State of Wisconsin DOA-3261 (R08/2003) s.16.75, Wis. Statutes
PROPOSALS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS: UW-River Falls Purchasing Services- 8 North Hall 410 South Third Street River Falls, WI 54022
Remove from proposer list for this commodity/service. (Return this page only.) Proposal envelope must be sealed and plainly marked in lower corner with due date and Request for Proposal # GA-8099. Late proposals will be rejected. Proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the proposal is due. Proposals dated and time stamped in another office will be rejected. Receipt of a proposal by the mail system does not constitute receipt of a proposal by the purchasing office. Any proposal which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Proposals must be submitted separately, i.e., not included with sample packages or other proposals. Proposal openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Proposer should contact person named below for an appointment to view the proposal record. Proposals shall be firm for acceptance for sixty (60) days from date of proposal opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.
REQUEST FOR PROPOSAL Proposals MUST be in this office no later than
THIS IS NOT AN ORDER PROPOSER (Name and Address)
Public Opening
July 18, 2013 2:00 PM
No Public Opening ×
Name (Contact for further information)
Gail Anderson, Senior Purchasing Agent Phone
Date
715-425-3232
June 25, 2013
Quote Price and Delivery FOB
Description
Design and implement a building-wide Distributed Antenna System (DAS) for Jesse H. Ames Suites and the attached Ann Lydecker Living Learning Center on the campus of UW-River Falls to improve UHF Motorola Moto TRBO and Cellular reception within the facility, including the services of AT&T, Sprint, T-Mobile and Verizon. Basic components of a future VHF system will be included along with infrastructure to support the installation of the UHF and Cellular Systems For Administrative Questions, contact RFP Manager- Gail Anderson 715-425-3232 or
[email protected] For Technical Questions, contact Contract Manager- Jason Winget 715-425-5015 or
[email protected]
Delivery Time: We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605. Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.
Name of Authorized Company Representative (Type or Print)
Title
Signature of Above
Date
Phone
(
Fax
(
Federal Employer Identification No.
) ) Social Security No. if Sole Proprietor (Voluntary)
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
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Table of Contents 1
GENERAL INFORMATION ............................................................................................................... 5 1.1 INTRODUCTION AND BACKGROUND ............................................................................................... 5 1.2 SCOPE OF THE PROJECT .................................................................................................................. 5 1.2.1. Project description .................................................................................................................. 5 1.2.2. Objective ................................................................................................................................. 5 1.2.3. Needs....................................................................................................................................... 5 1.3 PROCURING AND CONTRACTING AGENCY ...................................................................................... 6 1.4 DEFINITIONS .................................................................................................................................. 6 1.5 CLARIFICATION AND/OR REVISIONS TO THE SPECIFICATIONS AND REQUIREMENTS ........................ 6 1.6 VENDOR CONFERENCE ................................................................................................................... 7 1.7 REASONABLE ACCOMMODATIONS ................................................................................................. 7 1.8 CALENDAR OF EVENTS................................................................................................................... 7 1.9 CONTRACT TERM AND FUNDING .................................................................................................... 8 1.10 VENDORNET REGISTRATION .......................................................................................................... 8
2
PREPARING AND SUBMITTING A PROPOSAL .......................................................................... 9 2.1 2.2 2.3 2.4 2.5 2.6
3
PROPOSAL SELECTION AND AWARD PROCESS.................................................................... 12 3.1 3.2 3.3 3.4 3.5 3.6 3.7
4
GENERAL INSTRUCTIONS ............................................................................................................... 9 INCURRING COSTS.......................................................................................................................... 9 SUBMITTING THE PROPOSAL .......................................................................................................... 9 PROPOSAL ORGANIZATION AND FORMAT ..................................................................................... 10 MULTIPLE PROPOSALS ................................................................................................................. 10 WITHDRAWAL OF PROPOSALS...................................................................................................... 10 PRELIMINARY EVALUATION ......................................................................................................... 12 PROPOSAL SCORING ..................................................................................................................... 12 EVALUATION CRITERIA ................................................................................................................ 12 RIGHT TO REJECT PROPOSALS AND NEGOTIATE CONTRACT TERMS............................................... 13 AWARD AND FINAL OFFERS ......................................................................................................... 13 NOTIFICATION OF INTENT TO AWARD .......................................................................................... 13 APPEALS PROCESS ....................................................................................................................... 13
GENERAL PROPOSAL REQUIREMENTS ................................................................................... 15 4.1 MANDATORY REQUIREMENTS...................................................................................................... 15 4.1.1. Years in Business .................................................................................................................. 15 4.1.2. Similar Project Experience ................................................................................................... 15 4.1.3. Certification and Training .................................................................................................... 15 4.1.4. Service after installation (during warranty period) .............................................................. 15 4.2 ORGANIZATION CAPABILITIES ..................................................................................................... 16 4.3 STAFF QUALIFICATIONS ............................................................................................................... 16 4.4 EXCEPTIONS ................................................................................................................................ 16 4.5 PROPOSER REFERENCES ............................................................................................................... 16 4.6 PERSONNEL, EMPLOYMENT PRACTICES AND STAFFING ............................................................... 16 4.6.1. Child Abuse and Neglect: ..................................................................................................... 16 4.6.2. Background Checks: ............................................................................................................. 17
5
TECHNICAL REQUIREMENTS ..................................................................................................... 18 5.1
PROPOSED DESIGN ...................................................................................................................... 18
Division 27 Technical Specifications Section 00 01 10 Table of Contents Section 00 02 25 List of Drawings Section 27 00 00 General Technology Requirements 3
Page 2 Page 6 Page 7
Section 27 05 28 Pathways for Communications Systems Section 27 10 00 Communications Cable and Equipment Section 27 90 00 Distributed Antenna System
Page 38 Page 48 Page 67
5.2 ALTERNATES .......................................................................................................................... 19 5.2.1. MAINTENANCE AFTER ONE YEAR WARRANTY PERIOD .............................................. 19 5.2.2. REMOTE MONITORING OF SYSTEM OPERATION ......................................................... 19 6
COST PROPOSAL ............................................................................................................................. 20 6.1 6.2 6.3
7
GENERAL INSTRUCTIONS ON PREPARING COST PROPOSALS .......................................................... 20 FORMAT FOR SUBMITTING COST PROPOSALS................................................................................ 20 FIXED PRICE PERIOD .................................................................................................................... 20
SPECIAL CONTRACT TERMS AND CONDITIONS .................................................................. 21 7.1 7.2 7.3 7.4 7.5
PAYMENT REQUIREMENTS ........................................................................................................... 21 LIQUIDATED DAMAGES ................................................................................................................ 21 PRIME CONTRACTOR .................................................................................................................... 21 PRIME CONTRACTOR AND MINORITY BUSINESS SUBCONTRACTORS.............................................. 21 EXECUTED CONTRACT TO CONSTITUTE ENTIRE AGREEMENT ....................................................... 22
OFFICIAL PURCHASE ORDERS .......................................................................................................... 22 7.6 7.7 7.8 7.9 7.10 7.11
TERMINATION OF CONTRACT ....................................................................................................... 22 CAUTION TO PROPOSERS .............................................................................................................. 22 CHANGE ORDERS ......................................................................................................................... 22 SAFETY ........................................................................................................................................ 23 PERMITS ...................................................................................................................................... 23 DELIVERY .................................................................................................................................... 23
8
STANDARD TERMS AND CONDITIONS ..................................................................................... 24
9
REQUIRED FORMS .......................................................................................................................... 29
10 FORM FOR ACKNOWLEDGEMENT OF ADDENDUMS .......................................................... 35 11 FORM FOR COST PROPOSAL ....................................................................................................... 36
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1 1.1
GENERAL INFORMATION Introduction and background The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for a turn-key, building-wide distributed antenna system (DAS) for Jesse H. Ames Suites (hereinafter “Ames Suites”) and the attached Ann Lydecker Living Learning Center (hereinafter “Learning Center” or “Conference Center”) on the campus of the University of Wisconsin at River Falls. The State as represented by the University of Wisconsin-River Falls intends to use the results of this solicitation to award a contract for a turn-key, building-wide distributed antenna system for Ames Suites and the Ann Lydecker Living Learning Center.
1.2 1.2.1.
Scope of the project Project description Ames Suites and the attached Learning Center on the UWRF campus is a new facility opened for use in the fall of 2012. Ames Suites is a residential hall. The Living Learning Center is a conference/meeting facility. UWRF is issuing this RFP to engage an integration firm to develop a final design, obtain materials and equipment, implement, test, and document a turnkey building-wide distributed antenna system (DAS). The contractor selected will be required to work with the commercial carriers to obtain the necessary permissions and coordinate installations. Refer to the Technical Section of this RFP for additional information about the facility, as well as technical requirements.
1.2.2.
Objective The objective of the to-be-implemented system is to improve UHF Motorola MotoTRBO and cellular reception within the facility, including the services of AT&T, Sprint, T-Mobile and Verizon. Basic components of a future VHF system may be pulled along with infrastructure to support the installation of the UHF and Cellular Systems.
1.2.3.
Needs Shortly after opening the new building it became clear that cellular/mobile phone reception was relatively poor within most of the building even though there is quite good reception outdoors. This is attributable to the construction materials and methods, which were chosen to meet LEED Gold standards. In addition, UHF reception inside the building is also sub-par. Because UHF is 5
used by UWRF internal services, the University added this spectrum to the design.
1.3
Procuring and contracting agency This Request for Proposal (RFP) is issued by the University of Wisconsin-River Falls which is the sole point of contact for the State of Wisconsin during the selection process. The person responsible for managing the procurement process is Gail Anderson, Senior Purchasing Agent. The contract resulting from this RFP will be administered by the University of Wisconsin-River Falls. The contract administrator will be Jason Winget.
1.4
Definitions The following definitions are used through the RFP. Agency means the University of Wisconsin-River Falls. Proposer/vendor means a firm submitting a proposal in response to this RFP. State means State of Wisconsin. Contractor means proposer awarded the contract. Additional definitions are found in the Technical Section.
1.5
Clarification and/or revisions to the specifications and requirements Any questions concerning this RFP must be submitted in writing on or before July 9, 2013 to: Gail Anderson Senior Purchasing Agent UW-River Falls Purchasing Services- 8 NH 410 South Third Street River Falls, WI 54022 P 715-425-3232 F 715-425-4980 Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFP document at this point in the RFP process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the vendor should notify immediately the above named individual of such error and request modification or clarification of the RFP. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, revisions/amendments and/or supplements will be provided to all recipients of this initial RFP. Each proposal shall stipulate that it is predicated upon the requirements, terms, 6
and conditions of this RFP and any supplements or revisions thereof. Any contact with State employees concerning this RFP are prohibited, except as authorized by the RFP manager during the period from date of release of the RFP until the notice of intent to contract is released.
1.6
Vendor conference A vendor conference will be held on July 2, 2013 starting at 8:30 AM on site at the Ann Lydecker Learning Center to respond to written questions and to provide any needed additional instruction to vendors on the submission of proposals. All vendors who intend to respond to the RFP should attend the vendor conference. A building walk through will be held immediately following the vendor conference. All potential proposers are strongly encouraged to participate in the walk through. This is the only opportunity that will be provided for a building site visit prior to the due date for proposals. Vendors that are interested in bidding and wish to receive updates, amendments and answers to posted questions should register with the RFP administrator, Gail Anderson, to ensure those are provided to the vendor in a timely manner
1.7
Reasonable accommodations The Department will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a proposal opening/vendor conference, contact the Purchasing Agent - Gail Anderson at 715425-3232.
1.8
Calendar of events Listed below are specific and estimated dates and times of actions related to this Request for Proposal (RFP). The actions with specific dates must be completed as indicated unless otherwise changed by the State. In the event that the State finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a supplement to this RFP. There may or may not be a formal notification issued for changes in the estimated dates and times. DATE June 25, 2013 July 2, 2013 July 9, 2013 July 11, 2013 July 18, 2013 at 2:00 PM July 26, 2013 (est.)
EVENT Date of issue of the RFP Vendor conference Last day for submitting written inquires Notification to vendors of supplements or revisions to the RFP Proposals due from vendors Notification of intent to award sent to 7
August 1, 2013 (est.)
1.9
vendors Contract start date
Contract term and funding The contract shall be effective on the date indicated on the purchase order or the contract execution date and shall run for one (1) year from that date.
1.10 VendorNet registration The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services that the state buys, and tips on selling to the state. Vendors may use the same Web site address for inclusion on the bidders list for goods and services that the organization wants to sell to the state. A subscription with notification guarantees the organization will be sent an e-mail message each time a state agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without Internet access receive paper copies in the mail. Increasingly, state agencies also are using VendorNet to post simplified bids valued at $50,000 or less. Vendors also may be sent e-mail notices of these simplified bid opportunities.
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2 2.1
PREPARING AND SUBMITTING A PROPOSAL General instructions The evaluation and selection of a contractor and the contract will be based on the information submitted in the vendor's proposal plus references and any required on-site visits or oral interviews. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a response. Elaborate proposals (e.g., expensive artwork), beyond that sufficient to present a complete and effective proposal, are not necessary or desired.
2.2
Incurring costs The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.
2.3
Submitting the proposal Proposers must submit an original and five (5) copies, plus one electronic format copy (on CD/DVD) of all materials required for acceptance of their proposal by July 18, 2013 at 2:00 PM to: Gail Anderson Senior Purchasing Agent UW-River Falls Purchasing Services- 8 NH 410 South Third Street River Falls, WI 54022 Proposals must be received in the above office by the specified time stated above. All proposals must be time-stamped as accepted by the Purchasing Office by the stated time. Proposals not so stamped will not be accepted. Receipt of a proposal by the State mail system does not constitute receipt of a proposal by the Purchasing Office, for purposes of this RFP. To ensure confidentiality of the document, all proposals must be packaged, sealed and show the following information on the outside of the package: —Proposer's name and address —Request for proposal title —Request for proposal number —Proposal due date An original plus five (5) copies, and one electronic format copy (on CD/DVD) of the Cost Proposal must be sealed and submitted as a separate part of the proposal. The outside of the envelope must be clearly labeled with the words “Cost Proposal, RFP # GA-8099 and name of the vendor and due date. The cost
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proposal is due to the addressee on the due date and time noted above.
2.4
Proposal organization and format Proposals should be typed and submitted on 8.5 by 11 inch paper bound securely. Proposals should be organized and presented in the order and by the number assigned in the RFP. Copies of websites or other online references should be submitted in printed form to ensure they are available during the review process. Proposals must be organized with the following headings and subheadings. Each heading and subheading should be separated by tabs or otherwise clearly marked. The RFP sections which should be submitted or responded to are: Cover page with proposer’s contact information Response to General requirements (RFP section 4) Similar project experience (4.1.2) [see also Vendor Reference] Certification and training (4.1.3) Service after installation (4.1.4) Organization capabilities (4.2) Staff qualifications (4.3) Exceptions (4.4) Response to Technical requirements (RFP section 5) Proposed design (5.1) Cost proposal (RFP section 6) Required forms (RFP section 9) Designation of Confidential and Proprietary Information Vendor Information Vendor Reference The vendor must submit its Cost Proposal on the form provided in Section 10 according to the instructions provided. Failure to provide any requested information in the prescribed format may result in disqualification of the proposal. No mention of the cost proposal may be made in the response to the technical requirements of this Request for Proposal.
2.5
Multiple proposals Multiple proposals from a vendor will be permissible; however, each proposal must conform fully to the requirements for proposal submission. Each such proposal must be submitted separately and labeled as Proposal #1, Proposal #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple proposals.
2.6
Withdrawal of proposals Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may withdraw a proposal in writing at any time 10
up to the proposal closing date and time or upon expiration of 90 days after the due date and time if received by the RFP project manager. To accomplish this, the written request must be signed by an authorized representative of the proposer and submitted to the RFP project manager. If a previously submitted proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time up to the proposal closing date and time.
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3 3.1
PROPOSAL SELECTION AND AWARD PROCESS Preliminary evaluation The proposals will be reviewed initially to determine if mandatory requirements are met. Failure to meet mandatory requirements will result in rejection of the proposal. In the event that all vendors do not meet one or more of the mandatory requirements, the State reserves the right to continue the evaluation of the proposals and to select the proposal which most closely meets the requirements specified in this RFP.
3.2
Proposal scoring The cost proposals will be calculated with the most points awarded to the proposal with the lowest cost. Other cost proposals will be assigned points that correlate to those assigned to the lowest cost proposal. Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. A proposer may not contact any member of an evaluation committee except at the State’s direction. The committee may review references, request interviews, and/or conduct on-site visits and use the results in scoring the proposals. Proposals from certified Minority Business Enterprises may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to these businesses (Wis. Stats. 16.75(3m)). The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.
3.3
Evaluation criteria The proposals will be scored using the following criteria: Description 1.
2.
3.
Points
General requirements a. References/past experience b. Qualifications of personnel
Percent 50%
300 200
Technical requirements a. Proposed equipment/design
30% 300
Subtotal of requirements points
800
Cost
20%
Total:
100%
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3.4
Right to reject proposals and negotiate contract terms The State reserves the right to reject any and all proposals. The State may negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the agency may negotiate a contract with the next highest scoring proposer.
