pibt governance structures


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PIBT GOVERNANCE STRUCTURES Background: Perth Institute of Business and Technology (PIBT) was established in 1994 in partnership with Edith Cowan University. PIBT was created to provide pathways for students wishing to complete a higher education qualification with ECU. The academic governance arrangements determined in 1994 by ECU and PIBT revolved around the creation of an academic advisory committee consisting of representatives from both parties. Subsequently this structure has been supplemented by informal committee meetings between PIBT and individual Faculty groups. In addition, PIBT and its sister partner colleges with ECU (ACBT and AUSI) have similar academic governance arrangements revolving around a peak ECU partner college academic advisory committee. From the non-academic governance perspective PIBT has a senior management group which meets fortnightly and has responsibility for the overall running of PIBT, its ongoing quality assurance, and meeting its internal and external regulatory and accreditation requirements. Each team has regular meetings to discuss operational and planning matters.

PIBT has repositioned itself over recent years. PIBT now: 1. has a range of accredited diploma and advanced diploma programmes, 2. is the accrediting institution for the Navitas Certificate IV Tertiary Preparation Program, 3. has a successful English language centre offering a range of general and academic English language courses, 4. is offering the Professional Year program under licence from Navitas Workforce, 5. has a successful English language testing operation and 6. is working strategically to increase its number of offshore delivery partners. The PIBT governance structures detailed in Diagram 1 and Table 1 are the result of the feedback received from the 2010 PIBT Governance Discussion Paper, Navitas Board delegations processes, reflection on section 17.6 of the Guidelines for the registration of non-self accrediting higher education institutions and the accreditation of their courses/s (relating to National Protocols A and B), expert advice gleaned from the 2010 AUQA Good Practice in Governance in Non-Self Accrediting Institutions workshop, and feedback received from ECU’s DVC (Academic) and PVC (Teaching and Learning). Particular recognition should be made of the College of Law’s Academic Board framework which was listed a best practice exemplar by AUQA. See: http://www.collaw.edu.au/About-Us/Governance/Academic-Board/ for details. Governance structures detailed in Diagram 1 and Table 1 were introduced at PIBT in 2010...

Governance Structures.Docx

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PIBT Governance Structures

Navitas Board of Directors

Executive General Manager, University Programs Division

The Navitas Exec General Manager UPD will become the sole director of the PIBT Board.

PIBT Pty. Ltd. Board

PIBT College Director/Principal Non-academic governance

Academic governance

PIBT Academic Council

PIBT Senior management group

Advise on academic policy decisions, new course curriculum. endorse major course changes. Advise on teaching and learning plans, academic standards and comment on academic outcomes. PIBT, independent and ECU members –

Senior management forum to oversee planning, policy approval and whole of College operations

PIBT Team Meetings PIBT/ECU faculty consultative committees Discipline-specific program development

Team specific operational and planning meetings Academic/Marketing/Shared Services/ELICOS/Student Services/Commercial Services

PIBT Teaching and Learning Committee Develop PIBT Teaching and Learning Plan. Recommend Program changes

PIBT Board of Examiners Approve semester results and students academic progress status

ECU Vice Chancellor and PIBT College Director ECU-PIBT Agreement Officers

ECU-PIBT Joint Planning Committee PIBT lecturers Coordination and moderation of PIBT Unit results

Governance Structures.Docx

Oversee ECU/PIBT relationship, set long term strategic directions, note academic standards and outcomes.

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Table 1 – PIBT Governance: Committees, Membership and Terms of Reference Board/ Committee PIBT Joint Planning Committee

PIBT Academic Council

Chair Joint ECU & PIBT

Chair – with experience in senior academic leadership including experience at a higher education institution academic board or equivalent. Appointed by College Director following consultation with Navitas Exec General Manager UPD, All members: Two year renewable term.

Governance Structures.Docx

Membership

Terms of Reference

Suggested ECU Membership • Vice Chancellor • Vice President (Resources) and CFO • DVC Academic • DVC International/ Exec Dean CHS • PVC T&L • Director – ECU International • Executive Dean of Faculty of Business & Law • Executive Dean of Faculty of Education & Arts PIBT  Navitas Exec. Gen. Manager University Pathways  College Director & Principal  Academic Director  Business Manager  Partner Programs Director  Quality and Compliance Director PIBT  College Director & Principal  Academic Director  Partner Programs Director  Quality and Compliance Director  Deputy Director – English Language Centre  Three PIBT academics rep. discipline areas Suggested ECU Membership  PVC Teaching and Learning/Nominee Independent Membership  1 x Independent senior university academic with experience on a university academic board. The Council will also have regard to: 1. Advice from the Senior Management Group 2. Advice from Council’s sub-committees

1.

