PowerPoint 2011 - Level 2


PowerPoint 2011 - Level 2 - Rackcdn.com2ae3326e66e8cb39cb63-64530cc66300918685e152904e9249e6.r62.cf1.rackcdn.com/...

0 downloads 139 Views 9MB Size

INSTRUCTOR-LED COURSEWARE

ua

tio

n

O

nl

y

PowerPoint 2011 – Level 2

Ev

al

 PCM Courseware, LLC. 6960 N. Ardara Ave., Glendale, WI 53209 Phone: 800-545-2729 http://www.pcmcourseware.com

I N T R O D U C T I O N

INSTRUCTOR-LED COURSEWARE

O

nl

y

PowerPoint 2011 – Level 2

tio

n

 PCM Courseware, LLC. 6960 N. Ardara Ave., Glendale, WI 53209 800-545-2729 http://www.pcmcourseware.com

COPYRIGHT NOTICE AND LICENSE AGREEMENT

ua

 PCM Courseware, LLC. 2011

al

ALL RIGHTS RESERVED. This material is copyrighted and all rights are reserved by PCM Courseware, LLC. When you purchase this product, you are entitled unlimited use of purchased product in perpetuity.

Ev

This product may be used by instructors only at a single physical location unless licenses were purchased for more than one location. The number of locations eligible for use of the course materials will equal the number of site licenses purchased. You may copy and distribute the manual files, lesson files and lab files only within the confines of the specific site(s) of the license agreement. You may not under any circumstances, distribute, rent, or lease the manual, its documentation, the training files, or any copies thereof, to third parties. If the purchaser has more than one training location and wishes to use the courseware at these locations, then a licensed must be purchased for each additional location. Courseware may be customized and modified as the purchaser sees fit as long as the copyright information is clearly displayed within all documents. The purchaser may add their own name and logo to the printed manuals as long as the copyright information is present on all printed versions of the courseware. This courseware license may not be transferred, assigned, given, rented, leased or resold to any third party in any form.

Introduction

2

I N T R O D U C T I O N

Only printed copies of the courseware may be made available to students. Under no circumstances may the source Microsoft Word courseware files be made available on a network, internet or intranet, or any other removable or non-removable media. It is the responsibility of the Purchaser to print out copies of the courseware. PCM Courseware, LLC will in no way be held responsible for inadequate printing facilities at the Purchaser’s site, resulting in the inability to print out the courseware. In such cases that the original source courseware files or training files are corrupted, PCM Courseware, LLC will replace any corrupted training files. Passwords necessary to access the courseware or download courseware from the PCM Courseware, LLC Web site must not be disclosed to any third party in any form.

nl

y

The purchaser may not make available any courseware to those who have not attended a training class at the purchaser’s licensed site.

O

Any student who has attended a training class in which PCM Courseware training materials were used may keep one copy of the printed training manual and any accompanying exercise and lab files for personal use only. PCM Courseware, LLC. reserves the right to revise this manual and its files and make changes from time to time in their content without notice.

tio

n

This license entitles the purchaser of the Entire Courseware Library to receive any new courseware or any updates to existing courseware produced within one (1) year of the purchase date via the PCM Courseware, LLC Web site. PCM Courseware, LLC will not be held responsible for an inadequate Internet Connection at the purchaser’s location resulting in an inability of download any new courseware.

ua

The purchaser’s remedy for problems or inconveniences encountered from the use of the training manual or its related training files shall be limited to the refund of the price paid for this courseware. PCM Courseware, LLC. shall not be liable to the purchaser or any other person with respect to any liability, loss or damage caused, directly or indirectly, by use of this courseware or the related training files. Please inform PCM Courseware, LLC of any errors or omissions in any of the courseware materials.

Ev

al

While every genuine effort has been made to ensure the accuracy of the material, PCM Courseware, LLC. makes no warranty, express or implied, with respect to the correctness, reliability and freedom from error of the manual or the related training files. Data used in this manual and its training files are fictitious. Any reference to actual persons or companies is entirely coincidental.

©2010 PCM Courseware, LLC

3

I N T R O D U C T I O N

y

Table of Contents

nl

TABLE OF CONTENTS ........................................................................................................................ 4   POWERPOINT 2011 LEVEL 2 – INTRODUCTION ............................................................................... 6  

O

COURSE REQUIREMENTS ............................................................................................................... 6   COMPONENTS OF THE MANUAL ..................................................................................................... 7   TRAINING FILES ............................................................................................................................. 8   WHAT’S NEW IN POWERPOINT 2011? ........................................................................................... 9  

n

LESSON 1 -   CUSTOMIZING A PRESENTATION ............................................................................. 10  

Ev

al

ua

tio

1.1   APPLYING A THEME TO A PRESENTATION .......................................................................... 11   1.2   MODIFYING THEME COLORS AND FONTS .......................................................................... 14   1.3   CREATING CUSTOM THEME COLORS ................................................................................. 17   1.4   CREATING A CUSTOM THEME ............................................................................................ 20   1.5   ADDING BACKGROUND STYLES AND EFFECTS .................................................................. 22   1.6   ADDING A GRAPHIC TO A SLIDE BACKGROUND ................................................................. 27   1.7   MODIFYING A BACKGROUND IMAGE ................................................................................. 30   1.8   REARRANGING A PRESENTATION IN SLIDE SORTER VIEW ................................................. 33   1.9   REARRANGING A PRESENTATION IN NORMAL VIEW .......................................................... 35   1.10   DUPLICATING SLIDES ....................................................................................................... 38   1.11   DELETING SLIDES ............................................................................................................ 40   1.12   WORKING WITH THE SLIDE MASTER ................................................................................ 41   LESSON SUMMARY – CUSTOMIZING A PRESENTATION ................................................................ 47   LESSON 1 QUIZ ............................................................................................................................ 49   LAB 1 – ON YOUR OWN .......................................................................................................... 51  

LESSON 2 -   ANIMATION TECHNIQUES ........................................................................................ 52   2.1   APPLYING ANIMATION TECHNIQUES ................................................................................. 53   2.2   SETTING EFFECT OPTIONS ................................................................................................. 58   2.3   ADDING SLIDE TRANSITIONS ............................................................................................. 63   2.4   USING TRANSITION TRIGGERS ........................................................................................... 68   LESSON SUMMARY – ANIMATION TECHNIQUES .......................................................................... 70   LESSON 2 QUIZ ............................................................................................................................ 71   LAB 2 – ON YOUR OWN .......................................................................................................... 73  

LESSON 3 -   WORKING WITH DATA FROM OTHER SOURCES ..................................................... 74   3.1   IMPORTING AN EXCEL DOCUMENT INTO A SLIDE .............................................................. 75   3.2   MODIFYING AN EMBEDDED EXCEL CHART........................................................................ 80   3.3   INSERTING A WORD DOCUMENT INTO A SLIDE .................................................................. 83  

Introduction

4

I N T R O D U C T I O N

3.4   ADDING AUDIO TO SLIDES ................................................................................................. 86   3.5   ADDING VIDEO TO SLIDES ................................................................................................. 91   3.6   FORMATTING VIDEO .......................................................................................................... 96   LESSON SUMMARY – WORKING WITH DATA FROM OTHER SOURCES ....................................... 102   LESSON 3 QUIZ .......................................................................................................................... 103   LAB 3 – ON YOUR OWN ........................................................................................................ 105   LESSON 4 -   MANAGING AND DELIVERING A PRESENTATION .................................................. 106  

O

nl

y

4.1   SETTING UP A SLIDE SHOW ............................................................................................. 107   4.2   USING SLIDE SHOW NAVIGATION TOOLS ........................................................................ 112   4.3   CREATING ACTION BUTTONS........................................................................................... 118   4.4   REHEARSING TIMING ....................................................................................................... 123   4.5   MANAGING FILES AND FOLDERS ..................................................................................... 126   4.6   CREATING A CUSTOM SLIDE SHOW ................................................................................. 128   4.7   USING PRESENTER TOOLS ................................................................................................ 132   LESSON SUMMARY – MANAGING & DELIVERING PRESENTATIONS ........................................... 135   LESSON 4 QUIZ .......................................................................................................................... 136   LAB 4 – ON YOUR OWN ........................................................................................................ 138   LESSON 5 -   PRESENTING ON THE WEB ..................................................................................... 139  

tio

n

5.1   USING HYPERLINKS ......................................................................................................... 140   5.2   USING ACTIONS FOR NAVIGATION................................................................................... 144   5.3   SAVING SLIDES AS WEB GRAPHICS ................................................................................. 147   5.4   DELIVERING AN ONLINE BROADCAST ............................................................................. 149   5.5   SAVING A PRESENTATION AS A MOVIE ............................................................................ 153   LESSON SUMMARY – PRESENTING ON THE WEB........................................................................ 158   LESSON 5 QUIZ .......................................................................................................................... 159   LAB 5 – ON YOUR OWN ........................................................................................................ 161  

ua

LESSON 6 -   WORKGROUP COLLABORATION............................................................................ 162  

Ev

al

6.1   EMAILING A PRESENTATION ............................................................................................ 163   6.2   ADDING AND REVIEWING COMMENTS ............................................................................. 165   6.3   EDITING AND DELETING COMMENTS ............................................................................... 168   6.4   SETTING A DEFAULT FILE LOCATION .............................................................................. 170   6.5   PASSWORD PROTECTING A PRESENTATION ...................................................................... 173   6.6   CHECKING DOCUMENT COMPATIBILITY .......................................................................... 176   6.7   CHANGING PRESENTATION PROPERTIES .......................................................................... 178   LESSON SUMMARY – WORKGROUP COLLABORATION ............................................................... 181   LESSON 6 QUIZ .......................................................................................................................... 182   LAB 6 – ON YOUR OWN ........................................................................................................ 184  

CLASS PROJECT – A WEDDING TO REMEMBER .......................................................................... 186   INDEX ............................................................................................................................................. 187  

©2010 PCM Courseware, LLC

5

I N T R O D U C T I O N

PowerPoint 2011 Level 2 – Introduction

6.

n

5.

A brief introduction to the section topic. Step-by-step “how to” instructions. A hands-on “Let’s Try It” exercise which students perform with the instructor. An independent “On Your Own” activity at the end of each lesson to identify any problem areas and to ensure that learning has taken place. A chapter summary at the end of the lesson, reviewing major concepts and topics discussed in the chapter. Chapter quiz to ensure that learning has taken place.

tio

1. 2. 3. 4.

O

nl

y

Welcome to PCM Courseware! PCM Courseware is a distinctive, flexible system for an instructor-led environment that facilitates learning via auditory, visual and handson experiences by each student. The manual is broken down into several lessons with each lesson subdivided into several sections. Each section covers a particular skill or concept related to the main lesson topic. In each section you will find:

Ev

al

ua

Rather than having to sift through blocks of paragraphs of written text, the introductions are brief and easy to understand, illustrated with diagrams, lists, tables and screen shots to aid in comprehension and retention. The step-by-step format of the manual enables for quick scanning by the instructor during teaching time and the ability to pull out the main points quickly without having to filter the desired information from chucks of text.

Course Requirements It is assumed that the student has a fundamental understanding of the Windows operating system and how to maneuver with a mouse. Basic concepts such as opening, saving and closing files are included in the beginning chapters. A full installation of Microsoft PowerPoint 2011 should be available on each desktop, with a fresh installation strongly encouraged.

Introduction

6

I N T R O D U C T I O N

Components of the Manual The PowerPoint 2011 manual consists of the following components: A Table of Contents To allow the students to quickly find desired concepts Discussion of manual components, course requirements, courseware philosophy and training lab set.

Lessons

The lessons are the manual chapters, each of which is composed of several sections relating to the lesson topic or skill.

Sections

Each section begins with a brief introduction to the section topic and is followed by step-by-step instructions on how the student is to accomplish a particular task. The students then perform the task with the instructor in a “Let’s Do It!” exercise. Each step in the Let’s Do It exercise provides the How (step-by-step) and Why (the reason for performing the step) of each phase necessary to accomplish the task.

Lesson Summary

The sections concepts are summarized in sequential order in the Lesson Summary section, allowing for quick review.

