NEVADA SYSTEM of HIGHER EDUCATION BUSINESS CENTER NORTH, PURCHASING DEPARTMENT REQUEST FOR PROPOSAL (RFP): Video Wall at University of Nevada Reno, Mathewson IGT Knowledge Center RFP No.: 8142 On behalf of The University of Nevada, Reno KEY RFP DATES TIMETABLE FOR RFP
Issue RFP Mandatory Walk Thru Question Submittal Deadline Answers to Questions Deadline Proposal due Date & Time (Public Bid Opening)
Evaluations/Notification of Finalists Deadline Award Date (Estimated) Required Installation Deadline
September 26, 2013 10:00 a.m. PST, October 10, 2013 5:00 p.m. PST, October 17, 2013 5:00 p.m. PST. October 31, 2013 2:00pm PST, Thursday, November 14, 2013
5:00 p.m. PST. November 21, 2013 December 5, 2013 March 1, 2014
This RFP is issued by the office and person named below. All correspondence, including RFP questions, requests for clarification, and completed responses should be directed to the office and person named in the box below. All proposals must be clearly labeled with this RFP number and the name of the proposer on the outside of the package(s) Paper: One (1) original and (4) copies Electronic Format: (1) USB drive or CD required All paper and electronic copies must be exact duplicates of the original.
Nevada System of Higher Education (NSHE) Business Center North (BCN) Purchasing Department, Bldg. 137 Attention: Vikki Plants, Buyer RFP No.: 8142 1664 North Virginia Street Reno, NV 89557-0242 Phone: 775-784-1647 Fax: 775-784-6017 Email:
[email protected] Please acknowledge receipt of this document by emailing
[email protected]. Include with your acknowledgement your company’s name and contact person along with postal address, email address, fax and telephone number. All costs incurred in the preparation and submission of the response to this RFP shall be the responsibility of the Proposer. Recipients of an RFP who do not wish to submit a proposal should email the above listed buyer or send a letter to the above address stating “NO BID” in reference to the RFP number in question. Any communication with University/College/College staff regarding this Request for Proposal without prior approval of the above individual may result in the rejection of your proposal. Note: All communication and updates regarding this RFP will be posted at the following website: http://www.bcn-nshe.org/purchasing/solicitations/ (Current solicitations are listed first. Scroll down past current solicitations to see results once bid is awarded.) Business Center North Purchasing Department: Desert Research Institute • Great Basin College • Truckee Meadows Community College University of Nevada, Reno • Western Nevada College NSHE System Administration • System Computing Services http://www.bcn-nshe.org/purchasing/ Rev. May 3, 2013
Video Wall at University of Nevada Reno Mathewson RFP No.: 8142
Table of Contents Pages
SECTION 1: PROPOSAL PREPARATION .................................................................................................... 3 A. Issuing Authority B. Instructions C. General Terms and Conditions D. Required Certificates / Vendor Information E. References
SECTION 2: STATEMENT OF WORK........................................................................................................ 12 A. Overview B. Scope of W ork
SECTION 3: PROPOSAL REQUIREMENTS .............................................................................................. 13 A. Proposal Submittal Requirements 1. Cost / Pricing 2. Response Format
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SECTION 1: PROPOSAL PREPARATION A. Issuing Authority: The Nevada System of Higher Education (NSHE), Business Center North (BCN) Purchasing Department is the Issuing Authority for this RFP and for questions concerning the RFP process. All correspondence and questions pertaining to the content of this RFP must be emailed to the issuing Purchasing buyer listed below. BCN Contact: Project Manager: Vikki Plants
Ed Huffman
BCN Purchasing 1664 N. Virginia Street, Mail Stop 0242 Reno, Nevada 89557-0242 775-784-6552
[email protected]
Director, Teaching & Learning Tech 1664 N. Virginia St. MS 322 Reno, NV 89557-0322 775-682-5666
[email protected]
B. Instructions 1. Preparation, Format of Proposals: Proposals shall be signed by an individual authorized to commit the company or corporate entity and to conduct discussions, if required, prior to issuance of a contractual document resulting from this Request for Proposal (RFP). The NSHE reserves the right to reject any or all proposals, or to make an award in the best interests of the NSHE and the University/College to the selected proposer(s) without further discussion or negotiations. It is solely the proposer’s responsibility to submit their proposal in the format required. Failure to do so may result in your proposal being declared non-responsive. Specific elements of a properly prepared proposal include: a) The name of the proposer, the RFP number and page number must appear on each page. b) The person signing the proposal must initial erasures or other changes. c) All cost information must be submitted separately, following the balance of the proposal. d) All proposers must submit a minimum of three references with similar installations with the products and services specified in the Request for Proposal Statement of W ork. e) All proposers shall submit all contracts and agreements expected to be executed should they be selected as the awarded vendor for vetting by NSHE and the UNIVERSITY/COLLEGE. The suggested format to be followed is: Complete Table of Contents; Introduction or executive summary; Unequivocal statement of proposer’s agreement to all terms and conditions with clear explanations of any exceptions; List of a minimum of three references including complete contact information; Signed Certifications of Non-segregated Facilities, Non-Discrimination in Employment, and Debarment, Suspension or Ineligibility; Detailed description of proposal that includes content requested in Sec.3, Statement of W ork. 2. Submission of Proposals: Proposals should be prepared simply and economically, providing a straightforward, concise description of the respondent’s capability to satisfy the requirements of the proposal. Proposals shall be packaged and mailed or hand carried so as to arrive at the location designated herein no later than the time and date set for receipt of the proposals. This Request for Proposal number and the name of the proposer shall appear on the outside of the package for the number of hard copies specified in the RFP Statement of W ork following these formats: • Acceptable electronic formats are Microsoft W ord, Microsoft Excel and Adobe PDF. RFP# 8142
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• •
Electronic copies must be supplied on a USB drive or CD when required. FAXED or EMAILED proposals will not be accepted.
3. Modification of Proposals: The proposer may modify Proposals at any time if mailed or hand carried so as to arrive on or before the date and time set for receipt of proposals. 4. Withdrawal of Proposals: Proposals may be withdrawn by email, written or fax notice received by the NSHE prior to the due date and time of this proposal. 5. Proposal Opening Procedure: Proposals shall be opened by the NSHE BCN Purchasing Department, in a manner that avoids disclosure of contents to competing proposers. A register of proposals containing the names of all responses received shall be prepared and retained by the Director of Purchasing. This register shall be open for public disclosure after contract award, except as otherwise outlined herein. 6. Late Proposals: Proposals, modifications, or withdrawals received after the date and time set for receipt of this proposal will not be considered. 7. Validity of Proposals: Proposals in response to this Request for Proposal shall be valid for a period of ninety (90) days from the due date of the proposal. 8. Disclosure Restrictions: The NSHE advises that the content of your proposal or other information submitted to the NSHE is subject to the Nevada Public Record Law (Chapter 239 of Nevada Revised Statutes) and under said law; all NSHE records are available to public release, upon request, after contract award. The proposer shall mark as "proprietary" those parts of its proposal that it deems confidential and proprietary. However, the proposer is alerted that this marking is advisory only and not binding on the NSHE. If there is a request from the public to inspect any part of the proposal so marked, the NSHE will advise the proposer and request further justification in support of the "proprietary" marking. If the NSHE determines after receipt of the justification that the material is releasable, the proposer will be notified immediately. 9. Evaluations: Proposals will be evaluated in terms of the completeness and quality of features contained in the Proposal, compliance with the RFP process, pricing, proven track record, references, timeline, payment terms and previous performance with NSHE or the specific UNIVERSITY/COLLEGE. Evaluation criteria defined in this RFP will be used by the evaluators to determine the best qualifying proposal. NSHE shall not be obligated to accept low bid, but will make an award in the best interest of NSHE after careful evaluation of all proposals received. Not meeting a certain criteria does not necessarily exclude a respondent from the evaluation.
Evaluation Criteria: The University/College will review all accepted responses based on the following Criteria: Criteria • • •
• •
Compliance w/ RFP specifications References Financial Stability Experience/Performance on recent similar projects Pricing/payment terms
10. Oral Presentation: NSHE reserves the right to require any or all Proposers to make a formal, oral presentation. The presentation may be either in-person at a designated site specified by NSHE or a web based meeting. The Purchasing Department shall coordinate the scheduling of any presentations required. Each proposer should be prepared to discuss and substantiate all areas of its proposal. In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by competing proposers. The proposer shall be responsible for all costs associated with the presentation. RFP# 8142
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11. Rejection of Proposals: NSHE reserves the right to reject any and all proposals received, or any part thereof. Proposals may be rejected for any of, but not limited to, the following causes: •
Proposal lacks signature by an authorized representative of Proposer;
• •
Evidence of collusion exists between the Proposers; Proposer fails to meet the terms and conditions as specified in the RFP;
•
Evidence submitted by the Proposer leads NSHE to believe that Proposer will be unable to carry out the obligations of the agreement and to complete any or all of the work described;
•
NSHE investigation determines the Proposer is not qualified to meet the obligations of the agreement and complete work described; Proposed cost of services exceeds budgetary constraints.
•
12. Protests: A person who bids on a contract may file a notice of protest regarding the awarding of the contract within 5 business days after the date the recommendation to award a contract is issued. The notice of protest must include a written statement specifying the reasons where the applicable NRS provisions have been violated. A person filing a protest will be required to post a protest bond with a solvent surety authorized to do business in Nevada. The bond posted or other security submitted with a notice of protest must be in an amount equal to, or the lesser of 25% of the total value of the bid submitted by the person filing the notice of protest or $250,000. All costs incurred in responding to the bid protest will be deducted from the protest bond. 13. Award of Contract: • The Director of Purchasing reserves the right to enter discussions with any or all proposers after the NSHE has initially reviewed proposals. This Request for Proposal may result in the award of contract(s) to the most qualified responsive and responsible proposer whose proposal, after evaluation by the NSHE and UNIVERSITY/COLLEGE, is considered the most advantageous to the NSHE and UNIVERSITY/COLLEGE. • This Request for Proposal will be subject to "evaluation" by the NSHE BCN Purchasing Department and UNIVERSITY/COLLEGE. The proposer is solely responsible for ensuring the content of its proposal meets the evaluation criteria set forth in the Request for Proposal. Additional, previously published information describing product features and capabilities and/or the vendor’s capabilities and track record will be evaluated if such data is current and reflects the proposer’s existing situation. • The BCN and UNIVERSITY/COLLEGE reserve the right to reject any or all proposals and to waive minor irregularities not considered by the NSHE to be essential to the evaluation process. The NSHE and UNIVERSITY/COLLEGE may, at their option, award parts of tasks if the Scope of W ork lends itself to division and it is in the best interest of the NSHE and UNIVERSITY/COLLEGE. • NSHE reserves the right, where appropriate, to request for "Best and Final" offers. Such responses shall be subject to all provisions, and terms and conditions as set forth in the Request for Proposal, unless otherwise modified. • Contractual commitments are contingent upon the availability of funds as evidenced by the issuance of a signed purchase order. • Agreements may be subject to the approval of NSHE’s legal counsel and may require Board of Regents approval prior to execution. • Unless specifically stated herein, if there exists a conflict or inconsistency between the terms set forth in this RFP document and successful Proposer’s proposal, the language in this RFP document shall take precedence.