Advising on strategic goals for the PIBT and ECU relationship including: 1.1. Projected 5 year plans for recruitment of international and domestic students of both parties 1.2. Entry criteria – discuss entry criteria and inform parties of institutional changes to criteria for international and domestic markets. 1.3. Development of new markets 1.4. Development of new courses

2. 3.

Consideration of PIBT’s of Annual KPI Report Receive updates of developments in the Navitas Group

1.

Assure academic quality/standards of all PIBT courses – esp to assure comparability with corresponding University programs 2. Oversee academic policy 3. Report and make recommendations on academic policy and quality to the Navitas Exec General Manager UPD (delegated authority of Navitas Board). 4. Responding to requirements and recommendations of external regulators and auditors Quality assurance of PIBT’s academic activities incl. but is not ltd to:  Oversight of the PIBT Teaching and Learning Plan  Review of new course proposals  Periodic review of existing courses  Monitoring the development and improvement of curriculum, including assessment and documentation  monitoring student progress, including graduation  Monitoring unit reviews (includes teaching satisfaction)  Monitoring continuous improvement of academic policy and processes including academic KPIs  Oversight of academic committees  Oversight of scholarship and creativity  Oversight of academic staff development  Oversight of academic benchmarking activities  Monitor offshore program delivery

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Meeting Schedule Annually

Three times a year. Late March, July, November

Board/ Committee PIBT Faculty Consultative Committees

Chair PIBT Academic Director

(One per Faculty)

PIBT Board of Examiners

PIBT Teaching and Learning Committee

Academic Director

Rotation between the Academic, Partner Programs and English language Directors

PIBT-ECU Facilities & Services Committee

ECU’s PIBT Account Executive – Dean, ECUI.

PIBT Senior Management Group

College Director/Principal

Governance Structures.Docx

Membership

Terms of Reference

Suggested ECU Membership (for each Faculty consultative committee)  Associate Dean (Teaching and Learning)

1.

PIBT (for each Faculty consultative committee)  Academic Director (Chair)  Relevant Course Coordinator(s) (2 max)  Partner Programs Director  Quality and Compliance Director  ELICOS Deputy Director (or nominee)

3.

          

Academic Director (Chair) Student Administration Coordinator Student Counsellor Pathway educators (nominated by Academic Director) Academic Director (Chair) ELICOS Deputy Director Partner Programs Director Quality and Compliance Director College Director/Principal 3 x Pathway educators 3 x ELICOS educators

Suggested ECU Membership  ECU’s PIBT Account Executive (Chair): Dean, ECU(International)  Director Facilities and Services  Director Student Services  Manager Planning and Development  Manager Timetabling PIBT  College Director & Principal  Business Manager  ELICOS and Student Services Director  College Director/Principal (Chair)  Academic Director / DSS  Business Manager  Marketing and Admissions Director  Partner Programs Director  Quality and Compliance Director  Navitas Regional IT Manager (WA)  Minute Secretary

2.

4. 5. 6. 1.

2. 1.

Discuss developments in course design, academic outcomes and implications for PIBT Monitor moderation so that standards are at the same level as equivalent university units Monitor delivery and assessment methods to maximise students’ achievements Review of staffing and student support within the context of maximising student outcomes. Monitor offshore activities so they are delivered according to signed agreements. Reports to and advises the PIBT Academic Council Implement PIBT’s Progress and Graduation Policy responsibilities for Board of Examiners, ie approve results, student status, and graduation. Reports to and advises the PIBT Academic Council

Meeting Schedule Annually – more frequently by agreement Early March, July, November

As required

Develop, improve and recommend to PIBT Academic Council the annual PIBT Teaching and Learning Plan Monitor and improve the nature and delivery of program materials and assessment practices across PIBT. Recommend new programs and major program changes to PIBT Academic Council.

Three times per annum

1.

Oversee and provide forum for discussion of operational matters including: 1.1. Facilities & Maintenance 1.2. Campus services 1.3. Security 1.4. Space Provision 1.5. Timetabling

Annually

1.

Management forum for strategy, planning, policy approval, procedures, quality assurance across all administrative and support areas of PIBT’s operations

Fortnightly

2. 3.

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Early March, July, November