Labs

Each section concludes with an independent “On Your Own” exercise called a Lab. The Lab gives the opportunity for the student to practice what he/she has learned and to discover any problem areas with the topic in the section. Each lab covers the skills taught in that particular lesson (chapter).

al

ua

tio

n

O

nl

y

Introduction

Ev

Chapter Summary

Each section concludes with a “Chapter Summary” which briefly reviews all of the topics discussed in the section.

Chapter Quiz

Each section concludes with an independent “Chapter Quiz” to test the level of learning that has taken place. The quiz is in multiple choice and short answer format and can be done in class together or as an end of chapter test.

Class Project

The course concludes with an independent “Class Project” to test the level of learning that has taken place. In this project, the student utilizes skills learned throughout the class.

Index

Allows students to quickly find desired concepts.

©2010 PCM Courseware, LLC

7

I N T R O D U C T I O N

Training Files

Ev

al

ua

tio

n

O

nl

y

Each PCM Courseware course comes with a set of Lesson Files and Lab Files designed to employ real-world situations and examples. The Lesson Files are designed to be used in the Let’s Do It exercises that the students perform with the instructor. The Lab Files are to be used for the On Your Own exercises at the end of each Lesson. The Lesson Files folder should be located on the student’s Desktop.

Introduction

8

I N T R O D U C T I O N

What’s New in PowerPoint 2011? Description of Feature

Media Browser

The Media Browser provides access to photos, music, clip art, symbols and shapes. Many new photo editing tools on the contextual Format Picture tab on the Ribbon. Provides a nice selection of themes and templates to help you design your presentations. Presenter view provides all presenter tools in one place. This new tool helps you to move and reshuffle the order of objects on your slide by dragging the layers. The Element Gallery has been replaced by the new Microsoft Office for Mac Ribbon. New search box is located on top of the Standard toolbar, allowing for quick searches. You can group slides that share related content into sections which you can then move as one group. Many new transitions added to PowerPoint 2011 You can now (once again) use macros to automate tasks and add customization.

nl

O

Photo Editing Tools Presentation Gallery Presenter View Reorder Objects

y

What’s New

Ribbon

Sections

Ev

al

ua

Transitions Visual Basic

tio

n

Search box

©2010 PCM Courseware, LLC

9

1 Lesson



C U S T O M I Z I N G

Lesson 1 -

A

P R E S E N T A T I O N

Customizing a Presentation

y

1

nl

L E S S O N

O

Lesson Topics:

Applying a Theme to a Presentation

1.2

Modifying Theme Colors and Fonts

1.3

Creating Custom Theme Colors

1.4

Creating a Custom Theme

1.5

Adding Background Styles & Effects

1.6

Adding a Graphic to a Slide Background

tio

ua

al

Modifying a Background Image

Ev

1.7

n

1.1

1.8

Rearranging a Presentation in Slide Sorter View

1.9

Rearranging a Presentation in Normal View

1.10

Duplicating Slides

1.11

Deleting Slides

1.12

Working with the Slide Master

PowerPoint 2011 Level 2

10

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.1

Applying a Theme to a Presentation

In this lesson, you will learn how to apply a theme to your presentation.

T

n

Display next row of themes

tio

Display previous row of themes

O

nl

y

hemes are a quick way to apply preconfigured formatting to your presentation. Themes consist of theme colors and theme fonts that give your presentation a professional and polished look. You can add themes from the Themes tab on the Ribbon. PowerPoint comes with 57 installed themes that you can use. You can download additional themes from Microsoft Office Online.

ua

Click the right-pointing arrow or the left-pointing arrow on the Themes gallery to display the next row of theme thumbnails. To display the entire Themes gallery, move your mouse pointer over any of the themes on the Ribbon and then click the More button when it appears. You can apply a theme to your entire presentation or to selected slides.

Click the Themes tab on the Ribbon. Click the theme thumbnail for the theme you want to apply. To display the entire themes gallery, move your mouse pointer over any of the theme thumbnails in the Themes group and then click the More button when it appears.

Ev

1. 2. 3.

al

To Apply a Theme to Your Entire Presentation

To Apply a Theme to Selected Slides 1. 2. 3.

Select the slides to which you want to apply a theme. Click the Themes tab on the Ribbon. Right-click the theme you want to apply and choose Apply to Selected Slides from the contextual menu.

© 2012 PCM Courseware

11

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Tip: To set a theme as the default theme for all new PowerPoint documents, click the arrow on the Save Theme button on the Ribbon and choose Set Current Theme as Default.

Let’s Try It! Why

1.

Open the Microsoft PowerPoint application.

Launches Microsoft PowerPoint and displays the blank new slide.

2.

Select File > Open from the menu.

Displays the Open dialog box.

3.

Click Desktop on the left side of your screen.

Displays the My Documents folder.

4.

Double-click the Lesson Files folder.

Opens the Lesson Files folder and displays the files in that folder.

5.

Select the Lesson1 file and then click Open.

Opens the Lesson1 presentation file.

6.

Click the Themes tab on the Ribbon.

Switches to Themes commands and tools.

7.

Move your mouse over any of the thumbnails in the Themes group and then click the More button when it appears as shown below.

Displays all available themes.

Ev

al

ua

tio

n

O

nl

y

What

8.

Click the Pushpin theme thumbnail as shown below

PowerPoint 2011 Level 2

The More button

Applies the theme to the entire presentation.

12

L E S S O N

1



C U S T O M I Z I N G

A

What

P R E S E N T A T I O N

Why

O

nl

y

Click the Pushpin theme

Makes slide 2 the active slide.

n

In the Slides Pane select Slide 2.

tio

9.

ua

10. Hold down the ⌘ key and then select Slide 4.

Selects slides 2 and 4. Holding down the ⌘ key allows you to select non-adjacent slides. Displays all available themes.

12. Right-click on the Couture theme and choose Apply to Selected Slides from the contextual menu.

Applies the Couture theme to slides 2 and 4.

13. Click the Save button on the toolbar.

Saves our changes.

Ev

al

11. Move your mouse over any of the thumbnails in the Themes group and then click the More button when it appears

© 2012 PCM Courseware

13

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.2 Modifying Theme Colors and Fonts In this lesson, you will learn how to modify the colors and fonts of a theme.

O

tio

n

O

nl

y

nce you have applied a theme to your presentation, you can customize it further by modifying the theme colors and theme font from the right side of the Themes group on the Ribbon. The Colors button allows you to apply various schemes of colors to the current theme. Click the Colors button to display the Theme Colors menu and click on the color scheme you wish to use.

Likewise, the Fonts button allows you to apply a set of theme fonts to your presentation.

ua

To Apply a Theme Color Scheme, Font or Effect to a Presentation Select the slides to which you want to apply a theme. Click the Themes tab on the Ribbon. To apply a color scheme, click the Colors button on the Theme Options group and click the color scheme you want to apply. To change the theme font, click the Fonts button on the Themes group and click the theme font you want to apply.

Ev

al

1. 2. 3. 4.

Let’s Try It!

What

Why

1.

Selects the slide whose theme we want to modify.

In the Slides Pane select Slide 3.

PowerPoint 2011 Level 2

14

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

What

Why

2.

Displays a live preview of the Flow color scheme.

O

nl

y

Click the Colors button and click the Foundry color scheme as shown.

tio

n

Click the “Foundry” color scheme

Click anywhere in the Slides pane and then press the ⌘ + A keyboard combination.

Selects all slides in the presentation.

4.

Click the Cambria font scheme.

Applies the new font scheme to all slides in the presentation.

Ev

al

ua

3.

Click “Cambria” as shown below

© 2012 PCM Courseware

15

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

What

Why

5.

Saves our changes.

Ev

al

ua

tio

n

O

nl

y

Click the Save button on the toolbar.

PowerPoint 2011 Level 2

16

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.3 Creating Custom Theme Colors In this lesson, you will learn how to create a custom color scheme.

I

nl

y

f you don’t like some of the colors in a particular color theme, you can modify the theme’s colors and save your changes as a new color theme which you can then add to your collection of color themes. The Create Theme Colors dialog box allows you to choose a new color from the color palettte for various presentation elements. If you know the RGB values of a particular color you want to add, click second tab on top of the color palette and enter the RGB values in the Red, Green and Blue boxes.

Ev

al

ua

tio

n

O

1. Select the element whose color you want to change

2. Choose the desired color from the color palette

To Create a New Color Theme 1. 2. 3.

Click the Themes tab on the Ribbon. Click the Colors button on the Theme Options group and click Create Theme Colors. Click the box next to the presentation element you want to change.

© 2012 PCM Courseware

17

L E S S O N

4. 5. 6.

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Click the Change Color button. Click the color you want from the color palette. For additional color options, click the Color Wheel, Color Sliders, Color Palettes, Image Palettes, or Crayons tab on top of the Colors dialog box. Click OK when finished. Type a name for your new color theme in the Name box. Click Apply to All.

7. 8.

y

Let’s Try It! Why

1.

Click the Colors button and then click Create Theme Colors.

Displays the Create New Theme Colors dialog box.

2.

Click the Accent 1 box as shown below and then click the then click the Change Color button.

Displays the Color dialog box.

tio

n

O

nl

What

Ev

al

ua

Click the box next to Accent 1

PowerPoint 2011 Level 2

18

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

3.

Displays the Color Palettes tab of the Colors dialog box.

Click the Color Palettes tab on top of the Colors dialog box window as shown below.

O

nl

Click the Color Palettes tab

y

What

Click Red in the color palette and then click OK.

Sets the Accent 1 color to red.

5.

Click the Text Background – Light 1 box and then click the then click the Change Color button.

6.

Click the Orange color swatch in the color palette and then click OK.

Sets the Text Background – Light 1 theme color to orange.

7.

Triple-click in the Name box and type: Company.

Provides a name for the new color theme.

8.

Click Apply to All.

Saves the new color scheme and applies the changes to the selected slides.

9.

Click the Colors button on the Ribbon.

Displays the available color themes. Notice that our new color theme is listed under the Custom category.

n

4.

Ev

al

ua

tio

Displays the Color dialog box.

10. Press the Esc key.

Closes the Color gallery.

11. Click the Save button on the toolbar.

Saves our changes.

© 2012 PCM Courseware

19

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.4 Creating a Custom Theme In this lesson, you will learn how to create a custom theme.

y

n

O

nl

O

nce you have modified theme colors and fonts, you can then save your changes to a custom theme as a theme file (.thmx) which you can then reuse in other presentations. Any custom themes that you create are then stored in the Document Themes folder under the Templates folder.

ua

tio

Click “Save Current Theme”

To apply a custom theme to a presentation, click the More button on the Themes gallery and click your custom theme.

Click the Themes tab on the Ribbon. Customize the current theme by modifying theme fonts and theme colors. Click Save Theme. Type a name for your new theme in the Save As box. Click Save.

Ev

1. 2. 3. 4. 5.

al

To Create a Custom Theme

PowerPoint 2011 Level 2

20

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Let’s Try It! What

Why

1.

Displays the Save As dialog box. The default save folder is My Themes.

3.

Click Save.

Enters a name for the new theme.

n

Click in the File Name box and type: Marketing.

Saves our custom theme. It is now available for reuse from the Themes gallery under the Custom area.

Ev

al

ua

tio

2.

O

Click the Save Theme button

nl

y

Click Save Theme button on the Themes group of the Ribbon as shown below.

© 2012 PCM Courseware

21

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.5 Adding Background Styles and Effects In this lesson, you will learn how to add colors and fill effects to a slide background.

Y

Ev

al

ua

tio

n

O

nl

y

ou can change the background color or background design of your slides, your notes and your handouts. Each theme has its own set of background schemes. These background schemes can be applied to a template or to a blank presentation. Additionally, you can choose whether to change the background of the current slide or every slide in your presentation.

Besides changing the background, you can add shading, a pattern, a texture or a picture. Care should be used when changing slide backgrounds. It is not recommended to use too many different backgrounds on the various slides in your presentation as consistency is important in any presentation.

To Add Colors and Background Effects 1. 2.

Click the Themes tab on the Ribbon. Click the Background button on the Theme Options group on the Ribbon.

PowerPoint 2011 Level 2

22

L E S S O N

3. 4.

