Project Management

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Project Managem ent th a t Lets You Sleep a t Nigh t

Carol Dennis and Cheri Freedman Bagels and Bites October 6, 2016

Work shop Objecti ve ● The objective is to help participants feel confident and comfortable creating and executing an event or project plan. ● You will leave here with an understanding of some of the basic skills needed in effective project management, and a few tools that can help you create your own planning templates.

Introducti ons Facilitators and participants

Project Managem ent Project: A temporary endeavor designed to produce a unique product, service or result with a defined beginning and end. – Constrained by time, funding, deliverables (time, cost, scope) – Undertaken to meet unique goals and objectives – Brings about beneficial change or added value.

http://www.sdscinc.com/proj ect-management/

Project Management: The discipline of carefully projecting or planning, organizing, motivating and controlling resources to achieve specific goals and meet specific success criteria. http://www.inmotionhosting.com/employment/av ailable-positions/calling-all-project-managers

Tw o Basi c Project Managem ent Styles Waterfall

Agile

Waterfall Project Managem ent Cascading Pools: Concept Resources Design Review Deliver

Ori gi nally Created for Constructi on Image the steps to building a 3-story house. Pools of the Waterfall might be: • Vision/Concept • Architectural drawings • Revisions/approval from client • Construction drawings • Permits • Contractors • Purchase materials • Finally - Build

Shari ng our Process Handout our Waterfall In the handout is the outline for the flow of the work to be done on this project (to present at the 2015 CEL Fall Conference on project management).

Waterfall Basi cs • You do not leave a Pool until it is complete. • Construction does not begin until all the other Pools have been completed. • If a change needs to be made in any Pool, you are required to go back up to the first Pool to see what this change affects.

The team determines if the change is important enough to make, based on the additional cost in time and resources. This review of all the Pools can alert the team to any unforeseen consequences of that one change.

Agi le Project Managem ent

● Created for software and new product development. ● More of a philosophy or set of values than a process. ● Can be combined with other project management styles such as; waterfall, Scrum, XP, Kanban

Intro to Agi le Philosophy • Individuals and interactions over processes and tools • Working software (product/event) over comprehensive documentation • Customer collaboration over contract negotiation • Responding to change over following a plan Daily Meetings • What have you completed since the last meeting? • What do you plan to complete by the next meeting? • What is getting in your way? http://agilehandbook.com/agile-handbook.pdf https://www.agilealliance.org/events/

Agi le Pri nci ples 1. Our highest priority is to satisfy the customer. 2. Deliver working product frequently. 3. Welcome changing requirements. 4. Business people and developers must work together daily throughout the project. 5. Build projects around motivated individuals. Give the environment, support, and trust. 6. The most efficient and effective method of communication is face-to-face. 7. Working software (product) is the primary measure of progress. 8. Agile processes promote sustainable development. Maintain a constant pace. 9. Continuous attention to technical excellence and good design enhances agility. 10. Simplicity — the art of maximizing the amount of work not done. 11. The best emerge from self-organizing teams. 12. At regular intervals, the team reflects on how to become more effective, then adjusts.

Hybri d betw een Waterfall and Agi le

Waterfall and Agi le

https://savaged.wordpress.com/2010/01/23/mix-agile-development-with-waterfall-project-management-and-get-fragile/

Tool Avai labi li ty • Microsoft Office - Excel, Project, Word • Collaboration - Dropbox, Google Docs, Sharepoint • Online Applications • Asana • Zoho (1 project free)

Mi crosoft Offi ce Excel Templates Time Chart To do List Word Templates Project Overview

Mak e a Plan Interactivity - 15 minutes

• Choose a hypothetical project or event • Choose a project management strategy • Create a general outline Writing for a grant Developing webpages for a project Regional Conference Or non-work related: Planning a birthday party Planning a vacation

Share Your Plan Report out from each small group - 15 minutes • What went well? • What was confusing or left you with questions? • Do you think you’ll use this tool, and how?

Speci al Consi derati ons • Facilities Coordination • Checklists • Scope creep • Holding the Book • People managing skills • Applying PM skills

Questi ons and/ or Fi nal Com m en ts Thank you for attending!