies, subject to availability of funds and budgetary approval at the time of need.
AMENDED AMOUNT: INSURANCE REQUIREMENTS: PERFORMANCE BOND: APPLICABLE ORDINANCES:
N/A N/A N/A N/A
SECTION #3 – REQUESTING DEPARTMENT CITY OF MIAMI, POLICE DEPARTMENT Contract Administrator: Jay Pollen Phone: (305) 603-6459 Fax: (305) 579-3493 SECTION #4 – PROCURING AGENCY CITY OF MIAMI, PROCUREMENT DEPARTMENT Buyer: Yusbel Gonzalez Phone: (305) 416-1958 Fax: (305) 400- 5104 Prepared By: Deborah Buchanan, 11/6/13 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT:
www.miamigov.com/procurement
AWARD SHEET IFB 368329 ‐ FLEX‐CUFF RESTRAINTS Adorama Camera Inc 42 W 18th Street New York, NY 10011 Item # Description # 1
Flex‐Cuff Restraints, 1000 per Box, Mfr: Safariland, Mfr Item # 8210‐1‐10B (NO SUBSTITUTION)
Estimated Quantity
Unit Price
Box
30
$599.00
Extended Amount $17,970.00
SA8210110B
Supplier Item Number
10
Delivery Time from Receipt of Order (Calendar Days)
Created by: Yusbel Gonzalez, CPPB 11/5/2013
Unit of Measure
1 OF 1
City of Miami
City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com
Text File Report
File ID: 13-01113
Type: Resolution
Enactment #: R-13-0423 Version: 1
Status: Passed Enactment Date: 10/24/13
Introduced: 9/17/13
Controlling Body: Office of the City Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED JULY 23, 2013, PURSUANT TO INVITATION FOR BID NO. 368329, FROM ADORAMA CAMERA, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PROVISION OF FLEX-CUFF RESTRAINTS, FOR THE DEPARTMENT OF POLICE, ON AN AS-NEEDED, CONTRACTUAL BASIS, FOR AN INITIAL CONTRACT PERIOD OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received July 23, 2013, pursuant to Invitation for Bid No. 362329 from Adorama Camara, Inc., the lowest responsive and responsible bidder, for the provision of Flex-Cuff Restraints, for the Department of Police, on an as-needed, contractual basis, for an initial contract period of two (2) years, with the option to renew for three (3) additional one (1) year periods, is accepted, with funds allocated from the various sources of funds of the user departments, subject to the availability of funds and budgetary approval at the time of need. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1}
City of Miami
Page 1
Printed on 11/6/2013
