Parent and Leader Manual


[PDF]Parent and Leader Manual - Rackcdn.comc001af38d1d46a976912-b99970780ce78ebdd694d83e551ef810.r48.cf1.rackcdn.co...

2 downloads 149 Views 166KB Size

Inland Northwest Council Cub Scout Twilight Day Camp

Parent and Leader Manual

Inland Northwest Council

Boy Scouts of America

Welcome to Day Camp Day Camp is a fun and safe outdoor adventure for Cub Scouts and volunteers to participate in. Please review and share the following information with any adults who will be attending from your pack.

Contents Page Check-in and Pick up ..!!!!!!!!!!.....3 Dinner . !!!!!!!!!!!!!!!!!....4 Shooting Sports--Archery and BBs ...!!!.........4 The Buddy System!!!!!!!!!!!!.....5 Discipline ...!!!!!!!!!!!!!!!.....5 Walking Den Leaders A Suggested List of What to Bring!!!.!.....6 Daily Procedures for Walking Den Leaders ......7 First Aid ..!!!!!!!!!!!!!!!..!..8 Emergencies Lost Camper ...!!!!!!!!!!!!!...9 Intruder..!!!!!!!!!!!!!!!!.10 Weather..!!!!!!!!!!!!!!!!10 Fire & Evacuation Plans!!!!!!!!!..10 How to Avoid Heat Exhaustion ...!!!!!..11 Illness or Serious Injury!!!!!!!!.!..12 Camp Rules!!!!!!!!!!!!!...!!13 2

Inland Northwest Council

Boy Scouts of America

Check-in and Pick up Check-in is open at 3:15 p.m. Camp activities begin at 4:00 p.m. each day. Parents will want to get their campers checked in and settled by NO LATER THAN 3:45 each afternoon. On the first day of camp all campers and adult volunteers must check-in at Camp Headquarters. All other days, campers should be brought to their camp den site by an adult and checked in there. (If no adult is there, then the child may be checked in at Camp Headquarters.) 1.

Parents/Guardians/Authorized Individuals must sign their children in and out with their Walking Den Leaders or an authorized adult at Camp Headquarters.

2.

The Walking Den Leaders will have a comprehensive den roster for their dens that contain the names of the people authorized to pick up their campers. Any adult who picks up a camper will sign the den roster before the camper is released.

3.

If the identity of the parent or authorized pick-up person is in question, a valid driver’s license must be presented to the Walking Den Leader. For security reasons, please don’t hesitate to check IDs.

4.

We cannot release a camper without the proper authorization. If in doubt, contact the Camp Director for assistance. Most campers will be picked up at the den sites at the end of the day.

5.

Walking Den Leaders must wear proper camp identification at all times.

6.

Walking Den Leaders will turn in the Sign-in and Sign-out sheets at Camp Headquarters each morning and at the end of each day. If there are any campers who have not been picked up when you are ready to leave, bring the folder and the camper(s) to Camp Headquarters and turn them over to an authorized adult.

7.

All campers MUST BE PICKED UP BY 8:45 PM.

3

Inland Northwest Council

Boy Scouts of America

Dinner Everyone at camp takes a 40-minute dinner and presentation/rest time. Most campers eat in their camp den site.

1.

Each camper will need their own sack dinner and plenty of snacks.

2.

Parents should mark dinners with the camper's name.

3.

Each den should bring their own cooler to store their dinner in.

4.

Walking Den Leaders supervise and eat lunch with their campers.

Shooting Sports--Archery and BBs 1. The Range Master is 100% in charge of the Shooting Area. Range Master instructions must be followed immediately and without question. 2. All ranges are outlined in yellow caution tape and no one can enter or cross this line. No shortcuts. Everyone must enter at the designated entrance. 3. The range cannot be entered at any time without the Range Master’s permission. This includes all adults. Permission is requested by saying, "Range Master, may I enter/leave the range?" Wait for a response before entering or leaving. 4. A red flag indicates that the range is in use. 5. The

command

‘Cease

Fire’

means

to

stop

firing

the

weapon

immediately.

6. No one touches the weapon until told to do so by the Range Master. 7. No one is permitted past the firing line without the Range Master’s permission. 8. Walking Den Leaders will keep campers quiet while they are waiting outside the Range. There will be a waiting area near the range and the campers must be quiet so the Range Master’s directions may be heard at all times. 9. Rough play at or near the Range is strictly prohibited. 10. Failure to follow these rules will result in expulsion from the Range. 4

Inland Northwest Council

Boy Scouts of America

The Buddy System The Buddy System is a security measure that constantly checks to make sure that all campers are present and accounted for. What do buddies do? They stick like glue! 1. 2.

Each camper and adult must have a buddy. Walking Den Leaders will pair up buddies at the beginning of each day. They will practice calling “Buddy Check!” so campers know what to do.