3.5
Award and final offers The State will compile the final scores (technical and cost) for each proposal. The award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer. Alternatively, the highest scoring proposer or proposers may be requested to submit final and best offers. If final and best offers are requested by the State and submitted by the vendor, they will be evaluated against the stated criteria, scored and ranked by the evaluation committee. The award then will be granted to the highest scoring proposer. However, a proposer should not expect that the State will request a final and best offer.
3.6
Notification of intent to award All vendors who respond to this RFP will be notified in writing of the State's intent to award the contract(s) as a result of this RFP. After notification of the intent to award is made, and under the supervision of agency staff, copies of proposals will be available for public inspection from 8:00 a.m. to 4:30 p.m. at UWRF, Purchasing Services, 8 NH. Vendors should schedule reviews with Gail Anderson at 715-425-3232.
3.7
Appeals process Notices of intent to protest and protests must be made in writing to the head procuring agency. Protestors should make their protests as specific as possible and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated. Any written notice of intent to protest the intent to award a contract must be filed with Gail Anderson UW-River Fall Purchasing Services- 8 NH 410 South Third Street River Falls, WI 54022 and received in her office no later than five (5) working days after the notices of intent to award are issued.
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Any written protest must be received within ten (10) working days after the notice of intent to award is issued. The decision of the head of the procuring agency may be appealed to the Secretary of the Department of Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency. The appeal must allege a violation of a Wisconsin statute or a section of the Wisconsin Administrative Code.
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4 4.1
GENERAL PROPOSAL REQUIREMENTS Mandatory requirements The following requirements are mandatory and the proposer must satisfy them.
4.1.1.
Years in Business Proposer must have been in business under the current business name or current Federal Employer ID Number since January 1, 2010.
4.1.2.
Similar Project Experience Proposer must have successfully completed three (3) distributed antenna system (DAS) projects, each with a contract value of at least $50,000. Fill in the required information for these contracts in the Vendor Reference Form at the end of this RFP.
4.1.3.
Certification and Training A. The Proposer must have at least one installer who has an FCC General Radio Telephone License OR who is a Certified Electronic Technician by the Electronics Technicians Association (ETA) http://www.eta-i.org/. Provide a copy of license(s) or certification(s) in your response. B. The Proposer must provide documentation indicating one or more of its installation staff has received manufacturer training on the equipment planned for installation. Provide a copy of manufacturer’s training certificate(s) in your response.
4.1.4.
Service after installation (during warranty period) 1. Minimum response times Proposer must supply: Phone response: two (2) hours; On-site response: six (6) hours (excluding holidays and weekends) 2. If proposer offers a faster response time than the minimum above, please list here: Phone response: ______ hour(s) On-site response: ________ hours 3. Provide the address of proposer's service center(s) from which on-site service personnel would be dispatched: Address _________________________________________________________ 15
________________________________________________________________
4.2
Organization capabilities Describe the firm's experience and capabilities in providing similar services to those required. Limit three (3) pages.
4.3
Staff qualifications Provide resumes describing the educational and work experiences for each of the key staff who would be assigned to the project, including at least the system designer and the site supervisor. If not listed in the resumes, include for each person the number of years of experience implementing DAS systems and relevant certifications.
4.4
Exceptions Exceptions to any part of the requirements stated in this RFP must be clearly identified as exceptions. The stated exceptions and any alternatives offered must be included in the proposer’s response (see “Proposal Organization and Format”). Per the Standard Terms and Conditions, item 2.0, exceptions shall be described fully on the proposer’s letterhead and signed.
4.5
Proposer references The list of similar projects from the Vendor Reference form (also referred to in the Mandatory Requirements section) will be used as references. UWRF will determine which, if any, references to contact to assess the quality of work performed and personnel assigned to the project. The results of any references will be provided to the evaluation committee and used in scoring the proposal.
4.6 4.6.1.
Personnel, Employment Practices and Staffing Child Abuse and Neglect: On December 19, 2011, Governor Scott Walker signed Executive Order #54 that states “all University of Wisconsin System (UWS) professors, administrators, coaches, and other UWS employees shall report child abuse or neglect immediately if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.” A child “means a person who is less than 18 years old.” In entering into a contract with the University of Wisconsin-River Falls to provide services, you become a mandated reporter per Executive Order #54. If, in the course of your company’s contractual service, the contractor (or its agent or 16
employee) observes an incident or threat of child abuse or neglect, or learns of an incident of child abuse or neglect, you are required to report it. Report your concerns of child abuse or neglect to either the UW- River Falls Police Department at 715-425-3133, City of River Falls at 715-425-0909, Pierce County Police Department at 715-273-5051 or Pierce County Human Services at 715273-6766 or 715-273-6770. The UW-System Child Safety website http://www.uwsa.edu/gc-off/child-safety has been prepared to help comply with Executive Oder #54 and continues to keep up our UW communities safe places for children. The website includes links to Executive Order #54, FAQs, Guidelines, and other UW-System and State resources. 4.6.2.
Background Checks: The contractor warrants they are supplying employees who have passed a background check. The contractor warrants they are screening employees for: Social Security Trace, County Level Criminal Search (in all counties as found by the Trace), and National Sex Offender Search in a background check. Contractor agrees to defend, indemnify and hold harmless the University, its officers, directors and employees for any claims, suits or proceedings alleging a breach of the warranty.
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5 5.1
TECHNICAL REQUIREMENTS Proposed Design Proposer shall provide with its response: A. A complete parts list for the external antennas, internal antennas, bidirectional amplifiers, couplers/splitters, UPS and any other major components of the proposed distributed antenna system, including for each component: 1. 2. 3. 4.
Item description Quantity Manufacturer Model number
B. Manufacturer cut sheets for all major components. C. A basic schematic (line) diagram of the proposed system showing donor equipment/antennas, planned in-building distribution scheme and rough antenna placement. Note this drawing/design will be anticipated to be refined by the awarded contractor.
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Division 27 Technical Specifications for University of Wisconsin River Falls Ames Suites In-building Distributed Antenna System The expectation of the completed distributed antenna system is to make a substantial and measured improvement in the ability of staff, students and visitors within the UWRF Ames Suites building, to communicate using various defined cellular/PSC systems and UHF.
June 21, 2013
Prepared by: Dave Kaun Felix Fayngersh Wendy Chretien
This document is copyrighted by Elert & Associates. Permission is granted to the University of Wisconsin River Falls for this project. Elert & Associates (651) 430-2772 www.elert.com
UWRF - Ames Suites
In-building Distributed Antenna System
SECTION 00 01 10 – TABLE OF CONTENTS Page Section 00 01 10 – Table of Contents ................................................................................. 2 Section 00 01 15 – List of Drawings .................................................................................. 6 Section 27 00 00 – E&A General Technology Requirements ............................................ 7 PART 1 – GENERAL ................................................................................................. 7 1.01 Examination of Site and Documents ............................................................... 7 1.02 Building Location............................................................................................ 7 1.03 Background Information ................................................................................. 7 1.04 Installation Information ................................................................................ 11 1.05 Installed Infrastructure and Technology ...................................................... 12 1.06 Cellular/PCS Carrier Information as obtained from the carriers via phone calls and emails......................................................................................................... 12 1.07 Document Overview ...................................................................................... 13 1.08 Document Usage ........................................................................................... 14 1.09 Definitions ..................................................................................................... 15 1.10 Reference Standards ..................................................................................... 16 1.11 Basis of Design and Use Thereof .................................................................. 18 1.12 Omissions ...................................................................................................... 18 1.13 Value Analysis ............................................................................................... 18 1.14 Examination of Existing Conditions ............................................................. 18 1.15 Drawing Symbols .......................................................................................... 19 1.16 Product Delivery Requirements .................................................................... 19 1.17 Product Storage and Handling Requirements .............................................. 19 1.18 Contract Modification Procedures ............................................................... 20 1.19 Unit Pricing .................................................................................................. 20 1.20 Product Substitution Procedures .................................................................. 20 1.21 Owner Furnished Products ........................................................................... 21 1.22 Construction Progress Documentation......................................................... 21 1.23 Submittal Procedures .................................................................................... 21 1.24 Owner’s Remedy ........................................................................................... 22 1.25 Closeout Procedures ..................................................................................... 22 1.26 Payment Procedures ..................................................................................... 23 1.27 Project Management ..................................................................................... 24 1.28 Quality Assurance ......................................................................................... 24 1.29 Quality Control ............................................................................................. 25 PART 2 – PRODUCTS ............................................................................................ 26 2.01 Basic Equipment and Materials Requirements ............................................. 26 2.02 Factory-Assembled Products ........................................................................ 26 2.03 Racks, Cabinets, Hardware .......................................................................... 27 2.04 Grounding Hardware.................................................................................... 27 2.05 Compatibility of Related Equipment ............................................................. 28 2.06 Spare Parts.................................................................................................... 28 2.07 Maintenance Manuals and Drawings ........................................................... 28
Elert & Associates
Section 00 01 10 Table of Contents
Page 2
UWRF - Ames Suites
In-building Distributed Antenna System
PART 3 – EXECUTION .......................................................................................... 29 3.01 General ......................................................................................................... 29 3.02 Coordination ................................................................................................. 29 3.03 Basic Execution Requirements ...................................................................... 29 3.04 Preparation ................................................................................................... 30 3.05 Cleaning ........................................................................................................ 31 3.06 Fire Stopping ................................................................................................ 31 3.07 Waterproofing ............................................................................................... 31 3.08 Racks, Cabinets and Hardware .................................................................... 31 3.09 Grounding ..................................................................................................... 32 3.10 Cable ............................................................................................................. 33 3.11 Connectors .................................................................................................... 34 3.12 Equipment Installation .................................................................................. 34 3.13 Demolition..................................................................................................... 35 3.14 Rough-In ....................................................................................................... 35 3.15 Cutting, Drilling, Patching and Painting ..................................................... 35 3.16 Labeling ........................................................................................................ 35 3.17 Testing ........................................................................................................... 36 3.18 Additional Engineering Services................................................................... 37 Section 27 05 28 - Pathways for Communications Systems ............................................ 38 PART 1 - GENERAL ............................................................................................... 38 1.01 Related Documents ....................................................................................... 38 1.02 Summary ....................................................................................................... 38 1.03 Definitions ..................................................................................................... 38 1.04 Action Submittals .......................................................................................... 38 PART 2 - PRODUCTS ............................................................................................. 38 2.01 Metal Conduits and Fittings ......................................................................... 38 2.02 Pull and Junction Boxes................................................................................ 39 PART 3 - EXECUTION ........................................................................................... 40 3.01 Pathway Application ..................................................................................... 40 3.02 Installation .................................................................................................... 41 3.03 Sleeve and Sleeve-Seal Installation for Communications Penetrations ....... 42 3.04 Firestopping .................................................................................................. 42 Section 27 05 29 – Hangers and Support for Communication Systems ........................... 43 PART 1 - GENERAL ............................................................................................... 43 1.01 Related Documents ....................................................................................... 43 1.02 Summary ....................................................................................................... 43 1.03 Performance Requirements ........................................................................... 43 1.04 Coordination ................................................................................................. 43 1.05 Submittals...................................................................................................... 43 1.06 Quality Assurance ......................................................................................... 44 PART 2 - PRODUCTS ............................................................................................. 44 2.01 Support, Anchorage, and Attachment Components ...................................... 44 2.02 “J-Hooks” ..................................................................................................... 45 PART 3 - EXECUTION ........................................................................................... 46 3.01 Application .................................................................................................... 46
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3.02 Support Installation ...................................................................................... 46 3.03 Installation of Conduit Supports ................................................................... 47 3.04 Installation of “J-Hooks” ............................................................................. 47 3.05 Painting ......................................................................................................... 47 Section 27 05 44 – Sleeves and Sleeve Seals for Communication Systems ..................... 48 PART 1 - GENERAL ............................................................................................... 48 1.01 Related Documents ....................................................................................... 48 1.02 Summary ....................................................................................................... 48 1.03 Action Submittals .......................................................................................... 48 PART 2 - PRODUCTS ............................................................................................. 48 2.01 Sleeves ........................................................................................................... 48 2.02 Sleeve-Seal Systems ...................................................................................... 49 2.03 Sleeve-Seal Fittings ....................................................................................... 49 2.04 Grout ............................................................................................................. 49 2.05 Silicone Sealants ........................................................................................... 50 PART 3 - EXECUTION ........................................................................................... 50 3.01 Sleeve Installation for Communications Penetrations .................................. 50 3.02 Sleeve-Seal-System Installation .................................................................... 51 3.03 Sleeve-Seal-Fitting Installation .................................................................... 52 Section 27 10 00 Communications Cable and Equipment................................................ 53 PART 1 – GENERAL ............................................................................................... 53 1.01 Scope ............................................................................................................. 53 1.02 Related Work................................................................................................. 53 1.03 Qualifications................................................................................................ 54 1.04 Minimum Manufacturer Qualifications ........................................................ 54 1.05 Submittals (after award) ............................................................................... 54 1.06 Record Drawing and Documentation (after installation) ............................. 55 1.07 Certificates .................................................................................................... 56 1.08 Delivery, Storage and Handling ................................................................... 56 1.09 Code Requirements ....................................................................................... 57 PART 2 – PRODUCTS ............................................................................................ 57 2.01 Product Requirements ................................................................................... 57 2.02 Horizontal Copper Cables ............................................................................ 57 2.03 Fiber Optics .................................................................................................. 58 2.04 Coaxial Trunk Cables (.500” and .750”) ..................................................... 58 2.05 Fire Stopping Materials ................................................................................ 59 2.06 Cable Support Systems.................................................................................. 59 PART 3 – EXECUTION .......................................................................................... 60 3.01 Examination .................................................................................................. 60 3.02 Installation Requirements ............................................................................. 60 3.03 Cable Support ............................................................................................... 62 3.04 Antenna/Distribution System Coax Cabling ................................................. 62 3.05 Testing and Acceptance ................................................................................ 63 SECTION 27 12 00 Communications System Identification and Labeling .................... 64 PART 1 - GENERAL ............................................................................................... 64 1.01 Scope ............................................................................................................. 64
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1.02 Related Work................................................................................................. 64 1.03 Reference Standards ..................................................................................... 64 1.04 Submittals...................................................................................................... 64 PART 2 - PRODUCTS ............................................................................................. 65 2.01 Labels ............................................................................................................ 65 PART 3 - EXECUTION ........................................................................................... 65 3.01 General ......................................................................................................... 65 3.02 Labeling of Cabling and Termination Components...................................... 65 3.03 Ground System Labeling ............................................................................... 65 Section 27 90 00 – Distributed Antenna System .............................................................. 67 PART 1 – GENERAL ............................................................................................... 67 1.01 Reference....................................................................................................... 67 1.02 Scope Summary ............................................................................................. 67 1.03 Nomenclature and Definitions ...................................................................... 69 1.04 Standards ...................................................................................................... 69 1.05 Turnkey System ............................................................................................. 70 1.06 System Description........................................................................................ 71 1.07 Coordination ................................................................................................. 73 1.08 Temporary Facilities ..................................................................................... 74 1.09 Warranty ....................................................................................................... 74 PART 2 - PRODUCT ............................................................................................... 75 2.01 Product Requirements ................................................................................... 75 2.02 Miscellaneous Material ................................................................................ 76 2.03 Rack Mount Equipment ................................................................................. 76 2.04 Cable ............................................................................................................. 76 2.05 System Performance Specification ................................................................ 77 2.06 DAS System Suppliers/Manufacturers .......................................................... 78 2.07 Technical Parameters ................................................................................... 78 2.08 Fire Rated Plywood ...................................................................................... 78 PART 3 – EXECUTION .......................................................................................... 78 3.01 Reference....................................................................................................... 78 3.02 Services ......................................................................................................... 79 3.03 Equipment and Installation ........................................................................... 80 3.04 Coaxial Cable for Future VHF DAS ............................................................. 81 3.05 System Interconnections................................................................................ 81 3.06 Scheduling ..................................................................................................... 81 3.07 System Commissioning and Testing .............................................................. 81 3.08 DAS Installation Final Acceptance/Testing .................................................. 82 3.09 Thirty-day Performance Test Period ............................................................ 84 3.10 Documentation .............................................................................................. 84 3.11 Training......................................................................................................... 84 3.12 Project Closeout and Acceptance ................................................................. 85
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SECTION 00 01 15 – LIST OF DRAWINGS Document Name
Designation
Ames Suites Floor Plans with annotations
Provided as a separate PDF
END OF SECTION
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SECTION 27 00 00 – E&A GENERAL TECHNOLOGY REQUIREMENTS PART 1 – GENERAL 1.01
Examination of Site and Documents
A. Respondents should examine all documents, should visit the site(s) and record their own investigations during vendor conference, and should inform themselves of all conditions under which the Work is to be performed at the site(s) of the Work, the obstacles which may be encountered, all of the conditions of the documents, including superintendence of the Work, the time of completion, furnishing a list of subcontractors, and all other relevant matters which may affect the Work or the process. B. Failure to make examination shall not result in any Change Order requests. C. The Respondent shall base the proposal on work and materials necessary to offer a complete and operational system meeting the specifications herein and shall create a summary listing all expected materials. 1.02
Building Location
A. Address: 820 Wild Rose Avenue, River Falls, Wisconsin. On the campus of the University of Wisconsin at River Falls. 1.03
Background Information
A. Building Information 1. Ames Suites contains both a student residential facility and a conference center (Living Learning Center) with a large multipurpose space that can be used as 1, 2 or 3 rooms, two other meeting rooms, a catering kitchen, a lounge area, offices, a lobby and restrooms. See drawing T2.0 for a floor plan of the entire first floor. 2. The building is located at: 44°51'5.16"N, 92°36'53.00"W. 3. The building is LEED certified and thus its construction presents extensive shielding of RF energy from the outside, prompting the need for a distributed antenna system (DAS). 4. The building has four floors accessible via an elevator and a penthouse mechanical room (5th floor). 5. The building has three telecommunications rooms, one adjacent to the Living Learning Center on 1st floor, and one each in the residence area on 1st and 3rd floors in the center of the “pods” area. Elert & Associates
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Exterior view of residential portion (conference area shown on left)
B. Ann Lydecker Living Learning Center 1. The conference portion of the building is a single story with high ceilings. There is a variety of ceiling types within this structure (see following photos and drawing T2.02).