C. General Terms and Conditions The following terms and conditions govern the RFP process and any agreement(s) entered into as a result of award of this RFP:
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1. Term of Contract: In the event a contract is entered into resulting from this awarded RFP it shall be for an initial period of one (1) year with options to renew in additional one-year (1) increments unless otherwise specified in this Scope of W ork. Any contract term(s) will be mutually agreed upon. Contract renewals may be based on satisfactory vendor performance in compliance with original proposal requirements. 2. Governing Law: All contracts resulting from award of this RFP shall be governed by and construed in accordance with the laws of Nevada. No action involving this contract may be brought except in the district and federal courts located in W ashoe County, Nevada, USA. 3. Contract Representatives: The Director of Purchasing will handle most contractual matters. A designated manager(s) for the University/College will address day-to-day operations as well as specific procedural matters. Vendors are expected to designate and maintain comparable representatives with authority to carry out their duties. 4. Assignment: The Vendor shall not assign the contract in whole or in part without the express written consent of the Director of Purchasing nor shall the Vendor have the right to authorize or permit the use of NSHE facilities by third parties without the express written consent of the NSHE. 5. Termination: The contract, or any portion of the contract, may be canceled for convenience by the NSHE, by giving sixty (60) days written notice to the vendor. The contract, or any portion of the contract, may be canceled for "just cause" by the NSHE, by giving sixty (60) days written notice to the vendor. "Just cause" is defined as unsatisfactory performance or as any failure on the part of the vendor to comply with any of the provisions or terms and conditions of the contract. In the event the vendor fails to materially carry out or comply with any of the terms and conditions of the established contract, the Director of Purchasing reserves the right to demand remedy of any failure or default within ten (10) days of notification. In the event the vendor fails to remedy the failure or default within the specified period, the Director of Purchasing shall have the right to terminate all or any part of the established contract in accordance with Terms and Conditions of the contract document. It is understood and agreed, notwithstanding the provisions, terms and conditions of this RFP, that in the event any recognized funding authority fails to appropriate sufficient funds to the using department to enable obligations to be fulfilled under the award contract, the NSHE will notify the Vendor by giving sixty (60) days written notice. The NSHE will reimburse the Vendor for all services rendered through the end of the sixty (60) day notification period. 6. Joinder Clause W ithin the parameters of NRS 332.195 – “Joinder or mutual use of contracts by local governments” and with the agreement of the vendor, the NSHE may join, or mutually use, the contracts or pricing agreements of appropriate federal, state, and local entities and consortiums. W here the NSHE uses the original contract in order to obtain quantity pricing or other competitive discounts, the original contract is not liable for the obligations of the NSHE. The requirements for competitive quotations and/or formal bidding may be considered satisfied through the use of the joinder contracts, including federal/state/local contracts, consortium agreements, and educational pricing agreements. 7. Service of Notice: Any notice may be served effectively upon the NSHE by delivering it in writing to the Nevada System of Higher Education, Business Center North, 1664 N. Virginia St. MS/242, Director of Purchasing, Reno, Nevada 895570242, or by depositing it in a United States Mail Box with postage prepaid and addressed to the Director of Purchasing at the previously stated address. 8. Liability: The Vendor, in performance of contract, shall release and discharge the Nevada System of Higher Education and the Board of Regents from liability for, and assume the risk of, loss or damage to property of the Vendor. Further, the Vendor shall save the Nevada System of Higher Education and the Board of Regents harmless from and defend against all losses, all liabilities, expenses and other detriments of every nature and description, to which RFP# 8142
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the Nevada System of Higher Education and the Board of Regents may be subjected by reason of any negligent act or omission of the Vendor, or any of the Vendor's subcontractors, employees, agents, invitees or licensees where such loss, liability, expense or other detriment arises out of or in connection with the performance of work under the contract, including, but not limited to liens, personal injury and loss of or damage to property of the Nevada System of Higher Education or others. 9. Insurance Requirements: Contractor shall, at Contractor’s sole expense, procure, maintain, and keep in force proper insurance for the duration of the Contract conforming to BCN Risk Management’s minimum requirements which can be found at the following website: http://www.bcn-nshe.org/downloads/riskmgmt/NoticeToContractors.pdf Vendor must agree to add the “Board of Regents of the Nevada System of Higher Education” as an additional insured entity to the vendor’s commercial general liability policy and include a waiver of subrogation. Unless specifically noted herein or otherwise agreed to by BCN Risk Management, the required insurance shall be in effect on or prior to the commencement of work by Contractor and shall continue in force as appropriate until the latter of: a. Final acceptance by (Campus/College/Department) of the completion of this contract; or b. Such time as the insurance is no longer required by (Campus/College/Department) under the terms of this contract. Note: Deductibles in excess of $100,000 and self-insured programs will require review and approval on a caseby-case basis. 10. Evidence of Insurance: Contractor shall provide the following documents in their proposal response: • Certificate of Insurance: the Accord 25 Certification of Insurance form to evidence the insurance policies and coverage required of Contractor. •
Upon award of any contract, Contractor will be required to provide an updated Accord 25 Certification of Insurance including the required additional insured status and related endorsements.
11. Worker’s Compensation Insurance: For work performed on campus, Nevada Law requires that the Contractor shall provide worker’s compensation insurance as stated in NRS 616B.627 or proof that compliance with the provisions of NRS Chapter 616A-D and all other related chapters is not required. The Contractor shall require the same insurance when the work is to be performed by a subcontractor. Certificates of Contractor’s insurance shall be filed with the Nevada System of Higher Education, Business Center North’s Director of Purchasing prior to commencing work. 12. Change Orders: Changes in the scope, work or design, after award of contract, may be made or altered, increased or decreased. In such event, the Vendor shall furnish a written cost estimate of the work to be added or omitted and, thereafter, shall not proceed to make any change(s) until a written Change Order has been issued by the Nevada System of Higher Education, Business Center North's Director of Purchasing or designee. 13. Contracts / Purchases by the Vendor: The vendor shall not use the name of the NSHE or UNIVERSITY/COLLEGE in contracts with suppliers or in any other manner. The Vendor shall make all contracts in its own name and the Vendor alone shall be responsible for those purchases and contracts. Nothing herein shall be construed as creating the relationship of partners, joint ventures, or agency. 14. Codes/Regulations: Vendor shall be responsible for complying with all City, County, State and Federal Codes and Regulations, as applicable, in the performance of the Contract. 15. Liquidated Damages: It is hereby mutually agreed, between the Vendor and NSHE, that Contract Time is an essential condition of the Contract. The Vendor agrees that all work shall be prosecuted regularly, diligently, and without interruption at a RFP# 8142
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rate of progress that will ensure completion of the W ork within the Contract Time. It is expressly understood and agreed, by and between the Vendor and NSHE, that the time for completion described in the Contract Documents is an acceptable time for the completion, taking into consideration the average climatic range and usual industrial and labor conditions prevailing in the locality of the W ork. If the Vendor shall neglect, fail, or refuse to complete the W ork within the specified Contract Time, as it may be extended by Change Order, then the Vendor does hereby agree, as a part of the consideration for receiving the award of the Contract, to pay to NSHE, not as a penalty, but as liquidated damages, the amount of money specified for each and every excess calendar day that is required to complete the W ork. The unit amount of liquidated damages is established as one percent (1%) of the Contract Amount for every Calendar Day after the Contract Time that the W ork is not complete, and is a minimum and fixed amount mutually agreed upon by and between the Vendor and NSHE due to the impracticability and extreme difficulty of ascertaining in advance the actual damages NSHE would sustain should the W ork not be completed within the Contract Time. Should monies due the Vendor for work performed be insufficient to cover such liquidated damages, then NSHE shall have the right to recover said sum or sums from the Vendor, from his Surety, or both. Liquidated damages will be assessed against the Vendor for the time that is required to complete the Contract over and above the authorized Contract Time. All changes to authorized Contract Time shall be set forth in Change Orders. Liquidated Damages shall cease to be assessed on the date of Notice of Completion. 16. Claims for Damages: Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the other party or of any of his employees, agents, or others for whose acts he is legally liable, claim shall be made in writing to such other party within 14 days after the first knowledge of such injury or damage. Any costs caused by defective or ill-times work shall be paid by the Vendor. 17. Contractor’s License: All Bidders shall be licensed by the State of Nevada to do the type and value of work contemplated in this project. The successful bidder shall possess a valid and applicable Contractor's License issued by the Nevada State Contractors Board under the provisions of Chapter 624 of Nevada Revised Statutes, at the time of submitting his bid. All bidders shall ensure that all sub-bids utilized in preparing the bid have been obtained from subcontractors who are properly licensed on the bid date by the Nevada Contractors Board to perform their portion of the work. A subcontractor named by the bidder who is not properly licensed for that portion of the work is unacceptable. The bidder shall provide an acceptable subcontractor within 48 hours of discovery of the exception and before any further work on the project is undertaken. Bidders proposing to submit a “Joint Venture Bid” shall obtain the written approval of the Nevada State Contractors Board prior to submitting such a bid and shall include a copy of that approval with their bid submittal. 18. Taxes, Permits, Fees and Notices: The Contractor shall pay all sales, consumer, use, and other taxes required by law. The Contractor shall secure and pay for all permits, fees, and licenses necessary for the proper execution and completion of the W ork. The Contractor shall not be required to pay for a municipal or county building permit, or permanent utility connection fees. The Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the W ork and NSHE. If the Contractor observes that any of the Contract Documents are at variance therewith, he shall promptly notify NSHE and/or Architect. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, rules, and regulations, and without such notice, he shall assume full responsibility therefore and shall bear all costs attributable thereto. 19. Warrantee: Contractor shall fully warrant all materials, equipment, and service against poor and inferior quality or workmanship for a period of not less than one (1) years from date of final acceptance by the NSHE. Time is of the essence of this contract. Contractor shall repair or replace any inoperable materials or equipment in a timely manner during warranty period. The Contractor shall unconditionally guarantee the workmanship and materials of the entire contract to be free of defects and remain free of defects in workmanship and materials for a period of one year from date of completion or acceptance of the final payment by the Contractor, or as called for in the specifications. Each subcontractor shall unconditionally guarantee the workmanship and materials of his portion of the Contract to be free of defects and remain free of defects in workmanship and materials for a period of one year from the date of completion or acceptance of the final payment by the Contractor, or as called for in the specifications. RFP# 8142
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Such guarantees shall be signed by the Subcontractor and shall be countersigned by the Prime Contractor who shall be responsible for the entire W ork. 20. Disadvantaged Vendor Enterprise: The Nevada System of Higher Education and Business Center North recognize the benefit of creating an equal opportunity for all vendors to participate in the procurement process; Business Center North is committed to diversity and nondiscrimination in its business operations. Accordingly, NSHE will make a good-faith effort to utilize minority business enterprises, women-owned business enterprises, disabled business enterprises, veteran/disabled or veteran-owned business enterprises, and small business enterprises throughout the procurement process. This effort does not equate to a quota or set percentage. All efforts to contact and engage small, minority, disabled, veteran, and women vendors will be fair and impartial. 20. Compliance with US Employment Law: The awarded Contractor, sub-contractor and all applicable staff, required to fulfill the requirements of the award of this contract, whether in the form of a purchase order and/or a formal contract, shall be in compliance of all federal, state and local laws, in regards to employee eligibility to work in the United States. Failure to comply with this requirement may result in termination of the contract.
D. Required Certifications
All proposers are required to certify and attest to their company’s compliance with the below statements. These certifications must be followed by an authorized signature.
1. BUSINESS LICENSE: Bidders are required to possess all necessary business licenses for performance of the work described in the bid. NSHE may require successful bidder to provide evidence of such license at any time. 1)
Are all registrations with the Secretary of State regarding your business organization current? (This does not apply to a sole proprietorship or partnership that is not required to file its organizational documents with the Secretary of State).
Yes 2)
No
Provide your current Nevada state business license number. If you don’t have a Nevada state business license, what exemption from that requirement do you claim? Current Nevada State Business license number: What exemption from that requirement do you claim?
2. CERTIFICATION OF NONSEGREGATED FACILITIES By submitting a bid, the undersigned bidder, vendor or subcontractor certifies to the Nevada System of Higher Education and the Department of Defense that he does not and will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not and will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The bidder, vendor or subcontractor understands that the phrase “segregated facilities” includes facilities which are in fact segregated on a basis of race, color, creed or national origin because of habit, local custom, or otherwise. The bidder, vendor or subcontractor understands and agrees that maintaining or providing segregated facilities for his employees or permitting his employees to perform their services at any location under his control, where segregated facilities are maintained is a violation of the equal opportunity clause required by Executive Orders 11246 and 11375, Section 503 of the Rehabilitation Act of 1973, and USC 2012 (Disabled Veterans and Veterans of the Vietnam Era). The bidder, vendor or subcontractor understands and agrees that a breach of the assurance herein contained subjects him to the provisions of Order 32 Federal Regulation 7439, of the Secretary of Labor dated May 19, 1967, and the provisions of the equal opportunity clause enumerated in purchase orders or contracts between the Nevada System of Higher Education and the bidder, vendor or subcontractor. Whoever knowingly and willfully makes any false, fictitious or fraudulent representation may be liable to criminal prosecution under 18 USC 1001.
3. NON-DISCRIMINATION IN EMPLOYMENT By submitting a bid, during the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms RFP# 8142
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of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin.
c.
The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers representative of the contractors commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
d.