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

To apply the background to all slides, click the thumbnail you want. For additional options, click Format Background in the Background Styles menu to display the Format Background dialog box. To apply a solid color, click Fill in the left pane, click the Solid tab and choose the color and transparency from below. To apply a Gradient, click Fill in the left pane, click the Gradient tab and choose any gradient options (color, type, direction, etc.) from below. To apply a Texture, click Fill in the left pane , click the Picture or Texture Fill tab and click the Texture arrow to choose the texture you want. Choose any other texture options from below. To apply a Pattern, click Fill in the left pane , click the Pattern tab and click the thumbnail for the pattern you want. Choose any other texture options from below. Click Apply to All to apply your changes to all slides in the presentation.

5. 6. 7.

9.

nl

y

8.

O

Let’s Try It!

Why

1.

Move your mouse pointer over any of the thumbnails in the Themes gallery and then click the More button when it appears.

Displays a gallery of all available themes.

2.

Right-click the Breeze theme and select Apply to All Slides.

Sets the theme of all slides in the presentation to the Breeze theme.

3.

Select Slide 2 in the Slides pane.

Makes Slide 2 the active slide.

4.

Click the Background button on the Theme Options group of the Ribbon.

Displays a list of available background styles.

Click the Style 2 background thumbnail in the 1st row, second column as shown below.

Applies the background to all slides in the presentation.

tio

ua

al

Ev 5.

n

What

© 2012 PCM Courseware

23

L E S S O N

1



C U S T O M I Z I N G

A

Why

O

nl

Click the Style 2 thumbnail

y

What

P R E S E N T A T I O N

Click the Background button again and click Format Background.

Displays the Format Background dialog box.

7.

Click the Gradient tab on the Ribbon.

Sets gradient (a gradual progression from one color to another) as the background fill type and applies it to the selected slide.

8.

Click the Style drop-down list and choose Linear from the list as shown below.

Sets the gradient (a gradual progression from one color to another) style to linear.

Ev

al

ua

tio

n

6.

9.

Drag the Gradient slider to about 45% as shown below.

PowerPoint 2011 Level 2

Select “Linear” as the gradient style Sets the background to a 45% gradient. You could also type in the percentage in the gradient text box.

24

L E S S O N

1



C U S T O M I Z I N G

A

What

P R E S E N T A T I O N

Why

y

Drag the Gradient slider to about 45%

Applies the background to Slide 2.

11. Select Slide 3 in the Slides pane.

Makes Slide 3 the active slide.

12. Click the Background button again and click Format Background.

Displays the Format Background dialog box.

n

O

nl

10. Click Apply.

Selects texture or picture as the gradient fill type.

14. Click the From Texture arrow and click the Recycled Paper texture as shown below.

Selects the texture to apply to our slide background.

1. Click the From Texture dropdown list

Ev

al

ua

tio

13. Click the Picture or Texture tab on top of the window.

15. Click Apply to All.

© 2012 PCM Courseware

2. Click the Recycled Paper texture

Applies the texture changes to all slides in the presentation.

25

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

16. Select File > Close from the menu. Save any changes.

Saves and Closes the active presentation.

Ev

al

ua

tio

n

O

nl

y

What

PowerPoint 2011 Level 2

26

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.6 Adding a Graphic to a Slide Background In this lesson, you will learn how to add a picture to the background of your slides.

A

Ev

al

ua

tio

n

O

nl

y

dding a picture to the background of your slides can create an interesting effect to your presentation. PowerPoint allows you to set a variety of graphic files as slide backgrounds such as .jpg, .gif, .png, and .bmp. These can be images that you have created in another program such as PhotoShop, images that you have uploaded from a digital camera or images that have been purchased.

You can add a picture to the background of your presentation from the Format Background dialog box, which we worked with in the last section.

To Add a Graphic to a Slide Background 1. 2. 3.

If you want to add a picture to the background of a single slide, display the desired slide. Click the Themes tab on the Ribbon. Click the Background button on the Theme Options group on the Ribbon.

© 2012 PCM Courseware

27

L E S S O N

4.

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Click Format Background button to display the Format Background dialog box. Click Fill in the left pane. Click the Picture or Texture tab on top of the window. Click the From File button. To insert a Clip Art picture, choose the desired image from the Clip Art folder (the default folder). Navigate to the folder that contains the desired picture file. Click the picture and then click Insert. Click Apply to All to add the graphic background to all slides in your presentation Or Click Close to add the graphic background only to the active slide.

5. 6. 7. 8.

Let’s Try It!

O

nl

y

9.

Why

1.

Select File > Open from the menu.

Displays the Open dialog box.

2.

Click Desktop on the left side of your screen.

3.

Double-click the Lesson Files folder.

Opens the Lesson Files folder and displays the files in that folder.

4.

Select the Lesson1b file and then click Open.

Opens the Lesson1b presentation file.

5.

Click the Themes tab on the Ribbon.

Switches to Themes commands and tools.

6.

Click the Background on the Theme Options group and click Format Background.

Displays the Format Background dialog box.

7.

Click Fill in the left pane.

Displays background Fill options.

8.

Click the Picture or Texture tab on top of the window.

Sets the option to add a picture or texture background to the selected slide.

n

What

Ev

al

ua

tio

Displays the My Documents folder.

PowerPoint 2011 Level 2

28

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

9.

Click the From File button.

Opens the Insert Picture dialog box, allowing you to navigate to the folder that contains the picture file you wish to insert. The Clipart folder is displayed by default.

10. Click Desktop on the left side of your screen.

Lists folders and files under the Desktop folder.

11. Double-click on the Lesson Files folder.

Lists folders and files under the Lesson Files folder.

12. Click once on the file named Fallen Man as shown below.

Selects the picture file to be applied as the slide background.

n

O

nl

y

What

Ev

al

ua

tio

Click the “Fallen Man” graphic file

13. Click the Insert button.

© 2012 PCM Courseware

Sets the picture as the slide background.

29

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.7 Modifying a Background Image In this lesson, you will learn how modify a background image.

y

al

ua

tio

n

O

nl

A

fter you have added a background picture, you can apply various effects and corrections to it from the Format Background dialog box. PowerPoint 2011 introduces three new panes from where you can modify your background images: Adjust Picture, Artistic Filters and Crop.

Ev

From the Adjust Picture pane, you can change the brightness and contrast of an image, as well as apply softening or sharpening to it. The Color area contains options to adjust the saturation, temperature or to recolor the image. From the Artistic Filters pane, you can apply some very interesting effects to your background images.

To Add a Graphic to a Slide Background 1. 2. 3.

Click the Themes tab on the Ribbon. Click the Background button on the Theme Options group of the Ribbon. Click the Format Background button to display the Format Background dialog box.

PowerPoint 2011 Level 2

30

L E S S O N

4.

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

To apply picture corrections such as brightness, contrast, softening or sharpening, click Adjust Picture in the left pane and make your desired selections in the right pane. To modify the picture saturation, temperature or to recolor the image, click Adjust Picture in the left pane and make your desired selections in the right pane under the Color area. To apply an artistic effect to the background image, click Artistic Filters in the left pane, click the Artistic Effects drop-down arrow and then choose the desired effect from the gallery. To crop an image, click Crop in the left pane. Then, enter in the desired picture position and/or crop position values. Click Apply or Apply to All.

5. 6.

8.

nl

y

7.

O

Let’s Try It!

Why

1.

Click Adjust Picture in the left pane.

Displays Picture Corrections options.

2.

Drag the Brightness slider to the right to about 14% as shown below.

n

What

Ev

al

ua

tio

Increases the brightness of the image by 14%.

Drag the Brightness slider to 20%

3.

Drag the Contrast slider to the left to about -20%.

Reduces the contrast of the image by 12%.

4.

Double-click in the Saturation box under the Color area and type: 60% as shown below.

Reduces the color saturation by 60%.

© 2012 PCM Courseware

31

L E S S O N

1



C U S T O M I Z I N G

A

What

P R E S E N T A T I O N

Why

y

Change the Saturation to 60%

Click the Apply button.

Closes the Format Background dialog box and applies our changes.

6.

Select File > Close from the menu. Save any changes.

Saves and closes the presentation.

Ev

al

ua

tio

n

O

nl

5.

PowerPoint 2011 Level 2

32

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.8 Rearranging a Presentation in Slide Sorter View In this lesson, you will learn how to move slides in your presentation in Slide Sorter View.

Y

O

nl

y

ou can change the order of the slides in your presentation at any time. While there are several different methods that you can use to accomplish this, the easiest way is to click and drag your slide(s) to the desired new location in Slide Sorter View. You can also click and drag slides to a different location in Normal view using either the Outline Pane or the Slides Pane.

n

To Move a Slide to a New Location in Slide Sorter View Switch to Slide Sorter View. Click on the slide that you want to move. Click and hold down your left mouse button. Drag the slide to a new location (as you drag, the slides will move out of the way, allowing you to drop the slide at a new location). Release the mouse button when the slide is in the desired location.

ua

tio

1. 2. 3. 4.

Active slide is bordered by orange square

Ev

al

5.

Let’s Try It!

What

Why

1.

Displays the Open dialog box.

Select File > Open from the menu.

© 2012 PCM Courseware

33

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

2.

Select the Lesson1c file in the Lesson Files folder and then click Open.

Opens the Lesson1c presentation file.

3.

Click the Slide Sorter View button (the 2nd button from the left on the lower left corner of your screen).

Displays the presentation in Slide Sorter View.

4.

Click on Slide 5.

Makes Slide 5 the active slide.

5.

Click your left mouse button and drag to the left until the slide is to the left of Slide 4.

Positions the insertion point of the new location to the left of Slide 4.

6.

Release the mouse button.

Completes the move process.

Ev

al

ua

tio

n

O

nl

y

What

PowerPoint 2011 Level 2

34

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.9 Rearranging a Presentation in Normal View In this lesson, you will learn how to move slides in your presentation in Normal View.

T

O

nl

y

he process for moving slides in Normal View is the same as moving slides in Slide Sorter View. Select the slides you wish to move and then drag them to the new location. You can accomplish this using either the Slides Pane or the Outline Pane. When moving slides in Normal View, a horizontal line appears as you drag, indicating the new location.

al

ua

tio

n

Horizontal line indicates new location of slide

Ev

Select the slide you wish to move

To Move a Slide to a New Location in Normal View 1. 2. 3. 4.

Switch to Normal View. Click either the Slides Pane tab or the Outline Pane tab. Click on the slide that you want to move (in outline view, click on the slide icon to the right of the slide number). Click and hold down your left mouse button.

© 2012 PCM Courseware

35

L E S S O N

5.

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Drag the slide up or down to the new location (as you drag in outline view, a horizontal line appears indicating where the slide would be placed if you release the mouse button). When the horizontal line appears (in outline view) at the desired new location, release the mouse button. In normal view, the slides in the pane will separate as you drag, allowing you to drop the slide where you wish.

6.

Let’s Try It! Why

1.

Click the Normal View button (the first button) in the lower left corner of your screen.

Displays the presentation in Normal View.

2.

Click on the Outline tab above the slides pane.

Displays the presentation in outline format.

3.

Click on the Slide Icon for Slide 5 as shown below.

Selects Slide 5.

Ev

al

ua

tio

n

O

nl

y

What

Select the Slide Icon to select the slide

4.

Click with your left mouse button and drag up until the horizontal line is before Slide 4.

Positions the insertion point of the new location before Slide 4.

5.

Release the mouse button.

Completes the move process.

PowerPoint 2011 Level 2

36

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

6.

Click on the Slides tab.

Displays the presentation in thumbnail format.

7.

Click on the thumbnail for Slide 7.

Selects Slide 7.

8.

Click with your left mouse button and drag up until selected slide is before Slide 6.

Positions the insertion point of the new location before Slide 6.

9.

Release the mouse button.

Completes the move process.

nl

y

What

Saves the active presentation.

Ev

al

ua

tio

n

O

10. Click the Save button on the toolbar.

© 2012 PCM Courseware

37

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.10 Duplicating Slides

O

nl

y

In this lesson, you will learn how to create a duplicate of an existing slide.

A

tio

n

t times, you may wish to create a new slide that is similar to an existing slide. Rather than create the new slide from scratch, it might be easier to create a copy of an existing slide and then modify its content. To duplicate slides, use the Duplicate Selected Slides command on the New Slide button menu on the Home Ribbon.

al

ua

Another technique for duplicating slides is using the drag-and-drop method in either Normal view (Outline Pane only) or in Slide Sorter View. To make a copy of a slide using drag-and-drop, hold down the Alt or Option key as you drag. This will make a copy of the selected slide rather than moving the slide. Alternately, you can use the copy and paste commands.