C. D. E.
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C. Residential Areas 1. The residential portion of the building is four floors with three wings each containing three groups of rooms with shared bathroom facilities. Each wing also has a shared kitchen and living room area. 2. Most of the corridors have lay-in tile accessible ceilings, but there are areas with plaster or otherwise inaccessible ceilings creating issues related to antenna placement and cables.
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D. Penthouse and Roof 1. There is a mechanical room penthouse above the building with good access from the building to the penthouse and from the penthouse to the roof. There are solar panels on the roof. 2. Donor antennas may be mounted to the exterior sides of the penthouse. UWRF has indicated the roof of the building and the roof of the penthouse may not be used for antenna mounting. Note: University will providing antenna mounting mast. North exterior of penthouse
Proposed Donor Antenna Location
Penthouse interior
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E. Telecommunication Rooms 1. There are three IT equipment rooms in the facility that may be used to house DAS electronics and supporting systems. 2. On the main/first floor Room #118 on the provided drawings is the IT main equipment room (MER). Currently, there are three telecom racks in this room, one of which could be cleared for DAS rack-mount equipment if necessary. Wall space is also available.
3. There are secondary IT equipment rooms on the 1st floor and 3rd floors – these are located in Rooms 128 and 328 on the provided drawings. These two spaces are similar except for locations of ceiling-mounted cooling units. 4. Each of these rooms has generator powered AC outlets available for powering the UPS for the DAS. 1.04
Installation Information
A. There are riser pathways between the telecommunication equipment rooms; however, all of the provided conduits already contain some cables. The selected proposer will need to place riser cables in a conduit already in use. This will entail removing and replacing fire-stopping. B. No risers exist between fourth floor and the penthouse mechanical room thus the awarded contractor will be required to install and extend conduit to the donor antenna location in the penthouse mechanical room. C. No roof penetrations or use of the roof for mounting antennas will be permitted.
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D. Due to hard (inaccessible) ceilings in some areas to be covered, the selected vendor must install access panels in ceilings at certain locations on 2nd – 4th floors (as they have been installed on 1st floor). (See drawings for details.) E. The exterior antennas are suggested to be mounted using 4” Schedule 80 vertical pipes on the N-W corner of the penthouse, with the mount and pipes to be installed by UWRF (or its contractor) under the direction of awarded contractor. 1.05
Installed Infrastructure and Technology
A. The building has a Wi-Fi system in place, which must not be disturbed by the DAS installation. B. Access points are located throughout the building. (Drawings showing their approximate locations will be made available to the selected contractor.) 1.06
Cellular/PCS Carrier Information as obtained from the carriers via phone calls and emails.
A. The contractor selected for implementation will be required to work with the carriers to obtain the necessary permissions and coordinate installations. B. AT&T, Sprint, T-Mobile, and Verizon have all been contacted to obtain information about their nearby service locations, bands, and preferences. C. Sprint has stated its intention to implement its own separate outdoor antenna, cabling to the DAS equipment room, and BDA. Its system would then be connected to the interior distribution system as per information received. D. Verizon was contacted numerous times though never responded to the consultant. Assistance from the awarded contractor will be needed. E. AT&T tower and bands to use as per information received: 1. AT&T requested that its signal be acquired from a tower located at latitude 44.848786 N; longitude -92.627944 W. 2. The donor site height is 117 feet. 3. The AT&T licensed spectrum present at this location includes 850A, 1900A5/B5/E/C3, and 700B/D.
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F. T-Mobile tower and bands to use as per information received: 1. T-Mobile requested that its signal be acquired from a tower located at latitude 44.84888 N; longitude -92.62778 W. 2. This donor site height is listed as 75 feet and the donor site is mounted to a water tower that is listed as 136 feet high. 3. The T-Mobile licensed spectrum present at this location includes: a. PCS: 1950-1965MHz, 1980-1985MHz transmit [1870-1885 MHz, 1900-1905 MHz receive] b. AWS: 2135-2145MHz transmit [1735-1745 receive] G. The following graphic represents our best knowledge to date of the locations of the carriers’ sites. NOTE: VHF is NOT part of this project.
1.07
Document Overview
A. General: Section 27 00 00 contains general technology requirements for the overall project. Sections following 27 00 00 contain specific general, product, and execution requirements for the DAS subsystem involved in this project. B. Interpretation: Sections following 27 00 00 expand upon and have precedence over the requirements stated in Section 27 00 00. Respondents should bring perceived conflicts between requirements to the Consultant for clarification.
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C. Inconsistency: In the event of an inconsistency or discrepancy that may exist in or between parts of this proposal package, the following direction will be followed and govern: the Document, Section, phrase, or requirement with better quality, more stringent requirement, or greater amount or quantity of work or material will apply and shall be expected, delivered, or used. Such work or material shall be provided by the Contractor and installed at no additional cost to the Owner. D. Precedence: The following order shall be used when interpreting precedence of contract and project documents: 1. The Contractor's contract has the highest precedence, if contract includes full terms and conditions of these specification documents, without exceptions. 2. The second highest precedence is the “Document Discrepancy Clause” printed herein. 3. The third highest precedence is any room matrices or equipment list appendices that may be included in these documents. 4. The fourth highest precedence is the Written Specifications’ Workspecific Section (i.e., 27 x 10, 27 x 20, 27 x 30, etc.). 5. The fifth highest precedence is the Written Specifications Disciplinespecific Section (i.e., 27 10 00, 27 20 00, 27 30 00, etc.). 6. The sixth highest precedence is the Project Drawings pertaining to the specific Section. 7. The seventh highest precedence is the Section 27 00 00 E&A General Technology Requirements. 8. The eighth highest precedence is the Construction Documents, Division 1 Supplementary Conditions Section. 9. The ninth highest precedence is the Construction Documents, Division 1 General Conditions Section. E. References: References to related documents do not limit or release the Contractor from the responsibility of having the necessary knowledge of other non-referenced related documents. 1.08
Document Usage
A. All documentation or other parts of this RFP package in part or in total, regardless of how obtained, will remain the property of Elert & Associates. Said documents are not to be used for any other work or project other than that for which they are commissioned. All other usage of these documents must be with prior written authorization from Elert & Associates. These documents are only intended for the facility named herein, and may be retained for that facility’s continued use only. Elert & Associates
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1.09
In-building Distributed Antenna System
Definitions
A. Documents: The complete package of Proposal and Contract Requirements, E&A General Technology Requirements, related Division 17 sections, drawings, schedules, and addenda that comprise this Request for Proposal. B. Work: The provision of products and/or services to meet the requirements specified in these documents. C. Owner: Refers University of Wisconsin-River Falls. D. Consultant: Refers to Elert & Associates. E. Respondent: Vendors who are engaged in the process of submitting a response for consideration by the Owner and Consultant. F. Offeror or Proposer: See Respondent. G. NIC: The acronym (NIC) refers to Not In Contract. This notation means that the so noted item will be provided by others and shall be incorporated into the system by the Contractor. H. Final Acceptance: Written confirmation from the Owner and Consultant that the Contractor has executed the terms of the contract to the satisfaction of all concerned parties. I. Substantial Completion: As defined by AIA – A201. Generally, is the stage in progress of the Work when the Work is sufficiently complete and in accordance with the contract documents so the owner can occupy or utilize the work fully and without limitation for its intended use. The Substantial Completion for the described in these documents will be reviewed and determined by the Consultant. J. Approved or Approval: Where approval is called for, only persons with the authorized authority may grant approval. The Owner reserves all rights to govern over and grant approval and will appoint authority of agents acting on their behalf. K. Contractor: The person(s) who sets forth a proposal to furnish materials or labor for this project. The word Contractor will imply to Vendor, Respondent, Offeror, or Contractor depending on the phase of the project that is referenced in this document. L. OFE: Refers to Owner Furnished Equipment. This notation means that the so noted item will be provided by the Owner and installed by the Contractor.
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M. System: Refers to a group of interacting or interrelated or interdependent elements forming a whole; a functionally related group of elements. N. Standards: Refers to a requirement, method, procedure, or recommendation (guideline) defined by a group, organization, association, or committee intending to govern or provide guidelines for work that has been referenced herein this response package. If an actual standard does not exist, then an accepted and generally common industry practice will apply as if a true standard. O. As Required: The term ‘As required’ shall mean that the Contractor shall provide the quantity of said item that is necessary to fulfill the intent of the specifications. The Owner and the Consultant will reserve the right to make final determination of necessary quantities to provide for a complete system. P. Vendor: The person(s) who sets forth a proposal to furnish materials specified herein for this project. The word Vendor can imply Contractor, subcontractor, or Respondent depending on the phase of the project that is referenced in this document. Q. Wrench Tight: Tighter than may be easily loosened by the fingers, but barely snug tight by a wrench and easily loosened with its use. 1.10
Reference Standards
A. Standards and other procedures referenced by this Proposal package are as follows: 1. AIA - American Institute of Architects 1735 New York Avenue. N.W. Washington, DC 20006 (312) 626-7300 2. ANSI - American National Standards Institute 11 West 42nd Street, 13th Floor New York, NY 10036 (212) 642-4900 3. BICSI – Building Industry Consulting Service International; Inc. (TDMM Standards) 8610 Hidden River Parkway Tampa, FL 33637 Phone: 813-979-1991 or 1 800-242-7405 Fax: 813-971-4311 4. CFR - Code of Federal Regulations (Available from the Government Printing Office) 732 N. Capitol Street, NW Elert & Associates
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Washington, DC 20401 (202) 512-0000 (Material is usually first published in the Federal Register) 5. FCC – Federal Communications Commission 445 12th Street SW Washington, DC 20554 6. IEEE -Institute of Electrical and Electronics Engineers 345 East 47th Street New York, NY 10017 (212) 705-7900 7. NECA -National Electrical Contractors Association 3 Bethesda Metro Center, Suite 1100 Bethesda, MD 20814-5372 (301) 657-3110 8. NEMA -National Electrical Manufactures’ Association 2101 L Street, N.W., Suite 300 Washington, DC 20037 (202) 457-8400 9. OSHA -Occupational Safety and Health Administration (U.S. Department of Labor) 200 Constitution Avenue, NW Washington, DC 20210 (202) 219-5000 10. UL -Underwriters’ Laboratories 333 Pfingsten Road Northbrook, IL 60062-2096 (708) 272-8800 B. ISO – International Organization for Standardization C. ITU-T – International Telecommunication Union – Telecommunications Standardization Sector D. NEC - National Electrical Code E. NFPA - National Fire Protection Association F. ASTM - American Society of Testing and Materials G. Referenced standards and / or procedures will be binding on the Contractor and all work will be judged against such standards and procedures unless otherwise stated in writing.
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1.11
In-building Distributed Antenna System
Basis of Design and Use Thereof
A. The design of the project described within this document has been accomplished using information provided to the Consultant by the Owner that the Consultant may or may not have been able to verify. B. The design is a concept utilized to provide a best estimate for the Owner and to provide information to the Respondent about the building construction, donor antenna location and possible wireways. C. The Respondent shall provide a final detailed design to be reviewed and authorized for construction by the Owner and Consultant. 1.12
Omissions
A. The omission of or express reference to any part(s) necessary for or reasonably incidental to a complete and fully functional system and installation as intended will not be construed as a release from the Contractor providing and installing such parts. 1.13
Value Analysis
A. During the design process, every attempt is made to hold the overall system cost in-check with the use of equipment that can be proposal to alternate sources where possible. B. Respondent is requested to review the material list and where possible offer alternatives that are equivalent to the product specified though offer a savings in overall cost. 1.14
Examination of Existing Conditions
A. Examination: The Contractor shall examine the facility during the vendor conference walk-through and the construction documents to the extent necessary to plan for efficient installation strategies. The awarded contractor will have access to the building to obtain more detailed information prior to the ordering and delivery of materials to the site for the commencement of installation work. Failure to make the examination shall not result in any Change Order requests. B. Acceptance of Conditions: The commencement of work by the Contractor shall indicate acceptance of existing conditions, unless a written notice of exceptions has been provided to the Owner prior to commencement. C. Observation: If the Contractor observes, during preliminary examinations or subsequent work, existing violations of fire stopping, electrical wiring, grounding, or other safety- or code-related issues, the Contractor shall report these to the Owner in a timely manner. Elert & Associates
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1.15
In-building Distributed Antenna System
Drawing Symbols
A. General: Work, equipment, or material delineated or shown on the any drawing of this Proposal package will be expected and provided by the Contractor unless noted otherwise. B. Interpretation: The project scope drawings utilize symbols and schematic block diagrams to indicate various items of work. Neither of these has any dimensional significance nor does it delineate in general items required for the intended construction and installation. The work shall be installed in accordance with the intent diagrammatically expressed on the drawings and described in the written specifications. The Contractor shall not make limiting interpretation that provides for incomplete work or a non-functioning system. 1.16
Product Delivery Requirements
A. Delivery: The Contractor shall have full responsibility for delivery of all required materials to meet the requirements of these specifications. All shipping and handling fees shall be included in the Contractor’s base price. 1.17
Product Storage and Handling Requirements
A. Storage: Storage of materials will remain the full responsibility of the Contractor until Acceptance. B. Protection: The Contractor shall take all necessary precautions to protect materials from: 1. Theft 2. Vandalism/Tampering 3. Dents 4. Scratches 5. Dust 6. Temperature 7. Weather 8. Cutting 9. Paint 10. Other hazardous conditions C. Replacement: The Contractor shall replace any damaged or lost material as required by the Owner or Consultant.
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D. Installed Materials: Installed materials remain the responsibility of the Contractor until Acceptance. The Contractor shall take necessary precautions to ensure the safety of installed materials. 1.18
Contract Modification Procedures
A. Owner: The Owner may, without invalidating the contract, make changes by altering, adding to, or deducting from the work, with the contract sum being adjusted accordingly. B. Contractor: The Contractor shall respond to requested alterations, additions, or subtractions in writing and shall provide the Owner and the Consultant with copies of the Change Order Request. C. Requirements: To be considered for approval by the Owner, the Change Order Request must include: 1. Description of contract change(s) made. 2. Cost effect of change(s) on contract amount with unit prices. 3. Time effect of change(s) on project completion. D. Approval: The Owner may approve or deny the Change Order Request. The Owner is not liable for any costs beyond the original contract until the Owner has signed the Change Order Request and passed copies to the Contractor and the Consultant. Any work performed prior to this approval is at the Contractor’s own risk. 1.19
Unit Pricing
A. Unit pricing provided by the Contractor in its original proposal or any subsequent change order requests shall be used to add or deduct quantities of units in any subsequent change orders. 1.20
Product Substitution Procedures
A. Requests for Substitutions: After the contract has been awarded, should the Contractor request a change in the material that is to be supplied from that which was specified in the contract, the Contractor shall provide the Owner and the Consultant with a written request for said change that includes the reason(s) for the substitution request. B. Requirements: The Request for Substitution must include: 1. Reason for substitution 2. Material data sheets for both the proposed item(s) and the item(s) to be replaced 3. Cost savings to the Owner, if any. Elert & Associates
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C. Approval: The Owner may approve or deny the Request for Substitution. The Owner reserves the right to govern over and proclaim whether proposed products are equal to the specifications. The Contractor shall not procure any substitute materials until the Owner has approved and signed the Request for Substitution and passed copies to the Contractor and the Consultant. Any procurement or work performed prior to this approval is at the Contractor’s own risk. 1.21
Owner Furnished Products
A. Delivery: The Owner is responsible for delivery of Owner Furnished Products to the project site, unless otherwise specified in this document. B. Placement: The Contractor is responsible for locating, inspecting, and moving Owner Furnished Products to their final installation position. C. Inspection: The Contractor shall report any damage, discrepancies in quantity, type, or function to the Owner and Consultant immediately upon discovery. D. Warranty: The Contractor assumes no responsibility for the material warranty for Owner Furnished Products. The Contractor shall be responsible for its own integrating, cabling, or otherwise installing of Owner Furnished Products under the same contract warranty conditions as other Contractor Furnished Products. 1.22
Construction Progress Documentation
A. Detailed Design: Within three (3) weeks of award Contractor shall have developed and submitted a final detailed design for the inbuilding and donor antenna system for approval. B. Completion: The Contractor shall complete and submit all construction and carrier agreement progress documentation as requested by the Owner or the Consultant. C. Failure to Complete: Failure to complete requested construction progress documentation may result in the withholding of payment by the Owner. 1.23
Submittal Procedures
A. Provision: The Contractor shall provide submittals to the Consultant prior to the procurement of equipment or commencement of work. Make corrections and additions, as necessary, to the design documents. Drawings shall be prepared and submitted on 24” x 36” paper. Equipment lists, data sheets, etc. shall be 8½” x 11” size, punched and inserted in a 3-ring binder.