The contractor will comply with all provisions of Executive Orders 11246 and 11375, Section 503 of the Rehabilitation Act of 1973, USC 2012 (Disabled Veterans and Veterans of the Vietnam Era) and of the rules, regulations, and relevant orders of the Secretary of Labor.
e. The contractor will furnish all information and reports required by Executive Orders 11246 and 11375, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
f.
In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any other such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Orders 11246 and 11375, and such other sanctions may be imposed and remedies invoked as provided in the said Executive Order or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
g. The contractor will include the provisions of paragraphs (a) through (g) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance: provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
4. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY FOR AW ARD (Executive Order l2549) By submitting a bid, the offer or certifies, to the best of its knowledge and belief that the offeror and/or any of its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency, and have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state or local government contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of these offenses.
5. CLEAN AIR ACT: By submitting a bid, the bidder affirms and certifies that the Proposer agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal W ater Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. Violations shall be reported to the Federal sponsoring agency and the Regional Office of the Environmental Protection Agency.
6. COPELAND “ANTI-KICK BACK” ACT: By submitting a bid the bidder affirms and certifies that the Proposer shall comply with provisions of the Copeland “Anti-Kick Back” Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR, Part 3), which act provides that each Proposer shall be prohibited from inducing, by any means, any person employed in the construction, completion or repair of public work, to give up any part of the compensation to which he is otherwise entitled.
7. PREVAILING WAGE: In the case of non-federally funded projects, W ashoe County prevailing wages apply as determined by the State of Nevada Labor Commission. RFP# 8142
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8. DAVIS-BACON ACT: When required by the federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2,000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR, Part 5). Under this Act Proposers shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, Proposers shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to the federal sponsoring agency.
9. EQUAL EMPLOYMENT OPPORTUNITY: By submitting a bid, the bidder affirms and certifies that the Proposer shall comply with provisions of Executive Order No. 11246, entitled “Equal Opportunity,” as amended by Executive Order No. 11375, and as supplemented in Department of Labor Regulations (41 CFR, Part 60). The Equal Opportunity Clause is included herein as Federal Government Regulations, Section 2, Equal Opportunity Clause.
10. PCI SECURITY COMPLIANCE; Applicable vendors must comply with the Payment Card Industry Data Security Standard (PCI DSS). The PCI Data Security Standard requirements apply to all payment card network members, merchants and service providers that store, process or transmit cardholder data. The requirements apply to all methods of credit card processing; the most comprehensive and demanding of which apply to e-commerce websites, and retail POS systems that process credit cards over the Internet. PCI official website at: https://www.pcisecuritystandards.org.
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Proposer certifies that their proposal meets all specifications, terms and conditions contained herein. Yes
No If no, proposer must explain all deviations and exceptions in writing and attach to their bid response.
COMPANY NAME: Authorized Business Partner Company Name: (If applicable)
TAX IDENTIFICATION NUMBER:
NAME AND TITLE:
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE :(
)
FAX NUMBER :(_
)
WEB PAGE: EMAIL ADDRESS:
This form must be completed and signed (manual or electronic) by an authorized person and returned with bid. If this is not completed, entire bid will be considered non-responsive and void.
SIGNATURE
RFP# 8142
We do hereby certify to the above Section 1E.
Date
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E. References Provide the name and contact number of at least 3 references.
Company Name
Contact Name
Address
Telephone
E-mail
Years of experience with this client
1. 2. 3. 4. 5. 6. 1.1 OVERVIEW Provide and installation a new video wall and mounting devices for UNR Mathewson (Christie Digital Microtiles) Refer to “Video Wall Drawings” to be considered part of this specification 1.2 MANDATORY SITE WALK THROUGH All interested proposers are required to attend a mandatory site walk through taking place at 10:00 a.m. PST on Thursday, October 10th, 2013 at 1664 North Virginia Street, Reno at The Knowledge Center, Second Floor Lobby, Building #085. 1.3 DEFINITION OF TERMS The following definitions shall apply herein. • • • • • •
•
The term Owner: University of Nevada Reno. The term Consultant: Coherent Design, Inc. The term “Audio-Video Contractor” (AVC): The successful bidder responsible for the complete installation of the audio-video-control systems specified herein. The term “shall” is mandatory, the term “will” is informative, the term “may” describes an option and the term “should” is advisory. The term “By Others” shall refer to material and work that is related to this A/V Sub-Contract and for which the AVC is not responsible except as otherwise detailed herein. The term “OFE” shall refer to “Owner Furnished Equipment,” which shall be provided by the Owner to the Contractor. The Contractor shall be responsible for installing and integrating this equipment as detailed herein. The term “NIC” shall mean “Not in Contract,” which the Owner or other contractors may provide. The AVC shall be responsible for providing cabling, plates, and other infrastructure as indicated on the drawings and herein so as to provide “plug and play” ready installation of all NIC equipment.
The basis for the terminology used in this document is standard construction and sound & communications industries practices and that of IEEE/ANSI-100-1988.
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1.4 WORK BY OTHERS. A. Conduits, wireways, connection boxes, pull boxes, junction boxes, A/V floor boxes and outlet boxes permanently installed in floors, walls and ceilings B. All electrical breaker panels, transformers and power receptacles necessary to bring power to the audiovisual systems equipment racks and to devices in the Project as indicated in the drawings C. Supply and installation of custom speaker poles and concrete bases. AVC shall provide GC with accurate specifications of the speakers. D. Room lighting fixtures, dimmers, power receptacle outlets, and interconnecting wiring for these circuits E. Structural work, wall openings, platforms, railings, stairs, fire prevention and safety devices, rough and finished trim, painting and patching, drapes, carpets, floor coverings, computer floors, glazing, acoustical treatments, and heating, ventilating, and air conditioning systems unless noted otherwise F. See Construction Documents for reference to items marked “Not In Contract” and/or “by others” 1.5 SCOPE OF WORK A. Provide materials, labor, and equipment including but not limited to: 1) The delivery, unloading, setting in place, fastening to walls, floors, ceilings, counters, or other structures where required. 2) Provide low voltage cable as per A/V drawings or as required delivering a fully functional system. 3) Final terminations, dressing, and testing of all AV Cabling inclusive of cables pulled by others. 4) Interconnecting wiring of the system components and equipment alignment and adjustment 5) All other work whether or not expressly specified herein and on the drawings to provide complete operational turnkey systems. B. These specifications and the drawings do not necessarily indicate every single component part of each system. It is the responsibility of the AV Contractor to engineer each system and its interconnection in order to provide, furnish, and install completely operational turnkey systems. No error or omission herein or on any related Construction Documents shall relieve the Contractor from this responsibility to do so. C. Install all equipment to industry safety and ergonomic standards and provide full engineering and technical support throughout the installation process. D. The AV Contractor shall study the drawings and familiarize himself with the Work of the entire project scope. The Work of this section shall be carefully organized and programmed so that its progress shall be concurrent with the work of all other trades and so that the work shall proceed as expeditiously as possible. E. The AV Contractor shall be responsible for the correct placing of the Work of this section, equipment to fit into the structure as built, and attachment of equipment to the work of all other trades and Owner furnished equipment and facilities. F. It shall be the responsibility of the AV Contractor to coordinate with those performing related work and to interface other systems with the Work of this section. The AV Contractor shall ensure that the work by others shall integrate properly with the Work of this section and that all such work collectively complies with all requirements as specified herein. G. Coordination shall include providing timely submittal and field coordination of mounting requirements, dimensions, and any other information required by other trades. RFP# 8142
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H. Maintain constant communications with all designated personnel attend all construction meetings as requested. I. The A/V Contractor shall generate all shop drawings and information for the complete installation and wiring of the system. The Contractor shall provide Pull Schedules and Riser Diagrams for the on-site installation and wiring and shall provide on-going supervision and coordination during the implementation phase. The AVC shall provide pre- printed wire labels numerically organized for signal type and cable count according to the engineering documentation & shop drawings. •
Note: Due to the timeframe of this project, all Consultants’ drawings will be made available to the Contractor in .dwg format for modification by the Contractor as necessary for timely delivery of shop drawings. Consultant’s drawings are considered ready to build from and Contractor will be expected to re-submit the drawings with any changes, additions or subtractions as decided on with Consultant and Owner since bid award date. Contractor will have 14 business days to submit shop drawings upon notice to proceed.
J. Where there is a discrepancy between drawings or between drawings and documents, the AV Contractor shall conform to the guidelines below. The AV-Contractor shall consider all the information in combination and not consider one element alone to meet a minimum requirement. The guidelines are as follows: 1) Room layouts indicate device locations 2) Architectural and Electrical drawings indicate the location of all floor boxes, back box, and all conduit interconnect points as shall be installed as an infrastructure by the Electrical Contractor. These drawings are to inform the Contractor as to all points within the facilities for cable and connector plate installation 3) Audio-Visual detailed block diagrams to indicate general signal flow and interconnection of devices, pin outs detailed at signal levels 4) The Audio-Visual specifications delineate minimum performance requirements, methodologies, and the design intent 5) Where there is a conflict in number or type of device specified, the drawings shall govern 1.6 SYSTEM INTERCONNECTIONS A. The functional interconnections of the systems shall comply with the manufacturer’s system installation guidelines industry standard practices, and as specified herein B. The AV Contractor shall provide all interconnection cable, connectors, terminal strips, wireway, flexible conduit, raceways, ladder rack, cable tray etc., to facilitate the audio-video-control systems as detailed within these specifications and drawings C. The Contractor shall provide all custom connector panels required D. The AV Contractor shall be responsible for the comprehensive testing of the systems as specified herein and shall provide all test equipment for the system checkout and acceptance tests. AV Contractor shall provide on-the-job training in systems operation and maintenance to Owner designated personnel. E. Test and record results of all circuits as specified herein. Set all controls and software parameters to nominal levels to render fully operating systems and subsystems. All computer-controlled functions shall require complete software setup, testing, label-entry and documentation 1.7 SUBMITTALS A. The A/V Contractor shall submit to the consultant at least two full sets of pre-construction submittals as described in this section unless instructed otherwise by the Consultant or Owner 1.8 CONDUIT AND CABLING SUBMITTALS A. Submit for approval all cable pull schedules and/or run sheets prior to cable installation. Documentation RFP# 8142
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of the entire conduit and cabling installation shall be fully performed to construction documentation standards and as specified herein 1.9 SYSTEM DESIGN SUBMITTALS A. Prior to fabrication the Contractor shall submit for approval, all designs pertaining to the systems. These designs include, but are not limited to, the following: B. Complete system construction and point to point wiring schematic drawings, including all component values and showing complete letter and number identification of all wire and cable as well as jacks, terminals, and connectors C. All cut sheets related to equipment and components supplied by the AVC. D. All panels, plates, and designation strips, including details relating to terminology, engraving, finish, and color E. All custom designed consoles, tables, carts, support bases, and shelves F. Schematic drawings of all custom components, assemblies, and circuitry G. All equipment modifications H. Patch-panel assignment layout drawings I. Front mechanical drawings of each equipment rack J. All items of equipment whether a stock manufactured item or custom built shall be supported by complete and detailed schematic drawings and replacement parts lists. No “black boxes” or unidentified components shall be acceptable 1.10 SYSTEM INSTALLATION SUBMITTALS A. Provide week-by-week Work Progress schedules keyed to personnel, vendors, and tasks as specified herein and provide updates as requested by the consultant or owner 1.11 CLOSE OUT DOCUMENTS A. At the completion of the installation, the AV Contractor shall provide the following items, and submit at least four sets of each. Two full sets shall be submitted to the owner, one to the General Contractor and one to the consultant. The following list shall define “Close out Documents”. NO OWNER OR END USER SHALL SIGN OFF ON ANY SYSTEM OR SUBMIT FINAL PAYMENT TO ANY CONTRACTOR WHO HAS NOT DELIVERED THESE ITEMS B. Equipment manufacturer’s operation and maintenance manuals for each piece of equipment, bound in a three ring binder. Include any “as modified” drawings pertaining to any equipment that has been modified by the contractor C. A full set of “As Built” or “As Installed” drawings showing all final connections and field wiring numbers D. A simplified functional block drawing identical to the specification drawing with the addition of all input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations. A copy of this drawing shall be framed in protective plastic and mounted on the inner surface of the equipment rack door E. System Operation and Maintenance Manual - The AV Contractor shall produce this manual specifically for the systems detailed herein. The “Operation” section shall describe in detail, all typical procedures necessary to activate each system to provide for the functional requirements as listed under the Specifications. The reader of this manual shall be assumed to be technically competent, but unfamiliar with this particular facility. F. The “Maintenance” section shall provide a recommended maintenance schedule with reference to the applicable pages in the manufacturer's maintenance manuals. Where the manufacturer provides RFP# 8142