Ev

To Duplicate a Slide 1. 2. 3.

1.

Select the slide(s) that you want to duplicate. Click the Home tab on the Ribbon. Click the New Slide button arrow and then click Duplicate Selected Slides. The new slide will appear directly below the selected slide. Or Select the slide, hold down the Alt or Option key and then drag it to the new location.

PowerPoint 2011 Level 2

38

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Let’s Try It! Why

1.

Click on Slide 8 in the Slides Pane.

Selects Slide 8.

2.

Click the Home tab on the Ribbon.

Displays the Home Ribbon.

3.

Click the arrow on the New Slide button on the Slides group and click Duplicate Selected Slides.

Creates a copy of Slide 8 and inserts it after the selected slide.

4.

Click on the Slide Sorter View button on the bottom left of your screen (2nd button from the left).

Switches to Slide Sorter View. Notice that Slide 8 and Slide 9 are the same.

5.

Click on Slide 7.

Makes Slide 7 the active slide.

6.

Press and hold down the Alt or Option key and then click and drag to the right until the selected slide is to the right of Slide 9.

7.

Release the Mouse button key and then the Alt key.

8.

Click the Normal button on the lower left corner of your screen.

nl

O

n

Creates a copy of Slide 7 and inserts it as the last slide in the presentation.

tio

ua

al

Ev 9.

y

What

Click the Save button on the toolbar.

© 2012 PCM Courseware

Completes the copy process. Switches back to Normal view. Saves the active presentation.

39

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.11 Deleting Slides In this lesson, you will learn how to remove an existing slide from your presentation.

D

O

nl

y

eleting a slide will physically remove that slide from your presentation. Unlike the Cut command, the Delete command does not allow you to Paste the deleted slide in another location – once you delete it, it’s gone! To permanently remove a slide from your presentation, select the slide you want to delete and then press the Delete key, or click the Delete button on the Slides group of the Home Ribbon.

To Delete a Slide

Select the slide that you want to delete. Press the Delete key. Or Right-click the slide you want to delete and click Delete Slide from the contextual menu.

What

ua

Let’s Try It!

tio

n

1. 2.

Why

Click on Slide 9 in the Slides Pane.

2.

Press the Delete key on your keyboard.

Removes Slide 9 from the presentation.

Right-click on Slide 7 in the Slides Pane and choose Delete Slide from the contextual menu.

Removes Slide 7 from the presentation.

Ev

al

1.

3.

PowerPoint 2011 Level 2

Selects Slide 9.

40

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

1.12 Working with the Slide Master

Ev

al

ua

tio

n

O

nl

y

In this lesson, you will learn how to make global changes by modifying the master slide.

T

he Slide Master contains all default formatting for your slides. The function of the Slide Master is to allow you to make global changes to your presentation, such as changing the font size or font type. Any changes you make to the Slide Master will apply to all existing slides and to any new slides that you subsequently add to your presentation.

The Slide Master allows you to modify: • • •

Font Styles Background Style Presentation Theme

© 2012 PCM Courseware

41

L E S S O N

• • • • •

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Background items (such as a company logo) Size and position of placeholders Bullet styles Color Schemes Header and Footer formatting

y

To view the slide master, click the Edit Master button on the Master Views group on the Themes Ribbon. You can then make any desired changes to the Slide Master. Remember though, that the text on the master is only for styling; actual slide text, such as titles, lists, headers and footers should be typed on the slide in Normal view.

nl

To Make Global Changes using the Slide Master

Click the Themes button on the Ribbon. Click the Edit Master button on the Master Views group on the Ribbon. The contextual Slide Master tab becomes the active tab. Select the placeholder whose contents you wish to modify and then apply desired formatting options such as font typeface, size, bold, etc. Apply any desired themes, theme colors, theme effects, theme fonts or background styles. Highlight the bullets in a placeholder and then make any desired changes to bullets or numbering. Delete or add any additional placeholders. If desired, insert a graphic such as a company logo. Highlight the fields in any of the footer boxes and then apply any desired formatting changes (font, size, etc.) Move or resize placeholders to desired location/size. Modify any desired Page Setup or Slide Orientation options. Click the Close Master View button when finished.

O

1. 2.

n

3. 4.

9. 10. 11.

al

6. 7. 8.

ua

tio

5.

Ev

Tip: To change the master for Notes or Handouts, click the Themes and on the Ribbon and choose either Handout Master or Notes Master from the Edit Master button menu.

Let’s Try It!

What

Why

1.

Displays the Themes Ribbon.

Click the Themes tab on the Ribbon.

PowerPoint 2011 Level 2

42

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

2.

Click the Edit Master button on the Master Views group on the Ribbon and then click Slide Master.

Switches to Slide Master view. The contextual Slide Master tab becomes the active tab.

3.

Click the first slide in the Slide Pane.

Selects the Master Title Slide.

4.

Select the border of the Master Title placeholder as shown below.

Selects the placeholder which contains the slide’s title.

O

nl

y

What

Click the Home tab on the Ribbon.

6.

From the Font Size drop-down list, choose 32.

Changes the font size of the Slide Title to 32 pt.

7.

From the font type drop-down list, choose Times New Roman.

Chooses Times New Roman as the font type.

Ev

ua

5.

al

tio

n

Click the border of the Master Title placeholder

8.

Click inside of the Master Text Styles placeholder and select the words: Second Level

© 2012 PCM Courseware

Displays the Home Ribbon.

Selects the second level bullet style.

43

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

What

Why

Click the arrow on the Bulleted List button on the Paragraph group.

Displays the Bullets gallery.

O

9.

nl

y

Click to modify Second Level text style

Selects an arrow style of bullets.

tio

n

10. Select the Arrow bullet style (last style in the first row) as shown below.

al

ua

Click the Arrow bullet style

Ev

11. Click on the Master Text Styles sentence as shown below.

12. From the Font Size drop-down list, choose 28 on the Home Ribbon.

PowerPoint 2011 Level 2

Selects the first level Master Text Style.

Click the Master Text Styles sentence Changes the font size of the first level text style to 28.

44

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

13. Click the Date Area placeholder on the bottom left of your screen.

Selects the Date/Time field in the Date area footer.

14. From the Font Size drop-down list, choose 12.

Changes the font size of the Date/Time footer to 12 pt.

15. Click the Slide Master tab on the Ribbon.

Displays the contextual Slide Master tab.

16. Click the Styles button under the Background group and click Style 5 in the 1st column, 2nd row of the gallery.

Applies the Style 5 background style to the slide master.

O

nl

y

What

tio

n

1. Click the Background Styles button

al

ua

2. Click on Style 5

Ev

17. Click the Close button under the Master View area on the Ribbon.

Closes Master View and returns us to Normal View.

Click the Close button

© 2012 PCM Courseware

45

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Why

18. Select Slide 2 in the Slides Pane.

Switches to Slide 2. Notice the change in font size and type.

19. Click in inside of the text placeholder and select the line that contains Who’s Who.

Activates the second sentence in the text placeholder.

20. Click the Home tab on the Ribbon.

Displays the Home Ribbon.

21. Click the Increase List Level button on the Paragraph group on the Ribbon as shown below.

Sets a second level of bullets. Notice the format of the second level of bullets is the Arrow style as we designated in the Slide Master.

tio

n

O

nl

y

What

ua

Increase indent button

Saves and closes the active file.

Ev

al

22. Select File > Close from the menu. Click Save when asked to save your changes.

PowerPoint 2011 Level 2

46

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Lesson Summary – Customizing a Presentation

nl

y

Ø In this lesson, you learned that Themes are a quick way to apply preconfigured formatting to your presentation. Themes consist of theme colors and theme fonts hat give your presentation a professional and polished look. You can add themes from the Themes group on the Themes tab of the Ribbon.

O

Ø Next, you learned that after have applied a theme to your presentation, you can customize it further by modifying the theme colors and font. Click the Colors or Fonts button on the right side of the Themes group on the Themes Ribbon and make your selections.

tio

n

Ø Then, you learned how to create a new color theme by modifying the colors of an existing theme. Click the Colors button on the Themes group of the Ribbon, click Create Theme Colors, click the box next to the presentation element you want to change, click the Change Color button and then click the color you want from the color palette.

ua

Ø Then, you learned how to save your theme changes as a custom theme by clicking the Save Theme button on the Ribbon and then typing in a name for your new theme. The custom theme will then be available under the Custom area of the Themes gallery.

al

Ø Then, you learned how to change the background color or background design of your slides, your notes and your handouts using the Format Background dialog box from the Background button menu. You learned how to apply background colors, textures and gradients.

Ev

Ø Then, you learned how to add a graphic to a slide background from the Format Background dialog box. You learned that you can use a graphic file you have on your hard drive or can use a Microsoft Clip Art graphic. Ø Then, you learned how to apply various effects and corrections to a background image from the Format Background dialog box. From the Format Background dialog box, you worked with the three new panes from where you can modify your background images: Adjust Picture, Crop and Artistic Filters. Ø Next, you learned how to rearrange a presentation in Slide Sorter view by clicking and dragging the slide that you want to move to its new location.

© 2012 PCM Courseware

47

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Ø Next, you learned how to rearrange a presentation in Outline view and Normal View by clicking the slide that you want to move in the Outline Pane and dragging it to its new location. Ø Next, you learned how to create a copy of an existing slide by using the Duplicate Selected Slides command on the New Slide button menu on the Home Ribbon.

y

Ø Next, you learned how to permanently remove a slide from your presentation by selecting the slide you want to delete and then pressing the Delete key on your keyboard, or by right-clicking the slide you want to remove and then choosing Delete Slide from the contextual menu.

Ev

al

ua

tio

n

O

nl

Ø Lastly, you worked with the Slide Master by clicking the Edit Master button on the Themes Ribbon. You learned that the function of the Slide Master is to allow you to make global changes to your presentation, such as changing the font size or type, background design, presentation theme, bullet styles, color schemes, etc. You also learned that any changes you make in the Slide Master will apply to all existing slides and to any new slides that you subsequently add to your presentation.

PowerPoint 2011 Level 2

48

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

Lesson 1 Quiz What background effects can you add to your slides (select all that apply)? A. Background Color B. Background Picture C. Text Size D. Gradient

2.

What command button allows you to change the background of your slides? A. The Background button on the Home Ribbon. B. The Background Theme button on the Theme Ribbon. C. The Colors button on the Theme Ribbon. D. The Background button on the Themes Ribbon.

3.

Background effects can only be applied to your entire presentation – not to individual slides. A. True B. False

4.

What are three theme settings that you can apply from the Themes Ribbon? A. Colors, Fonts and Backgrounds B. Gradient, Texture and Picture C. Colors, Theme type and Gradient D. Gradient, Brightness and Picture

5.

What type of graphics can you use as background images (select all that apply)? A. .GIF .JPG, .PNG, .BMP, etc. B. Only ClipArt that comes with PowerPoint C. Only images that are created with Photoshop D. Most image files except for digital camera pictures

al

How can you save your theme changes as a Custom Theme?

Ev

6.

ua

tio

n

O

nl

y

1.

7.

In which Views can you rearrange your slides (select all that apply)? A. Slide Show View B. Outline View C. Normal View D. Slide Sorter View

© 2012 PCM Courseware

49

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

You want to move Slide 7 before Slide 3. How can you accomplish this?

9.

Rather than create a new slide from scratch, you want to instead make a copy of slide 11 and then modify its content. To do this you would: A. Select Slide 11 and click the Insert button on the Home Ribbon. B. Select Slide 11 and click the Copy button on the Home Ribbon. C. Select Slide 11, click the New Slide button arrow and click Duplicate Selected Slides. D. Select Slide 11, click the Insert button arrow and click Duplicate Selected Slides.

nl

y

8.

n

O

10. What are two ways that you can delete a slide from your presentation?

ua

tio

11. On what Ribbon can you find the Slide Master button? A. The Themes Ribbon B. The Home Ribbon C. The View Ribbon D. The Tools Ribbon

Ev

al

12. What is the purpose of the Slide Master (select all that apply)? A. Displays all hidden slides. B. Allows you to make global changes to your slides. C. A place to add your actual text, headers and footers D. A place to modify fonts, styles, background design, bullet & number styles, and color schemes of all of the slides in your presentation.

