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Minnesota State

ACEC Presentation May 19, 2017 Heidi Myers System Director, Design and Construction– Facilities

AGENDA

➢Background ➢Project funding sources ➢Designer selection methods ➢Project Forecast ➢Project Schedule ➢Project Requirements ➢Resources 2

BACKGROUND

New name

MINNESOTA STATE New webpage

minnstate.edu 3

BACKGROUND 30 Colleges and 7 Universities 54 Campuses 28.5M GSF of building area

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PROJECT FUNDING

Capital Project Funding Sources 7% 3% GESP Other

21% Revenue Fund

6% HEAPR

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$341.5 million in major capital projects active in either design or construction as of 12/31/2016

63% GO Bond Fund

2017 PROJECT FUNDING REQUEST

$141,916,800 $110,000,000 $251,916,800

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GO Bond HEAPR Total

2017 PROJECT FUNDING REQUEST Green boxes indicate A/E selection needed

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2017 HEAPR PROJECT FUNDING REQUEST

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2017 HEAPR PROJECT FUNDING REQUEST (CONTINUED)

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2017 HEAPR PROJECT FUNDING REQUEST (CONTINUED)

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DESIGNER SELECTION METHODS

Quote

Facilities PT Master Contract State Designer Selection Board Public Notice

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DESIGNER SELECTION METHODS

Quote SOLICITATION • Request by Campus Project Manager • Threshold: Under $50K PROJECT TYPES • Typically simple projects funded with campus funds • Construction often occurs during summer ACTION Inform campus project manager your firm is interested in work 12

DESIGNER SELECTION METHODS

Facilities PT Master Contract PROGRAM SOLICITATION FOR MASTER CONTRACT • New Master Contract Program • Based on qualifications for 29 services • To be implemented June 1, 2017 • RFQ announced in State Register for annual submission Next occurrence early 2018 ACTION Monitor State Register 13

DESIGNER SELECTION METHODS

Facilities PT Master Contract PROJECT SOLICITATION FOR PO (against Master Contract) • Requested by Campus Project Manager • Threshold: Under $100K PROJECT TYPES • Typically simple projects funded with campus or HEAPR funds • Construction often occurs during summer ACTION Inform campus project manager your firm is interested in work 14

DESIGNER SELECTION METHODS

State Designer Selection Board SOLICITATION • RFP announced in State Register •

RFP materials posted on SDSB webpage

PROJECT TYPES • Required for GO Projects over $2 Million ACTION

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Monitor 2017 legislative session Monitor State Register

DESIGNER SELECTION METHODS

Public Notice SOLICATION RFP announced in State Register •

RFP materials posted on Minnesota State solicitation webpage

PROJECT TYPES • Typically used for fees over $100,000 • Pilot program for Campus Architect & Owner’s Rep • Campus Engineer under consideration ACTION

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Monitor State Register

PROJECT REQUIREMENTS

State

Minnesota

• State Statues https://www.revisor.mn.gov/search/ • Building Codes http://www.dli.mn.gov/ccld/codes.asp • B3 http://www.b3mn.org/guidelines/

• Board Policies http://www.mnscu.edu/board/policy/index.html • System Procedures

SWEEP

State

• e-Builder https://idpstarid.mnscu.edu/idp/Authn/UserPassword • Design Standards http://www.minnstate.edu/system/finance/facilities/designconstruction/pdf/Updated%20Design%20Standards%207th%20Edition%207.21.16.pdf

Facilities

• eManual documents

http://www.minnstate.edu/system/finance/facilities/design-

construction/pm_emanual/index.html

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PROJECT SCHEDULE

Typical HEAPR Project

Legend

SWEEP

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PROJECT SCHEDULE e-Builder

e-Builder

PreDesign Kick off Meeting

Final Review

Funding secured

Construction &Administration

Select hire A/E Contingency Funds

Info Meeting

Interviews

Legend

Meeting with A/E

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PROJECT SCHEDULE e-Builder

Schematic Design Design Kick Off Meeting

Design Development Tech Review Meeting

Tech Review Meeting

Construction Documents Tech Review Meeting

e-Builder

Issue for bids Pre-Bid Info Meeting

Recieve Bids & review

Award & hire contractor

Bid Opening 20

PROJECT SCHEDULE e-Builder

Pre-Con

Construction Progress Meetings

Pre-Con Meeting

e-Builder

Final Completion Final Walk Thru

Substantial Completion

e-Builder

Transfer Balance

Warranty 10 Month Review 21

RESOURCES

State Register https://mn.gov/admin/bookstore/

Facilities Solicitations & Vendor Opportunities http://www.minnstate.edu/system/finance/facilities/design-construction/announcements/index.html

State Designer Selection Board https://mn.gov/admin/government/construction-projects/sdsb/

Campus Facilities Contacts www.minnstate.edu/system/finance/facilities/about/staffdirectory/web-facilities-contacts-3.24.17.pdf Please note that Minnesota State websites will soon be restructured and links will change

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RESOURCES

Facilities Design Guidelines http://www.minnstate.edu/system/finance/facilities/designconstruction/pdf/Updated%20Design%20Standards%207th%20Edition%207.21.16.pdf

e-Builder https://connect.mnscu.edu/sites/ebuildervendor/SitePages/General.aspx

eManual http://www.minnstate.edu/system/finance/facilities/design-construction/pm_emanual/index.html

CIP Report http://www.minnstate.edu/system/finance/facilities/design-construction/cip/index.html Please note that Minnesota State websites will soon be restructured and links will change 23

QUESTIONS

Heidi Myers System Director, Design and Construction– Facilities [email protected] or 651-201-1773

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