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inadequate information, the AV Contractor shall provide the information necessary for proper maintenance in addition to the more detailed System Operation and Maintenance Manual, prepare a more simplified “Quick Start” or “Executive Summary” version that shall consist of no more than one 8 ½ by 11 inch sheet describing the most basic functions. Laminated copies of this instruction sheet should be located for easy access by the user G. Electronic Submittals – The AVC shall supply all System Operation manuals, Operational and Maintenance Instructions, As-Built Drawings and Documentation, Crestron & DSP Processor Source Code (un-compiled), screenshots of any setup screens and documentation of any other settings as Microsoft Word or PDF data files on a USB flash drive 1.12 QUALITY ASSURANCE AV Contractor Qualifications: A. AV Contractor shall be a firm with at least ten (10) years’ experience in the fabrication, assembly, and installation of audio-visual systems of similar magnitude and quality as specified herein, and shall provide documentation with the bid submission. This documentation must identify, specifically, similar projects of the same or greater magnitude. Of those projects noted, the bidder must provide current contact names and telephone numbers, as well as a job description with a clear delineation between labor and equipment costs, as well as duration of project. The descriptions supplied must clearly indicate the firm submitting the bid response has actively been involved in these projects and that the firm has actively been involved for at least ten years in projects of this magnitude B. The supervisor of the work of this section shall have at least five (5) years direct professional experience with devices, equipment, and system installation of the type and scope specified herein. C. At least one supervisory level staff person shall have CTS-I or CTS-D Certification. D. All personnel engaged in the installation of this Section shall have at least one (1) years direct experience with devices, equipment, and system installations of the type and scope specified herein. 1.13
QUALITY OF MATERIALS AND EQUIPMENT
A. All materials and equipment supplied by the AV Contractor shall be new and shall meet or exceed the latest published specification of the manufacturer in all respects. B. The AV Contractor shall supply the latest model, available at the time of bidding, of each piece of equipment. C. The materials and completed Work of this Section shall conform to the applicable requirements of all current local and state codes, and of the following reference codes: 1) Occupational Safety and Health Act of 1970 and all amendments thereto 2) National Electrical Code, ANSI C1, as amended by all state and local codes 3) Uniform Building Code 4) All Authorities Having Jurisdiction (AHJ) 1.14 TIMELY DELIVERY AND STORAGE A. Timely delivery and installation of material required for the Work of this Section is the responsibility of the AV Contractor. The AV Contractor shall be held responsible for all delays associated with both specified and alternate materials, and for the timely submittal of proposals, submittal items, drawings and other information in order to expedite the Work and to avoid delays B. Costs of all shipping to the site, and of all storage requirements, shall be borne by the AV Contractor. It RFP# 8142
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shall be the responsibility of the AV Contractor to make appropriate arrangements, and to coordinate with authorized personnel at the site, for the proper acceptance. C. During the installation, and up to the date of final acceptance, the AV Contractor shall be under obligation to protect his finished and unfinished work against damage and loss. In the event of such damage or loss, he shall replace or repair such work at no cost to the Owner. 1.15 PROJECT SITE CONDITIONS A. The A/V Contractor shall be responsible to survey all areas to locate poke-throughs, furniture openings, sleeves, conduits, cable trays, conduit stub-ups, back boxes and pull boxes provided by others for audiovideo-control cabling. B. The A/V Contractor shall be responsible for verifying on-site conditions of all systems, equipment and conditions that directly or indirectly affect the A/V Contractor’s scope of work to include but not limited to: 1) Walls painted 2) Equipment room floor sealant or VCT 3) All power and conduit installed as per consultant’s drawings 4) All A/V devices installed by the GC such as: Display and speaker mount backing, A/V back boxes; A/V floor boxes if part of project 5) All A/V related CATV, satellite TV, data, ISDN, T-1, IP, voice and analog lines as specified by the consultant 6) All A/V related furniture installed such as closets and other millwork designed to house A/V equipment C. The A/V Contractor shall be responsible for meeting project schedule dates regardless of local disputes D. The A/V Contractor shall be responsible for the protection of all installed and configured systems as well as non-installed stored materials from acts of theft E. A/V Contractor shall be responsible for protection of his work from acts of vandalism and environmental conditions. Any delivery schedules affected by environmental conditions shall be noted to the Construction and Project managers not less than 72 hours prior to day of scheduled delivery with just cause documented in writing. 1.16 SEQUENCING AND SCHEDULING A. The A/V contractor shall maintain a running progress report. The contractor shall submit this report upon request of the consultant at any time during the contract period. This report shall include, but is not limited to: 1) Time line for each installation activity 2) Percentage of completion of each activity 3) Continuous vertical lines to identify the first working day of each week 4) Illustrate how start of a given activity depends on completion of preceding activities and how completion of a given activity may restrain start of subsequent activities 5) Identify the critical path 6) Status of the installation detailing all remaining critical tasks 7) Requests for receiving major equipment and material shipments 8) Request for subcontractors to enter the job site 9) Requests for utility service disconnection and connections 10) Delays and stoppages - any delays or stoppages shall not affect the scheduled completion date unless instructed otherwise by the Construction Manager 11) Emergencies and accidents 12) Losses of material and property RFP# 8142
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1.17 GUARANTEE AND MAINTENANCE A. The A/V Contractor shall guarantee all equipment and cabling, programming, and software furnished, in writing, against defects in workmanship and material for a period of ONE YEAR from the respective dates of final acceptance. All defects developing during that period shall be corrected in compliance with the "GUARANTEE" conditions under these specifications. In the event that programming is supplied by the Consultant or Owner, the A/V Contractor shall not be relieved of his guarantee obligation as related to the system workmanship and material. B. The Contractor shall service the complete installation during this one year guarantee period C. This Guarantee clause shall in no way preclude or nullify any manufacturer's warranties. All manufacturer warranty cards shall be sent to the respective manufacturers with photo-copies showing model number and serial numbers to be included with a certificate of warranty and to be delivered to the Owner by the Contractor with the Owner's Operating Manual. D. All equipment and systems provided under this section shall be guaranteed to be free from defects in materials and workmanship for a period as indicated in the Contract Documents from the date of final acceptance, provided it does not show abuse E. The Contractor shall maintain regular service facilities and provide a qualified technician familiar with the work of this section, at the site, within twenty-four (24) hours of receipt of a notice of malfunction from the owner or his representative. As part of this guarantee, the Contractor shall provide, at no expense to the Owner, all material, devices, equipment, and personnel necessary and provide alternate facilities, services, and systems for the duration of the repairs F. All repairs and service under this guarantee shall be at the job site unless in violation of manufacturer's warranty, and/or practically not possible G. Transportation of warranty substitute equipment, devices, material, parts, and personnel to and from the job site shall be at no expense to the Owner, provided it does not show abuse 1.18 WARRANTY STATEMENT A. To maintain certain manufacturers’ warranties, said equipment must be installed, aligned, and serviced by those installers authorized by said manufacturer to perform those duties. If said manufacturer does not authorize the Contractor, it is the Contractors responsibility to make the appropriate arrangements and bear all cost and consequences thereof B. All equipment provided by the contractor shall be new and shall meet or exceed the latest published specifications of the manufacturer in all respects C. Upon completion of all Work and compliance with all requirements of this Section, including submittals, tests, record drawings and data as required herein, the Owner may elect to verify the Contractor's test data as part of the acceptance procedure. The Contractor shall provide personnel and equipment, at the convenience of the Owner, to demonstrate any aspect or parameter of system performance and to assist the Owner with such tests. All costs associated with acceptance testing shall be the responsibility of the Contractor 1.19 SERVICE CONTRACT A. The Contractor shall offer a separate annual service contract covering all installed systems. This service contract shall cover a minimum of four (4) visits per year, at regular intervals, to perform operation checks of the equipment; clean cooling fan filters and guards; verify cooling fan functionality; run audio RFP# 8142
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sweep tests; verify picture integrity of all displays of the respective manufacturers. The service contract shall commence immediately after expiration of the initial base-bid warranty period and continue for one year. This service contract may be renewed under separate agreements between the contractor and the owner B. The Contractor shall also submit separate costs for emergency situation “on-call” service visits and an “in-shop” hourly-rate for repair and maintenance work as part of the post-guarantee period herein. Spaces have been provided for on the bid forms for “on-call” and “in-shop” service contract pricing C. The costs for this service contract shall not be commingled with the costs for the systems base bid. Spaces have been provided for on the bid forms for “SECOND YEAR” and “THIRD YEAR” service contract pricing. D. This “Service Contract” shall not in any way conflict with the first year warranty covered as specified herein. The intent of this paragraph is for the Owner’s option in preparing budgets and comparing long-term costs between vendors. As such the Bidder shall provide costs for year two and three to include cost escalations 1.20 GENERAL REQUIREMENTS A. All equipment shall be rack-mounted and permanently attached. All power supplies, rack-mounts, interconnects, brackets, etc., shall be included while they may not be specifically called out herein. B. All equipment shall be new and the latest model number and revision as of the proposal date. C. Material and equipment specified herein have been selected as the basis of acceptable quality and performance and have been coordinated to function as component parts of the included systems. Where a particular material, device, equipment or system is specified directly, the current manufacturer's specification for it shall append these specifications. D. Subject to the functional and minimum performance requirements for each item, the Consultant may require independent laboratory tests proving equivalence of certain alternative equipment not fully or adequately described by the technical specification of the manufacturers. Any and all costs arising from equivalency testing shall solely and completely be the responsibility of the Contractor. E. Verify with all manufacturers and/or suppliers’ availability and cost of all material and equipment proposed, including all material and equipment specified herein. No cost increases shall be allowed for manufacturers’ cost increases, or for substitutions required because of unavailability of proposed equipment. F. The manufacturer specifications shall be considered as minimum performance levels of acceptance. Where a particular model is specified its performance, operating, and physical characteristics are part of these specifications. Further, these characteristics are part of a design as a whole and particularly the Architect’s and Engineer’s designs are in full coordination with these characteristics. 1.21 CUSTOM WALL PLATES A. All plates shall be equivalent in type, color and finish to other plates in the same room, unless otherwise specified by the Architect or Owner B. Unless otherwise noted, all plates shall be 0.125-inch thick brushed and anodized aluminum with 45degree chamfered edges. RFP# 8142
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C. Mounting screws shall be matching stainless or black Allen flathead screws. D. Custom-fabricate to size indicated on drawings. E. Black or white filled engraving, whichever provides the highest contrast to the plate color and finish. F. Typeface shall be ¼” Helvetica Bold. G. Submit sample of engraved plate for owner approval before fabrication of job plates. H. Approved manufacturers: Whirlwind, Panel Authority, Wireworks 1.22 CUSTOM EQUIPMENT RACK PANELS A. Standard EIA specifications, nominal 19-inches wide, number of spaces as indicated or required. B. Material shall be brushed and anodized Aluminum, minimum 0.125-inch thick. C. Finish black anodized. D. White filled engraving. E. Typeface shall be ¼” Helvetica Bold. F. Provide panel stiffeners as required to prevent panel deformation during normal plugging and switching operations. G. Mounting screws shall be matching stainless or black T20 security-head screws with lock washers. EXECUTION 1.23 EQUIPMENT LAYOUT A. The equipment layout and locations shall be as detailed herein and in the audio-video-control section of the drawings as well as all architectural drawings that pertain to this area. 1.24 PROJECT MEETINGS A. It shall be the responsibility of the Contractor to supply any necessary requested information and have its project supervisor in attendance at all project meetings in order to coordinate with all related trades. 1.25 COORDINATION A. All the Work of this section shall be coordinated with the current operation of the system(s). B. The Contractor shall coordinate the finish required for all fixtures, plates, panels, grilles, and enclosures supplied as part of this specification section with the Architect and Owner. The Contractor shall supply finish samples as requested by the Architect or Owner. C. The Contractor shall be responsible for coordination with the Millworker for any audio-video-control items to be built or mounted into millwork. D. It shall be the responsibility of the Contractor to cooperate at all times with all contractors doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies do not occur. RFP# 8142
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E. Maintain constant communications with all designated personnel of the CM and attend all construction meetings as requested by the CM F. Coordinate the switch over of all systems; subsystems; and software with OWNER, operations and maintenance personnel as designated by the CM. G. Perform field surveys to determine existing cabling and mechanical conditions. H. Verify existing as-builts including cable labeling and ensure new documentation and installation cabling is coordinated and appropriately labeled. 1.26 WORKMANSHIP A. Maintain a competent supervisor and supporting technical personnel, acceptable to the Architect, Construction Manager, Owner, and Consultant during the entire installation. The AV Contractor shall submit the name and telephone number of the supervisor. Change of supervision during the project is not acceptable without prior written approval from the Construction Manager. B. Adjust and balance all circuits as specified herein. Set all controls and software parameters to render a fully and optimally operating systems and subsystems. All computer-controlled functions shall require complete software setup, balancing, label-entry and documentation. C. Install all equipment to industry safety and ergonomic standards and provide full engineering and technical support throughout the installation process. 1.27 FABRICATION & INSTALLATION A. All installation practices shall be in accordance with, but not limited to, these specifications and drawings. Installation shall be performed in accordance with the applicable standards, requirements, and recommendations of authorities having jurisdiction. B. If, in the opinion of the AV Contractor, an installation practice is desired or required, which is contrary to these specifications or drawings, a written request for modification shall be made to the Consultant. Modifications shall not commence without written approval from the Consultant. C. Provide intelligible, permanent identification on or adjacent to all patching jacks, connectors, receptacles, terminal blocks, meters, indicators, switches, equalizers, mixers, amplifiers, etc. The identification shall clearly indicate the function, or circuit. D. The Contractor must take such precautions as are necessary to guard against electromagnetic and electrostatic hum, to supply adequate ventilation, and to install the equipment so as to provide maximum safety to the operator. E. Care shall be exercised in wiring so as to avoid damage to the cables and to the equipment. All joints and connections shall be made with rosin-core solder or with mechanical connectors approved by the Consultant. F. All wire and cable shall be continuous and splice free for the entire length of run between designated connections or terminations except where terminal blocks are specified on the single line drawings. G. When connecting stranded wire to compression screw terminals do not tin the wire ends. When inserting wires into a compression terminal take proper care to insert only the stripped portion of the cable.