PowerPoint 2011 Level 2

50

L E S S O N

1



C U S T O M I Z I N G

A

P R E S E N T A T I O N

LAB 1 – ON YOUR OWN Open the Lab1 presentation file.

2.

Apply a dark purple color to all slides in your presentation from the Format Background dialog box (Hint: use the Solid Fill option).

3.

Apply the Advantage theme only to Slide 4.

4.

Select all slides in your presentation. Then, apply the Breeze font set to all slides in your presentation.

5.

In the Slides Pane, move Slide 7 before Slide 5.

6.

Make a duplicate of Slide 15.

7.

Switch to Master Slide View and change the font of the Master Title to Times New Roman, Bold, 40 pt.

8.

In Master Slide view, change the font size of the Page Number field on the lower right hand corner of the slide to 8 pt.

9.

Close Slide Master view.

10.

Save and close the presentation.

Ev

al

ua

tio

n

O

nl

y

1.

© 2012 PCM Courseware

51

2 Lesson

2



A N I M A T I O N

T E C H N I Q U E S

y

L E S S O N

O

nl

Lesson 2 - Animation Techniques Lesson Topics:

Applying Animation Effects

2.2

Setting Effect Options

2.3

Adding Slide Transitions

2.4

Using Transition Triggers

Ev

al

ua

tio

n

2.1

PowerPoint 2011 Level 2

52

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

2.1 Applying Animation Techniques In this lesson, you will learn how to apply Animation Schemes to your slides.

A

n

O

nl

y

n exciting visual effect that you can add to your slides is Animation, which allows you to control how your information appears on the slide during a slide show. For instance, you can have your words fly onto the screen one at a time or slowly fade in. With animation, you can control how and when you want an item to appear on your screen. This is especially helpful if you want to deliver the information on a slide a little at a time. Using animation in your presentation can help you focus on important points and manage the flow of information – as well as add exciting effects to your slide show.

1. Select the object that you want to animate

al

ua

tio

2. Choose the desired animation from the gallery

Ev

You can apply animation from the Animation gallery on the Animations tab on the Ribbon. PowerPoint contains several preset visual effects that will help you get started with animation, including: • • • •

Entrance Effects – controls the appearance of an object as it enters the slide. Emphasis Effects – applies animation to an object already on a slide. Exit Effects - controls the appearance of an object as it exits the slide. Paths – allows you to customize the direction or path that an object follows.

While the Animation Gallery displays a nice selection of animation effects, there are too many to display in one gallery. To view all of the effects for a specific category, select the

© 2012 PCM Courseware, LLC

53

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

type of animation from the More button on the bottom of the gallery to display all available animation effects for that category. You can apply an animation scheme to a single object or to a group of selected objects.

To Apply an Animation Scheme Select the object or text placeholder to which you want to apply animation. Click the Animations tab on the Ribbon. Point to an Animation Effect on the Entrance Effects, Emphasis Effects or Exit Effects group on the Ribbon to display the More button. Click the More button to display the entire gallery. Click the Animation Scheme you want to apply.

4.

nl

y

1. 2. 3.

O

Let’s Try It!

Why

1.

If necessary, open the Microsoft PowerPoint application.

Launches Microsoft PowerPoint and displays the blank new slide.

2.

Select File > Open from the menu.

Displays the Open dialog box.

3.

Click Desktop on the left side of your screen.

Displays the Desktop folder.

4.

Double-click the Lesson Files folder.

Opens the Lesson Files folder and displays the files in that folder.

5.

Click on the Lesson2a file

Selects the Lesson2a file.

Ev

al

ua

tio

n

What

6.

Click the Open button.

Opens the Lesson2a presentation file.

7.

In the Slides Pane select Slide 1.

Ensures that the first slide is the active slide.

8.

Click the Animations tab on the Ribbon.

Displays the Animations Ribbon.

PowerPoint 2011 Level 2

54

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

What

Why

9.

Selects the object to which we want to apply animation.

On Slide 1, click the Rodney’s Video, Inc. placeholder.

Displays the entire Entrance Effects gallery.

y

10. Move your mouse pointer over any of the animation effects in the Entrance Effects group and then click the More button when it appears as shown below.

n

Applies the Fly In effect to the selected placeholder.

tio

11. Click Fly In under the Basic area as shown below.

O

nl

Click the “More” button

Ev

al

ua

Click “Fly In”

12. In the Slides Pane select Slide 2.

© 2012 PCM Courseware, LLC

Activates the second slide in the presentation.

55

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Why

13. Click the placeholder that contains the bulleted list.

Selects the placeholder to which we want to apply animation.

14. Move your mouse pointer over any of the Entrance Effects thumbnails and then click on the More button when it appears.

Displays a gallery of all available Entrance effects.

15. Scroll down and click the Pinwheel effect under the Exciting area as shown below.

Applies the Pinwheel effect to the selected placeholder.

O

nl

y

What

tio

n

Click “Pinwheel”

Actives the first slide in the presentation.

17. Press the F5 key.

Enters Slide Show view.

ua

16. Select Slide 1 in the Slides pane.

Moves to the next step in the animation.

Ev

al

18. Click your left mouse button or press the space bar.

PowerPoint 2011 Level 2

Click or press the space bar to navigate through the animation scheme

56

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Why

19. Click your left mouse button or press the space bar again.

Moves to the next slide in the presentation.

20. Click your left mouse button or press the space bar again 6 more times.

Moves through each step of the animation for slide 2.

21. Press the Esc key.

Returns to normal view.

22. Click the Save button on the toolbar.

Saves the active presentation.

Ev

al

ua

tio

n

O

nl

y

What

© 2012 PCM Courseware, LLC

57

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

2.2 Setting Effect Options In this lesson, you will learn how to set animation effect options.

M

nl

y

ost of the animation effects have additional options that you can set from the Effect Options dialog box on the Animation group of the Ribbon. Clicking on the button displays a gallery of effects available for the selected object. For example, you can specify from what side of the screen the object enters or leaves – or even set all objects to come in at the same time. The options available depend on the type of object.

ua

tio

n

O

2. Choose your Animation Options

Ev

al

1. Click the small number next to the placeholder

Note that in order for the Animation Options button on the Ribbon to activate, you must first select the tiny number next to the placeholder on the slide. This will allow you then to make changes to the animation options.

To Set Effect Options 1. 2.

Select the object whose animation effect options you wish to modify. Click the tiny number next to the placeholder on the slide.

PowerPoint 2011 Level 2

58

L E S S O N

3.

2



A N I M A T I O N

T E C H N I Q U E S

Click the Effect Options button on the Animation Options group on the Ribbon and select the desired options from the list. To set the Start time (on click, with previous, after previous), click the Start drop-down list and make your selection. To set the duration of the effect, click in the Duration box and type in your duration (in seconds). To add custom animation options, click the Reorder button on the Animation Options group on the Ribbon and make your selections.

4. 5. 6.

y

Tip: To remove an animation effect, click the small number next to the placeholder and press the Delete key on your keyboard.

nl

Let’s Try It! Why

1.

In the Slides Pane select Slide 3.

Ensures that the third slide is the active slide.

2.

Click on the Title placeholder on Slide 3.

3.

Choose the Fly In effect from the Entrance Effects group on the Ribbon.

Applies the Fly In animation effect to the selected placeholder.

4.

Click the small number 1 next to the placeholder as shown below.

Activates animation options, including the Effect Options button.

n

O

What

Ev

al

ua

tio

Selects the object that we want to animate.

5.

Click the small number “1”

Click the Effect Options button on the Animation Options group of the Ribbon as shown.

© 2012 PCM Courseware, LLC

Displays a gallery of effect options that you can apply to the animation.

59

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

What

Why

y

Click the Effect Options button Click the From Bottom-Right effect from the gallery.

Specifies that the placeholder will enter from the bottom-right area of the screen.

7.

Select the placeholder that contains the 5 lines of text.

Selects the bulleted list placeholder.

8.

Add the Grow & Turn effect from the Moderate area of Entrance Effects gallery.

Applies the Grow and Turn animation effect to the placeholder.

9.

If the small numbers (2 through 6) are not lit in yellow, hold down the ⌘ key and select all of the numbers.

ua

tio

n

O

nl

6.

The Reorder box allows you to reorder the animation sequence, as well as apply additional animation options.

Ev

al

10. Click the Reorder button on the Animation Options group of the Ribbon as shown below.

Ensures that all of the numbers are selected.

Click the Reorder button

PowerPoint 2011 Level 2

60

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Why

11. Click the disclosure triangle next to Text Animations as shown below.

Expands the Text Animations section.

nl

y

What

n

Sets the option to animate each word individually.

al

ua

tio

12. Click the Animate text dropdown arrow and choose By word as shown below.

O

Click the disclosure triangle next to Text Animations

Choose “By Word” from the Animate text box Expands the Timing section.

14. Double-click the Delay dropdown list and type: 1.

Sets a delay of 1 second for each animation.

Ev

13. Click the disclosure triangle next to Timing.

© 2012 PCM Courseware, LLC

61

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

What

Why

y

Type 1 in the Delay box

Closes the Custom Animation dialog box.

16. Press the Shift and F5 keystroke combination.

Displays the current slide in Slide Show view.

17. Press the spacebar 6 times.

Cycles through the animation.

O

n

tio

Exits Slide Show view.

Ev

al

ua

18. Press the Esc key.

nl

15. Click the Close button on the Custom Animation dialog box.

PowerPoint 2011 Level 2

62

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

2.3 Adding Slide Transitions In this lesson, you will learn how to add Slide Transitions as you advance from one slide to the next.

y

nl

al

ua

tio

n

O

S

lide transitions specify how the display changes when you advance from one slide to the next. For example, you can add an animation effect such as Horizontal Blinds or a Checkerboard pattern. You can also add a preset sound effect to the slide transition or use your own sound file.

Ev

To apply transitions to specific slides, select the first slide in the Slide Pane Window, hold down the ⌘ key, and then select any additional slides. The fastest way to apply transitions to multiple slides is to work in slide sorter view. Click the Apply to All button on the Ribbon to apply the transition effect to every slide in your presentation.

To Add Slide Transitions 1. 2.

Display the slide to which you want to apply Slide Transitions or select multiple slides in the Slides Pane window. Click the Transitions tab on the Ribbon.

© 2012 PCM Courseware, LLC

63

L E S S O N

3.

2



A N I M A T I O N

T E C H N I Q U E S

Click the More button on the Transition To This Slide group to display the entire Transitions gallery. Click on the slide transition thumbnail for the effect that you want. To modify transition options, click the Effect Options button on the Ribbon and make your selections. Select the desired transition speed from the Duration box on the Ribbon. If desired, select a pre-defined Sound from the Sound drop-down list on the Ribbon. To add a custom sound file, select Other Sound from Sound drop-down list, navigate to the folder that contains the desired sound file, select the file, and then click Open. To apply the Slide Transition effect to all slides in your presentation, click the All Slides button on the Apply To group of the Ribbon.

4. 5. 6. 7.

Let’s Try It!

O

9.

nl

y

8.

Why

1.

Click the Slide Sorter button on the bottom left of your screen.

Switches to Slide Sorter View.

2.

Click on Slide 4.

3.

Click the Transitions tab on the Ribbon.

Displays the Transitions Ribbon.

4.

Move your mouse pointer over any of the thumbnails in the Transition to This Slide group and then click on the More button when it appears.

Displays all available slide transitions.

Selects the slide to which we want to apply a Slide Transition Effect.

Ev

al

ua

tio

n

What

5.

Scroll down and click the Checkerboard thumbnail under the Exciting category as shown below.

PowerPoint 2011 Level 2

Applies the Checkerboard slide transition effect to Slide 4.

64

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

What

Why

Click the downward pointing arrow on the Duration box until 1.50 appears in the box as shown below.

Increases the duration of the transition to 1.50 seconds.

ua

tio

6.

n

O

nl

y

Click the Checkerboard thumbnail

Ev

al

Click the duration box downward arrow until 1.50 appears in the box

7.

Click on Slide 5.

Selects the next slide to which we want to apply a Slide Transition effect.

8.

Press and hold down the ⌘ key and select Slide 6 and Slide 7.

Selects slides 5, 6 and 7. Holding down the ⌘ key as you select slides allows you to select multiple slides.