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B. Prior to Work: Submittals shall be provided to the Consultant within ten (10) days after the notice to proceed. Submittals are identified in section(s) following Section 27 00 00. C. Review: The submittals must be received and stamped “reviewed” by the Consultant prior to the procurement of material or the commencement of work. Any procurement or work performed prior to this approval is at the Contractor’s own risk. D. Project Timeline: The project timeline will not be altered due to lateness of submittals. The Contractor will remain bound to deliver a timely, complete, and finished project as stipulated in its contract. E. Failure to Provide: The failure of the Contractor to provide submittals as required herein may result in the withholding of payment for work and/or the cancellation of the contract. 1.24
Owner’s Remedy
A. If the Contractor fails to perform the work as required by these specifications and construction documents in a timely manner or provides substandard work, the Consultant and or Owner will issue a notice document that describing the needed corrective action(s). If the Contractor fails to take corrective action(s), then the Consultant will issue a notice of default including the Owner’s intent to seek remedy if the default condition is not corrected promptly. The Owner reserves the right to take any and all action necessary to remedy the default condition and to backcharge the defaulting Contractor for such remedies. 1.25
Closeout Procedures
A. Notification: The Contractor shall provide written notification to Consultant and to the Owner when the Contractor is satisfied that the work has been completed and is ready for inspection. B. Closeout Submittals: The Contractor shall provide closeout submittals to the Consultant in accordance with the requirements found in this RFP package. The Consultant shall receive the closeout submittals no less than 72 hours prior to the scheduled inspection time. C. Inspection: The Contractor shall be present for the inspection by the Consultant. The Contractor shall supply all testing equipment needed to verify compliance with the specifications found in this RFP package. D. Commissioning: The Contractor shall be present for full system testing and commissioning exercise, which is to be conducted by the Contractor with the Owner and Consultant present.
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E. Punch List: Work or materials found to be incomplete, of unsatisfactory quality, failing to meet the specifications in the RFP package, and/or unacceptable to the Consultant or Owner shall be documented by the Consultant and provided to the Contractor to rectify. F. Re-Inspection: If a re-inspection is necessary, the costs of the additional travel, hours, and expenses of the Owner and Consultant may be deducted by the Owner from the contract amount due the Contractor. G. Punch List Approval: The punch list shall be considered complete only after having been signed by the Owner and Consultant. H. Acceptance Testing: After all Work has been successfully completed by the Contractor (including Punch List Items), a systems acceptance period of 45 days will begin. During this period if any substantial problems are found with the system that cannot be returned to normal operation, the Acceptance Period clock of 45 days will again start over. I. Payment Authorization: Final payment will be authorized only after all closeout procedures and requirements have been followed and fulfilled by the Contractor and approved in writing by the Owner and Consultant, including punch list(s) and/or re-inspection(s). 1.26
Payment Procedures
A. Terms: Unless stated otherwise in the contract between the Owner and the Contractor, the Owner will pay the Contractor on a monthly basis for work completed, based on inspection and sign-off by the Owner or Owner’s Agent, up to eighty percent (80%) of the total contract amount. The remaining twenty percent (20%) will be paid upon Final Acceptance. B. Application: Payments to the Contractor will only be made after the Contractor has issued the proper Application for Payment. Pay request must be on the Consultant's supplied AIA form(s). Contractor’s Application for Payment must be provided: 1. On AIA Document G702 with AIA G703 support pages or equivalent document. 2. In accordance with Division 1 General Conditions. 3. In accordance with governing AIA Document A201, Fifteenth Edition, 1997 or equivalent document. C. The Owner or Owner’s representative must review and sign the Contractor's Application for payment prior to payment being issued. D. Contractor’s payments will not be processed if any of the following conditions exist Elert & Associates
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1. Contractor’s submittals not provided or current as required herein. 2. Contractor’s work not in compliance with the specification. 3. Application for payment has not been submitted on the proper form and with required support documentation. 1.27
Project Management
A. Project Manager: The Contractor shall appoint a Project Manager who will be the main point of contact regarding the project for the Owner and the Consultant. B. Responsibility: The Contractor Project Manager is responsible for: 1. The successful completion of the contract in a timely manner. 2. The work and performance of all employees and sub-contractors that have been hired by the Contractor. 3. Completing and submitting all required submittals and documentation. 4. Attending all project coordination meetings as required by the Owner, and/or Consultant. Contractor is responsible for taking minutes of these meetings and distributing copies to all participants. 5. Coordinating with Owner and/or Consultant to ensure smooth flow of work and on-time project completion. 6. Providing a written weekly progress update to the Owner and Consultant. 7. Reporting all unexpected conditions and problems that may result in delay or expense to the Owner and Consultant immediately upon discovery. C. Changes: If the Contractor seeks to change the Project Manager during the course of the project, such change is subject to prior written approval from the Owner. 1.28
Quality Assurance
A. Assurance: It is the intent of these Specifications to describe and provide for a complete, professional, and reliable installation. Professional performance standards by the Contractor and equipment will be required. B. Qualifications: Contractor employees who are engaged in installation shall be properly trained in the tasks they are expected to perform. C. Acceptability: In all cases, the Owner shall determine the acceptability of work.
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D. Regulatory Requirements: The Contractor shall comply with all code and licensing requirements that apply to the work being performed. E. Authorizations: The Contractor shall be responsible to obtain all necessary authorizations from the cellular carriers to extend their FCC licensed bands for use within the defined structure. F. Certifications: Where manufacturer certifications are required for warranty or for authorized resale, the installation personnel shall have received such certification prior to the start of the installation of those manufacture’s materials. 1.29
Quality Control
A. Installation: During the installation period, when connections are made to the Owner’s existing infrastructure, the Contractor shall use care to ensure that no negative results occur that could reduce or hamper existing systems. B. Testing: The Contractor shall complete required testing prior to the inspection by the Owner and Consultant. Test data shall be properly documented and recorded and made available for final inspection. 1. Contractor required 2. Cellular company required C. Commissioning: The Contractor shall provide the necessary test equipment and operator to conduct final system commissioning of all frequency bands supported by the system and witnessed by the Owner and/or Consultant. D. Confirmation: Testing may be repeated at the request of the Owner or Consultant during the inspection process.
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PART 2 – PRODUCTS 2.01
Basic Equipment and Materials Requirements
A. All equipment and materials used to accomplish the goals of this project shall meet the standards for good engineering practice as defined within this document. B. The products specified in these specifications are intended to establish a baseline or operational, functional, and performance-based standards that all proposed products must meet or exceed by functionality and quality. C. There shall be no “substitutions or “equivalents” for any article, device, or material that has been designated by the name of the manufacturer and specific part number. D. Whenever in the RFP document any article, device, or material is designated by the name of the manufacturer or Respondent or by any proprietary or trade name and such name is followed by the words "or approved equal", "or equivalent", or preceded by the words "similar and equal to", the standard products of manufacturers other than those specified will be accepted when, prior to award of contract, it is proven to the satisfaction of the Owner or its representative that they are equal in design, flexibility, serviceability, compatibility, scalability, durability, usefulness and convenience for the purpose intended. E. Only the Owner’s Project Manager or designated Agent shall have the right to determine which items may be considered “or equivalent”. 2.02
Factory-Assembled Products
A. Reference to specific equipment manufacturers does not imply that all products produced by that manufacturer meet the specification requirements. B. The Contractor affirms that all equipment shall be new and unused with full manufacturer’s warranties and supplement such warranties as required by the specification. C. Where a product is available from a factory/manufacture to meet the needs as outlined that product shall be used without modification to insure the full factory warranty is maintained. D. All like materials used shall be of the same manufacturer, model, and quality unless otherwise specified. E. No software or firmware is to be used unless specifically authorized by the Owner or its appointed representative. Elert & Associates
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2.03
In-building Distributed Antenna System
Racks, Cabinets, Hardware
A. Equipment Racks and Cabinets: Provide racks and cabinets as specified herein and/or described in accompanying documents, sections, appendices or drawings. 2.04
Grounding Hardware
A. Mechanical Connectors 1. The mechanical connector bodies shall be manufactured from high strength, high conductivity cast copper alloy material. Bolts, nuts, washers and lock washers shall be made of Silicon Bronze and supplied as a part of the connector body and shall be of the two bolt type. 2. Split bolt connector types are NOT allowed. 3. The connectors shall meet or exceed UL 467 and be clearly marked with the catalog number, conductor size and manufacturer. 4. All ground bonding connectors shall be of a design for the type of cable being utilized and shall make use of two bolt fasteners or as rated for the attachment being utilized. B. Compression Connectors 1. The compression connectors shall be manufactured from pure wrought copper. The conductivity of this material shall be no less than 99% by IACS standards. 2. The connectors shall meet or exceed the performance requirements of IEEE 837, latest revision. 3. The installation of the connectors shall be made with a compression, tool and die system, as recommended by the manufacturer of the connectors. 4. The connectors shall be clearly marked with the manufacturer, catalog number, conductor size and the required compression tool settings. 5. Each connector shall be factory filled with an oxide-inhibiting compound. 6. Oxide-inhibiting compound shall be used between the connector surface and the ground bond surface. C. Wire 1. Material: Stranded copper (aluminum not permitted). Solid #2 bare or AWG #3 and AWG #6 with insulation. 2. Feeder and Branch Circuit Equipment Ground: Size as shown on drawings, specifications or as required by NFPA 70, whichever is Elert & Associates
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larger. Differentiate between the normal ground and the isolated ground when both are used on the same facility. 2.05
Compatibility of Related Equipment
A. All equipment and systems specified in these documents shall be assumed to be compatible with the systems already installed at the Owner site and as identified in this document as related to this project. B. All equipment and systems proposed shall be compatible with all other equipment and systems as offered by the Contractor, thus placing the responsibility on the Contractor to insure proper interaction. 2.06
Spare Parts
A. The Contractor is requested to submit a list of suggested spare parts with an offered price, allowing Owner to select appropriate parts. B. The Contractor shall state where spare parts can be obtained after the installation. 2.07
Maintenance Manuals and Drawings
A. A maintenance manual shall be produced by the Contractor showing interconnection of equipment and any special procedures necessary for proper operation and routine maintenance of the systems. B. Drawings (as-built) shall be provided showing placement of equipment including all antennas, grounding, power and interconnections. C. All cable routes as installed shall be clearly placed on a drawing, including transmission line and grounding locations.
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PART 3 – EXECUTION 3.01
General
A. The Contractor shall provide, furnish, deliver, transport, erect, install, configure, and connect completely all of the material and equipment described herein or depicted on any RFP package document or Drawing, and leave all systems in first class operating condition. B. Contractor shall adjust signal levels utilizing pads, signal splitters, cable loss and electronic controls to establish a distributed antenna system supporting all designed bands and carrier signal in the structure. 3.02
Coordination
A. General: Contractor shall cooperate with Owner for proper provisioning, anchorage, placement and execution of all Work. B. Delays: The Contractor shall coordinate with Owner to avoid causing delays in the installation schedule. C. AC Power: The Contractor shall coordinate with the Owner its requirements for proper AC power to service all equipment installed by the Contractor. D. Grounding: The Contractor shall install all necessary and required grounding systems to ensure a properly grounded system including antennas, mounting, transmission lines, backboard mounted and rack mounted systems. E. Building Penetrations: The Contractor shall coordinate any necessary holes into or within the facility with the Owner 3.03
Basic Execution Requirements
A. General: The Contractor is responsible to follow industry standards of good practice for the listed radio frequency, telecommunications and networking equipment. B. Building Occupancy: The residence hall is occupied by persons living in the building while the work is underway thus contractor shall make every effort to minimize disturbance to the residents. C. Aesthetic Factors: With the installation of equipment and cables, consideration shall be given not only to operation efficiency but also to overall aesthetic factors. The Contractor shall redo any Work deemed by the Owner to appear sloppy, hastily done or unprofessional at no cost to
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the Owner. The Owner or Owner’s agent shall have final decision over whether work must be redone. D. All manufactured items, materials, and equipment shall be applied, installed, connected, erected, used and adjusted, as recommended by the manufacturers, or as indicated in their published literature unless specifically noted herein to the contrary. E. Work shall be properly protected during construction, including the shielding of soft or fragile materials, protecting against dust and dirt, protecting and supporting cable ends of the floor and from other trades, protecting floor box lids, and the temporary plugging of open conduits during construction. At completion of work at each location in the building, the installation shall be thoroughly cleaned and all tools, equipment, obstructions, or debris present as a result of this portion of work shall be removed from the premises. F. The Contractor shall keep work area neat, orderly and free from accumulation of waste materials. Remove all trash and debris from the building and job site as required to maintain a clean work environment at all times. Rubbish shall be moved to a common trash point or receptacle on the job site as determined and directed by the Owner. G. Use of Vacuum: Contractor shall at all times make use of a vacuum cleaner to pick up dust and other drilling debris as the holes are created for cable pathways and device mounting inside the building. H. Ceiling Grid: Contractor will not hang cable supports or any device from ceiling grid wire. I. Contractor will not shoot into the roof deck for mounting cable hangers. J. Equipment and enclosures shall be mounted plumb and square in relation to the structure. 3.04
Preparation
A. Prior to any installation, the Contractor shall prepare the site by removing any remaining debris, leveling equipment racks (where appropriate), and verifying all information and systems stated to be in-place are in-fact ready for use. B. Prior to installation, the Contractor shall insure that all required major equipment has been secured and is ready for installation.
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3.05
In-building Distributed Antenna System
Cleaning
A. Requirement: The Contractor shall remove all excess packing, drilling remnants, and other non-equipment related parts, materials or debris to insure a clean, safe and professional working environment on a continuing basis as the work is performed. 3.06
Fire Stopping
A. Fire Stopping: The Contractor is responsible for applying fire-stopping material in and around any openings that it creates or are created for it where code or good engineering practice suggests or requires the use of fire stopping material. The Contractor shall ensure that all fire-stopping materials meet appropriate codes and are applied according to good engineering practice. 3.07
Waterproofing
A. Waterproofing: The Contractor is responsible for creating a waterproof seal in and around any openings that it creates or are created for it that enter or exit a structure to the outside environment or between floors of the building. The Systems Contractor shall ensure that all waterproof materials meet appropriate codes and are applied according to good engineering practice. B. Transmission Line Entry Port and Properly Sized Boot: Contractor shall provide and install an appropriate cable entry port at any location where cables enter the shell of the facility. The external and interior finishes shall be returned to the condition they were found after this installation. A properly sized boot shall be utilized to seal the transmission line to the entry port. 3.08
Racks, Cabinets and Hardware
A. Racks and Cabinets: Contractor shall assemble and install racks and wall mounted cabinets per the manufacturer’s recommendation. B. Installation Hardware: Install hardware in a secure manner. Screws shall be tightened to a torque just sufficient to secure equipment without deforming washers beyond their original diameter. C. Considerations: All rack mount equipment shall be secured as recommended by the manufacturer with consideration to airflow, power and in/out connections. D. Cross Connections: Where cross connections are required between equipment, interconnections shall be installed using cable management
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technology to secure the cables in a neat and orderly fashion, applying best industry practices. 3.09
Grounding
A. General: Install products in accordance with manufacturer's instructions. Mechanical connections shall be accessible for inspection and checking. No insulation shall be installed over mechanical ground connections. Ground connection surfaces shall be cleaned and all connections shall be made so that it is impossible to move them. B. Conduit Bonding: All separate ground wires shall be enclosed in rigid galvanized steel conduit and bonded at both ends to the rigid galvanized steel conduit with an approved fitting. Install conductor in separate rigid conduit. Bond conduit as described above. C. External Transmission Lines: All cables entering the building shall be provided appropriate surge protection devices at the entry to the building and have their shields bonded at the antenna, at the external entry point to the building and at the surge protector. D. Lightning Protection: The Contractor shall install all necessary grounding to outside mounted antennas and mounting systems with ground cable properly installed and bonded directly to the building steel or ground system at the nearest ground point. This installation will require a new cable route via the penthouse equipment room to building steel. E. External Ground Bar: An external ground bar shall be installed near the transmission line entrance panel and bonded to building steel utilizing a separate path for the cable from any transmission line. F. Internal Ground Bar: A ground bar shall be installed as close as possible to the entry point of the transmission line entering the building and bonded to building steel utilizing a path a short as possible. G. Antenna Mounting Assembly; A ground bond cable shall be provided and installed for the antenna mounting system as installed by others. H. Racks and Cabinets: All racks and cabinets utilized in this installation shall have as dedicated #6 AWG insulated and green in color cable bonded to the local ground bar in the equipment room. I. Testing: Inspect grounding and bonding system conductors and connections for tightness and proper installation. Use suitable test instrument to measure resistance to ground of system. Perform testing in accordance with test instrument manufacturer's recommendations using the fall-of-potential method. Measure ground resistance from system neutral connection at service entrance to convenient ground reference Elert & Associates
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point using suitable ground testing equipment. Resistance shall not exceed 2 ohms. 3.10
Cable
A. Cable Treatment: Cable shall be stored and handled to assure that it is not stretched, kinked, crushed or abraded in any way. Bend radiuses shall meet manufacturer specifications and/or recommendations. Cable should not be installed in ambient temperatures or moisture conditions above or below the rating of the manufacturer. B. Splicing: No splices will be accepted in any signal carrying cables. C. Lengths: Where cables are to be of the same length, variations in the length shall be less than plus or minus ½”. Lengths of cables are based on the length of the un-terminated signal conductors. D. All cables, regardless of length, shall be marked with a labeling scheme approved by the Consultant. E. All cables shall be separated into like groups according to signal or power levels. F. All power cables shall be grouped to one side of the equipment rack with low-level cables to the other side. G. All equipment rack wiring and cabling shall be neatly dressed. H. All cables shall have service loops appropriate to the device connected. I. Rack cabling shall be adequately supported with Velcro-type wraps and horizontal support cable managers fastened to rack frame. J. All external wire and cables shall be supported at least every 5 feet from the structure or as required to maintain not more than 12" cable sag between supports and without over tensioning the cables. K. The cables shall be supported by J-hooks, cable tray, ladder rack or appropriate hangers (if special demands require). L. All interconnecting cables are to run at right angles to the structure, placed above ceiling in halls or corridors. M. Cables shall not run above red iron joist. N. Concealment: The Contractor shall make every effort to conceal wiring and other apparatus into walls, floors and ceilings assuming code and good engineering practice allows and suggests. All cabling systems installed in Elert & Associates
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public areas shall be installed within walls, ceiling or floors -or- within surface wiring pathways as dictated by codes and good engineering practice. O. Cable Ties and Velcro Straps: Ties and straps shall be installed snugly without deforming cable insulation. Ties shall not be used on any voice or data cables. P. Obstruction: Contractor shall notify Owner immediately of obstruction or hazard is discovered in a pathway provided by others. Q. No cable shall be allowed to lie directly on any drop of any ceiling tile. 3.11
Connectors
A. Preparation: Cables shall be carefully prepared and connectors installed as directed by the manufacturer. Proper stripping devices and crimping tools shall be used. B. Terminations: Connectors shall be carefully fitted to mating devices on equipment to avoid damage to mating contacts, inserts, or bodies. Specialized terminations shall be made in a neat and secure manner suited to the service of the wire and as directed by the manufacturer. In all cases where the manufacturer specifies the terminations, those terminations shall be used. C. Soldering: A person skilled in that practice shall execute soldered terminations. A fire extinguisher should present at all times and the necessary ventilation to prevent setting off building fire alarms. D. Adapters: Adapters shall only be used where the identity of the necessary type of connector is unknown at the time of installation, such as for owner-provided equipment, or in anticipation of future equipment upgrades, with the Consultant’s approval. E. Attachment: All coaxial cable connectors shall be tightened with an appropriate tool to insure the connection cannot come loose or be loosened by hand. 3.12
Equipment Installation
A. General: Contractor shall make system properly operational and physically secure by mounting equipment and related accessories into racks as required. Manufacturer’s guidelines for installation shall be followed. Discrepancies in installation procedure or inability to complete a given task due to a shortage of materials or malfunctioning equipment shall be reported to the Consultant immediately upon discovery.