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1.28 EQUIPMENT RACK FABRICATION A. Wire each equipment rack as a unit to self-contained terminal strips. All connections to adjacent equipment racks and/or control lines, input lines, and output lines shall be made via terminal strip connections. B. Wire all racks completely in the shop. No internal rack wiring shall be done on the job site. C. Install all rack-mounted equipment and devices in equipment racks in a logical, functional manner, demonstrative of signal flow within the respective system arranged for easy accessibility and convenient maintenance. D. Install equipment in racks with ventilating panels as required to provide adequate ventilation and according to equipment manufacturer's recommendations. E. Provide AC outlets within each rack, and appropriately circuited, to provide power to the installed equipment, with one (1) each extra outlet per blank space. F. Ensure that all panel-mounting holes are pre-tapped and free of debris. G. All non-line voltage wiring shall be run within the rack in plastic wiring duct with snap-in slot design, such as Panduit Type E, or equal; and provide snap on duct cover. All wiring between racks shall be fully protected in conduit, or enclosed cable trays H. All power supplies shall be located, oriented, and connected electrically so as to minimize hum and RFI interference. Further, all plug-in type power supplies shall be firmly attached using mechanical fasteners to its associated power receptacle to insure accidental removal and/or connection loss. 1.29 EQUIPMENT LABELING A. In addition to permanently labeling each cable and termination device, each piece of equipment, device, and panel shall have permanent label corresponding to its function as shown on system drawings. B. All user cables shall be labeled as to their function. User cables include audio; video, VGA, control or other connector cables that that the user is required to handle during normal system setup and use. 1.30 OFFSITE SYSTEM CHECKOUT A. Before onsite installation, the Contractor shall be prepared to perform system checkout under the supervision of the Owner and Consultant at his shop. He shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of this specification. This work shall include the following: 1) Test all systems for compliance with the Performance Standards. 2) Check all control functions, from all controlling devices to all controlled devices for proper operations. 1.31 DELIVERY OF EQUIPMENT A. Ensure that the spaces where any electronic equipment is to be stored and/or installed is completely free from any foreign substances, such as concrete dust, or any other material that may otherwise be harmful to electronic equipment and connections. No allowances shall be made to the Contractor for equipment damage, or delays due to environmental damage. RFP# 8142
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1.32 BENEFICIAL OCCUPANCY A. During the installation the Owner and his representatives shall be entering and partially using devices and systems. This shall in no way be considered as any form of acceptance, or first use of the system. Further this shall have no effect whatsoever on the Warranty. The Contractor shall at all times be responsible for the safety and security of the equipment and the Owner shall not take on responsibility through the action of using any audio-video-control equipment in advance of final acceptance. 1.33 AC POWER A. The Contractor shall ensure the Electrical Contractor/Owner has provided adequate power circuits. B. If a dedicated A/V power system is part of this design, the Contractor shall ensure that ONLY the audiovisual equipment is hooked up this dedicated ac power system. 1.34 PHYSICAL INSTALLATION A. All equipment shall be firmly secured in place with a safety factor of at least five (5). All hardware shall be SAE Grade 5 minimum and all installation practices shall comply with standard rigging practice, OSHA standards, and all building codes. B. All boxes, equipment, etc. shall be secured plumb and square. C. In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also to overall aesthetic factors. D. All power supplies shall be located, oriented, and connected electrically so as to minimize hum and RFI interference. Further, all plug-in type power supplies shall be firmly attached using mechanical fasteners to its associated power receptacle to insure accidental removal and/or connection loss. 1.35 CABLE LENGTH & SPLICES A. All cables (except video and pulse cables that must be cut to an electrical length) shall be cut to the length dictated by the run. No splices shall be permitted in any pull boxes without prior permission of the Consultant. For equipment mounted in drawers or on slides, the interconnecting cables shall be provided with a service loop of appropriate length. 1.36 CABLE INSTALLATION A. All cables, regardless of length, shall be marked with wrap-around number or letter cable markers at both ends. There shall be no unmarked cables at any place in the system. Marking codes used on cables shall correspond to codes shown on drawings and run sheets. Clear heat shrink (or equal) shall protect numbers. B. All inter-rack cabling shall be neatly strapped, dressed, and adequately supported. C. For all cables interfacing with racks, cabinets, consoles, or equipment modules requiring terminal blocks, boards, strips, or connectors these shall be either of Wago/Entrelec type constant pressure terminal strip or insulation displacement punch down type as manufactured by ADC or Siemons. D. All cables shall be grouped according to the signals being carried. In order to reduce signal contamination, separate groups shall be formed for the following cables: 1) Power cables RFP# 8142
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2) 3) 4) 5) 6)
Control cables Video cables Audio cables carrying signals less than -20 dBm. Audio cables carrying signals between -20 dBm and +20 dBm. Audio cables carrying signals above +20 dBm.
E. All power cables, control cables, and high level cables shall be run vertically on one side of an equipment rack as viewed from the rear. All other cables shall be run vertically on the other side of an equipment rack, as viewed from the rear. F. All cabling not in conduit that runs across ceiling spaces should be plenum rated and installed using J-Hooks. 1.37 CABLES AND CONNECTORS A. Cables running in plenum areas without conduit shall be plenum rated cable and match the specified cable on the drawings. Cables running in areas exposed to environmental factors such as, but not limited to, UV, chemicals, direct burial, etc. shall be rated for such exposure and shall match the performance characteristics of its equivalent indoor cable. No cable shall be installed with a bend radius less than that recommended by the cable manufacturer. All connectors shall be of compression fitting type where applicable and solder type where applicable. Use only those connectors specified by the cable manufacturer for the particular cable. Generic types are not acceptable as replacements. For audio connections use only Neutrik brand connectors and Switchcraft only for RCA connections where a compression crimp style would otherwise not work. 1.38 PERFORMANCE A. Performance test signal paths: B. The signal paths for the above Performance Standards shall be as follows: 1.) Video from all source inputs (for cameras, PC inputs, satellite receivers, etc.) through all processors, switchers, etc., to all signal destinations. C. During performance testing, all equipment shall be operated under standard conditions as recommended by the manufacturer. 1.39 TESTS AND ADJUSTMENTS A. Before Acceptance Tests are scheduled, the Contractor shall perform his own system checkout. He shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of this specification. This work shall include the following: 1) Maintain documentation of all performance tests for reference by the Consultant during the System Acceptance Tests. 2) Test all audio, video and control systems for compliance with the Performance Standards. 3) Adjust, balance, and align all equipment for optimum quality and to meet the manufacturer’s published specifications. Establish and mark normal settings for all level controls, and record these settings in the “System Operation and Maintenance Manual." Note: Consultant will perform final system commissioning for this project. Contractor shall be responsible for recording all settings upon completion of commissioning by the Consultant. RFP# 8142
Page 25 of 30
B. Provide all required test equipment specified herein (or equal) to successfully complete the tests and adjustments. Kits, home-built, and other non-professional test equipment shall be unacceptable. • Video signal generator, Extron VTG 400DVI • RF digital broadcast signal meter, Sencore SLM1476CM • DVD test material • RGBHV cable, Extron BNC-5-6'HR • Audio and Video cable, terminations, adapters, etc. • Signal generator, Leader LAG-120B • AC millivolt meter, Leader LMV-181A • Audio test set, Audio Precision P1PLUS • Pink noise generator IVIE IE-20B • Spectrum analyzer IVIE-IE30A • Audio Test CD • Loudspeaker and Microphone polarity checker • Fiber Optics Test Fluke Simple Fiber Pro or equal D. Perform the following inspections and adjustments, and submit to the Consultant the written results of each inspection for inclusion in the permanent records of the audio and video system. 1.40 AUDIO A. Measure and record the impedance of each active device operating as a source to any passive device or series of passive devices. Record the dc resistance of any build-out resistors used.
