Plano Independent School District


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Plano Independent School District Bid Information Bid Owner Email Phone Fax

John Orr [email protected]

Bid Number Title

2013-078 Copier Equipment Secondary Schools RFI 10/21/2013 11/4/2013 10:00:00 AM

Bid Type Issue Date Close Date

Contact Information

Ship to Information

Address

Address

Contact Department Building Floor/Room Telephone Fax Email

Plano Independent School District 6600 Alma Drive Plano, TX 75023 John Orr - Purchasing Coordinator Purchasing

Contact Department Building Floor/Room Telephone Fax Email

1 (469) 752-0290 1 (469) 752-0281 [email protected]

Supplier Information

Supplier Notes

Company Name Contact Name Address

Telephone Fax Email Signature

Date

/

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Bid Notes Plano Independent School District is Requesting Information from firms that provide and support copier equipment. The information collected will be used to assist District Staff in selecting equipment that will be used in the District’s secondary schools and administrative offices. For the purposes of this RFI, only firms that are able to respond to all four criteria should submit.

Bid Activities

Bid Messages

Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line

Filename

Description

Header

Secondary Meter History.xlsx

Usage history on 23 campus locations

Header

Department Meter History.xlsx

Usage history for 11 departments

Bid Attributes Please review the following and respond where necessary

2013-078 - Page 1 of 3

#

Name

Note

Response

1

Statement of Scope

Plano Independent School District is using this request for information as part of the effort to select new copier equipment. The District has several procurement methods that may be used for the selection process. This request will be used to identify firms that are qualified with confirmed awarded contracts with cooperative purchasing entities.

(No Response Required)

2

Cooperative Purchasing

Chapter 791 of the Texas Government Code and District Policy allows the use of various purchasing cooperatives. Plano ISD is a participating member of the following cooperatives: TASB BuyBoard, The Cooperative Purchasing Network (TCPN), State of Texas Department of Information Resources (DIR), Texas Multiple Award Schedule TXMAS), and US Communities. The district realizes there are other purchasing cooperatives available and if in the best interest of the district we would consider joining.

(No Response Required)

3

Instruction

Only complete responses will be considered. Unsolicited responses, or other information will not be considered.

(No Response Required)

4

Instruction

At this time only information is being collected. Pricing is not to be submitted. Respond only with the information that is requested.

(No Response Required)

5

Instruction

District Staff members will evaluate each response for accuracy and completeness. A list of qualified suppliers will then be asked to furnish additional information to enable Staff to select an equipment provider that best meets the needs of the District, and offers the best value to the District.

(No Response Required)

6

Awarded Cooperative Contract

In the space provided list the name of the cooperative, Bid ____________________ (Required) or Proposal reference number, and expiration date of the contract. Your firm must be an awarded vendor with the cooperative that you are listing.

7

References

In the space provided or in a separate attached document ____________________ (Required) provide a minimum of five references. List clients for whom your firm has provided equipment and support. The preferred reference is a school district of similar size with operating copier fleets of at least thirty copiers. You must provide the name of the school district, the name of the contact, contact phone number or email address, and the amount of time that your firm has supported the listed organization.

8

Company History

In the space provided or in a seperate attached document ____________________ (Optional) (2 page maximum) submit the following information: describe a brief history of your company, the number of years you have been supporting copiers in the DFW area, the number of service technicians working for your company, and the location of your parts warehouses.

9

Attached historical usage information

In the space provided or in a separate attached document ____________________ (Required) submit your hypothetical equipment list based solely on the attached usage information. We have provided 8 years of historical usage information across 23 campus locations and 11 departments. Please use this data to determine your suggested pieces of equipment and model numbers according to your duty cycles. Do not submit pricing at this time. We will provide additional details and request quotes from companies selected through this Request for Information process.

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Line Items

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