request for bid proposal


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REQUEST FOR BID PROPOSAL New Narrow-Band Radios BARROW COUNTY SCHOOL DISTRICT November, 2013

The Barrow County School District 179 W. Athens Street Winder, Georgia 30680 Office/Voice Mail – 770-307-0533 x193 E-mail [email protected]

Barrow County Board of Education 179 W. Athens St. Winder, Georgia 30680 John St.Clair

Phone: 770-307-0533 x193 Fax: 770-307-2950

REQUEST FOR PROPOSAL (RFP) FOR Narrow-band Radio Solution To:

All Interested Vendors

You are invited to submit a formal proposal (bid) for new narrow-band radios for the Barrow County School District in accordance with the attached General Conditions and Specifications. Sealed proposals from bidders will be received by Barrow County Schools, 179 W. Athens St., Winder, Georgia 30680 until 2:00 PM local time, on Monday, Dec 9th, at which time and place all proposals received will be opened and read aloud. All bidders are invited to be present. Your presence is not required for consideration of award. Proposals may be mailed or delivered to the attention of John St.Clair at the above address. Barrow County reserves right to postpone bid opening to later the same day beyond original due date/time in event of delay of mail services. Once time has been called and the first proposal has been opened, any proposals received thereafter will be rejected and unopened. Proposals may not be withdrawn for a period of ninety (90) days after the date of receipt of bid. Barrow County Schools reserves the right to reject any and all bids or to waive any informality in bidding. Questions may be directed to Mr. John St.Clair at 770-307-0533 x193; or e-mailed to [email protected].

GENERAL CONDITIONS

The Barrow County School System seeks competitive bids for a comprehensive radio solution. Task 1: Supply new radios for district use. Radios must include chargers, antennas, and any other necessary accessories. This task must also include delivery, setup, and configuration of radios on district’s FCC licensed frequencies, and must include multiple-channel setup per radio. Vendor must also train staff on use of new radios.

SPECIFIC CONDITIONS Model Radio specification is: Vertex Standard VX-351-AG7B-5. Substitution with similar capabilities will be allowed. Vendor must highlight differences in hardware and features (including number of channels supported) between substitute offering and specified Vertex radio. Locations The following schools will need radios: School Russell Middle School Winder-Barrow High School Apalachee High School Haymon-Morris Middle Bear Creek Middle Statham Elementary Auburn Elementary Bethlehem Elementary County Line Elementary Yargo Elementary Snodon Preparatory School

Quantity 11 20 18 3 19 20 14 15 13 14 11

Total

158

Vendor must deliver and setup radios at each school rather than at a central location. School addresses are available on district web site at http://www.barrow.k12.ga.us Warranty Vendor must specify warranty provided with radio. Channel Configuration Vendor must program multiple channels in each radio in a scheme agreed upon with district. Radios must allow for multiple conversations while not overlapping with nearby school radios.

MISCELLANEOUS CONDITIONS

Trade Names “or Equal” Clause No product substitutions will be allowed.

The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds available, whichever is in the best interest of the school system.