Powerpoint Design Tips


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PRESENTING SKILLS REFRESHER

Powerpoint Design Tips Slide Builds, Sound Effects, Templates and Notes Pages Slide Builds

Use them sparingly! When you use slide builds, they can become the focus of attention and distract your audience from your message, so you need to use them effectively. Click only when you intend for the customer to read – no sooner. Otherwise, the visuals will compete with you. Slide builds can be effective when you are trying to convey complex technical concepts such as a detailed architectural picture.

Sound Effects

Do not use them! Sound effects can distract your audience.

Powerpoint Templates

Use the official templates designed for use by the Teradata PARTNERS presenters.

Text, Font, Color and Graphics Text-heavy Slides

Slides should depict an idea graphically or describe one major concept. Avoid paragraphs, quotations, and complete sentences. Use words and phrases to make your points. Customers can digest and retain key points more easily. Use the “rule of six” – six points per slide and six words per point.

Use Large Font

Do not use anything smaller than 24 pt. Do not use dark fonts on dark

Slide Titles

Use Initial Capital Letters.

Colors

2 to 4 different colors for Text – enough color to excite the eye. Too many colors

bacKgrounds or light fonts on light backgrounds.

will confuse the audience. Be sure the colors are visible in the back of the room.

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PRESENTING SKILLS REFRESHER

Powerpoint Design Tips Pictures and Graphics

When possible, use pictures, graphs, and charts to: • Emphasize a key point • Present statistical data. • Compare between products, solutions, departments, or organizations. For example, you can use charts to compare company A’s profits to the profits of another company in the industry.

Graphs

Use one graph or chart per visual.

Complex or Technical Information Complex Numbers

Turn complex numbers into charts or graphs.

Spreadsheets & Flowcharts

Do not present complete spreadsheets or flowcharts on one slide. If you have a complex spreadsheet, provide a handout that is broken down over several pages. If flowcharts are too big, consider breaking out the flow charts over several slides. Another option is to draw them on a flipchart or whiteboard.

Complex Charts in One View

Visuals are supposed to help the customer grasp difficult information quickly. Flashing a complex chart or architectural picture at them all at once defeats the purpose. If you must show a complex picture, use the following technique: • Show the complete chart or picture for a moment first • Then reverse the process; begin by taking away all of the data, except a small chunk, then add chunks back one by one as you explain each section. This is where slide builds can help.

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PRESENTING SKILLS REFRESHER

Powerpoint Design Tips Content Remove clutter

Avoid text, data and graphics that do not clearly relate to the concept on the slide.

One major concept per slide

If the customer has to spend time studying your slide, the slide misses the target. One reason for using PowerPoint slides is to simplify complex information.

Meaningful headings

Use slide headings that convey a key point, and breakdown large sections of slides with unique titles.

Label charts and graphs

Label charts and graphs so the customer does not struggle to figure them out.

Acronyms

Be cautious about using them! If you do have acronyms in your material, make sure to explain them as part of your presentation. If you do not know what an acronym stands for, take it out. The use of internal acronyms is confusing to most customers. Your customer will not know the meaning of BIM, FS-LDM, or ADW.

Adjust content to the audience

Do not present a technical architecture or logical data model diagram at an executive level-meeting.

Justify facts and figures

Make sure you can explain and justify every fact and number in your presentation. If you cannot, remove it.

Make sure you can explain each slide

Since you are often using slides from presentations developed by someone else, make sure you know how to explain the slide. If you do not, it should not be in your presentation.

Check spelling!

Check the spelling in your materials. Typos in presentations look unprofessional.

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