3.

Buddies will always know where their buddies are.

4.

Buddies must stay together at each activity, at lunch, nature hikes and even in the restroom area. Translation: No one goes anywhere by themselves.

5.

"Buddy Check!" is heard frequently at camp. When this call is sounded, all campers need to find their buddies, link hands and hold them high in the air until the ‘All Clear’ is sounded.

NOTE TO WALKING DEN LEADERS: You will want to pair up buddies first thing after everyone arrives at the den site on day 1. Practice calling "Buddy Check!" so the campers know what to do.

Discipline It is every adult’s responsibility to maintain 2-deep leadership at all times. If this is not possible, contact the Camp Director. If a camper exhibits negative behaviors, do the following: 1. First infraction - Give a verbal warning. 2. Second infraction - Give the Scout quiet time. 3. Third infraction - Take the camper to the Camp Director for a counseling session. The Camp Staff reserves the right to call the camper’s parents to come pick up the child should circumstance warrant such action. Remember that it is easiest to maintain control of a group of campers when they are busy and engaged. If you find yourself and your den waiting at different program areas, try singing, knot tying, trash collection or quiet games to keep the campers occupied. (Remember that “bag of tricks” you brought to camp?) Prevention is always better than putting out fires. If things get out of control, call “Buddy Check”. After you have the attention of the camper, sing, play games or do something to keep their attention. If you feel that you or another adult is about to lose control due to frustration or heat please take a break from the den. There will be an ability to take a break, move to another area (request made to 5

Inland Northwest Council

Boy Scouts of America

Camp Director) or have someone replace you temporarily or permanently (Camp Director to be notified).

Walking Den Leaders --A Suggested List of What to Bring-If you are volunteering every day, you will quickly get the hang of camp. If you are coming for one day, you will want to get there a little early. You will be walking a group of campers around from area to area, making crafts at camp, hiking over to shooting sports, coming back for lunch, etc. It's a busy, hot day and you'll want your bag of tricks or anything else that might keep a wiggly group of campers busy for a few minutes while you wait your turn at a program area. Here are a few tips from returning Walking Den Leaders: 1.

Bring a wagon to haul stuff around in (your backpack, water, den bucket, trash, and random stuff the boys find or lose).

2.

Bring a big cooler of ice water. There will be water at each station but someone might get thirsty before then.

3.

Bring a bag of tricks--joke book, skits, rope to teach knots, a few neckerchiefs to teach the thousand things you can do with a Scout neckerchief, a ball to throw, incentives like candy, or doodads the boys might earn for good behavior, etc. You choose the bag of tricks--it will come in handy.

4.

Several permanent markers/sharpies to mark items plus a few pencils.

5.

Spray fan or squirt bottle to keep yourself and campers cool.

8.

Extra sunscreen.

9.

Hand sanitizer.

10. Adults may want to bring a portable chair, camera & umbrella.

6

Inland Northwest Council

Boy Scouts of America

Daily Procedures for Walking Den Leaders Registration is the busiest time at camp. The earlier you can get to camp the better. Know that you will need to be prepared to hit the ground running! 1.

On the first day you volunteer, make sure you are checked in at Camp Headquarters so the Camp Director and Program Director know you have arrived.

2.

Pick up your folder and supplies by 3:45 p.m. at Camp Headquarters (the main tent). NOTE: Some campers will get to camp at 3:15 p.m. so be prepared to herd them around while you get oriented.

3.

Den roster/sign-in/sign-out/authorization form • Schedule for the day • Rules to review each day • First day gathering instructions • Baggie for each camper which will hold program items he’ll receive during the day. • Den Leader responsibilities • Emergency response plan • Lost boy plan • Inclement weather plan

4.

On arrival, campers will check in and obtain their nametag. It is given on the first day they arrive. Nametags should be collected each evening and held in the den packet so they can be passed out the next day again.

5.

When you get to your den site, do these things before or as campers arrive: • Review schedule for the day • Look at list of campers and note any medical issues or medicines to be taken during the day • Note who has permission to pick up camper. • Get a "boys running around wildly" activity ready because the boys will be at the den site almost immediately after you get there.

6.

The Opening Ceremony is held each afternoon at 4:00 p.m. Remind them of flag ceremony courtesies. Listen for important announcements and changes in the schedule.

7.

Before or after the Opening Ceremony, review the following each day with your campers: • Camp rules • Lost and Found - Remind campers and parents to check for lost items at Camp Headquarters • Buddy System. While you're waiting for the Opening Ceremonies play a game to get the boys used to buddying up. (See "The Buddy System" section) • Everyone drinks water before beginning any new activity--this goes for adults and campers • “Signs Up” - make this a game with the boys for practice. (See Camp Rules) • Review expected behavior 7

Inland Northwest Council

Boy Scouts of America

8.