B. Measure and record the input impedance of any active device used to terminate passive devices, and record the total impedance of all such devices. Record the dc resistance of any terminating resistor used. C. Measure the absolute polarity of all devices, including all loudspeakers in the signal path, correct and record any reversals. D. Adjust the gain of all devices in the signal path for optimum signal-to-noise ratio and maximum crest factor. E. Without changing gain, terminate microphone and line-level inputs, with shielded resistors of 150 and 600 ohms respectively. F. Measure and record the overall hum and noise level at each power amplifier output. Level shall be at least 75 dB below rated power output of amplifier over a bandwidth of 40-16,000 Hz. G. Measure and record the impedance of each loudspeaker line at 250, 1000, and 4000 Hz before connecting it to the output of its respective amplifier. H. Load power amplifiers with resistors matching nominal impedance of output terminals used in system in place of actual loudspeaker loads. I. Adjust gain of system as for hum and noise level tests above. J. Apply 1,000 Hz. Sine-wave signals to each microphone and line-level input at level required to produce measured full amplifier output. K. THD shall measure less than 1.0%. RFP# 8142
Page 26 of 30
L. Set up system for each specified mode of operation. M. Use wide-bandwidth oscilloscope and loudspeaker monitoring. N. Check to ensure that system is free of spurious oscillation and RF pickup in the absence of any input signal and also with the system momentarily driven to full output at 400 Hz. O. Feed full/wide-dynamic range music to the system. Adjust the system for frequent peaks at its specified maximum sound pressure level. P. Listen carefully for noise, rattle, or other extraneous sounds, and objectionable distortion. Q. Correct all causes of such defects. If cause is outside system, promptly notify the Construction Manager, and the Consultant, indicating cause and suggested corrective procedures. R. Measure and record the acoustic distribution of the loudspeakers of this system at locations as designated by the Consultant, one (1) in every zone. Record the location of all positions where any 1/3 octave band, deviates more than +/-3 dB from 500 Hz to 4 kHz, weighted by –5 at 800 Hz re:2500 Hz. 1.41 VIDEO A. Utilizing an HDTV color bar generator and waveform analyzer with the video signal set at 100% saturation and 75% amplitude check that the video performance specifications are met at the display devices from all source inputs to all system outputs. Connect the combined waveform monitor/ vector scope to a final output point, e.g. an input to a picture monitor or video projector. Ensure that the test signal is routed to the selected output. B. For all RGBHV inputs, connect the RGBHV output of the signal generator to a floor box/table/rack connector and select the SMPTE & PLUGE signal at the following computer scan rates: • 640 x 480 31.5kHz H, 60Hz V • 640 x 480 37.5kHz H, 75Hz V • 800 x 600 38kHz H, 60Hz V • 1024 x 768 48kHz H, 60Hz V • 1280 x 1024 64kHz H, 60Hz V C. Check that the image is correctly displayed at all system outputs including the monitor(s) and/or by the video projector. D. Repeat using Crosshatch, Checkerboard, and H Pattern Signals. 1.42 CLEANUP AND REPAIR A. Upon completion of the work the Contractor shall remove all his refuse and rubbish from and about the premises, and shall leave the relevant areas and equipment clean and in an operational state. The Contractor shall be responsible for repairing any damage caused to the premises by the Contractor's installation activities, at no cost to the Owner. 1.43 SYSTEM ACCEPTANCE TESTS A. System Acceptance Tests shall not be performed until the Contractor's System Checkout has been completed. The System Acceptance Tests shall be supervised by the Consultant, Owner RFP# 8142
Page 27 of 30
Representative and Construction Manager and shall consist of the following: 1) A physical inventory shall be taken of all equipment on site and shall be compared to equipment lists in the specification section documents. 2) The Contractor shall demonstrate the operation of all system equipment. 3) Both subjective and objective tests shall be required by the Consultant, Owner’s Representative to determine compliance with the specifications. The Contractor shall be responsible for providing test equipment for these tests. 4) All final, “as-built" drawings, run sheets, manuals, and other required documents, otherwise known as “Close Out Documents” as detailed herein, shall be on hand. Two complete sets of these documents shall be delivered to the Owner at this time. (One complete set shall have been delivered to each the Consultant and General Contractor prior to the scheduling of Acceptance Tests). 5) In the event further adjustment is required, or defective equipment must be repaired or replaced, tests may be suspended or continued at the option of the Consultant and/or Owner. 1.44 OPERATION INSTRUCTION A. The Contractor shall provide on-the-job training by a suitably qualified instructor, to personnel designated by the Owner, to instruct them in the operation and maintenance of the systems. At no additional cost to the Owner, the Contractor shall provide a manufacturer’s representative for such instruction in the event the Contractor does not have qualified instructors on staff for certain sophisticated equipment. All training shall take place after the systems are operational, but before the acceptance tests. There shall be a total of up to 08 hours of training on the systems included in this specification, at the discretion of the owner. B. The Contractor shall orally instruct and demonstrate, to personnel selected by the Owner, the Owner's Operating Manual and all final drawings as provided for in this Section. C. This training session shall be performed independent of any acceptance testing procedures, and factory training at any manufacturer's facility. This training session shall be performed independent of any other clause in the Section. D. A schedule shall be submitted clearly defining the training period two weeks prior to commencement of such training. 1.45 ITEMIZED PARTS LIST A. The itemized parts list attached to this specification represents, to the best of our knowledge, all major components required for the construction of a complete and working systems as described herein. It shall be the responsibility of the contractor to verify that no item has been omitted that may be required for complete and working systems. Any additional items may be listed on a separate sheet along with associated line item costs and submitted with the bid response.
RFP# 8142
Page 28 of 30
1.46 EQUIPMENT LIST. Approved Supplier options for Microtile Base and Mounting Systems IT IS THE AV CONTRACTORS SOLE RESPONSIBILITY TO PROVIDE SUBMITTAL DRAWINGS FOR ALL MOUNTING SYSTEMS PRIOR TO INSTALLATION. FINAL DIMENSIONS ARE TO BE APPROVED BY CONSULTANT AND OWNERS REPRESENTATIVE PRIOR TO ORDERING ANY CUSTOM MOUNTS. NON SPECIFIED SUPPLIER OF CUSTOM MOUNTING SYSTEM WILL BE CONSIDERED BUT MUST BE SUBMITTED AS AN ALTERNATE TO BASE BID AND APPROVED IN WRITING BY CONSULTANT AND OWNERS REPRESENTATIVE. •
Bidders are required to reference the design quotes mentioned below and purchase the specified equipment for the install as designed per paragraph 1.20, Section E
www.rpvisuals.com
custom quote number: COH-TK-10345-A
www.cds4av.com
custom quote number: TH-130604CHO-1A
7 x 5 Micro Tiles Display S ystem consisting of... MICROTILES Display Unit D100 MICROTILES Screen S300 MICROTILES ECU E100 MICROTILES User Kit MICROTILES Y-Cord Kit MICROTILES Foot/Ends MICROTILES Foot/Center 3pk MICROT ILES Display Port Cable - 9' Base Option 1 RP Visuals Custom Quote
123-001102-01 123-124108-01 123-101103-01 123-103105-01 123-122106-01 123-105107-01 123-106108-01 003-003638-01
coh-tk-10345-A
35 35 1 1 4 1 2 1 1
Spare Parts for Micro Tile S ystem(s) MICROTILES Display Unit D100 MICROTILES Screen S300 MICROTILES ECU E100
123-001102-01 123-124108-01 123-101103-01
1 1 1
12 13 14 15
RFP# 8142
Ground Freight (mandatory charge, estimated and subject to change) Installation Support (1 day, includes domestic travel expenses) Site Certification (mandatory charge, 1 day, includes domestic travel expenses) 3rd Year warranty for all Micro Tiles/ECUs listed (excludes screens)
Freight Installation Site certifications EW year3
1 2 2 1
Page 29 of 30
1.47 Response format: Responses should be bound, indexed and include a cover letter that addresses pertinent general information as deemed appropriate (including the appropriate contact person at the submitting firm along with their phone number and email address). 1.48 Cost / Pricing: Price responses should be submitted in a separate, sealed envelope and should include the following: • Both unit and total system costs for all system equipment and components. • All costs associated with system installation • Outline of any additional costs associated with material and installation Note: Any costs not disclosed in proposal response will be borne by the Proposer.
PLEASE NOTE: If awarded a new W9 and Vendor Application must be completed. Link: http://www.bcn-nshe.org/purchasing
RFP# 8142
Page 30 of 30
4
3
2
1 REVISION HISTORY OF: 020-100487-01
NOTES:
REV
DESCRIPTION OF CHANGE
1. ALL MATERIALS AND PROCESSES MUST
01
INITIAL RELEASE
BY
DATE UPDATED
DA
11/17/2009
CONFORM TO ROHS AS SPECIFIED IN 010-100594 2. PACKING FILLERS, BOXES AND LABELS MUST BE MANUFACTURED ACCORDING TO CHRISTIE DIGITAL SYSTEMS STANDARD # 010-101136-01: " PACKAGING LABELING AND MATERIAL GUIDELINE "
D
D
3. REFER TO SUPPLIER QUALITY STANDARD 010-101164-01 FOR GENERAL QUALITY REQUIREMENTS AND PRACTICES, AND FOR CRITICAL FEATURE INSPECTION METHODS IF INDICATED WITH
AIR VENTILATION INLET/OUTLET
ON THIS SPECIFICATION
4. NOT ALL DIMENSIONS SHOWN. REFER TO CAD MATH
105 MAX.
DATA FOR DETAILS. 5. CAD MATH DATA AND UNTOLERANCED DIMENSIONS ARE BASIC UNLESS OTHERWISE SPECIFIED
255.4 23.0 105 MAX.
30.6
on tro
155.4
MOUNTING HOLES M5x0.7 (2X) MAX DEPTH 5.0
100.0
23.2
B
A
47.6
B
MECH. REF # :
M039009
USED ON:
MANDALA
MATERIAL:
NOT APPLICABLE
BREAK ALL SHARP EDGES FOR DEBURRING: SAFE HANDLING NONE FINISH: NONE COATING: NONE I.D: SIMILAR TO:
4
29.5 (2X)
23.2
O
29.5 (2X)
FF I
c
2,
en t
C
R
100.0
C IA D LL D ocum Y e
MOUNTING HOLES M5x0.7 (2X) MAX. DEPTH 5.0
C
EL 20 l E AS 09 ED
C
NONE
3
UNITS:
UNLESS OTHERWISE SPECIFIED INTERPRET DIMENSIONS AND TOLERANCES PER ASME Y14.5M-1994 ALL DIMENSIONS SHOWN APPLY BEFORE PLATINGS AND COATINGS TOLERANCES APPLY AS SHOWN BELOW MILLIMETRES INCHES DECIMAL PLACES .XXX ± .005 ± 0.1 .XX ± .010 ± 0.3 .X ± .020 ± 0.5 ANGULAR DIMENSIONS XX° XX.X° SURFACE ROUGHNESS
± 0.5º ± 0.1º MICROINCH MICRON 1.6 63
2 M039009.SLDDRW PRINTED ON 11/30/2009 AT 8:36 AM
MILLIMETRES
CAD MAINTAINED DATA
CHRISTIE DIGITAL SYSTEMS USA, INC. CHRISTIE DIGITAL SYSTEMS CANADA, INC.
CHANGES SHALL BE INCORPORATED ELECTRONICALLY DRAWN BY
D. ADEMA
DRAWN DATE
11/17/2009
PROPRIETARY
PART DESCRIPTION
DWG LINE ECU E100
NOT TO BE DISCLOSED OR REPRODUCED IN ANY MANNER WITHOUT THE EXPRESS WRITTEN PERMISSION OF CHRISTIE SIZE
THIRD ANGLE PROJECTION
PART NUMBER
REVISION
C SCALE
1:2
MASS
020-100487-01 01 0 LBS[0 KG]
SHEET 1 OF 1
1
A
CHRISTIE TILE WALL 5x7
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 1B HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 1C HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 1D HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 1E HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 2A HSSL-1 DP HSSL-2
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 3A HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 2B HSSL-1 DP HSSL-2
HSSL-2
DP
HSSL-2
DP
HSSL-2
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 2E HSSL-1 DP HSSL-2
HSSL-2
DP
HSSL-2
DP
DP
HSSL-2
HSSL-2
HSSL-2
DP
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 5C HSSL-1 DP HSSL-2
DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 5D HSSL-1 DP
DP
HSSL-2
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 4E HSSL-1 DP
DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 5B HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 4D HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 3E HSSL-1 DP
DP
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 4C HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 3D HSSL-1 DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 5A HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 4B HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 3C HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 2D HSSL-1 DP HSSL-2
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 3B HSSL-1 DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 2C HSSL-1 DP HSSL-2
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 4A HSSL-1 DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 5E HSSL-1 DP
DP
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 6A HSSL-1 DP HSSL-2
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 7C HSSL-1 DP HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 7D HSSL-1 DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 6E HSSL-1 DP HSSL-2
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 6D HSSL-1 DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 7B HSSL-1 DP
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 6C HSSL-1 DP HSSL-2
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 6B HSSL-1 DP HSSL-2
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 7A HSSL-1 DP
VIDEO WALL
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 1A HSSL-1 DP
HSSL-2
DP
LED CUBE CHRISTIE MICROTILE DISPLAY UNIT 7E HSSL-1 DP
DP
HSSL-2
DP
BUILDING HEADEND
DVI GEAR HDMI FIBER OPTIC EXTENDER MODEL# DVI-7360 w/POWER
AJA HD-SDI TO DVI CONVERTER CONNECTED TO OFE EXISTING SYSTEM
SDI
DVI
D
EXTRON HDMI DVI-D/3 26-614-01 V101
INS
F101
1
F102
SINGLE-MODE OPTICAL FIBER w/ LC FIBER CONNECTORS
DVI GEAR HDMI FIBER OPTIC EXTENDER MODEL# DVI-7360 w/POWER F102
INS
F101
1
MICROTILE MAIN UNIT CHRISTIE MICROTILE ECU ECU-01 INS OUTS
EXTRON HDMI DVI-D/3 26-614-01 V102
M
EXISTING AT VIDEO WALL LOCATION THIS CONVERTER NEEDS TO BE MOVED TO THE RACK ROOM
HSSL-1
DP
HSSL-2
DP
DVI
D
RS-232 LAN
Christie MicroTiles Architectural design Broadcast sets Control rooms Corporate Live events
Museums Retail Stadiums Universities Perimeter Institute for Theoretical Physics, Waterloo, Ontario, Canada.