© 2012 PCM Courseware, LLC

65

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

What

Why

9.

Displays all available slide transitions.

Move your mouse pointer over any of the thumbnails in the Transition to This Slide group and then click on the More button when it appears.

Applies the Uncover slide transition effect to Slides 5, 6, and 7

O

tio

n

Click the Uncover thumbnail

nl

y

10. Click the Uncover thumbnail under the Subtle category as shown.

ua

11. Click the Effect Options button and choose From Left from the list.

Specifies that the transition effect will begin from the left side of the screen. Applies the chime sound effect at the end of each transition.

13. Click on Slide 4.

Selects Slide 4.

14. Click the Slide Show tab on the Ribbon.

Displays the Slide Show Ribbon.

15. Click the From Current Slide button on the Play Slide Show group on the Ribbon.

Switches to Slide Show view beginning with Slide 4. Notice the Checkerboard effect as the slide is presented.

16. Press the space bar twice.

Displays the animation effects we added in the previous lessons.

Ev

al

12. Click the Sound drop-down list and choose Chimes.

PowerPoint 2011 Level 2

66

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Why

17. Press the space bar.

Advances to the next slide. Notice the transition as the slide glides in from the left to the right.

18. Press the Esc key.

Exits Slide Show view.

19. Click the Save button on the toolbar.

Saves the active presentation.

Ev

al

ua

tio

n

O

nl

y

What

© 2012 PCM Courseware, LLC

67

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

2.4 Using Transition Triggers In this lesson, you will learn how to set up a trigger for slide transitions.

• • •

Advance to the next slide only when you click the mouse Advance to the next slide after a specific time interval Advance to the next slide after you click the mouse or after a specified time interval, whichever occurs first.

tio

n

O

nl

y

S

lide transition triggers allow you to specify when you want to advance to the next slide and provide you more control over your presentation. There are three basic triggers you can use:

ua

Transition Trigger Options

To Add Slide Transition Trippers

Ev

2. 3.

Display the slide to which you want to apply Slide Transitions or select multiple slides in the Slides Pane window. Click the Transitions tab on the Ribbon. On the Ribbon, click the check-box next to On Mouse Click to advance only when you click the mouse. Click the check-box next to After and using the arrows, select the number of seconds to wait before advancing to the next slide. To apply the transition trigger to all slides, click the All Slides button.

al

1.

4. 5.

PowerPoint 2011 Level 2

68

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Let’s Try It! Why

1.

In the Slides Sorter View pane, select Slide 8.

Makes slide 8 the active slide.

2.

If necessary, click the Transitions tab on the Ribbon.

Displays the Transitions Ribbon.

3.

On the Advance Slide group on the Ribbon, click in the check-box next to After to check it.

Sets the transition trigger to advance to the next slide after a specified time interval.

4.

Click the up arrow next to the After box, until 5:00 is displayed, as shown.

Sets the slide to advance after five seconds.

5.

Click the Save icon on the toolbar.

Saves the active presentation.

6.

Click the Slide Show tab on the Ribbon.

Displays the Slide Show Ribbon.

7.

Click the From Current Slide button on the Start Slide Show group on the Ribbon and wait 5 seconds.

Switches to Slide Show view for Slide 8. Notice that after 5 seconds, the slide automatically advances to Slide 9.

8.

Press the Esc key.

Switches back to Normal View.

9.

Select File> Close from the menu. Save your changes.

Closes the presentation file.

Ev

al

ua

tio

n

O

nl

y

What

© 2012 PCM Courseware, LLC

69

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Lesson Summary – Animation Techniques Ø In this lesson, you learned how to control how your information appears on the slide during a slide show by applying Animation to the objects on your slides. You learned that you can chose from several preset animation schemes on the Animations Ribbon.

nl

y

Ø Next, you learned how to modify Animation Effect options by clicking the Effect Options button and making your selections. You also learned that you can display additional options by clicking the Reorder button on the Animation Options group of the Ribbon.

O

Ø Then, you learned that Slide Transitions specify how the display changes when you advance from one slide to the next. You learned that you can apply slide transitions to your slides by clicking the desired transition thumbnail from the Transition to This Slide gallery on the Transitions Ribbon.

Ev

al

ua

tio

n

Ø Lastly, you learned that Slide Transition Triggers allow you to specify when you want to advance to the next slide and provide you more control over your presentation. Using transition triggers, you can advance to the next slide only when you click the mouse, advance to the next slide after a specific time interval or advance to the next slide after you click the mouse or after a specified time interval, whichever occurs first. You can set Slide Transitions from the Transitions Ribbon.

PowerPoint 2011 Level 2

70

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

Lesson 2 Quiz An animation scheme is: A. Animated graphics that you can add to your presentations. B. A way to rehearse your presentations. C. Applause that you can add to your slides D. Visual effects that you can add to your slides.

2.

When are animation effects visible (select all that apply)? A. During Slide Show View. B. When viewing your presentation in Slide Outline view. C. When viewing your presentation in Slide Sorter view. D. All of the above

3.

To add a preset animation to a text placeholder on your slide: A. Select the placeholder, click the Effects button on the Animations Ribbon and then click the animation effect you want. B. Select the placeholder, click the Animations Schemes button on the Animations Ribbon and then click the animation you want. C. Select the placeholder, click the Animations tab on Ribbon and then click the animation you want. D. Select the placeholder, click the Custom button on the Animations Ribbon and then click the animation you want.

4.

If you wanted to apply effects such as controlling the direction of the animation, choosing the event that triggers the animation or setting entrance and exit effects, how you could you accomplish this? A. Click the Add Animation Effects button on the Animations group and then make your selections. B. Click the Reorder button on the Animations Options group and then make your selections. C. Click the Animation Triggers button on the Advanced Animation group and then make your selections. D. Click the Animation Pane button on the Ribbon and then click the Effects button on the lower right-hand corner of the pane.

Ev

al

ua

tio

n

O

nl

y

1.

5.

You can apply animation only to entire slides, not to individual placeholders. A. True B. False

6.

Which of the options below is NOT a slide transition effect? A. Adding Applause B. Advancing the slide automatically after 10 seconds. C. Adding the Fade effect during entrance

© 2012 PCM Courseware, LLC

71

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

D. Setting the transition speed to slow Which is the FASTEST way to apply slide transitions to multiple slides? A. Select the slides in Slide Show View B. Click the Apply to All button on the Animations group on the Ribbon. C. Select the slides in Slide Sorter View D. Select the slides in Outline View

8.

Which of the below are considered Slide Transition Triggers (select all that apply)? A. Advance to the next slide only when you click the mouse. B. Advance to the next slide after a specific time interval. C. Advance to the next slide after the last placeholder has been loaded. D. Advance to the next slide after you click the mouse or after a specified time interval, whichever occurs first.

9.

You can set a slide to advance after 10 seconds or, if you don’t want to wait that long during your presentation, when you click your mouse. A. True B. False

n

O

nl

y

7.

tio

10. After have added an animation effect, you can then add modify effects of the animation by clicking the ________________________ button on the Animation group on the Ribbon. 11. To remove an animation, you:

Ev

al

ua

A. Click the placeholder that contains the animation and then press the Delete key. B. Select the placeholder that contains the animation, click the Effects button on the Ribbon and choose Remove from the list. C. Click the More button on the Animations gallery and then click Remove animation. D. Click the small number next to the placeholder you wish to delete and then click the Delete key on your keyboard.

PowerPoint 2011 Level 2

72

L E S S O N

2



A N I M A T I O N

T E C H N I Q U E S

LAB 2 – ON YOUR OWN Open the Lab2 exercise file.

2.

Apply the Wipe Entrance Animation Effect to both objects on Slide 1.

3.

Select Slide 2. Apply the Fly-In Entrance effect to the Slide Title placeholder. Set the effect so that the placeholder flies in from the bottomright of the screen. Add the Shrink & Turn Exit effect to the text placeholder (below the title placeholder).

4.

Using the Reorder button, add the Applause sound effect to the second animation.

5.

Apply the Uncover Slide Transition to Slides 4, 5 and 6. Make sure that the slides come in from the Right side of your screen.

6.

Set the Slide Transition Timing to 5 seconds for the entire presentation.

7.

Save and close the presentation.

Ev

al

ua

tio

n

O

nl

y

1.

© 2012 PCM Courseware, LLC

73

3 Lesson

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

y

L E S S O N

O

nl

Lesson 3 - Working with Data from Other Sources

n

Lesson Topics:

tio

3.1 Importing an Excel Document into a Slide 3.2 Modifying an Embedded Excel Chart

ua

3.3 Inserting a Word Document into a Slide 3.4 Adding Audio to Slides

al

3.5 Adding Video to Slides

Ev

3.6 Formatting Video

PowerPoint 2011 Level 2

74

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.1 Importing an Excel Document into a Slide

Y

tio

n

O

nl

y

In this lesson, you will learn how to insert an existing Excel chart into your slide.

ua

ou can insert documents created in other Microsoft Office programs or in any other program that supports linked and embedded objects into your presentations. It is not necessary to recreate existing information that you wish to include in your PowerPoint presentation. In this lesson, we are going to insert an existing Excel chart into our presentation.

Ev

al

When inserting an external object, that object becomes embedded in your presentation. When Embedding objects, you create a copy of the object which resides in your destination document. Thus, any changes made to the original document will not be reflected in your presentation.

To Insert an Existing Excel Chart: 1. 2. 3. 4.

Activate the slide into which you wish to insert the file. Select Insert > Object from the menu. To create a new Excel chart, click the Create New radio button, choose Microsoft Excel Chart from the Object type list and then click OK. To insert an existing Excel chart, click the Create from file radio button.

© 2012 PCM Courseware, LLC

75

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

nl

y

Click the “Create from file” radio button

Navigate to the folder that contains the Excel Chart you wish to inset. Select the document you wish to import. Click Insert. Click OK.

O

5. 6. 7. 8.

n

Let’s Try It!

Why

tio

What Select File > New Presentation from the menu.

2.

Click the arrow on the New Slide button on the Home Ribbon and then choose Blank as shown below.

Creates a new blank presentation.

Applies the Blank layout to the presentation.

al

ua

1.

Ev

1. Click the arrow on the New Slide button

PowerPoint 2011 Level 2

2. Click “Blank”

76

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

3.

Select Insert > Object from the menu.

Displays the Insert Object dialog box.

4.

Click the Create from File radio button as shown below.

The Create from File allows you to insert an already existing file into your presentation.

n

Click the “Create from file” radio button

O

nl

y

What

Click Desktop on the left side of the window.

Switches to the Desktop folder.

6.

Double-click the Lesson Files folder.

Switches to the Lesson Files folder, where the Excel file resides.

7.

Select the Sales Excel file as shown below and then click Insert.

Selects the file to be imported.

Ev

al

ua

tio

5.

© 2012 PCM Courseware, LLC

77

L E S S O N

3



W O R K I N G

W I T H

D A T A

O T H E R

S O U R C E S

Why

Click OK.

Closes the Insert Object dialog box and embeds the object into our presentation.

Ev

al

ua

tio

n

8.

O

nl

Click the “Sales” file

y

What

F R O M

Embedded Excel Chart

PowerPoint 2011 Level 2

78

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

What

Why

9.

Saves the active presentation with a file name of Expenses.

Ev

al

ua

tio

n

O

nl

y

Select File > Save from the menu and type: Expenses in the Save As box. Click Save.

© 2012 PCM Courseware, LLC

79

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.2 Modifying an Embedded Excel Chart In this lesson, you will learn how to modify an embedded Excel Chart.

A

n

O

nl

y

fter you have imported the chart into your presentation, you can then modify its formatting. Double-clicking an embedded Excel chart opens it in the Excel environment, allowing you to make any desired formatting changes. From Excel, click the chart to activate it and then click the Chart tab or the contextual Chart Layout or Format tabs on the Excel Ribbon.

Ev

al

ua

tio

Contextual Chart tabs

To open the chart in the Excel application, right-click on the chart and then select Edit Worksheet Object. The chart will display in the Excel application from where you can make changes to it.

To Modify an Embedded Excel Chart: 1.

Double-click on the embedded chart. Or Right-click on the chart and then click Edit Worksheet Object. The chart will display in the Excel environment.