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B. Equipment Placement: Contractor shall locate equipment as indicated on their design drawings and as specified herein. Where such information is not provided follow industry practice and locate operable devices at convenient positions, heat generating devices at the top and seldom accessed equipment below. C. Equipment Installation: Equipment shall be installed as directed by the manufacturer using equipment manufacturer’s installation hardware and techniques. Contractor shall be responsible for moving equipment from storage and for providing necessary personnel or devices to carry and lift equipment around obstacles and into operating position. 3.13
Demolition
A. If the Contractor removes anything from an opening in or alters a firerated wall, the Contractor shall restore the fire-rating condition of the wall to the same condition as before the Contractor started its work. Depending on the size of the opening, this may involve sheetrock patching, in addition to use of other appropriate fire-stopping materials. 3.14
Rough-In
A. The Contractor shall make every effort to install systems per this specification in a timely manner including rough in of cabling and other apparatus where appropriate to stay on schedule. B. Where cabling and/or equipment is installed prior to other trades completing their work in an area, the Contractor shall take necessary precautions to cover, wrap or otherwise protect to reduce possible damage due to plastering, painting, cleaning, or other such work. 3.15
Cutting, Drilling, Patching and Painting
A. The Contractor is responsible for the coordination of work when any cutting or drilling is required in the performance of the installation of the specified systems. Coordination with the Owner will be necessary when the building is occupied by residents. B. The Contractor is responsible for the returning of all surfaces (including walls, floors and ceilings) to their previous condition after any cutting. C. The Contractor is responsible for replacing any ceiling tiles or grid damaged during installation of systems. 3.16
Labeling
A. All rack-mounted equipment and hardware shall be labeled as required herein. Elert & Associates
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B. Provide all proposed wording and / or numbering scheme for labeling to the Consultant for review and written approval prior to procurement or installation. C. All labels used must be permanent and secure. Provide labeling as follows unless otherwise noted in a specific section: 1. All labels shall be sized to match the other labels used for same purpose. Similarly, provide engraved labels of like size in other locations. 2. For enclosed racks containing equipment, provide labels on each equipment rack rear door or console rear panel reading "No user serviceable parts. Refer service to qualified technician". 3. Position at the front top center section of each equipment rack a label that states the name of system Installer and system Consultant. 4. Connectors, jacks, receptacles, outlets, cables and cable terminations shall be logically and permanently marked in a manner approved by the Consultant. 5. Custom panel nomenclature shall be engraved, etched, or screened. Markings for these items are purposely detailed in the construction drawings to ensure consistency and clarity. Verify markings and placement with the Consultant prior to procurement. Submit label sample layouts for Project Consultant's approval. 6. All terminal blocks, rack mounted equipment, and active slots of card frame systems shall be clearly and logically labeled in a manner acceptable to the Consultant. 7. All labeling information shall appear on the As-Built drawings. 3.17
Testing
A. Prior to energizing or testing the system, ensure the following: 1. All products are installed in a proper and safe manner per the manufacturer’s instructions. 2. Dust, debris, solder, splatter, etc., is removed. 3. Cable is dressed, routed, and labeled; connections are consistent with regard to polarity. 4. All products are neat, clean and unmarred and parts securely attached. 5. Electronic devices are properly grounded. 6. Test each AC power receptacle with a circuit checker for proper hot, neutral and ground connections prior to plugging in equipment.
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3.18
In-building Distributed Antenna System
Additional Engineering Services
A. The Contractor is responsible for securing necessary engineering services where needed to meet the needs of the installation. B. Only when the Contractor can show that additional engineering services are needed as a result of changes to the scope of the services being requested will the Owner entertain a Change Order for these services. C. The Contractor shall be responsible to insure that all engineering services arranged for by Contractor follow the specifications as contained in this document.
END OF SECTION
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SECTION 27 05 28 - PATHWAYS FOR COMMUNICATIONS SYSTEMS PART 1 - GENERAL 1.01
Related Documents
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section. 1.02
Summary
A. Section includes: 1. Metal conduits and fittings 2. Pull and “J-boxes” 1.03
Definitions
A. EMT: Electrical Metal Tubing B. GRC: Galvanized rigid steel conduit 1.04
Action Submittals
A. Product Data: For conduit pathways, fittings, and outlet boxes. PART 2 - PRODUCTS 2.01
Metal Conduits and Fittings
A. Manufacturers: Subject to compliance with requirements, available manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following: 1. AFC Cable Systems, Inc. 2. Allied Tube & Conduit; a Tyco International Ltd. Co. 3. Alpha Wire Company 4. Anamet Electrical, Inc. 5. CommScope Andrews 6. Electri-Flex Company 7. O-Z/Gedney; a brand of EGS Electrical Group 8. Picoma Industries; Subsidiary of Mueller Water Products, Inc. Elert & Associates
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9. Republic Conduit 10. Robroy Industries 11. Southwire Company 12. Thomas & Betts Corporation 13. Western Tube and Conduit Corporation 14. Wheatland Tube Company; a division of John Maneely Company B. General Requirements for Metal Conduits and Fittings: 1. Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. 2. Comply with TIA-569-B. C. GRC: Comply with ANSI C80.1 and UL 6. D. EMT: Comply with ANSI C80.3 and UL 797. E. Fittings for Metal Conduit: Comply with NEMA FB 1 and UL 514B. 1. Fittings for EMT: a. Material: Steel b. Type: Setscrew 2. Expansion Fittings: Steel to match conduit type, complying with UL-467, rated for environmental conditions where installed, and including flexible external bonding jumper. F. Joint Compound for GRC: Approved, as defined in NFPA 70, by authorities having jurisdiction for use in conduit assemblies, and compounded for use to lubricate and protect threaded conduit joints from corrosion and to enhance their conductivity. 2.02
Pull and Junction Boxes
A. Small Sheet Metal Boxes: NEMA OS 1 B. Cast-Metal Boxes: NEMA FB 1, cast aluminum with gasketed cover C. Manufacturers: Subject to compliance with requirements, available manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following: 1. Adalet 2. Cooper Technologies Company; Cooper Crouse-Hinds 3. EGS/Appleton Electric Elert & Associates
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4. Erickson Electrical Equipment Company 5. Hoffman; a Pentair company 6. Hubbell Incorporated; Killark Division 7. Lamson & Sessions; Carlon Electrical Products 8. Milbank Manufacturing Co. 9. Molex; Woodhead Brand 10. Mono-Systems, Inc. 11. O-Z/Gedney; a brand of EGS Electrical Group 12. RACO; a Hubbell company 13. Robroy Industries 14. Spring City Electrical Manufacturing Company 15. Stahlin Non-Metallic Enclosures; a division of Robroy Industries 16. Thomas & Betts Corporation 17. Wiremold / Legrand D. General Requirements for Pull Boxes 1. Size pull boxes per NEC PART 3 - EXECUTION 3.01
Pathway Application
A. Indoors: Apply pathway products as specified below unless otherwise indicated: 1. Exposed, Not Subject to Physical Damage: EMT 2. Concealed in Ceilings and Interior Walls and Partitions: EMT B. Pathway Size for DAS Transmission Line: As required to offer sufficient capacity for transmission line and not exceeding the nominal 40% fill. C. Pathway Fittings: Compatible with pathways and suitable for use and location. 1. Rigid Steel Conduit: Use threaded rigid steel conduit fittings unless otherwise indicated. Comply with NEMA FB 2.10. 2. EMT: Use compression, steel fittings. Comply with NEMA FB 2.10.
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3.02
In-building Distributed Antenna System
Installation
A. Comply with NECA 1, NECA 101, and TIA-569-B for installation requirements except where requirements on Drawings or in this article are stricter. Comply with NFPA 70 limitations for types of pathways allowed in specific occupancies and number of floors. B. Keep pathways at least 6 inches away from parallel runs of flues and steam or hot-water pipes. Install horizontal pathway runs above water and steam piping. C. Complete pathway installation before starting conductor installation. D. Comply with requirements in Division 27 Section "Hangers and Supports for Communication Systems" for hangers and supports. E. Arrange stub-ups so curved portions of bends are not visible above finished slab. F. Install no more than the equivalent of two 90-degree bends in any pathway run. If more than two (2) 90-degree bends are needed then utilize accessible pull boxes within the run. G. Support within 12 inches of changes in direction. Utilize long radius ells for all optical-fiber cables. H. Support conduit within 12 inches of enclosures to which attached. I. All conduit penetrations shall comply with all applicable fire codes. All conduit penetrations in fire-rated walls or floors shall be sealed and fire proofed to at least the rating of the penetration area. J. Conduits shall be routed in the most direct route, with the fewest number of bends. K. There shall be no continuous conduit sections longer than 100 feet. For runs that total more than 100 feet, insert junction or pull boxes (or gutters if appropriate) so that no continuous run between pull boxes is greater than 100 feet. L. Changes in direction shall be accomplished with sweeping bends observing minimum bend radius requirements above. Do not use pull boxes for direction changes unless specifically designated otherwise in the Drawings. M. Stub-ups to Above Recessed Ceilings: 1. Use EMT or RMC for pathways. Elert & Associates
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2. Use a conduit bushing or insulated fitting to terminate stub-ups not terminated in hubs or in an enclosure. N. Terminate threaded conduits into threaded hubs or with locknuts on inside and outside of boxes or cabinets. Install insulated bushings on conduits terminated with locknuts. O. Install pathways square to the enclosure and terminate at enclosures with locknuts. Install locknuts hand tight plus 1/4 turn more. P. Do not rely on locknuts to penetrate nonconductive coatings on enclosures. Remove coatings in the locknut area prior to assembling conduit to enclosure to assure a continuous ground path. Q. Cut conduit perpendicular to the length. For conduits of 2-inch trade size and larger, use roll cutter or a guide to ensure cut is straight and perpendicular to the length. R. Install pull wires in empty pathways. Use polypropylene or monofilament plastic line with not less than 200-lb. tensile strength. Leave at least 12 inches of slack at each end of pull wire. Cap underground pathways designated as spare above grade alongside pathways in use. 3.03
Sleeve and Sleeve-Seal Installation for Communications Penetrations
A. Install sleeves and sleeve seals at penetrations of floor and wall assemblies. Comply with requirements in Division 27 Section "Sleeves and Sleeve Seals for Communications Pathways and Cabling." 3.04
Firestopping
A. Install firestopping at penetrations of fire-rated floor and wall assemblies. Comply with requirements in Division 07 Section "Penetration Firestopping."
END OF SECTION
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SECTION 27 05 29 – HANGERS AND SUPPORT FOR COMMUNICATION SYSTEMS PART 1 - GENERAL 1.01
Related Documents
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.02
Summary
A. This section includes the following: 1. Hangers and supports for communication pathways 2. Threaded rods 3. “J-Hooks” 1.03
Performance Requirements
A. Design supports for “J-hooks” 1.04
Coordination
A. Coordinate J-Hook installation in the existing building with the Owner. 1.05
Submittals
A. Product Data: For the following: 1. Cable tray support systems 2. Conduits support system 3. Mechanical fasteners and anchors 4. “J-hooks” B. Shop Drawings: Show fabrication and installation details and include calculations for the following: 1. Trapeze hangers. Include Product Data for components. 2. L-brackets for cable tray system. Include Product Data for components. 3. “J-Hooks”, including attachment methods. Product data to include, but not limited to materials, finishes, approvals, load ratings, and dimensional information. Elert & Associates
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4. Conduit supports. 1.06
Quality Assurance
A. Comply with NFPA 70. B. Comply with all system manufacturer recommendations. PART 2 - PRODUCTS 2.01
Support, Anchorage, and Attachment Components
A. Conduit Support Devices: Steel and malleable-iron hangers, clamps, and associated fittings, designed for types and sizes of raceway or cable to be supported. B. Mounting, Anchoring, and Attachment Components: Items for fastening electrical items or their supports to building surfaces include the following: 1. Powder-Actuated Fasteners: Threaded-steel stud, for use in hardened Portland cement concrete, steel, or wood, with tension, shear, and pullout capacities appropriate for supported loads and building materials where used. a. Manufacturers: Subject to compliance with requirements, provide products by one of the following: i.
Hilti Inc.
ii.
ITW Ramset/Red Head; a division of Illinois Tool Works, Inc.
iii.
MKT Fastening, LLC.
iv.
Simpson Strong-Tie Co., Inc.; Masterset Fastening Systems Unit.
2. Mechanical-Expansion Anchors: Insert-wedge-type, zinc-coated steel, for use in hardened Portland cement concrete with tension, shear, and pullout capacities appropriate for supported loads and building materials in which used. a. Manufacturers: Subject to compliance with requirements, provide products by one of the following:
Elert & Associates
i.
Cooper B-Line, Inc.; a division of Cooper Industries.
ii.
Empire Tool and Manufacturing Co., Inc.
iii.
Hilti Inc.
iv.
ITW Ramset/Red Head; a division of Illinois Tool Works, Inc.
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v.
MKT Fastening, LLC.
3. Clamps for Attachment to Steel Structural Elements: MSS SP-58, type suitable for attached structural element. 4. Through Bolts: Structural type, hex head, and high strength. Comply with ASTM A 325. 5. Toggle Bolts: All-steel springhead type. 6. Hanger Rods: Threaded steel ¼” as a minimum. 7. Conduit Sealing Bushings: a. Manufacturers: Subject to compliance with requirements, provide products by one of the following manufacturers
2.02
i.
Bridgeport Fittings, Inc.
ii.
Cooper Industries, Inc.
iii.
Killark Electric Mfg. Co.
iv.
O-Z/Gedney
v.
Raco, Inc.