“The Christie MicroTiles’ highresolution capabilities, vivid color and clarity really took us to that next level where we could bring information to life in all new ways.” J ohn Matlock, Director of External Relations and Public Affairs, Perimeter Institute for Theoretical Physics
The New Digital Canvas Built on proven DLP® technology and designed for superior image quality in high-ambient light environments, Christie® MicroTiles® elevate display technology to a new level.
LCD and plasma displays. With tiny seams and no practical limit to the number of tiles in a display, Christie MicroTiles produce a nearly seamless canvas with an unlimited number of super-fine pixels.
You have the freedom to create a digital display in any size and any shape, thanks to Christie MicroTiles’ unobtrusive, building-block design. See your ideas come to life, wherever, whenever and however you want.
Christie MicroTiles’ images look amazing at any angle and viewing distance. Walk right up to the display for a closer look, even touch it. Christie MicroTiles’ screens stay cool without sending your energy bills through the roof. With rock-solid housing, durable screens and a long-lasting LED light engine, your Christie MicroTiles display delivers unmatched long life and reliability.
Using the strengths of rear projection and Light Emitting Diode (LED) technology, Christie MicroTiles have higher resolution, substantially brighter images and a much wider color palette than conventional
Technical specifications Model numbers
display unit
•
D100
screen
•
S300
external control unit (ECU)
•
E100
Display unit with screen
Physical specifications height
306mm (12.05")
•
50mm (1.97")
width
•
408mm (16.06")
•
259mm (10.20")
depth
•
260mm (10.24")
•
191mm (7.52")
weight
•
9.2kg (20.3lbs)
•
1.6kg (3.5lbs)
•
510mm (20")
screen size (diagonal) Display specifications native resolution per tile
•
720 x 540
pixel pitch
•
0.567 x 0.567mm
screen gap
•
1.3mm typical at 25°C (77°F) ambient
LED lifespan (50% brightness)
•
65,000 hours
peak white color temperature
•
6500K
color temperature
•
3200-9600K
color space (CIE 1931)
•
115%
optical system
•
DLP® 0.55" SVGA
•
600 nits (cd/m2)
•
5°C (41°F) minimum • 40°C (104°F) maximum
storage temperature
•
-20°C (-4°F) minimum • 50°C (122°F) maximum
operating humidity
•
35-80% non-condensing
input signal compatibility
•
Single-link DVI-D (HDCP)
processor bit rate
•
165M pixels per second
data link bit rate
•
5Gbps
color processing
•
13 bits
refresh rate
•
47-63Hz frame-locked
control interface
•
Ethernet with SNMP support, Serial
input rating
• •
isplay unit: 100-240 VAC; 50/60Hz; 1.3A-0.54A D ECU: 100-240 VAC; 50/60Hz; 0.20A
power consumption per tile
•
70W typical, 16W standby, 110W design limit1
power consumption per ECU
•
8.5W typical
heat load per tile
•
239 BTUs/hr typical, 375 BTUs/hr design limit1
•
50mm (2") minimum
•
0.5G
sound pressure per tile
•
35dB typical at 25°C (77°F) ambient
run time
•
24/7
maximum calibrated brightness1 Screen specifications operating temperature
Processing and control
1
Display unit with screen 408mm 408mm
Mounting brackets for each tile above 5 high • Base feet for levelling the bottom row • Rear air filter
Accessories
•
Regulatory approvals
•
Limited warranty
•
Some display technologies can be difficult to visualize, specify and order. With Christie MicroTiles Designer software, planning and visualizing a Christie MicroTiles display can be done in minutes, and all the appropriate technical output is generated automatically. Christie MicroTiles Designer software is available for free at christiedigital.com/microtiles
Back
306mm
clearance for ventilation (rear) Operating specifications vibration/motion limit
Designing a system
306mm
Power
ECU
•
Side
Directives (EC) 2002/95/EC (RoHS) • 2002/96/EC (WEEE) • Regulation (EC) No. 1907/2006 (REACH) CAN/CSA C22.2 No. 60950-1-03 2nd Edition • UL 60950-1, 2nd Edition • IEC 60950-1:2001, 2nd Edition • FCC, Part 15, Subpart B, Class A • EN55022/CISPR22 Class A • EN55024/CISPR24 • CE (EU) • GoST-R (Russia) • KC (Korea) • PSE (Japan) • C-Tick (Australia & New Zealand) • Singapore • Dubai • CCC (China) • South Africa •
260mm 260mm
Two years parts and labor • Contact an authorized Christie representative for full details of our limited warranty
nder recommended (typical) operating conditions, brightness/color matching is enabled across the canvas. However, if brightness U and color matching is disabled, higher brightness and power levels are achievable; up to 110 watts per tile. When designing a cooling or electrical system, this maximum design limit of 110W (375 BTUs/hr) should be used to ensure a reasonable safety factor. Refer to the Christie MicroTiles Specification and Application Guide, available on christiedigital.com, for more details.
Worldwide offices
Christie Digital Systems USA, Inc USA – Cypress ph: 714 236 8610
United Kingdom ph: +44 (0) 118 977 8000
India ph: +91 80 6708 9999
Germany ph: +49 2161 664540
Singapore ph: +65 6877 8737
France ph: +33 (0) 1 41 21 44 04
China (Shanghai) ph: +86 21 6278 7708
Independent sales consultant offices
Spain ph: +34 91 633 9990
China (Beijing) ph: +86 10 6561 0240
Italy ph: +39 (0) 2 9902 1161
Eastern Europe and Russian Federation ph: +36 (0) 1 47 48 100
Japan (Tokyo) ph: 81 3 3599 7481
South Africa ph: +27 (0) 317 671 347
United Arab Emirates ph: +971 4 3206688
Christie Digital Systems Canada Inc. Canada – Kitchener ph: 519 744 8005
1m
19
m
50mm
Corporate offices
External Control Unit (ECU)
Front 259mm
Korea (Seoul) ph: +82 2 702 1601 InfoComm Green AV Award
For the most current specification information, please visit www.christiedigital.com Copyright 2012 Christie Digital Systems USA, Inc. All rights reserved. All brand names and product names are trademarks, registered trademarks or tradenames of their respective holders. Christie Digital Systems Canada Inc.’s management system is registered to ISO 9001 and ISO 14001. Performance specifications are typical. Due to constant research, specifications are subject to change without notice. Printed in Canada on recycled paper. 3367 Aug 12
QUOTE
Innovative Visual Display & Mounting Solutions Tailored to Fit Your Needs
Quote Valid for 90 Days
1275 S. Lewis Anaheim, CA 92805
Date 7/31/2013 4:23 PM
Quote # Coh-TK-10345-A
PH 714-991-6400 FX 714-991-6407 www.rpvisuals.com
Drawing # TBD
Consultant Coherent Design P.O. Box 97817, Las Vegas, NV 89193-7817 United States
RPV Sales Person Email
[email protected]
Consultant Name
Consultant Email
Kevin Potts Phone 702-664-0008 Lead Time 30-35 Days from Sign-Off & PO
Project Name The University of Nevada Reno Terms FOB 50% Dep/50% Net 30 OAC Anaheim, CA
Part No
RPV Sales Person Tiffany Kautsky
[email protected] Cell 702-245-1956 Ship Via Est Freight Deferred - Standard $1,000- $1,500 Ground Freight Fax
Qty
Description
MSRP Ea
MSRP Total
RPMM-T-LP-FA
1
$7,360.00
$7,360.00
RPPM-P-OT-CL RPPM-P-OT-CU
1 1
Floor Attach Pedestal with Leveling Base for up to 5 MicroTiles high RP Panel Cladding RP Panel Custom Product- Laser Logo
$3,185.00 $5,585.00
$3,185.00 $5,585.00
Total
$16,130.00
Detailed Description Part No RPMM-T-LP-FA
RPPM-P-OT-CL RPPM-P-OT-CU
Details Leveling base allows alignment of first row of MicroTiles, and the remaining rows are aligned via Christie's rods and horizontal attachment springs. Constructed from 45 mm x 45 mm aluminum extrusion to hold Tiles using Leveling Base. Christie Leveling feet will be needed. 18" x 112" Brushed Stainless Front and Side Panels to connect to RP Visuals Pedestal Custom Logo laser etched in Brushed Stainless Steel Face. 36" Wide x 15" Tall. Does not include paint fill
Wide
High
Display Size
Orientation
Access
AFF
Base
7
5
20
LandscapeStraight
Front
18
Leveling Feet +/1 1/2"
7
5
20
LandscapeStraight
Front
18
Finishes & Options Part No
Attach
Powdercoat
Other Finish
Claddin g Front
Cladding Back
RPPM-P-OT-CU
Notes: 1. RPV will need one or more displays in house for FCT-Factory Certified Test. 2. If RPL-Labor (Installation) is quoted, please see notes on next page.
Cladding Side
Accessory Mounts
Protective Overlay
Touch
Speaker Grill
RPV QUOTE TERMS AND CONDITIONS: 1)
All rp Visual Solutions (RPV) quotations (unless otherwise stated) are valid for a period of ninety (90) days from the issue date of the original quote or revision. Prices and terms are subject to change.
1)
Standard lead time for orders is twenty-five (25) to thirty (30) production days starting upon the receipt of a valid purchase order, completed sign-off drawing and 50% deposit. Lead times will be extended should any changes be requested by the purchaser after the start of production.
2)
Before RPV can accept an order and begin detail design and production of the products, a “Sign-Off” drawing will be created and must be signed (by the client), dated and returned. This “Sign-Off” drawing will establish the design concept for the project. No changes to the overall X, Y & Z dimensions or the overall weight will be made to the product without client approval.
3)
RPV conducts Factory Certification Testing (FCT) on all products. Please be aware that a sample unit or multiple samples of the product to be mounted may be required for this testing. The costs for shipment of this item to RPV should be accounted for by the client.
4)
All RPV products are purpose built for specific client defined applications. Due to this fact, all purchase orders will require a 50% deposit with the order to begin production. Standard payment terms for RPV orders are as listed below: a. b.
New Clients or International Clients Existing Clients
50% deposit / 50% prior to shipment 50% deposit / 50% Net 30 On approved credit (OAC)
5)
Any exceptions to the payment terms stated above must be requested in writing prior to an order being processed and will be considered on a case by case basis. Currency is in USD unless otherwise specified.
6)
Any orders cancelled by the purchaser after the receipt of sign off and deposit will be subject to a 50% cancellation fee.
7)
Unless otherwise directed RPV shall arrange for shipping (FOB Anaheim, CA.) of client products to the location designated by the client. Costs for shipping will be invoiced upon shipment and will be due Net 30 OAC from the date of shipment. Title to product shall pass to Client immediately upon acceptance by common carrier. In the event of loss or damage, a claim should be initiated by the Client to the carrier. FRIEGHT CHARGES ARE ESTIMATED ONLY.
8)
Should an order be completed by RPV and the client is not able to accept delivery of the product, RPV will arrange for local storage of the product until the client is ready for delivery. All storage fees will be due and payable prior to shipment of the product.
9)
rp Visual Solutions warrants our products for a period of (1) year from date of delivery. We warrant that our products shall be free from defects in material and workmanship under normal use and service. Our obligation under this warranty shall be limited to replacing or repairing (at our facility) any parts or components, deemed to be found defective during the one year warranty period.
The Terms and Conditions identified above, inclusive of the RPV quotation, constitute the entire agreement between RPV and the client. Any/all previous negotiations, agreements and commitments with respect to this order shall be null and void.
RPV INSTALLATION QUOTE CONDITIONS IF INSTALLATION IS QUOTED: Installations completed by RPV will include:
Unpacking and staging of RPV Mount. Mount and displays must be in room where mount is to be installed.
Assembly of the support frame and mounting structure. This may include RPV doing complete installation or working with AV team.
Mounting and alignment of displays
Assistance with cabling for power and signal feeds for MicroTiles. Flat Panels wiring to be done by AV Integrator unless noted on Quote.