PowerPoint 2011 Level 2

80

L E S S O N

2. 3.

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Click the chart to select it. To change a chart layout or style, click the Format tab on the Ribbon. Make your desired selection from the Chart Element Styles group. To change chart titles, axis titles, legends, or data labels, click the Chart Layout tab and make the appropriate selection from the Ribbon. To add or modify shape effects, shape fill, border weight, style or color, click the Format tab under Chart tools and make your selections. To format a selected object, click the chart object and click the Format Selection button on the Format tab to display the Format Object dialog box. To change the chart type, click the Charts tab on the Ribbon and choose the desired chart type from the Ribbon. Then, click the chart subtype you want. When finished, choose Excel > Quit Excel from the menu.

4. 5. 6.

8.

nl

y

7.

O

Let’s Try It!

Why

1.

Double-click the embedded chart.

Activates the chart in the Excel environment.

2.

Select the Chart Title Sales by Category as shown below.

n

What

ua

tio

Selects the Chart Title object.

Ev

al

Select the Chart Title object

3.

Click the Home tab on the Ribbon.

Displays the Home Ribbon.

4.

Choose Times New Roman from the Font list box and a font size of 16 from the Size box.

Changes the font type to Times New Roman and the font size to a 16 pt.

5.

Click the Charts tab on the Ribbon.

Display chart design commands and tools.

© 2012 PCM Courseware, LLC

81

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

6.

Click the Line button on the Change Chart Type group of the Ribbon.

Displays the Line chart type gallery.

7.

Click the Marked Line thumbnail as shown below.

Selects the new chart type.

O

nl

y

What

Select Excel > Quit Excel from the menu. Observe the new chart type.

Closes Excel and returns to PowerPoint. The chart type has been changed to Marked Line.

Ev

al

ua

7.

tio

n

Click the “Marked Line” thumbnail

PowerPoint 2011 Level 2

82

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.3 Inserting a Word Document into a Slide

I

ua

tio

n

O

nl

y

In this lesson, you will learn how to insert an existing Microsoft Word table into your presentation.

Ev

al

nserting existing Microsoft Word documents into your slides works the same way as importing Excel documents. Use the Insert > Object command and then navigate to the folder that contains the Word document that you wish to import into your presentation. In this lesson, we will insert a Microsoft Word table as an embedded object and then make changes to the object after we import it into PowerPoint.

To Insert an Existing Word Document: 1. 2. 3. 4. 5.

Activate the slide into which you wish to insert the Word document. Select Insert > Object from the menu. To create a new Word Document chart, the Create New radio button, choose Microsoft Word Document from the Object type list and then click OK. To insert an existing Word document, click the Create from file radio button. Navigate to the folder that contains the Word document you wish to insert.

© 2012 PCM Courseware, LLC

83

L E S S O N

6. 7. 8.

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Select the document you wish to import. Click Insert. Click OK.

Let’s Try It! Why

1.

Select Insert > New Slide from the menu.

Inserts a new blank slide.

2.

Click the Layout button on the Ribbon and then click Blank.

Changes the slide layout to Blank.

3.

Select Insert > Object from the menu.

Opens the Insert Object dialog box.

4.

Click the Create from File radio button.

Displays the Insert as Object dialog box.

5.

Select Desktop in the Sidebar.

6.

Double-click the Lesson Files folder in the Column Browser.

Displays the contents of the Lesson Files folder.

7.

Select the MonthlySales Word file and then click Insert.

Selects the file to be imported.

8.

Click OK.

n

O

nl

y

What

tio

ua

al

Ev 9.

Displays the contents of the Desktop folder.

Closes the Insert Object dialog box and inserts the embedded Word document into the active slide.

Double-click the imported table.

Opens the linked table in Microsoft Word, the application of the original document.

10. Change the title to read: Sales - 2013.

Changes the table title in the original source document.

11. Select Word > Quit Word from the menu.

Closes the source document.

PowerPoint 2011 Level 2

84

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

12. Observe the active slide.

The change we made in the source document is automatically reflected in our presentation.

n

O

nl

y

What

Saves and closes the active presentation.

Ev

al

ua

tio

13. Select File > Close from the menu. Save your changes.

© 2012 PCM Courseware, LLC

85

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.4 Adding Audio to Slides In this lesson, you will learn how to insert a sound file into your presentation.

y

nl

A

n exciting way to jazz up a presentation is by adding Sound files to your slides. You can add music and sounds to your presentation from files stored on your computer or from a network drive, sound files stored in iTunes or even from files on the Internet.

O

If you wish to to insert a sound file that is stored on your computer’s hard drive or network drive, use the Audio from File command from the Media button menu. If you wish to insert an audio file from iTunes, use the Audio Browser command on the Media button menu, located on the Home Ribbon. Note that you can insert sound files from Garage Band as well using this command.

al

ua

tio

n

When inserting a sound file, a small icon appears on your slide. You have the option of automatically playing the sound when the slide is launched or clicking on the icon to play the sound during Slide Show View. These options can be set from the Sound Options button menu located on the contextual Format Audio Ribbon If you set up the audio on your slide to automatically play, choose Hide Icon During Show from Sound Options button menu so that the sound icon is not visible during your slide show.

Ev

Icon for inserted sound file

Click to adjust volume

Click to Start/Stop audio

PowerPoint 2011 Level 2

86

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

To Add a Sound File to a Slide from iTunes: 1. 2.

Activate the slide into which you wish to insert the sound file. Click the Insert > Audio > Audio Browser from the menu Or Click the Media button on the Home Ribbon and choose Audio Browser from the button menu Or Click the Media icon on the Standard Toolbar and click Audio on top of the window. Click the file you want and drag it onto your slide. Set additional sound options from the contextual Audio Options Ribbon.

nl

y

3. 4.

O

To Add a Sound File to a Slide from a File:

Activate the slide into which you wish to insert the sound file. Click the Insert > Audio > Audio from File from the menu Or Click the Media button on the Home Ribbon and choose Audio from File from the button menu Navigate to the folder where your sound file is stored. Highlight the sound file that you wish to insert and then click OK. Set additional sound options from the contextual Audio Options Ribbon.

n

1. 2.

ua

tio

3. 4. 5.

Let’s Try It!

Open Lesson3a from the Lesson Files folder.

Ev

1.

al

What

Why Opens the Lesson 3a PowerPoint file.

2.

Select Insert > Audio > Audio from File from the menu.

Allows you to choose a sound file that exists on your hard drive.

3.

Select Desktop in the Sidebar.

Displays the contents of the Desktop folder.

4.

Double-click the Lesson Files folder in the Column Browser.

Displays the contents of the Lesson Files folder.

© 2012 PCM Courseware, LLC

87

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

5.

Select the file named applause and then click Insert.

Selects the sound file we want to insert into our slide.

6.

Click the Play/Pause arrow as shown below.

Plays the audio clip.

O

Play/Pause button

nl

y

What

With the sound icon selected, click the contextual Format Audio tab on the Ribbon.

8.

Click the Start drop-down list and choose Automatically from the list as shown below.

tio

ua

al Ev 9.

Displays audio options.

n

7.

Click the Playback Options button on the Audio Options group of the Ribbon.

10. Choose Hide Icon During Show as shown below.

PowerPoint 2011 Level 2

Sound will automatically play when slide is displayed in Slide Show view.

Choose “Automatically” from the Start dropdown list

Displays the Playback Options menu.

Icon will not be displayed on the slide when in Slide Show View.

88

L E S S O N

3



W O R K I N G

W I T H

D A T A

What

F R O M

O T H E R

S O U R C E S

Why

nl

n

Sets the volume to Medium.

ua

tio

12. Click the Volume button control and then drag the slide so that it is about halfway up the bar, as shown below.

The audio file will loop back to the beginning of the clip and continue to play until we manually stop it.

O

11. Click the Playback Options button again and then click the Loop until Stopped from the menu.

y

Choose “Hide Icon During Show”

Ev

al

2. Drag volume slider about halfway

13. From the Slides Pane, click on Slide 2.

© 2012 PCM Courseware, LLC

1. Click the volume icon

Makes Slide 2 the active slide.

89

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

14. Select Insert > Audio > Audio from File from the menu.

Displays the Choose Audio dialog box.

15. Navigate to the Lesson Files folder if necessary.

Switches to the folder where the sound file that we want to insert is located.

16. Highlight the sound file New Stories and then click Insert.

Selects the file to be added to our slide.

17. Drag sound icon to the top of right side of the screen as shown below.

Repositions the icon

ua

18. Press the F5 key.

tio

n

O

nl

y

What

al

19. Press the spacebar.

Switches to Slide Show mode. Notice the sound file automatically plays during the first slide. Moves to the next slide. Plays the sound file.

21. Press the Esc key.

Exits slide show mode.

22. Click the Save button on the toolbar.

Saves the active presentation.

Ev

20. Move your mouse cursor over the sound icon and then click the Play/Pause button.

PowerPoint 2011 Level 2

90

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.5 Adding Video to Slides In this lesson, you will learn how to insert a movie file into your presentation.

y

nl O

Quicktime AVI ASF MPEG WMV Animated Gifs MP4 YouTube Movies

tio

• • • • • • • •

n

A

dding video clips to your slides is accomplished the same way as adding sound files. Video clips can be either animated .GIF’s or digital videos created with digital equipment. PowerPoint supports several types of video formats:

ua

With the exception of Animated Gif files, you can edit the movie object to rewind when finished and to continue looping. After inserting a video file, you can then change the size and location of the file just as you would when working with a placeholder object.

Ev

al

Inserted Video Clip

When first displaying a slide with an embedded video in Slide Show mode, the video placeholder may show only a black screen. To display a specific scene from a video (when the video is not running), drag the playback button to the desired location, click the Poster Frame button under the contextual Adjust tab and then choose Current Frame.

© 2012 PCM Courseware, LLC

91

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

To Add a Video Clip to a Slide Activate the slide into which you wish to insert the sound file. To insert a movie from iTunes, iMovie or from your Movies folder: a. Click the Insert > Movie > Movie Browser from the menu Or Click the Media button on the Home Ribbon and choose Movie Browser from the button menu Or Click the Media icon on the Standard toolbar and click Movies on top of the window. b. Click the file you want and drag it onto your slide. c. Size and move the object as desired To insert a movie clip from a file: a. Click the Insert > Movie > Movie from File from the menu Or Click the Media button on the Home Ribbon and choose Movie from File from the button menu b. Navigate to the folder where your movie file is stored. c. Highlight the movie file that you wish to insert and then click OK. d. Size and move the object as desired Set additional video options from the contextual Format Movie tab on the Ribbon. To set the poster frame for the video (the scene which displays in Slide Show view when the video is not running): a. Select the video for which you want to create a poster frame. b. Drag the playback bar until the desired scene is displayed. c. Click the contextual Format Movie tab on the Ribbon. d. Click the Poster Frame button on the Adjust group of the Ribbon. e. Select Current Frame. To instead use an image as the poster frame, choose Picture from File and then choose the image you want to use.

nl

y

1. 2.

n

O

3.

tio

4.

al

ua

5.

Ev

Let’s Try It!

What

Why

1.

Click on Slide 2 in the Slides Pane.

Ensures that Slide 2 is the active slide.

2.

Select Insert > Movie > Movie from File from the menu.

PowerPoint 2011 Level 2

Displays the Choose a Movie dialog box.

92

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

3.

If necessary, navigate to the Lesson Files folder and then click the file named businessmen. Click Insert.

Selects the video clip to be inserted. This is not a standard video file but rather an animated gif file.

4.

Click and drag the video to the top of the screen so that it is to the right of the word Technology.

Repositions the video clip.

5.

If necessary, click the contextual Format Movie tab on the Ribbon.

Displays Movie options.

6.

Click the Start drop-down list on the Movie Options group of the Ribbon and choose Automatically from the list.

7.

Click the Playback Options button on the Movie Options group of the Ribbon and choose Loop Until Stopped from the menu.

The movie will play continuously.

8.

Click on Slide 3 in the Slides Pane.

Ensures that Slide 3 is the active slide.

9.

Select Insert > Movie > Movie from File from the menu.

Displays the Choose a Movie dialog box. Switches to the folder where the video file that we want to insert is located.

nl

y

What

al

L E S S O N

ua

tio

n

O

Video will play automatically when slide is displayed in Slide Show view.

