pittsburg state university

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PITTSBURG STATE UNIVERSITY

RFQ#: 001164 DATE MAILED:

PAGE 1 OF 4 August 9, 2013

BID CLOSING 2:00 PM:

REQUEST FOR QUOTATION SUBMIT BID TO: PITTSBURG STATE UNIVERSITY PURCHASING OFFICE 1701 SOUTH BROADWAY PITTSBURG, KS 66762-5880 PHONE (620)235-4169 FAX (620)235-4166

August 21, 2013

1. When communicating, always refer to the Quotation number above. 2. In order to receive consideration for award, one copy of this “Request for Quotation”, properly completed and signed, must be returned to Pittsburg State University no later than the specified closing time. The University is not responsible for late bids due to off campus mail service. 3. All prices, terms, and conditions must be shown. Additions or conditions not shown on this bid will not be allowed. 4. Prompt payment discounts will not be considered in determining the low bid. 5. Prices quoted shall be less Federal Excise and State Sales taxes. 6. The PSU Director of Purchasing reserves the right to accept or reject any part of this quotation.

Vendor _____________________________________ Address _____________________________________ City __________________ ST _____ Zip __________

7. Bid results will not be given to individuals over the phone. Written bid results may be obtained for a $3.00 charge. 8. Contractual Provisions Attachment DA-146a applies to all bids. 9. FAXED BIDS IN EXCESS OF $50,000 WILL NOT BE ACCEPTED.

THIS IS NOT AN ORDER

OUTDOOR ELECTRONIC MESSAGE CENTER Furnish and Install a replacement Outdoor Electronic Message Center (EMC) at 103 East Cleveland Avenue on the campus of Pittsburg State University per the attached specifications. The scope of work covered by this specification consists of furnishing all labor, equipment, material and proper disposal of materials removed for this project herein unless otherwise noted. Electronic PDF of this RFQ is available at the following web page: http://www.pittstate.edu/office/purchasing/bids.dot .It shall be the bidder’s responsibility to monitor this web page on a regular basis for any changes / addenda. BASE BID (LUMP SUM): For the referenced project and in accordance with specifications for a total lump sum price of:

_____________________________________________________________________ DOLLARS: ($ _________________________). BRAND / MODEL offered: ______________________________________________________________________________________ INSTALLATION will be completed ___________________________days after receipt of order. References: Provide contact information of four (4) references currently using a product of yours that is comparable to Pittsburg State University’s EMC scope. Prebid Meeting: No prebid meeting will be held for this project, however, Vendors are responsible for taking all measurements and ascertaining the extent of work to be completed. Failure to inspect the worksite will not relieve the vendor of the obligation to complete the work as specified by PSU. Contact Chris Kelly at 620-235-6177 to schedule a worksite visit. Insurance: The Successful Bidder shall present an affidavit of Worker's Compensation, Public Liability, and Property Damage Insurance to Chris Kelly, PSU Associate Vice President. Tax Clearance Certification: Bid submittals shall include a copy of a Tax Clearance Certification. Tax Clearances may be obtained from the Kansas Dept. of Revenue (KDOR): http://www.ksrevenue.org/taxclearance.html The PSU Purchasing Office cannot send tax clearance applications on the vendor’s behalf. Please send your application to KDOR. DA-146a Contractual Provisions: The bidder agrees to accept the provisions of form DA-146a, Contractual Provisions Attachment which is incorporated into all contracts with the State http://www.da.ks.gov/purch/DA-146a.pdf W9 Form: Vendors who are new to PSU should submit a copy of their W9 with bid response. The form can be downloaded at www.irs.gov/pub/irs-pdf/fw9.pdf

RFQ# 001164: Outdoor Electronic Message Center PAGE 2 OF 4 Comparable Products: Bids on comparable products are invited. Indicate appropriate items, brands and model numbers. Minor deviations in size and operational characteristics from those set forth in the specification will be considered when such deviations do not alter nor deter Pittsburg State University from accomplishing its intended usage or function. Each bidder must clearly indicate in writing where (if any) their product characteristics deviate from these specifications, and explain how their product accomplishes the desired function even though product characteristics may be different. Acceptance or Rejection: PSU reserves the right to accept any or all bids or part of a bid; to waive any informalities or technicalities; clarify any ambiguities in bids; and unless otherwise specified, to accept any item in the bid. Freight Cost Information: Bids shall be submitted FOB Destination, Freight Prepaid, and Allowed. Payment: Payment will be made upon completed installation, successful testing, and acceptance by PSU.

In order to have this bid considered, one of the lines below must be checked: _____ Product offered complies with all specifications. _____ Product offered deviates from the specifications as outlined on an attached page.

ADDENDA: The undersigned acknowledges receipt of the following Addenda: #1 (______)

#2 (______)

#3 (______)

#4 (______)

NONE (______).

DECLARATIONS: The undersigned hereby declares he has carefully examined the Specifications, has satisfied himself as to all conditions and understands that, in signing this Form of Bid, he waives all right to plead any misunderstanding regarding same and agrees to be bound by the provisions of said Specifications and all statements therein. The undersigned certifies that he does not have any substantial conflict of interest sufficient to influence the bidding process on this bid. A conflict of substantial interest is one which a reasonable person would think would compromise the open competitive bid process. SIGNATURE: DATED THIS _________ DAY OF ______________________________________, 20_____.

________________________________________________________/_________________________________________________ Legal Name of Person, Firm or Corporation / Federal Employers Identification Number (FEIN) __________________________________________/_____________________________/_______________/__________________ Mailing Address / City / State / Zip Code _____________________________/________________________/____________________________________________________ Telephone Number / Fax Number / E-mail Address ____________________________________/_____________________________________/________________________________ BY (Print Name) / Signature / Title

RFQ# 001164: Outdoor Electronic Message Center

OUTDOOR ELECTRONIC MESSAGE CENTER SPECIFICATIONS DISPLAY SPECIFICATIONS: EXCEPTIONS TO SPECIFICATIONS: Daktronics Galaxy 16mm RGB Outdoor LED Matrix Display 3550 Series, or equal. Matrix: 80 lines by 192 columns Line Spacing: 16mm LED Color: RGB – 68 billion colors Face Configuration: Two-View (2V) - Two, onesided displays installed back-to-back and show same content on both sides View Angle: 140 degrees Horizontal x 70 degrees vertical Cabinet dimensions: 5’ 0” H x 10’ 11” W x 8” D (Approximate dimensions) Max Power: 2310 watts/display Weight: 450 lbs per display; Packaged 640 lbs per display Display Communications: Wired Ethernet connection, provided by PSU, will be used to communicate with the display External Temperature Sensor with 25’ Quick Connect Cable SOFTWARE & TRAINING (2) Licenses for Venus 1500 v4 Software, or equal, and User Training. WARRANTY Daktronics Five (5) Year Gold coverage, or equal

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RFQ# 001164: Outdoor Electronic Message Center

Contractor Installation Responsibilities: • Contact University Police 620-235-4624 a minimum of 24 hours prior to installation. • Removal and disposal of existing equipment. • Provide and install new Outdoor Electronic Message Center (above) in existing brick structure with temperature sensor. • Generate and issue standard product attachment drawings. • Generate and issue site specific equipment shop drawing and attachment detail submittals. • Site clean-up upon completion of installation. • Perform final systems testing and commissioning. • Provide User Training. PSU Responsibilities: • Wired Ethernet to brick structure. • Electrical power to brick structure. Existing power consists of (3) 120V circuits. • Provide computer(s) for control software. • Project acceptance.

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