Make sure each boy has a nametag and a baggie to hold his program items. Campers may take these items home on the last day of camp.

9.

Teach them a goofy song--or have them teach one to you. It is always a good idea to engage campers in song. Whenever you go from Program Areas, it will go better with a Den Song.

DINNER/DEN TIME: 10. Dinner is taken in the lunch site you picked on day 1 with the rest of your Cub Scout pack. 11. Dinner is a time to relax. It is also when many program instructions or other information is announced. Remind campers about “signs up.” 12. OK, dinner is relaxing but you still need to sit and eat with your campers. 13. At dinner each day, there will be a special guest speaker visiting camp to speak to the boys.

AFTERNOON /PICK-UP TIME: 14. The day ends for most campers with the Closing Ceremony at 8:10 p.m. Remind boys of flag ceremony courtesies. 15. Do not allow a camper to leave without meeting the adult authorized to pick them up and getting their signature on your den roster.

NOTE TO WALKING DEN LEADERS: The success of camp depends on your efforts. If you feel at any time that you are frazzled or frustrated, please inform your buddy and/or notify the Camp Director. Appropriate action will be taken (substitution for break, movement to a different area, etc.). No one benefits when a leader loses his or her cool.

First Aid 1.

The First Aid Station is located in at Camp Headquarters and marked with a First Aid sign.

2.

In the event of an illness or injury, report to the First Aid Station. All illnesses and injuries are to be reported to First Aid - even if it is just for a band-aid. If any campers report headaches or stomachaches in the evenings after camp, please report it to the Medical Officer as this could be a symptom of dehydration and fluid intake needs to be increased.

3.

The den rosters will be marked if a camper has a specific medical requirement. The information is based on the data provided by the parents on their registration forms. If a camper is on medication, then his medication time will be noted. This procedure applies to Adult Leaders as well. This medical information could include allergies to bee stings, asthma, diabetes, etc. If it is discovered that any critical medical history has been left off, notify the Medical Officer immediately--and write it on the Den roster. 8

Inland Northwest Council

Boy Scouts of America

Emergencies In case of an emergency, you will hear a designated signal. The signals will be as follows: Alert I: 3 Short Bursts Repeated Signal: Do a Buddy Check and make sure that everyone in your den is present and accounted for. Remember that someone may be in the restroom or at the First Aid Station. Remain in your program area - do not move to the new program area until the “All clear” signal is given. Alert II: Continuous Signal: Return to Camp Headquarters. Do a Buddy Check and make sure that everyone in your den is present and accounted for. Remember that someone may be in the restroom or at the First Aid Station. You are responsible for your entire den so make sure they all arrive at the main shelter. Return your den and yourselves to the main shelter in a quiet and efficient manner immediately. DO NOT RUN! “All Clear” Signal:  If the dens were not required to assemble at the main shelter, the program area staff will be notified of the all clear. 

If the dens did assemble at the main shelter, an announcement will be made that it is all clear and to return to your appropriate program area.

The First Aid Staff will monitor the weather radio channel. Any pending inclement weather conditions will be reported immediately to the Camp Director who will notify the camp as necessary. The Directors and Program Staff will carry cell phones for emergencies. Program area in case of an emergency.

Contact the nearest

Read the Emergency Procedures that follow for a specific event.

--Lost Camper-In the event that a child is lost, notify the Camp Director or Program Director IMMEDIATELY! Do not spend time looking for the child. Minutes could make a difference in finding a child. An immediate Alert I (Buddy Check in Program Area) Signal will be issued. If the Camper is not found an Alert II will be issued, and all campers will return to the main shelter until the Camper is found. The Camp Staff will make searches and notifications. The Walking Den Leaders’ responsibility is to keep control of their dens and be aware of where their campers are at all times.

9

Inland Northwest Council

Boy Scouts of America

--Intruder-Most of our camps are in public places and the public has a right to be there. 1. Be aware of the personal appearance, posture, mannerisms, speech, facial expressions, manner of dress of any visitor. (Remember this may not be an indicator. A person that could be a danger could look like you or me.) 2. Ensure that a Staff Member maintains visual contact with this person while someone contacts the Camp Director. 3. Do not try to confront this person yourself.

--Inclement Weather— 1. Dens will gather under the pop up flies closest to their station. 2. We will have a “plan B” of activities until the weather clears up. Camp may have to be cancelled for the remainder of the day. 3. In the event of lightning the safest place to be is inside your vehicle with the windows closed. 4. Perform heads counts and ensure that everyone is accounted for. 5. If the weather is going to clear soon, camp will resume on schedule.