Exclusions (Unless noted on Quote):
Installation services do NOT include electronic image adjustment, alignment or color balancing
Installation services do NOT include any conduit, structural attachment or high voltage electrical work
All electrical equipment and components will be provided by AV Integrator
All wiring, connectors and other required h/w will be provided by AV integrator
Ladders and/or scissor lifts to be provided by AV Integrator
Installation services do NOT include movement of mounting systems or electronics into the install location. All equipment needs to be moved to the install location prior to RPV Arrival onsite
Prior to RPV installation team accepting them for installation all displays will be powered on by the AV integrator and proven to work properly
Upon completion of installation, all displays will be powered on by the integrator and proven to work
QUOTATION
CUSTOM DISPLAY SOLUTIONS, INC. 2926 W. PENDLETON AVE., SANTA ANA, CA 92704 Ph: 714‐540‐5220 Fx: 714‐540‐5221
To: Company: Phone: Email:
Kevin Potts Coherent Design U.S.A. 702‐664‐0008
[email protected]
Qty
Part Number
1
CS020F7
7/31/2013 TH130604COH1A
Quote #: TH‐130604COH‐1A Project: University of Nevada Reno
Description
MSRP
Unit Cost
Ext Cost
TITAN™ MICROTILES MOUNT (MTM) Includes: Custom Designed MicroTile Pedestal Support Base Floor Supported Free‐Standing Design Black Laminated MDF Top Platform Orbital Leveling Feet (+1.25/‐0.75” Travel) Anchor Brackets and Hardware to Secure Base the Floor Detailed CAD Drawing Installation Instructions Crating
$4,500
$2,925
$2,925
$3,308
$2,150
$2,150
$625
$625
$625
Array: 5 High x 7 Wide Sill Height: 18.00" (Approximate) Note: Christie Individual Leveling Feet Required for Bottom Row of MicroTiles (Provided by Christie) 1
PANEL‐OPT
OPTIONAL PANELS, UPGRADE LAMINATED MDF CLADDING Includes: Laminated MDF Lower Fascia Panels Below Monitor, Removable Latching Access Panels Fixed Inset Side Panels Panel Finish: Upgraded Metallic Laminate Included Options: Custom Inset Acrylic Logo
1
FREIGHT
ESTIMATED FREIGHT TO NEVADA 3‐5 Day Ground Shipping to Nevada
Lead time‐to‐ship is determined by our Production schedule at the time PO & Sign‐Off drawings are received. Current Production Lead Times are 4‐6 Weeks After Sign‐Off Drawings are Approved. If required, EXPEDITE options may be available. Please inquire if/as necessary. *Standard terms of payment are 50% CWO with the balance (including freight) due Net‐30, OAC. Initial (first time) Orders are 100% CWO.
Thank You for Your Business and Please Feel free to Contact us with any Questions Tom Hilliard
[email protected]
For More Information, Please Visit our Website: www.cds4av.com
1 of 4
QUOTATION
CUSTOM DISPLAY SOLUTIONS, INC. 2926 W. PENDLETON AVE., SANTA ANA, CA 92704 Ph: 714‐540‐5220 Fx: 714‐540‐5221
7/31/2013 TH130604COH1A
Custom Display Solutions, Inc. ‐ Terms & Conditions: Quote Valid: Unless otherwise stated, this quote is valid for 90 days from the date originally issued. Orders: All products shipped by Custom Display Solutions, Inc. (CDS) are custom designed and built. As such, all orders require a deposit with placement of order. All orders must be in writing – no verbal orders will be accepted. Before an order is accepted by CDS a sign‐off drawing will be created and must be signed and dated and returned before production begins. Orders may be accepted or declined at the time they are placed. All orders must have scheduled delivery dates. Unless otherwise agreed to in writing, any purchase order with a balance that is unscheduled may be subject to our standard lead‐time. Lead‐time: As indicated above, this will be dependent upon production backlog at the time of order and the lead times of any 3rd party purchased parts. Actual ship dates will be confirmed upon receipt of the approved sign‐off drawing. Lead time is estimated and may change at placement of order depending on above stated factors. Scheduling Standard Product Orders: Unless otherwise agreed to in writing, CDS will build product only according to firm, scheduled releases on formal, written purchase orders. Every effort shall be made to ship within the specified lead time, but due to the custom nature of CDS Products, delays may occur. CDS will notify customers at the earliest possibility of any potential delays in shipment, but CDS is not liable for incidental, direct or consequential expenses related to such a delay. Once produced, products must be shipped to the customer or storage fees may apply. Pricing and Delivery: Scheduled orders must be shipped in full over a 12‐month period. If the amount scheduled by the Customer and delivered by CDS within this period is less than the amount ordered, or if cancellation occurs, a bill‐back invoice will be issued reflecting the difference in price between the quantity ordered and the quantity delivered multiplied by the number of units actually delivered and for any custom ordered parts or components. Crate/Packaging Disposal: Unless pre‐arranged and agreed to in writing by CDS management, removal from the jobsite and disposal of all CDS crating and packaging materials is the sole responsibility of the Customer or their End using clientele. Cancellation: Any orders cancelled may result in a cancellation charge. While we make every effort to prevent or minimize such charges, once an order is entered, its cancellation may result in charges for material, labor, shipping or engineering time. Returns: As everything CDS manufactures custom built to order, we have a no return or restock policy. Payment terms: The Customer shall submit a credit application, showing three (3) trade references and bank account information to CDS accounting department prior to product being shipped on credit terms. All orders require a deposit. Until credit worthiness is established, all orders will require a deposit, with the balance due before shipment. Once credit is approved, payment terms for balance of the invoice (less deposit) shall be due upon terms of Net 30 days from the date of shipment. In the event Customer fails to fulfill the terms of payment, or in the event CDS has reasonable doubt at any time as to Customers' financial stability, CDS may decline to make further deliveries except upon receipt of cash or satisfactory security. CDS reserves the right to charge 1.5% interest per month on all invoices not paid within 30 days. For International Accounts the terms of payment may be cash‐in‐advance, bank‐to‐bank wire transfer or irrevocable letter
Thank You for Your Business and Please Feel free to Contact us with any Questions Tom Hilliard
[email protected]
For More Information, Please Visit our Website: www.cds4av.com
2 of 4
CUSTOM DISPLAY SOLUTIONS, INC. 2926 W. PENDLETON AVE., SANTA ANA, CA 92704 Ph: 714‐540‐5220 Fx: 714‐540‐5221
QUOTATION
7/31/2013 TH130604COH1A
of credit. Any other method of payment will require prior approval by CDS. Customer pays all bank services fees and charges for facilitating transactions. Unique Material: If the transaction requires unique material exclusive to the Customer and production of materials is suspended or terminated for any reason, Customer will take delivery of, and make payment for, all such unique material. If Customer for any reason cannot accept delivery of such material, he will make payment as though delivery had been made and CDS will store such material for Customers account and at Customer's expense. Shipping: Unless other arrangements are approved by CDS, all shipments will be FOB Santa Ana, California. Title to product shall pass to Customer immediately upon acceptance by common carrier. In the event of loss or damage, a claim should be initiated by Customer to the carrier. Customers may designate specific carriers and international Customers may specify a freight forwarding agent. If a shipping error is found, please notify CDS immediately. All freight claims should be reported directly to Customer's carrier within five (5) days after receipt of shipment. Any use of airfreight or expedited shipping to improve lead‐time will be at the Customer’s expense. Unless otherwise indicated, all shipments are prepaid and added to the invoice. Freight Damage Policy: Visible Freight Damage – If you receive a shipment with visible freight damage, refuse it and inform us immediately so we can supply a replacement. An invoice will be issued for the replacement at the original quoted price and a credit issued upon the return of the original. The damaged product must be held at the original shipping address and in its original packaging. If you receive a shipment with visible freight damage and report it to us after the fact, we will supply a replacement at the originally quoted price and provide a partial credit upon return of the original if there is any salvage value. Concealed Freight Damage – If you accept a shipment it is your responsibility to open it immediately and report any concealed damage to the delivering carrier immediately and in writing. Pursuing the claim will be your responsibility and we will assist you in the best ability to secure a settlement from the carrier. We will also provide you a replacement product at the originally quoted price. If you fail to report concealed damage to the carrier immediately, neither you nor we have any recourse. Note: This policy applies to all shipments whether to your location or to your customer’s. Claims: No charge or expense incident to any claim will be allowed unless approved by CDS. Goods shall not be returned to CDS without CDS’ prior permission, and then only in the manner prescribed by CDS. No claim shall be allowable if the goods have been modified in any manner. The remedy hereby provided shall be the exclusive and sole remedy of Customer, and in no event shall CDS be liable for consequential damages. No action, regardless of form, arising out of transactions relating to these terms and conditions of sale may be brought by either party more than two (2) years after the cause of action has accrued. The Convention for the International Sales of Goods shall not apply to any sales transactions governed by these terms and conditions. Warranty Information: CDS’ projection screens and other display solutions are warranted against defects in material and workmanship to the original CDS customer (purchaser). Warranty applies only to screens and products (equipment) properly installed and used in accordance with CDS’s instructions. Warranty does not cover damage due to improper handling or treatment after shipment from the factory. Warranty does not apply to equipment showing evidence of misuse or accidental damage or to products which have been tampered with or repaired by persons other than authorized CDS personnel. CDS’s sole obligation under this warranty shall be to repair or replace (at CDS’ option) the defective pert of the equipment (component). If it is necessary for the CDS customer to return the component to CDS, costs of removal, installation, framing, other costs incident to replacing the component including transportation expenses to and from CDS are payable by the purchaser. This warranty is in lieu of all other warranties, expressed or implied, including warranties as to fitness for sales and use. Any implied warranties of fitness for sales and use that may be mandated by statue or rule of law are limited to two (2) years from the date of shipment. This warranty gives specific, legal rights to CDS customers; other rights may apply, which vary from state to state. No liability is assumed for expenses resulting from interruption of in operation of equipment or for incidental, direct or consequential damages of any nature. Relationship: Parties to this agreement, (CDS & Customer), are independent contractors, and neither party has any right or authority to bind the other party or to assume or to create any obligation or responsibility, express or implied, on behalf of the other party. Each party agrees to indemnify and hold the other party harmless from and against any and all claims (including reasonable attorneys’ fees and costs of litigation) arising out of any violation of this
Thank You for Your Business and Please Feel free to Contact us with any Questions Tom Hilliard
[email protected]
For More Information, Please Visit our Website: www.cds4av.com
3 of 4
CUSTOM DISPLAY SOLUTIONS, INC. 2926 W. PENDLETON AVE., SANTA ANA, CA 92704 Ph: 714‐540‐5220 Fx: 714‐540‐5221
QUOTATION
7/31/2013 TH130604COH1A
p y g y ( g y g ) g y provision. Neither these terms and conditions nor any activities pursuant to these terms and conditions shall impair any right of either party to design, develop, manufacture, market, service, or otherwise deal in, directly or indirectly, other products or services including those which are competitive with those offered by the other party. Force Majeure: Any delay or failure in performance hereunder by a party of parties hereto shall be excused if and to the extent caused by occurrences beyond such party's control, including but not limited to, acts of God, duress or restraint of government, strikes or other labor disturbances, war, riot, civil commotion, fire, floods, embargoes, sabotage, shortage of materials or energy, or any cause or causes, whether similar or dissimilar to those already specified, which cannot be controlled by such party. Severability: If a court of competent jurisdiction hereof holds any provision invalid or unenforceable, it shall be considered severed from this agreement and shall not serve to invalidate the remaining provisions thereof. Indemnification: Customer shall indemnify, defend and hold harmless CDS from and against any and all liabilities, losses, expenses, liens, claims, demands and causes of action arising out of any negligent act or omission of Customer, its officers, agents, employees, contractors or assigns. Assignment: Customer may not assign or transfer its right or obligations under this agreement, in whole or in part, except with the prior written consent of CDS. Any attempt at such assignment or transfer without said prior consent shall be void. Entire Agreement: This agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof and supersedes all previous negotiations, agreements and commitments with respect thereto, and shall not be released, discharged, changed or modified in any manner except by an instrument in writing signed by duly authorized representative of CDS. Other Documents: No modification or additional terms shall be applicable to these terms and conditions by Customer’s request for quotation, purchase orders, shipping instructions, or other documentation containing terms at variance with or in addition to those set forth herein. Any such modifications or additional terms are specifically rejected by CDS. Errors: All typographical or clerical errors made by CDS in these terms and conditions, any quotation, acknowledgment or other publication are subject to correction.
Thank You for Your Business and Please Feel free to Contact us with any Questions Tom Hilliard
[email protected]
For More Information, Please Visit our Website: www.cds4av.com
4 of 4