“J-Hooks”
A. Cable hooks for non-corrosive areas shall be pre-galvanized steel, ASTM A653 G90. Where additional strength is required, cable hooks shall be spring steel with a zinc-plated finish, ASTM B633, SC3. B. J-hooks shall provide a bearing surface of sufficient width of 4” to comply with required bend radii of high-performance cables. C. J-hooks shall have flared edges to prevent damage while installing cables. D. J-hooks shall have an electro-galvanized or G60 finish and shall be rated for indoor use in non-corrosive environments. 1. Manufacturers: Subject to compliance with requirements, provide products by one of the following manufacturers a. Erico b. Cooper Industries, Inc. c. Thomas & Betts
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PART 3 - EXECUTION 3.01
Application
A. Comply with NECA 1 and NECA 101 for application of hangers and supports for electrical equipment and systems except if requirements in this Section are stricter. B. Maximum Support Spacing and Minimum Hanger Rod Size for Raceway: Space supports for EMT and RMC as required by NFPA 70. Minimum rod size shall be 1/4 inch in diameter. C. Multiple Conduits: Install trapeze-type supports fabricated with steel slotted [or other] support system, sized so capacity can be increased by at least 25 percent in future without exceeding specified design load limits. 1. Secure conduits to these supports with two-bolt conduit clamps, single-bolt conduit clamps or single-bolt conduit clamps using spring friction action for retention in support channel. 3.02
Support Installation
A. Comply with NECA 1 and NECA 101 for installation requirements except as specified in this Article. B. Raceway Support Methods: In addition to methods described in NECA 1, EMT and RMC may be supported by openings through structure members, as permitted in NFPA 70. C. Strength of Support Assemblies: Where not indicated, select sizes of components so strength will be adequate to carry present and future static loads within specified loading limits. Minimum static design load used for strength determination shall be weight of supported components plus 50 lbs. D. Mounting and Anchorage of conduits, cable tray support and other components: Anchor and fasten electrical items and their supports to building structural elements by the following methods unless otherwise indicated by code: 1. To Wood: Fasten with lag screws or through bolts. 2. To New Concrete: Bolt to concrete inserts. 3. To Masonry: Approved toggle-type bolts on hollow masonry units and expansion anchor fasteners on solid masonry units. 4. Instead of expansion anchors, powder-actuated driven threaded studs provided with lock washers and nuts may be used in existing standard-
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weight concrete 4 inches thick or greater. Do not use for anchorage to lightweight-aggregate concrete or for slabs less than 4 inches thick. 5. Items Mounted on Hollow Walls and Nonstructural Building Surfaces: Mount devices on surface by means that meet seismic-restraint strength and anchorage requirements. 3.03
Installation of Conduit Supports
A. Parts and hardware: Zinc coat or provide equivalent corrosion protection. B. Individual Conduit Hangers: Designed for the purpose, having a preassembled closure bolt and nut, and provisions for receiving a hanger rod. C. Solid Masonry and Concrete Anchors: Self drilling expansion shields, or machine bolt expansion. 3.04
Installation of “J-Hooks”
A. Installation and configuration shall conform to the requirements of the ANSI/ EIA/TIA Standards 568C-0 & 569B, NFPA 70 (National Electrical Code), and applicable local codes. B. J-hooks are to be fastened to building steel with beam clamps, suspended from ceiling slab with threaded rod or anchored to the wall. All J-hooks to be hung straight and level. No other installation technique will be authorized unless pre-approved. C. “J-hooks” must be installed every 4 feet. 3.05
Painting
A. Touchup: Comply with requirements in Division 9 painting sections for cleaning and touchup painting of field welds, bolted connections, and abraded areas of shop paint on miscellaneous metal. B. Galvanized Surfaces: Clean welds, bolted connections, and abraded areas and apply galvanizing-repair paint to comply with ASTM A 780.
END OF SECTION
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SECTION 27 05 44 – SLEEVES AND SLEEVE SEALS FOR COMMUNICATION SYSTEMS PART 1 - GENERAL 1.01
Related Documents
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section. 1.02
Summary
A. Section includes: 1. Sleeves for pathway and cable penetration of non-fire-rated construction walls and floors 2. Sleeve-seal systems 3. Sleeve-seal fittings 4. Grout 5. Silicone sealants B. Related Requirements: 1. Division 07 Section "Penetration Firestopping" for penetration firestopping installed in fire-resistance-rated walls, horizontal assemblies, and smoke barriers, with and without penetrating items. 1.03
Action Submittals
A. Product Data: For each type of product. PART 2 - PRODUCTS 2.01
Sleeves
A. Wall Sleeves: 1. Steel Pipe Sleeves: ASTM A 53/A 53M, Type E, Grade B, Schedule 40, zinc coated, plain ends galvanized steel, plain ends, with plastic bushings. 2. Sleeves for Conduits Penetrating Non-Fire-Rated Gypsum Board Assemblies: Galvanized-steel sheet; 0.0239-inch minimum thickness; round tube closed with welded longitudinal joint, with tabs for screw-fastening the sleeve to the board.
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2.02
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Sleeve-Seal Systems
A. Description: Modular sealing device, designed for field assembly, to fill annular space between sleeve and pathway or cable. 1. Manufacturers: Subject to compliance with requirements, available manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following: a. Advance Products & Systems, Inc. b. CALPICO, Inc. c. Metraflex Company (The). d. Pipeline Seal and Insulator, Inc. e. Proco Products, Inc. 2. Sealing Elements: EPDM rubber interlocking links shaped to fit surface of pipe. Include type and number required for pipe material and size of pipe. 3. Pressure Plates: Carbon steel. 4. Connecting Bolts and Nuts: Carbon steel, with corrosion-resistant coating, of length required to secure pressure plates to sealing elements. 2.03
Sleeve-Seal Fittings
A. Description: Manufactured plastic, sleeve-type, waterstop assembly made for embedding in concrete slab or wall. Unit shall have plastic or rubber waterstop collar with center opening to match piping OD. 1. Manufacturers: Subject to compliance with requirements, available manufacturers offering products that may be incorporated into the Work 2. Basis-of-Design Product: Subject to compliance with requirements, provide product indicated on Drawings or comparable product by one of the following: a. Presealed Systems 2.04
Grout
A. Description: Nonshrink; recommended for interior and exterior sealing openings in non-fire-rated walls or floors. B. Standard: ASTM C 1107/C 1107M, Grade B, post-hardening and volumeadjusting, dry, hydraulic-cement grout. C. Design Mix: 5000-psi, 28-day compressive strength. Elert & Associates
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D. Packaging: Premixed and factory packaged. 2.05
Silicone Sealants
A. Silicone Sealants: Single-component, silicone-based, neutral-curing elastomeric sealants of grade indicated below. 1. Grade: Pourable (self-leveling) formulation for openings in floors and other horizontal surfaces that are not fire rated. 2. Sealant shall have VOC content of 250 g/L or less when calculated according to 40 CFR 59, Subpart D (EPA Method 24). B. Silicone Foams: Multicomponent, silicone-based liquid elastomers that, when mixed, expand and cure in place to produce a flexible, nonshrinking foam. PART 3 - EXECUTION 3.01
Sleeve Installation for Communications Penetrations
A. Communications penetrations occur when pathways, cables, or cable trays penetrate, concrete, block, masonry, gypsum board walls or assemblies, or fire-rated floor and wall assemblies. B. Comply with NECA 1. C. Comply with NEMA VE 2 for cable tray and cable penetrations. D. Each pipe sleeve, horizontal or vertical, shall have a plastic type “endbushing” on both ends to protect cables from abrasion when pulled through sleeves. The “end-bushing” shall be installed prior to install cables through sleeve. E. Fire-Rated Assemblies: Install sleeves for penetrations of fire-rated floor and wall assemblies unless openings compatible with firestop system used are fabricated during construction of floor or wall. F. Cut sleeves to length for mounting flush with both surfaces of walls with respect to plastic “end-bushings”. The plastic “end-bushing” shall be plenum rated if applied in plenum space. G. Extend sleeves installed in floors 2 inches above finished floor level with respect to plastic “end-bushings”. The plastic “end-bushing” shall be plenum rated if applied in plenum space. H. Sleeves for Conduits Penetrating Above-Grade Non-Fire-Rated Concrete and Masonry-Unit Floors and Walls:
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1. Interior Penetrations of Non-Fire-Rated Walls and Floors: a. Seal annular space between sleeve and pathway or cable, using joint sealant appropriate for size, depth, and location of joint. Comply with requirements in Division 07 Section "Joint Sealants." b. Seal space outside of sleeves with mortar or grout. Pack sealing material solidly between sleeve and wall so no voids remain. Tool exposed surfaces smooth; protect material while curing. 2. Use pipe sleeves unless penetration arrangement requires rectangular sleeved opening. 3. Size pipe sleeves to provide 1/4-inch annular clear space between sleeve and pathway or cable unless sleeve seal is to be installed or unless seismic criteria require different clearance. 4. Install sleeves for wall penetrations unless core-drilled holes or formed openings are used. Install sleeves during erection of walls. Cut sleeves to length for mounting flush with both surfaces of walls. Deburr after cutting. I. Sleeves for Conduits Penetrating Non-Fire-Rated Gypsum Board Assemblies: 1. Use circular metal sleeves unless penetration arrangement requires rectangular sleeved opening. 2. Seal space outside of sleeves with approved joint compound for gypsum board assemblies using joint sealant appropriate for size, depth, and location of joint. J. Aboveground, Exterior-Wall Penetrations: Seal penetrations using steel pipe sleeves and mechanical sleeve seals. Select sleeve size to allow for 1-inch annular clear space between pipe and sleeve for installing mechanical sleeve seals. K. Interior Penetrations of Non-Fire-Rated Walls and Floors: Seal annular space between sleeve and pathway or cable, L. Fire-Rated-Assembly Penetrations: Maintain indicated fire rating of walls, partitions, ceilings, and floors at pathway and cable penetrations. Install sleeves and seal pathway and cable penetration sleeves with firestop materials. Comply with requirements in Division 07 Section "Penetration Firestopping." 3.02
Sleeve-Seal-System Installation
A. Install sleeve-seal systems in sleeves in exterior concrete walls and slabson-grade at pathway entries into building.
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B. Install type and number of sealing elements recommended by manufacturer for pathway or cable material and size. Position pathway or cable in center of sleeve. Assemble mechanical sleeve seals and install in annular space between pathway or cable and sleeve. Tighten bolts against pressure plates that cause sealing elements to expand and make watertight seal. 3.03
Sleeve-Seal-Fitting Installation
A. Install sleeve-seal fittings in new walls and slabs as they are constructed. B. Assemble fitting components of length to be flush with both surfaces of concrete slabs and walls. Position waterstop flange to be centered in concrete slab or wall. C. Secure nailing flanges to concrete forms. D. Using grout, seal the space around outside of sleeve-seal fittings.
END OF SECTION
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SECTION 27 10 00 COMMUNICATIONS CABLE AND EQUIPMENT PART 1 – GENERAL 1.01
Scope
A. This section describes the products and execution requirements relating to furnishing and installation of fiber optic and coaxial telecommunications cabling and termination components and related sub-components. B. All cables utilized inside the structure and not in metallic conduit shall be Plenum rated. C. All cables and related termination, support and grounding hardware shall be furnished, installed, wired, tested, labeled, and documented by the Contractor, as detailed in the following sections. D. All cables placed in the penthouse mechanical room shall be inside metallic conduit. 1.02
Related Work
A. All work and materials shall conform in every detail to the rules and requirements of the National Fire Protection Association, the Wisconsin Electrical Code and present manufacturing standards. B. All materials shall be listed by UL and shall bear the UL label. If UL has no published standards for a particular item, then other national independent testing standards shall apply and such items shall bear those labels. Where UL has an applicable system listing and label, the entire system shall be so labeled. C. Other applicable standards are as follows: 1. ANSI/IEEE C2 - National Electrical Safety Code 2. NFPA 70-1996/1999 - National Electrical Code 3. TIA/EIA Standards 568-B 4. ANSI/NECA/BICSI 568-2001- Installing Commercial Building Telecommunications Cabling 5. Proposed Draft 10 prepared by PN3727 SCTP System Task Group 6. IEEE/ANSI 142-1982 - Recommended Practice for Grounding of Industrial and Commercial Power Systems 7. ASTM B633 – Specification for Electrodeposited Coatings of Zinc on Iron and Steel
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8. ASTM A653 – Specification for Steel Sheet, Zinc-Coated (Galvanized) by the Hot Dip Process 9. ASTM A123 – Specification for Zinc (Hot Galvanized) Coatings on Iron and Steel 10. ASTM A510 – Specification for General Requirements for Wire Rods and Coarse Round Wire, Carbon Steel 1.03
Qualifications
1.04
Minimum Manufacturer Qualifications
A. The equipment and hardware provided under this contract will be from manufacturers that have a minimum of 5 years’ experience in producing the types of systems and equipment specified. 1.05
Submittals (after award)
A. Submit three (3) sets of design documents, of which one (1) will be returned to the Contractor, of Shop Drawings for all materials proposed. Submittals shall be sent to the Owner for review and approval. This submittal shall occur within three (3) weeks after award. 1. Licensee Coordination a. Contractor shall conduct a detailed review of the requirements and submit for review the proposed design for the facility to include signal level reading obtained for the five services (AT&T, Sprint, T-Mobile, Verizon and UHF) as taken from the roof. b. Contractor shall provide to the Owner proof that contact has been made with the four commercial cellular service providers, and that authorization has been obtained from each to carry their signals for use in the DAS in the building. c. The carrier authorization is be established between the carrier and UWRF. d. Contractor shall work with the Owner relative to the UHF radio system to insure that system is supported by the distributed antenna system. 2. Drawings a. The submittal shall include detail drawings including a complete list of equipment and material. Detail drawings shall contain complete wiring and schematic diagrams and other details required to demonstrate that the system has been coordinated and will function properly as a system.
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b. Drawings shall include any equipment rack details, elevation drawings of Equipment Room walls where equipment is planned, sizes and types of all cables. c. Drawings shall show proposed layout and anchorage of equipment and appurtenances, and equipment relationship to other parts of the work including clearance for maintenance and operation. 3. Manufacturer’s Recommendations a. Where installation procedures or any part thereof, are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations, prior to installation shall be provided. Installation of the item will not be allowed to proceed until the recommendations are received and approved. b. Work shall not proceed without the approved submittals. 1.06
Record Drawing and Documentation (after installation)
A. General 1. Upon completion of the installation, the Contractor shall provide three (3) full documentation sets to the Consultant for approval. Documentation shall include the items detailed in the sub-sections below. 2. Documentation shall be submitted within five (5) working days of the completion of testing. This is inclusive of all test results and draft asbuilt drawings. Draft drawings may include annotations done by hand. Machine generated (final) copies of all drawings shall be submitted within 20 working days of the completion of testing. 3. The Contractor shall provide copies of the original test results. 4. All documentation, including hard copy and electronic forms shall become the property of the Owner. B. Test Data - Copper Media 1. A database of test results of the cable installation shall be completed for the job – including twisted-pair copper cabling links, coaxial links and fiber links, if applicable – shall be stored and delivered on CD/DVD; this disk (or set of disks) shall include the software tools required to view, inspect, and print any selection of test reports. 2. A paper copy of the test results shall be provided that lists all the links and test results: a. The identification of the link in accordance with the naming convention defined in the overall system documentation. b. The overall Pass/Fail evaluation of the link under test. Elert & Associates
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c. The overall link Attenuation worst-case. d. The cable link TDR and line loss characteristics. e. The location and loss characteristics of any and all cable connectors taps or splitters. f. The date and time the test results were saved. 1.07
Certificates
A. Materials and Equipment 1. Certification by a nationally recognized testing laboratory that a representative sample has been tested to meet the requirements, or a published catalog specification statement to the effect that the item meets the referenced standard, will be acceptable as evidence that the item conforms. Compliance with these requirements does not relieve the Contractor from compliance with other requirements of the specifications. 2. All connectors utilized shall be matched to the cable being connectorized thus insuring minimal loss, leakage and/or back reflection of signals being carried. B. Installers 1. All installing personnel must have completed appropriate certified manufacturer training. Company certifications shall accompany the proposal response. 2. The Contractor shall submit certification that installers are factory certified to install and test the provided products. 1.08
Delivery, Storage and Handling
A. Vendor will be responsible for all materials until completion of project. B. Cable shall be stored according to manufacturer’s recommendations as a minimum requirement. C. In addition, cable must be stored in a location protected from vandalism and weather at Contractor’s expense. D. If the Contractor wishes to have a trailer on site for storage of materials, arrangements shall be made with the Owner as a part of the contract. E. Commercial off-the-shelf manuals shall be furnished for operation, installation, configuration, and maintenance for all products provided as a part of the premises distribution system. Specification sheets for all cable, connectors, and other equipment shall be provided.
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F. Warranty: during year one (1), Contractor shall be responsible for the resolution of any system failures of equipment or related installation. G. Changes by carrier or license such as changes in base station sites and frequencies of donors. 1. Where changes are made by wireless donor (cellular provider), Contractor shall be responsible for arranging necessary changes to bring system to normal and acceptable operation with cost of such changes to be borne by the Owner. 1.09
Code Requirements
A.
ANSI/IEEE C2
National Electrical Safety Code
B.
NFPA 70-1990
National Electrical Code 4
C.
EIA/TIA Standards
D.
UL
60950 3rd Edition
E.