--Fire and Evacuation— 1. In the event of fire call 911. 2. Notify the camp Director. 3. Do not try to fight the fire, leave it to the fire department. 4. Walk to the parking area. Staff will assist with crowd and traffic control. Do not go back for your belongings. They are things that can be replaced. Lives are more important. 5. Perform head counts. 6. In the event of evacuation, please call the Camp Director or the Camp Program Director with your head count (with names) so we can account for the safety of all the campers. If you can’t get through to them please call the Scout Office at 352-4562. Den Leaders will ensure that all Campers make it safely home. 10

Inland Northwest Council

Boy Scouts of America

--How to Avoid Heat Exhaustion-Signs and symptoms of heat exhaustion: •

Cool, moist, pale or flushed skin.



Headache, nausea, dizziness



Weakness, exhaustion



Heavy sweating

How to prevent heat exhaustion: •

Wear light loose clothing.



Walk. Don’t run.



Wear a hat.



Drink at least 8oz of water at every station. (Watch to make sure your campers are actually consuming the water and not throwing it out.)



If a camper asks for a drink, always allow it.



If a camper or an adult is not urinating at least 2-3 times a day, then they are not drinking enough.



Provide rest periods to sit down.



Wet down head, arms, legs and face when the boys get too hot.



Explain the need for extra fluids.



Leaders should set a good example and follow the rules.



Remind parents to have their campers drink lots of water at home before and after camp.



Notify the Medical Officer if headaches or upset stomachs occur at home in the evenings after camp.

11

Inland Northwest Council

Boy Scouts of America

--Illness or Serious Injury-In the event of illness, serious injury or death in camp, the Camp Director will immediately notify the Medical Officer. Only the Medical Officer or Physician may communicate medical information. The Camp Director will follow the directions of the Camp Physician concerning the notification of the Inland Northwest Council Scout Executive. The Camp Director is to follow the instructions of the National Council of the Boys Scouts of America found in the Report of Fatal or Serious Injury or Illness. The Camp Director will then verify the appropriate notifications to the required heath professionals and law enforcements agencies including the local Receiving Emergency Hospital, EMT, Police/Sheriff, County Coroners Office and County and State Medical and Health Professionals. If an outbreak of a communicable disease is suspected within the camp, the Camp Director will notify the Camp Medical Officer and the Camp Physician. The Camp Director will then follow the directions of the Camp Physician and notify the Inland Northwest Council Scout Executive. The Camp Director will then verify the appropriate notifications to the required health professionals and law enforcement agencies including the local Receiving Emergency Hospital, EMT, Police/Sheriff, County Coroners Office, and County and State Medical and Health Professionals. The Camp Director will take directions from the Council Executive of the Inland Northwest Council, Boy Scouts of America.

12

Inland Northwest Council

Boy Scouts of America

Camp Rules 1.

Every Camper and every adult leader must follow the Buddy System at all times. Each den will have at least two adult leaders or, when necessary, a combination of two dens with three adults.

2.

Each den will review the camp rules and the Outdoor Code before the first activity every day. All campers and Adult Leaders must follow the Outdoor Code.

3.

Two fingers up (also called “Signs Up”) means for everyone to be SILENT and to pay attention to the speaker. Everyone, including adults, does a “signs up” and is silent. Children follow the example of their adult leaders, so it is important for all Walking Den Leaders to set a good example for the campers.

4.

Cub Scouts always follow AKELA. At Cub Scout Day Camp, AKELA is the Walking Den Leader or Program Area Director.

5.

Walking Den Leaders will enforce the dress code which applies to campers and adults. Camp can be very hot and everyone needs to be healthy and hydrated. (See the Rules to Avoid Heat Exhaustion in this manual.) Camp dress code: • Camp T-shirt • Closed-toed shoes (no sandals for youth or adults) • Hat (Scout hats are to be worn properly) • Socks • Sunscreen

6.

Campers and Walking Den Leaders must drink water before participating in any program area. Walking Den Leaders will stringently enforce this rule.

7.

No name-calling, making fun or mean-spirited behavior that would single out a camper or group of campers is allowed.

8.

Rough physical behavior such as kicking, hitting, pushing or fighting will absolutely not be tolerated. (See the Discipline Section of this manual.)

9.

No littering. Campers are expected to leave the camp facility cleaner than when they arrived.

10.

If any adult leader cannot come to camp as planned, it is imperative that he or she sends a substitute. The success of the camp depends on its leaders - please try to avoid disappointing the campers.

11.

There are to be no glass containers at camp, knives, firearms, slingshots, matches or fireworks.

12.

Electronic games, radios, headphones, mp3 or CD players are not allowed at camp.

13.

Cell phones are for emergency use only.

14.

All campers must stay within the marked camp boundaries, except for those times when a supervised group is going to a program area outside of the camp (such as bird watching or nature hikes).

15. There are to be no open ground fires. 16. All medications (exceptions – asthma rescue inhalers & EPI pens) must be checked in with the Health Officer. 13