PIT Count Summary

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Columbus/Franklin County Continuum of Care

2015 Plan for Point-in-Time Count of Homeless Persons Columbus and Franklin County Counting Methodology This document provides a brief overview and work plan for the 2015 Point-in-Time Count of homeless persons in Columbus and Franklin County required by the U.S. Department of Housing and Urban Development (HUD). Additional information on issues regarding counting sheltered and unsheltered homeless individuals is forthcoming from HUD. Information is expected to be posted on the HUD Homelessness Resource Exchange. As in 2014, the 2015 Point-in-Time Count will include simultaneous counts in order to have an accurate Point-in-Time Count of sheltered and unsheltered individuals in the community. Population

Location

Count Type

Source/Methodology

Sheltered Homeless

Shelters & Transitional Housing Programs

Administrative Records and Enumeration

CSB’s Columbus Service Point (CSP); CSB surveys programs not part of CSP The count will capture those that were homeless the night of January 28, 2015.

Unsheltered Homeless

Known Location (street areas and encampments)

Enumeration

Outreach teams assigned to locations and given screening tools to count only unsheltered homeless persons

Unsheltered Homeless

Soup Kitchens

Enumeration

Volunteers assigned to locations and given screening tools to count only unsheltered homeless persons

Unsheltered Homeless

Veterans Memorial

Enumeration

Volunteers assigned to administer screening tools to count homeless persons presenting at count headquarters

Unsheltered Youth, including Transitional Age Youth

Veterans Memorial

Enumeration

Volunteers assigned to administer screening tool to count homeless persons presenting at count headquarters

Housed Persons in Permanent Supportive Housing

Permanent Supportive Housing

Administrative Records and Enumeration

CSP; CSB surveys programs not part of CSP

Count Date HUD requires that all communities conduct their count during the last ten days of January 2015. The date for the count is Thursday, January 29th, 2015 (night of January 28th). The unsheltered count will occur during the day from 9:00 a.m. – 3:00 p.m. for single adults, families, transitional age youth and unaccompanied youth. The count will capture individuals and families that were homeless on the night of January 28th, 2015 by asking about residence for the specific night. A count headquarters site at Veterans Memorial will be established for the count and connection to

services will also be provided to persons who present. Outreach teams will be dispatched throughout the day to known encampments to count anyone who does not present at count headquarters. The meal site count will occur throughout the day of January 29th. Process Management The 2015 point in time count will be coordinated by the Point in Time Count Planning Group acting on behalf of the Rebuilding Lives Funder Collaborative, the entity leading the local Continuum of Care. This group will include representatives from various stakeholder groups including street outreach providers, other community providers who work with homeless persons as well as formerly homeless individuals from CSB’s Citizens Advisory Council. Erin Maus, CSB’s Program Manager will work with volunteers and CSB staff to coordinate the count and evaluation process. The PIT Count Planning Group will estimate the number of volunteers needed for the count and duties involved. Volunteers will be recruited, trained, and assigned as needed to conduct a comprehensive count. Activities Timeline Count

Activity

General

PIT Count Planning Group Meeting 1 Debriefing of 2014 PIT Count

General

Responsible

Target Dates

2/20/14

PIT Count Planning Group Meeting 2 Determine and/or review  Event location  Activities Timeline

CSB PIT COUNT PLANNING GROUP CSB PIT COUNT PLANNING GROUP

General

PIT Count Planning Group Meeting 3 Determine and/or review  Team Leader assignment  Donations

CSB PIT COUNT PLANNING GROUP

6/10/14

General

PIT Count Planning Group Meeting 4 Determine and/or review  Time and structure of event  Involvement of TAY

CSB PIT COUNT PLANNING SUBGROUP

8/12/14

General

Confirm Resource Fair locations

CSB

8/22/14

General

PIT Count Planning Group Meeting 5 Determine and/or review  Survey tool  Participation forms  Donations  Food day of event

CSB PIT COUNT PLANNING GROUP

10/14/14

General

PIT Count Planning Group Meeting 6 Determine and/or review  Participating agencies  Team Leader roles and responsibilities  Parking day of event  Volunteers  Involvement of TAY