FCC
EMC, Part 15 Class A
PART 2 – PRODUCTS 2.01
Product Requirements
A. It is not the intent of these specifications to limit or restrict submission of proposals for products or systems by manufacturers other than those specified. The products specified are intended to establish a minimum baseline of operational, functional, and performance based standards that all proposed products must meet or exceed by features, functionality and quality. The Owner reserves the right to govern over and proclaim whether proposed products are equal to the specifications. 2.02
Horizontal Copper Cables
A. All cables and equipment shall be furnished, tested, installed and wired by the Contractor. 1. General a. Cable shall be suitable for installation free-air, in building Risers, in Conduit and/or in Cable Tray and carry a CMP rating. b. Cables shall be Underwriters Laboratory (UL) listed, comply with Article 800 (Communications Circuits) of the National Electrical Code and shall meet the specifications of NEMA (low loss), UL
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444, and ICEA. Conductor shall also conform to the requirements for solid annealed copper wire in accordance with ASTM B 3. c. Cables shall be sized to meeting loss requirements thus enabling a signal level balance for the installed system. d. All cables, termination components and support hardware shall be furnished, tested, installed and wired by the Contractor. e. Cable termination types and locations shall be shown on design drawings as submitted by Contractor. B. Cable and Termination Components (Jack, Patch Panel, Wiring Blocks) are specified to function as a System. The compatibility of the cable to be installed with the proposed termination components shall be recognized and documented by the Termination Component Manufacturer. 2.03
Fiber Optics
A. The university has single mode fiber risers installed interconnecting its telecommunications rooms which is available for use by the DAS contractor. B. The Contractor will be responsible for the installation and testing of all fiber optic interconnection within the building as may be necessary for a complete and operational distributed antenna system. C. All single mode fiber optic cabling interconnect the patch panels LC/APC connectors. D. All fiber optic patch cords shall be factory assembled and tested. 2.04
Coaxial Trunk Cables (.500” and .750”)
A. This cable shall be suitable for installation free-air, in building Risers, in Conduit and carry a CMR rating. B. Basic Construction: 1. Center conductor – Copper or Copper-Clad Aluminum 2. Dielectric- Foam FEP or air core. 3. Diameter over Jacket: 0.61” & 1.10” 4.
Impedance 50/75-Ohms as required
5. Velocity of propagation 88-91% C. Accessories used in the installation of the coaxial cabling shall include: 1. Self-locking and standard hanger kits, hanger adapters, cable straps and ties. Elert & Associates
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2. Dual band hybrid coupler combiners 3. 50/75 ohm loads/terminations 4. Signal taps/samplers 5. Multi band 2-way and directional couplers/unequal power splitters. 2.05
Fire Stopping Materials
A. All penetrations of firewalls must be approved by the Owner before any penetrations are made. Should the Contractor find it necessary to penetrate any walls extending to the slab, it will be the responsibility of that Contractor to provide satisfactory sleeving and fire caulking both inside and outside of that sleeving. B. The Contractor is responsible for adhering to the following standard: 1. Conduit penetrations through fire-rated or smoke walls: Completely seal around the conduit penetration with Hilti FS 601 fire-rated sealant, Tremco, STI or 3M or equal. 2. Conduit sleeves through fire-rated or smoke wall: Completely seal around the conduit penetration with Hilti FS 601 fire-rated sealant, Tremco, STI or 3M or equal. Completely seal inner opening of the conduit sleeve with fire wool packing and Hilti FS 611A intumescent firestop sealant. 3. Cable bundles through fire-rated or smoke walls (without sleeves): Completely seal openings with Hilti FS 611A intumescent firestop sealant, Tremco, STI or 3M or equal. 4. Cable tray penetrations through fire-rated or smoke walls: Completely seal openings with Hilti FS 635 (trowelable type), Tremco, STI or 3M or equal. C. A submitted response to this specification assumes that all firestopping will be provided as specified. The firestop manufacturer’s specifications and instructions shall be submitted with the final documentation. 2.06
Cable Support Systems
A. Installation and configuration shall conform to the requirements of the ANSI/ EIA/TIA Standards 568B & 569, NFPA 70 (National Electrical Code), and applicable local codes. B. All cable runs shall be supported as distances and in a manner recommended by the manufacturer of the product.
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PART 3 – EXECUTION 3.01
Examination
A. Verification of Conditions: Examine areas and conditions under which work is to be performed and identify conditions detrimental to proper and timely completion. B. Verify cable lengths comply with published standards. C. Notify Owner of installation that would exceed maximum lengths prior to installation of cable. D. Contractor shall consult with Owner regarding alternative routing or location of cable. E. Do not proceed until satisfactory conditions have been corrected. 3.02
Installation Requirements
A. Contractor shall furnish and install all cables, connectors and equipment as shown on drawings and as specified above. B. It is the Contractor’s responsibility to survey the site and include all necessary costs to perform the installation as specified. This includes any modifications required to route and conceal horizontal distribution wiring. 1. Wherever possible, all horizontal cabling shall be installed in such a manner as to be concealed from view. 2. If cable route can’t be concealed, conduit or surface raceway must be installed to hide installation. 3. No transmission line or cable shall lie directly on ceiling grid of suspended ceilings. C. Beginning installation means Contractor accepts existing conditions. D. Contractor shall furnish all required installation tools to facilitate cable pulling without damage to the cable jacket. Such equipment is to include, but not limited to, sheaves, winches, cable reels, cable reel jacks, duct entrance tunnels, pulling tension gauge and similar devices. All equipment shall be of substantial construction to allow steady progress once pulling has begun. Makeshift devices, which may move or wear in a manner to pose a hazard to the cable, shall not be used. E. All cable shall be pulled by hand unless installation conditions require mechanical assistance. Where mechanical assistance is used, care shall be taken to insure that the maximum tensile load for the cable as defined by the manufacture is not exceeded. This may be in the form of continuous Elert & Associates
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monitoring of pulling tension, use of a “break-away” or other approved method. F. Contractor will be responsible for identifying and reporting to the Owner’s Project Manager or designated representative any existing damage to walls, flooring, tiles and furnishings in the work area prior to start of work. All damage to interior spaces caused by the installation of cable; raceway or other hardware must be repaired by the Contractor. G. Repairs must match preexisting color and finish of walls, floors and ceilings. Any contractor-damaged ceiling tiles, floor and carpet are to be replaced to match color, size, style and texture. H. Where unacceptable conditions are found, the Contractor shall bring this to the attention of the Owner immediately. A written resolution will follow to determine the appropriate action to be taken. I. Qualified personnel utilizing state-of-the-art equipment and techniques shall complete all installation work. During pulling operation an adequate number of workers shall be present to allow cable observation at all points of duct entry and exit as well as the feed cable and operate pulling machinery. J. Cable pulling shall be done in accordance with cable manufacturer’s recommendations and ANSI/IEEE C2 standards. Manufacturer’s recommendations shall be a part of the cable submittal. Recommended pulling tensions and pulling bending radius shall not be exceeded. Any cable bent or kinked to radius less than recommended dimension shall not be installed. K. All wiring shall be run “free-air” or in conduit. All cable shall be free of tension at both ends. L. PLENUM rated cable MUST be used in all areas of the building where not installed in metallic conduit. M. Avoid abrasion and other damage such as too short a bend radius to cables during installation. N. Where new cables are being installed in same duct as existing cables, Owner shall be notified prior to installation to verify location and duct choice. O. Pulling lubricant may be used to ease pulling tensions. Lubricant shall be of a type that is non-injurious to the cable jacket and other materials used. Lubricant shall not harden or become adhesive with age. All excess lubricant shall be removed and area cleaned.
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P. The cable system shall be tested and documented upon completion of the installation as defined in the section below. Q. A pull cord (nylon; 1/8” minimum) shall be co-installed and/or reinstalled with all cable installed in any conduit or surface mount raceway. R. Should it be found by the Consultant, that the materials or any portion thereof, furnished and installed under this contract, fail to comply with the specifications and drawings, with the respect or regard to the quality, amount of value of materials, appliances or labor used in the work, it shall be rejected, removed and replaced by the Contractor and all work distributed by changes necessitated in consequence of said defects or imperfections shall be corrected at the Contractor's expense. 3.03
Cable Support
A. Cables may be supported by bridle rings or D-rings as designed for the defined cable. B. All cable support in the main cable path must be installed every 4 feet. Small cable bundles (under 25) not in the main path may be supported every 5 feet. C. All cable sag must be maintained of no more than 6” between supports, to reduce cable strain. D. Proper cable support is extremely important to the Owner, and care shall be taken by this Contractor to provide and install the appropriate supports. Supports found to be inadequate will be replaced. 3.04
Antenna/Distribution System Coax Cabling
A. Provide and install coaxial cables between the specified locations as necessary to complete the system. B. Terminate with proper connectors using methods approved by manufacturer. C. Identify (label) cable at approximately 10-foot intervals using a means coordinated with Owner. D. Bend radius shall be carefully controlled to insure radius minimum meets manufacturer’s specification. E. Cable shall not be installed in a manner whereby the suspended ceiling or the ceiling support wires are used to support cable.
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Testing and Acceptance
A. The Contractor is responsible to perform acceptance tests as indicated below for each sub-system as it is completed. B. The Contractor is responsible for supplying all equipment and personnel necessary to conduct the acceptance tests. C. The Contractor shall visually inspect all cabling and termination points to insure that they are complete and conform to the wiring pattern defined herein. The Contractor shall provide the Consultant with a written certification that this inspection has been made. D. Tests related to connected equipment of others should only be done with the permission and presence of Contractor involved. The Contractor shall ascertain that testing only as required to prove the wiring connections are correct. E. The Contractor shall provide test results and describe the conduct of the tests including the date of the tests, the equipment used and the procedures followed. F. All cabling shall be 100% fault free unless noted otherwise. If any cable is found to be outside the specification defined herein, that cable and the associated termination(s) shall be replaced at the expense of the contractor. The applicable tests shall then be repeated.
END OF SECTION
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SECTION 27 12 00 COMMUNICATIONS SYSTEM IDENTIFICATION AND LABELING PART 1 - GENERAL 1.01
Scope
A. This section describes the products and execution requirements relating to Labeling of Telecommunications Cabling, Termination Components and related sub-systems. Covered systems include: 1. Labeling of Equipment Room Backboards and Equipment Racks. 2. Labeling of all Station Cable and Terminating equipment. 3. Labeling of Antenna Cables 4. Labeling of all Telecommunications Grounds and Related Components. 1.02
Related Work
A. Section 27 10 00 - Communications Cable and Equipment 1.03
Reference Standards
A. ANSI/NFPA - National Electric Code B. Wisconsin State Electrical Code C. NEMA, UL, TIA/EIA, and ANSI Standards where applicable standards have been established. D. ANSI/TIA/EIA 606 1.04
Submittals
A. Submit in accordance with provisions of Section 27 00 00, and Shop Drawings of all materials proposed. B. Prior to installation, the Contractor shall provide samples of all label types planned for the project. These samples shall include examples of the lettering to be used. Samples shall be mounted on 8 1/2” x 11” sheets annotated explaining their proposed use.
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PART 2 - PRODUCTS 2.01
Labels
A. All labels shall be permanent, and be machine generated (e.g. Brady or Panduit). No handwritten or non-permanent labels shall be allowed. Labels shall be Brady “I.D. Pro” or XC-Plus or equivalent. Labeling on Backboards and/or Equipment Racks may be pre-cut adhesive type. B. Characters on all labels shall be Black printed on a background of White. C. Label size should be appropriate to the cable size(s), Outlet Faceplate layout, Patch Panel design, or other related equipment sizes and layouts. D. All labels to be used on cables shall be self-laminating, white/transparent vinyl and be wrapped around the cable sheath. The labels shall be of adequate size to accommodate the circumference of the cable being labeled and properly self-laminated over the full extent of the printed area of the label. PART 3 - EXECUTION 3.01
General
A. Clean surfaces before attaching labels. B. Install all labels firmly. Labels attached to terminating equipment such as backboards, faceplates, and patch panels shall be installed plumb and neatly on all equipment. C. Labels affixed in view of building occupants should be done so in an aesthetically pleasing manner, those that are not may be rejected by the Owner and replaced at the Contractor’s expense. 3.02
Labeling of Cabling and Termination Components
A. Backboard and Equipment Racks 1. Backboards and Equipment Racks shall be labeled by the Contractor identifying the Rack Usage such as Distributed Antenna System – “use.” 2. Character height shall be 1-inch (minimum). 3.03
Ground System Labeling
A. All grounds should be labeled as close as practicable (i.e. for ease of access to read the label) to the point of termination. Labels shall be Elert & Associates
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nonmetallic and include the following statement “WARNING if this connector or cable is loose or must be removed please call the building telecommunications manger.” Refer to ANSI/TIA/EIA 606 for additional labeling requirements.
END OF SECTION
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SECTION 27 90 00 – DISTRIBUTED ANTENNA SYSTEM PART 1 – GENERAL 1.01
Reference
A. The provisions of Section 27 00 00 – E&A General Technology Requirements and the Proposal Requirements and Contract Requirements are included as a part of this section as though bound herein. B. Description: The scope of this project covers the provision, installation, wiring, and interconnection of distributed antenna system. 1.02
Scope Summary
A. Description: The scope of this project covers the design and installation of various components that together offer a complete Distributed Antenna System (DAS) except twisted pair, fiber optic, grounding and/or coaxial cabling which is covered under Section 27 10 00. B. Work Site: The work shall be performed at the Ames Suites at 820 Wild Rose Avenue on the UWRF campus. C. Locating Inside Antennas: The contractor is responsible for the final location of all in-building antennas to provide the required coverage. D. Inside Building Antennas: No antennas are expected to be installed within any of the private bedrooms but rather in what would be considered common areas of the building. It is understood the head resident’s apartment may well require an antenna in the living area. E. Equipment Location: Distribution system hub equipment shall be located in such as manner as to not interfere with functions already in place and operational in the space selected for equipment. Existing rack space and wall mounting space is available in the telecommunications rooms on fourth and second floor, with use of the fourth floor space preferred. F. Equipment Security: No additional security is required beyond the locked door and any expectations of the carriers or vendor. Access cards and mechanical keys will be issued as necessary by the Owner for access to the building exterior and interior. Keys or access cards that are lost or otherwise are out of the control of the Contactor at any time must be immediately reported to the Owner. Lost access cards will be replaced at the expense of the Contractor. Lost keys and the associated keyways and all keys of those keyways will be replaced by the Owner and will be done so at the expense of the Contractor. Elert & Associates
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G. Donor Antenna Location and Mounting: The antennas shall be located as near as possible to the North-Northwest corner of the penthouse. The University will provide and install the mounting mast after the awarded contractor defines the load and size needed. H. Penthouse Equipment Room: All cables of any type installed in the equipment room shall be installed in metallic conduit and pull boxes or junction boxes. This is the responsibility of the contractor including all required holes in walls and floors. I. Scope of Work: 1. The work shall consist of designing, providing, installing, terminating, commissioning, testing and documenting a complete and functional Distributed Antenna System. The work shall include: a. Develop relationship with each of the requested wireless carriers to gain their support in provisioning necessary donor equipment to be installed at this building. Written documentation shall be provided to the Owner. Information obtained by Consultant will be turned over to the selected Contractor. i.
Gain an understanding of the requirements of each of the carriers an include in the design.
ii.
All testing and system design sign-off found to be required by the carriers is the responsibility of the contractor.
b. Establishment of a necessary headend system to support distribution of identified bi-directional radio frequency communications signals throughout the defined areas from penthouse exterior wall mounted donor antenna systems. c. Provide all necessary donor equipment required to deliver campus UHF repeater land mobile radio frequencies throughout the building for distribution. d. Either arrange for or provide all necessary donor equipment required to deliver cellular voice services from AT&T, Sprint, TMobile and Verizon throughout the building for distribution. e. Connection of the DAS to the donor bidirectional amplifiers (BDA) of the communications system operators as defined in these specifications. f. Conduct necessary RF survey and other antenna spotting techniques to establish optimal locations and numbers of inside building antennas to meet specified requirements. g. Provisioning of all new cabling systems necessary to meet the needs of the DAS both inside and outside the building.