Ev

10. Navigate to the Lesson Files folder if necessary. 11. Highlight the video file named Falls and then click OK. 12. If necessary, click the contextual Format Movie tab on the Ribbon.

© 2012 PCM Courseware, LLC

Selects the video file to be added to our slide. Displays Movie options.

93

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Why

13. Click in the Height box on the Size group of the Ribbon and type in: 5 as shown. Press Return.

Sets the height of the movie to 5 inches.

14. Click on the Movie and drag it so that the top edge is below the slide title placeholder.

Repositions the movie.

15. Click the Playback Options button on the Movie Options group of the Ribbon and choose Loop Until Stopped from the menu.

The movie will play continuously.

16. Click the Playback Bar and drag to the right, to about 6 seconds as shown below.

Displays the scene that we want to display when the video is not playing.

tio

n

O

nl

y

What

ua

Drag the Playback Bar to about 00:06

Ev

al

17. Ensure that the Format Movie tab on the Ribbon is the active tab. 18. Click the Poster Frame button on the Ribbon and choose Current Frame as shown below.

PowerPoint 2011 Level 2

Displays movie formatting options. Sets the current frame as the poster frame.

94

L E S S O N

3



W O R K I N G

W I T H

D A T A

What

F R O M

O T H E R

S O U R C E S

Why

Click the Poster Frame button and choose “Current Frame” Switches to Slide Show mode.

20. Press the spacebar.

Moves to the Slide 2. Observe that the animated gif launches immediately.

21. Press the spacebar.

Moves to Slide 3. Notice that poster frame is set to the scene at the 6 second mark.

n

O

nl

y

19. Press the F5 key.

Video begins playing from the beginning and continuously loops.

23. Press the Esc key twice.

Exits Slide Show mode.

Ev

al

ua

tio

22. Move your cursor over the video and then click the Play button.

© 2012 PCM Courseware, LLC

95

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

3.6 Formatting Video In this lesson, you will learn how to apply formatting effects to your video.

F

al

ua

tio

n

O

nl

y

rom the contextual Format Movie tab, you can modify the formatting of your video, just as with other objects in PowerPoint . For instance, you can adjust the brightness and contrast using the Corrections tool, recolor the video to give it a stylized effect, apply a predefined video style, change the shape of the video, modify the width and height of the video, add a border around the video or add a video effect such as a shadow, bevel or glow.

Ev

You can also apply several formatting options at once from the Format Movie dialog box. Right-click the video and then choose Format Movie from the contextual menu.

To Format a Video: 1. 2. 3. 4.

Select the video that you want to trim. Click the contextual Format Movie tab on the Ribbon. To modify the Brightness or Contrast, click the Corrections button and click on the desired thumbnail from the gallery. To apply a predefined style, click the desired thumbnail from the gallery on the Movie Styles group of the Ribbon. Click the More button to display additional styles.

PowerPoint 2011 Level 2

96

L E S S O N

5.

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

To apply a border to the video, click the arrow on the Border button and then choose the desired color, weight and line type for the border. To apply an effect such as Shadow, Reflection, Glow, Bevel, or 3-D Rotation, click the Effects button, move your mouse pointer over the desired category and then choose the effect you want to apply. To rotate your video, click the Rotate button and then make your selection from the list. You can also rotate a video manually by clicking the green rotate handle above the image and dragging until the desired rotation is attained. To change the height and width of a video, enter in the desired dimensions in the Height and Width boxes on the Ribbon. To display the Format Movie dialog box from where you can change numerous formatting settings, right-click the video and then choose Format Movie from the menu.

6. 7. 8.

nl

y

9.

O

Let’s Try It!

Why

1.

If necessary, click on video on Slide 3.

Selects the video we want to format.

2.

Click the contextual Format Movie tab on the Ribbon.

Displays format options.

3.

Click the Crop button on the Adjust group of the Ribbon as shown below.

Activates the Crop tool. We want to remove about a ¼-inch portion from the left side of the video (the thin black area on the left).

tio

ua

al Ev 4.

n

What

Click the crop handle on the left center portion of the video and drag about ¼-inch to the right as shown below. Press the Esc key.

© 2012 PCM Courseware, LLC

Click the Crop button

Crops about ¼-inch from the left side of the video.

97

L E S S O N

3



W O R K I N G

W I T H

D A T A

O T H E R

S O U R C E S

6.

Click the thumbnail in the fourth row, third column as shown below.

Displays the Brightness and Contrast gallery.

n

Click the Corrections button on the Adjust group of the Ribbon.

Increases the contrast 20%.

Click the thumbnail in the fourth row, third column

Ev

al

ua

tio

5.

O

Click the left center crop handle and drag about ¼-inch to the right

y

Why

nl

What

F R O M

7.

Move your mouse pointer over any of the thumbnails in the Movie Styles group and click the More when it appears, as shown below.

PowerPoint 2011 Level 2

Displays the entire video styles gallery.

98

L E S S O N

3



W O R K I N G

W I T H

D A T A

What

F R O M

O T H E R

S O U R C E S

Why

Click the “More” button

Click the 3rd thumbnail in the Moderate area – Glow Rounded Rectangle as shown below.

y

Applies the style to our video clip.

O

nl

8.

Click the arrow on the Border button, point to Weights and then click 1 ½ pt as shown below.

Add s 1 ½ pt. border around the video.

Ev

al

9.

ua

tio

n

Click the “Glow Rounded Rectangle” thumbnail

© 2012 PCM Courseware, LLC

99

L E S S O N

3



W O R K I N G

W I T H

D A T A

O T H E R

S O U R C E S

Why

ua

tio

n

O

nl

y

What

F R O M

Add a reflection effect to the video.

Ev

al

10. Click the Effects button, point to Reflection and then click the 1st thumbnail in the top row, Half Reflection, touching as shown below.

Click “Half Reflection, touching

PowerPoint 2011 Level 2

100

L E S S O N

3



W O R K I N G

W I T H

D A T A

What

F R O M

O T H E R

S O U R C E S

Why Displays the current slide in Slide Show view.

12. Mouse your cursor over the video and then press the Play button.

Plays the video.

13. Press the Esc key twice.

Exits Slide Show mode.

14. Select File > Close from the menu. Save any changes.

Saves and closes our presentation.

Ev

al

ua

tio

n

O

nl

y

11. Press the Shift + F5 keystroke combination.

© 2012 PCM Courseware, LLC

101

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Lesson Summary – Working with Data from Other Sources

y

Ø In this lesson, you learned how import an existing Excel chart into your slide by using the Insert > Object command from the menu, selecting Create from File and then choosing the chart you wish to insert.

nl

Ø Next, you learned how to modify a chart in the Excel environment by double-clicking the chart to activate Excel and then accessing your desired formatting options from the Chart tab or the contextual Format or Chart Layout tabs on the Ribbon.

O

Ø Then, you learned how to import an existing Word document into your slide by using the Insert > Object command from the menu, electing Create from File and then choosing the document you wish to insert.

tio

n

Ø Then, you learned how to add audio to slides from iTunes or from an existing audio file on your computer by selecting Insert > Audio from the menu and choosing either Audio Browser or Audio from File. You also learned how to set sound file options from the contextual Audio Options Ribbon.

ua

Ø Then, you learned how to add movie clips to slides from iMovie, your Movie folder or from an existing video file on your computer by selecting Insert > Movie from the menu and choosing either Movie Browser or Movie from File.

Ev

al

Ø Lastly, you learned how to apply various formatting effects to your videos, such as brightness and contrast adjustments, applying preset video styles, applying borders, shapes or video effects.

PowerPoint 2011 Level 2

102

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

Lesson 3 Quiz What happens if you double-click an embedded object in your chart? A. It will delete the object. B. It will convert the object to a linked object. C. It will open the object in its source application. D. It will open the object in Adobe Acrobat.

2.

To import an existing Excel chart into your slide, you: A. Click the Chart button on the Insert Ribbon, choose Microsoft Excel Chart from the list box, click the Browse button and then choose the chart you wish to import. B. Click the Microsoft Office button, point to Publish and then choose the Chart that you want to insert. C. Click the Object button on the Insert Ribbon, point to Microsoft Excel Chart and then choose the chart you wish to import. D. Select Insert > Object from the menu, click the Create from File radio button, and then navigate to the chart you wish to import.

3.

To modify a Word document that you imported, you: A. Double-click the Word object and make your changes in the Word environment. B. You will need to open the document directly from Microsoft Word to make any changes. C. Click the Object button on the Insert Ribbon and click Edit Object from the menu. D. Click the Edit Object button on the Insert Ribbon.

4.

Audio files can only be imported from iTunes. A. True B. False

al

To import an audio clip from your hard drive into a slide you (select all that apply): A. Will need an iPod or other music playing device to attach to your computer. B. Select Insert > Audio from File from the menu and select the sound file you wish to insert. C. Select Sound button on the Home Ribbon and select the sound file you wish to insert. D. Click the Media button arrow on the Home Ribbon, click Audio from File from the menu and select the sound file you wish to insert.

Ev

5.

ua

tio

n

O

nl

y

1.

6.

All sound files that you insert into your slides will play automatically when the slide is displayed in Slide Show View. A. True

© 2012 PCM Courseware, LLC

103

L E S S O N

B.

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

False

How can you hide an imported sound file’s icon so that it will not be displayed during your presentation? A. Click the Playback Options button on the Format Audio tab and choose Hide Icon During Show from the menu. B. Click the object icon and then press the Delete key. C. Click the object icon and click the Hide button on the contextual Sound Ribbon. D. Right-click the object and select Hide during Show from the pop-up menu.

8.

How can you specify looping options for an imported video clip? A. Click its icon, click the View tab on the Ribbon and then make your looping selections. B. Click its icon, click the Looping button on the Insert Ribbon and then make your selections. C. Click its icon and select the desired looping options from the Playback Options button menu. D. Right-click the movie, select Options from the contextual menu and then make your selections.

9.

Which of the following is NOT an option on the contextual Format Movie tab? A. Fade In and Fade Out B. Effects C. Corrections D. Crop

ua

tio

n

O

nl

y

7.

Ev

al

10. The option to set the scene that displays when the video is not running can be found on what button on the Ribbon?

PowerPoint 2011 Level 2

104

L E S S O N

3



W O R K I N G

W I T H

D A T A

F R O M

O T H E R

S O U R C E S

LAB 3 – ON YOUR OWN Open the Lab3 exercise file from the Lesson Files folder.

2.

Click on Slide 15 in the Slides Pane.

3.

Insert the Excel chart from the Salaries.xls file located in the Lesson Files folder.

4.

Click on Slide 8 in the Slides Pane.

5.

Insert into Slide 8 the Microsoft Word document named Interview located in the Lesson Files folder.

6.

Click on Slide 1 in the Slides Pane.

7.

Insert into Slide 1 the audio file entitled “Bon Sonata in G Minor” from the Lesson Files directory. Set the sound to play automatically when a new slide is presented. Hide the sound icon so that it is not displayed during the slide show.

8.

Insert the movie file entitled T_Falls into Slide 1. Rotate the video right 90 degrees (Hint: Click the Rotate button on the Arrange group of the Format Movie Ribbon) and change the height of the video to 2.75”. Drag the volume slider all the way to the bottom of the bar to mute the video volume. Crop about ¼-inch from the top of the video.

9.

Click on Slide 2 in the Slides Pane and insert the Video File named Clock. Set the video to play automatically when the slide is activated and to loop until stopped.

Ev

al

ua

tio

n

O

nl

y

1.

10.

Press F5 to begin the Slide Show. Click the Falls video to activate it. Press the spacebar to move to the next slide.

11.

Press the Esc key twice to exit Slide Show view.

12.

Save and close the presentation file.

© 2012 PCM Courseware, LLC

105

4 Lesson

L E S S O N

4



M A N A G E

A N D

D E L I V E R

P R E S E N T A T I O N S

O

nl

y

Lesson 4 - Managing and Delivering a Presentation Lesson Topics:

n

4.1 Setting up a Slide Show

tio

4.2 Using Slide Show Navigation Tools

ua

4.3 Creating Action Buttons 4.4 Rehearsing Timing

al

4.5 Managing Files and Folders 4.6 Creating a Custom Slide Show

Ev

4.7 Using Presenter Tools

PowerPoint 2011 Level 2

106