CSB PIT COUNT PLANNING GROUP

11/11/14

4/1/14

S:\Research and Development\Continuum of Care\2015\Application\Registration\Attachments\Other\PIT Count Summary Workplan 2015.doc

Unsheltered: Providers General

Agency Participation form released via email and posted to CSB’s website PIT Count Planning Group Meeting 7 Determine and/or review  Donation requests  Roles of volunteers  Meal Sites  Food day of event

CSB

11/11/14

CSB PIT COUNT PLANNING GROUP

11/19/14

General

PIT Count Planning Group Meeting 8 Determine and/or review  Donation requests  Participating agencies

CSB PIT COUNT PLANNING GROUP

12/9/14

Unsheltered: Providers

Volunteer Sign-Up form released via email and posted to CSB’s website.

CSB

12/9/14

General

PIT Count Planning Group Meeting 9 Determine and/or review  Participating agencies  Flow of the event  Parking  Security

CSB PIT COUNT PLANNING GROUP

1/6/15

Unsheltered: Meal providers

Contact (phone/email) made with meal providers informing them of the count and asking if they are willing to allow a team to visit for survey.

CSB

1/7/15

Unsheltered: Providers

Sub-committee meets to discuss known camps for outreach to check (land, 24/7)

CSB, Outreach Staff

1/9/15

General

PIT Count Planning Group Meeting 10 Determine:  Finalize agencies represented at PIT Count  Finalize volunteers’ responsibilities  Review Count Materials  Finalize Volunteer Training location and time  Review Volunteer agenda, content  Donations

CSB PIT COUNT PLANNING GROUP

1/13/15

Unsheltered

Response from participating agencies due to CSB

CSB

1/12/15

General

PIT Count Planning Group Meeting 11 Team Leaders Determine and/or review  Roles and responsibilities day of event

CSB PIT COUNT PLANNING GROUP

1/20/15

Unsheltered

Response from volunteers due to CSB.

CSB

1/20/15

Unsheltered

PIT Volunteer Survey Training  Review survey tool  Role and responsibility the day of event

CSB Volunteers

1/23/15

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PIT Count Planning Group Meeting 12 Determine:  Floor plan of participating agencies Final volunteer assignments made. Contingency volunteers identified for back-up in case of illness or other absence.

CSB PIT COUNT PLANING GROUP CSB

1/26/15

Unsheltered

Donations finalized and dropped off to CSB

CSB

1/27/15

Unsheltered

Resource Fair Set Up

1/28/15

Unsheltered

Unsheltered

Resource Fair Occurs  Training occurs for Resource Fair survey volunteers and meal site survey volunteers prior to doors opening. Meal Count Occurs

CSB Volunteers CSB Volunteers

Sheltered

CSP Shelter Count for January 29, 2015

CSB

Unsheltered

Data for all unsheltered collected in electronic format

CSB

Sheltered

Data collected from all non-CSP users via email survey

CSB

General

PIT Count Planning Group Meeting 13  Review Draft Count Results: o Results by site and team leader o Meal Count results o Resolution of uncertainties, duplicates, etc. Emergency service providers, 24/7 storefronts, and getting people to shelter  Review Count Process: o Strengths, weaknesses o Recommendations to improve the process o Next Steps Data collected on unsheltered individuals and families will be matched against CSP data to avoid duplication. Data on unsheltered and sheltered summarized

CSB PIT COUNT PLANNING GROUP

General

Unsheltered

Unsheltered

General

CSB Volunteers

CSB

1/26/15

1/29/15

1/29/15 Throughout the day 1/30/15 through 2/24/15 1/20/15 through 2/24/15 1/20/15 through 2/6/15 2/10/15

CSB

2/11/15 through 2/22/15 3/12/15

General

Count Summary report issued to Rebuilding Lives Funder Collaborative

CSB

3/13/15

General

Count Summary report submitted to HUD & COHHIO

CSB

3/30/15

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