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h. Meet the requirements for system labeling as stated in Section 27 12 00. i. Verify proper operation and signal level balance of the BDA system with the commercial carriers and campus UHF repeater system. j. Commission and test the entire system once system is operational, with Owner or Owner’s representative present for final tests. k. Conduct internal building survey of signal levels and frame rate error for each of the services and develop a heat map of the facility showing the levels obtained. l. Validate the UPS system maintains the DAS operation for a minimum of 2 hours with AC power mains loss. m. Train the designated Owner or Owner’s representative on the entire system. n. Maintain the system for the first year after acceptance. o. Provide system documentation showing all components and their locations with test results of the completed system after final testing. 2. During the first full year of operation, the Contractor shall: a. Return to facility at the 3, 6, 9 and 12 month period to conduct a test of the system and make any necessary adjustments of signal levels. b. At these same points in time, conduct a test for any abnormalities of the system and make necessary fixes. c. Notify owner of results and changes required to return system to normal defined operation. 1.03
Nomenclature and Definitions
A. Refer to Section 27 00 00 – E&A General Technology Requirements. 1.04
Standards
A. These standards shall govern the Work, as well as the standards, organizations and sources referenced in Section 27 00 00 – E&A General Technology Requirements. 1. ISO/IEC-11801 2. TIA/EIA 569 3. TIA/EIA 568 4. TIA/EIA TSB72 (1995) Elert & Associates
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5. EIA/TIA TSB67 6. EIA 607 7. ANSI TP-PMD 8. BICSI (TDMM premise cabling guidelines) 9. FCC Part 68 10. FCC Part 90 11. FCC Part 15 12. NEC Article 770 Optical Fiber 13. NEC Article 800 Communications Circuits 14. APCO Project 25 Standards 15. UL 60950 3rd Edition for Safety 16. NFPA 70 National Electrical Code 17. NFPA 75 Protection of Electronic Equipment 18. OSHA 29 CFR 1926/1910 1.05
Turnkey System
A. This RFP is designed to furnish the Owner with a total turn-key installation with the Contractor supplying complete detailed design and all necessary materials, installation, configuration, testing, documentation, and training in use of the system. 1. The Owner is aware of the need by the Contractor to establish relationships with each of the requested wireless carriers to gain their support for necessary donor equipment, distribution system and installation of exterior antennas. 2. The cost of all necessary equipment, efforts with carriers and installation through commissioning and one year warranty and system adjustments must be included in Contractors proposal. B. Follow all manufacturer’s recommendations and installation guidelines. C. Detailed design shall be approved by Owner (and/or Consultant) before Contractor moves forward to the installation phase. 1. Agreements/proposals from the various carriers. 2. Proposed system layout of equipment in the penthouse. 3. Proposed layout of in-building antennas, risers, cross-connects, distribution equipment plan, power needs and expected coverage with signal levels. 4. Installation timeline. Elert & Associates
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1.06
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System Description
A. The expectation of the completed distributed antenna system is to make a substantial and measured improvement in the ability of personnel within the building, to communicate using UHF radio and defined cellular/PCS/ AWS systems. 1. Path Loss: The equation is simply the signal levels at the distributed antenna to the handheld radio or cell phone being greater than the input sensitivity of the radio or cell phone. All antennas, cable, free space and the structure RF losses must be taken into account in the design to make the system work. 2. Primary Areas: The expectation (requirement) is that personnel using handheld radios and cell phones throughout the building will receive sufficient signal and be enabled to transmit via the Distributed Antenna System to the system repeaters and base station sites. 3. Typical RSSI (Received Signal Strength Indication) at the handheld shall be no less than –90 dBm to a waist mounted radio (for UHF radio) and –85 dBm to cellular and PCS phones operating within the building. 4. Frequency Coverage of System: The internal antenna distribution system shall be capable of supporting the land mobile radio UHF band and the cellular and paging 700, 800, 900, 1900, 2100 and 2700 MHz bands. B. The various elements of the system are expected to include a donor antenna at the equipment penthouse, bi-directional amplifiers (BDA) with necessary bandpass/channel filtering, common equipment, cabling distribution system within the building and necessary inside building antennas. 1. Outside (Donor) Antenna System including cable to BDA – This technology is expected to be owned and installed by the providing cellular/PCS provider or by UWRF via this contract and placed in such a manner as to obtain signals in-the-clear from their designated base station site of each provider as per their discretion. Wireless providers desired for inclusion in this project include AT&T, Sprint, T-Mobile and Verizon. In addition, the Contractor shall provide, provision and install necessary antennas for the campus UHF land mobile repeater system. 2. Bi-directional Amplifier Systems – BDAs shall be configured to improve the performance of handheld cell phones and transceivers by amplifying signals from outside to the interior of the building and also inside to outside.
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a. The amplifiers shall be locally powered from the 120 VAC generator protected mains and be provided a battery backup capable of operating the system for a period of a two (2) hours minimum during a power outage to the building. i.
If AC power is required in multiple locations then multiple UPS required.
b. Contractor shall provision, test and commission BDAs for the campus UHF MotoTRBO digital radio system consisting of two repeated channels operating on the following frequencies:
Repeater 1: 461.100000 TX / 466.100000 RX Repeater 2: 461.587500 TX / 466.587500 RX Repeater 3 (future): 463.350000 TX / 468. 350000 RX
c. Contractor shall work with identified cellular providers to integrate their BDA/donor systems into the DAS. This action may require offering and provisioning a single or multiple BDAs for the commercial carriers. d. The bi-directional amplifiers shall be channelized (Class A) systems which can be reprogrammed for operation at the various frequencies. e. The power of the amplifiers shall be sized to match the distribution system requirements. 3. DAS Headend – The headend shall accept signals from each of the BDAs and combine these signals for distribution via the distribution system. Contractor shall provision, install, and commission headend system. 4. Distribution System – This system may use either active or passive means of carrying bi-directional radio frequencies between the BDA and the inside antenna system. a. The DAS shall be provisioned to allow the carriage of UHF land mobile radio frequencies and cellular/PCS/AWS frequencies (800 and 1900, and up to future 2600 MHz bands). b. With an active DAS, the potential of a combination of fiber optics and coax is anticipated to interconnect the systems. The installation of any type of cabling shall follow the specifications in Section 27 0 00. c. Sprint has indicated the need to utilize fiber optics to interconnect distribution components in an effort to reduce noise within the system. d. The DAS shall allow for easy migration and upgrade to future wireless services falling into the frequency bands as listed in “a” without major rebuild. Elert & Associates
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5. Inside Antenna System –The antenna system is expected to be located throughout the building in such a manner as to offer coverage of 95% of the living and operation areas of the building. No coverage is required in the mechanical room penthouse. 6. Backup Power System – All components of the system shall be provisioned to provide a minimum of two (2) hours of battery backup. 1.07
Coordination
A. Refer to Section 27 00 00 – E&A General Technology Requirements. B. The Contractor shall re-verify all system component locations with the Owner/Consultant prior to installation. Prior to the ordering, furnishing or installing of any equipment, written approval of design, equipment, locations, layout, and installation shall be obtained from the Owner. C. If other contractors’ or Owner’s work delays the Contractor, that information must immediately be communicated to the Owner Project Manager and Consultant and appropriate extra time may be allowed. Shipping delays are the sole responsibility of the Contractor. D. The Contractor is responsible for the coordination with UWRF personnel in the provisioning of UHF radio into the building – including all necessary donor equipment and antenna system. E. The Contractor is responsible for obtaining written authorization and for the provision, coordination and installation of donor antennas and BDAs in support of AT&T, Sprint, T-Mobile and Verizon, including all systems mounted to the building and necessary interfaces. 1. Note: Sprint has indicated its desire to provide a small cell donor system to be connected to the planned distributed antenna system. a. All associated cost for the equipment and installation shall be included in the proposal. b. Sprint has indicated a broadband internet connection is required to support the small cell which UWRF has indicated will be provided at the location of the small cell equipment. F. Final system balance is the responsibility of the Contractor along with any and all necessary troubleshooting to resolve system problems. G. As the potential of interference to other radio receiving equipment can occur with the various systems being requested, the Contractor is responsible to verify there are no spurious emissions emanating from the supplied equipment. donor antennas or the in-building antennas that could affect other systems within the building or adjacent to the building.
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H. After final testing and commissioning and during the final acceptance 30 day period, system loading though normal use by building occupants will be used to determine if any system conditions cause poor service. Contractor is responsible during this period to affect necessary changes to resolve these issues to the satisfaction of the Owner. 1.08
Temporary Facilities
A. If any proposed item(s) are not shipping/deliverable by Commencement of Work, Contractor must supply and install workable item(s) on loan until proposed equipment/software is delivered and installed. There is to be no extra charge by the Contractor should this occur, nor for labor for changeover/ installation of loaner(s) to proposed equipment when it arrives. Such substitute item(s) must be approved by the Consultant prior to installation. If substitutes are found unsatisfactory, contract may be terminated immediately. 1.09
Warranty
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements for minimums. B. Electronic components shall be provided an all-inclusive warranty of parts and labor for a period of one year starting at system acceptance by Owner. 1. The warranty shall cover the total operation of the system exclusive of any donor systems installed by commercial cellular operators. 2. Within the warranty expectations however, the Contractor is responsible for coordinating with the commercial cellular operators to maintain their portions of the system. 3. If a commercial cellular operator system causes interference to other carriers, the Contractor is responsible for turning off the offending donor equipment and informing Owner of the situation during the initial installation and warranty period. C. Cabling installation shall be provided same warranty of materials and workmanship as the electronics. D. All internal and external to building parts and systems shall be provided a one year parts and labor warranty of failure due to material fault or improper installation. E. Maintenance Service: This service shall be provided on a five day, 8-hour basis (M-F) with response time of within four (4) hours of notification. The Contractor shall have access to spare parts for replacement within 24 hours of problem diagnosis.
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F. The Contractor shall also supply an extended performance warranty, as offered by the system manufacturer as add-alternates to the base bid in one, three and five years blocks. The extended warranty shall include all materials and workmanship. PART 2 - PRODUCT 2.01
Product Requirements
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. Materials: 1. New: All materials and products provided shall be new and unused, with full manufacturer warranties. 2. Selection: Material and products have been selected based on the functional and performance requirements in this document, as well as to match current Owner systems and standards. C. Miscellaneous Material: Contractor shall provide additional system components typically and reasonably required to make system operational even though not specifically indicated in Design Drawings, Appendices or Specifications including, but not limited to, cable, connectors, connecting accessories, adaptors, power supplies, rack mounting adapters and shelves, cover plates and closure panels, relays and switches, remote antenna mounts, terminal blocks, and related connector and termination hardware required by but not supplied with the equipment. D. The Contractor shall be an authorized dealer/supplier of the manufacturer(s) products whose products it is proposing. E. All components must be “UL” approved and FCC certified. F. The various elements of the distributed antenna system are: 1. Outside (or donor) Antenna – The antennas shall be directional. Owner has indicated roof mounts are not to be utilized. 2. Bi-directional Amplifiers – The BDAs may be a wall or rack mounted device with duplexers and automatic switching to battery backup to local 120VAC power. If rack mounted, the Contractor is responsible for supplying necessary rack hardware. 3. Distribution System – The distribution system may either consist of low loss coaxial cabling and splitters, fiber optics or other electronic distributed antenna technology:
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a. Low loss coax and fiber optic system – This system utilizes plenum rated coaxial cable and fiber optics connected to the BDA and via fiber converters, splitters, taps and/or couplers connected to an array of ceiling mounted antennas throughout the building. b. If the distribution system components require power outside of the technology equipment rooms, the power shall be delivered from these rooms via low voltage cabling provide and installed by the contractor as no local 120 VAC power is available for this system near the antennas. 4. Inside Antenna System: a. Individual ceiling mounted antennas that offer patterns of coverage meeting signal requirements. All cables extending from theses antennas shall be plenum rated. Type, location and attachment method shall be determined by Respondent and submitted to Owner prior to installation. 2.02
Miscellaneous Material
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. Contractor shall provide additional system components typically and reasonable required to make system operational even though not specifically indicated in Drawings, Appendices or Specifications including, but not limited to, cable, connectors, connecting accessories, adaptors, power supplies, rack mounting adapters and shelves, cover plates and closure panels, relays and switches, remote antenna mounts, terminal blocks, and related connector and termination hardware required by but not supplied with the equipment. 2.03
Rack Mount Equipment
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. For equipment that is rack mounted, if any items require shelves or rack ears, Contractor shall provide. 2.04
Cable
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. All cables installed must be labeled according to TIA/EIA 606 standards and must indicate connections at both ends.
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2.05
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System Performance Specification
A. Coverage 1. The DAS shall provide coverage to 95% of the building at levels acceptable to the wireless carriers to allow normal inside building operation of their devices. Measurement shall consist of dividing the building into 100 square foot areas and randomly selecting 100 points of measure in which at least 95 points shall allow for good quality communications of each carrier and land mobile radio system. 2. Acceptable coverage is defined as the ability to make and receive calls using handheld devices in a normal operational manner. Normal manner is to operate a cell phone at ear level and a land mobile radio at waist level. B. Link Budgets in Detailed Design 1. The Respondent shall offer a link budget calculation for the system showing how uplink and downlink communication will occur to meet specifications. 2. The Contractor shall utilize this link budget calculation method to show Owner how each area of the building will achieve expected coverage. 3. A repeatable method of testing for this link budget analysis shall be described in sufficient detail to offer a means of testing in the event the system does not “seem” to meet acceptable minimums. C. Availability 1. The DAS shall be designed and thus available, including all hardware, software, cabling and antennas at a minimum of 99.9% of the time measured on an annual basis. This uptime requirement will be measured on the distribution system as a whole and not on individual carrier’ signals. 2. Contractor shall consider system availability as one metric Owner may use in request for warranty demands and potentially system redesign if the system does not meet requirements. 3. Proposer shall describe how UWRF technical staff will be made aware of any problems with the DAS system and what tools their technicians will be provided to return system to normal operation. D. Capacity 1. As the residents and conference participants are generally the same as those users living on the campus (students and other staff personnel) the load on the system is expected to not exceed the present load to the cell sites. Elert & Associates
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2. During evening hours the load on the system is expected to increase. 3. Respondent’s prediction of load shall utilize the following data: a. Sprint, Verizon, T-Mobile & AT&T: Up to 300 total users. b. UHF Radio: Up to 10 users. 2.06
DAS System Suppliers/Manufacturers
A. The proposed system shall have a proven track record of at least three (3) years and that meets all hardware, software and performance criteria specified herein. 2.07
Technical Parameters
A. Linearized amplifier technology and extensive frequency filtering shall be used to prevent intermodulation interference between send/receive frequencies of different systems supported. B. Individual system gain shall be capable of being adjusted in a range up to a minimum of 30 dB. C. The system shall operate within normal 10% to 100% RH non-condensing and 0o to +50o C temperature. D. The amplifiers utilized to connect to the distribution system are highly desired to be separately adjustable for uplink and downlink frequencies. E. A system control/monitoring of local and remote status of DAS technology is highly desired (though not required) including out of tolerance and general fault alarms. 1. If a local or remote monitoring system is possible it shall be offered as an alternate cost element. 2. Proposer shall describe how and what this system will do for the campus technical staff to insure DAS operation is maintained. 2.08
Fire Rated Plywood
A. The telecommunications rooms are already equipped with fire-rated plywood 4’ x 8’ sheets to support equipment. PART 3 – EXECUTION 3.01
Reference
A. The provisions of Section 27 00 00 – E&A General Technology Requirements and the Proposal Requirements and Contract Requirements are included as a part of this section as though bound herein. Elert & Associates
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3.02
In-building Distributed Antenna System
Services
A. Refer to Section 27 00 00 – E&A General Technology Requirements. B. After contract award the Contractor shall review all presented support materials and conduct a detailed walkthrough of building followed by the creation of design detail for the distributed antenna system. C. The system design shall take into account the need to offer the services as previously defined throughout the building to 95% coverage in any 100 square feet area including lobbies, common rooms, residence hall rooms and meeting rooms. D. The Contractor will be required to submit for review by the Consultant a final design for the system before any implementation may take place. This design shall show measured and anticipated signal levels both exterior and interior to the facility for all carriers and the UWRF UHF radio system. The design submittal document shall contain proposed: 1. Coverage areas and level of coverage improvement expected 2. Design “heat map” showing anticipated signal levels above -85dBm and areas between -85 and -90 dBm 3. Link budget analysis to support design 4. Core drill(s) and building penetration(s), including weatherproofing as applicable 5. Equipment list including quantities, manufacturers(s), model number(s), and FCC registration numbers 6. Type and location of backbone cabling or use of university installed fiber optics, if applicable 7. Type(s) and location(s) of donor antennas, and cable routing to donor antennas 8. Plan for external antenna grounding 9. Plan for mounting of all equipment (wall and rack), including scaled drawings showing proposed mounting locations and relation of each piece of equipment to other pieces of equipment and room walls and ceiling 10. Location of BDA(s) and UPS backup power source(s) 11. Location of any other electronic devices and backup power source 12. Location of in-building antennas/system 13. Plan for system grounding
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14. Method of testing/commissioning before and after installation 15. Sample of labeling material, labeling method and numbering method 3.03
Equipment and Installation
A. Refer to Section 27 00 00 – E&A General Technology Requirements. B. The RF signals shall be transmitted throughout the building without intermodulation interference between the different supported frequencies and at the design power levels. C. The Contractor shall provision the DAS at the operating frequencies/ channels to support the designated wireless carriers and frequencies. D. Contractor’s configuration personnel must have completed certified manufacturer training, or must contract with manufacturer for configuration of all proposed components. E. Complete System: Contractor is responsible for providing complete and functional distributed antenna system that meets the goals of the proposal. F. Contractor shall ensure that each component in the system is functioning normally and in such as manner as to meet the functional and performance requirements in this specification. G. All equipment located within ceilings cavities (between ceiling tile and deck above) must be securely mounted and suspended in such a manner as to not utilize the ceiling tile or supporting grid for support without prior approval of Owner. Patch or flush ceiling antennas are the only exception to this requirement. H. All antennas that are placed below the ceiling shall be white or off-white to closely match existing ceiling. I. All systems mounted in technology rooms shall not interfere with existing technology either electronically or physically. J. Terminations: Connectors shall be carefully fitted to mating devices on equipment to avoid damage to mating contacts, inserts, or bodies. Specialized terminations shall be made in a neat and secure manner suited to the service of the wire and as directed by the manufacturer. In all cases where the manufacturer specifies the terminations, those terminations shall be used. K. Termination Testing: The strength of the termination shall be tested by manually pulling on the connector and cable to insure the connector is securely fastened.
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In-building Distributed Antenna System
Coaxial Cable for Future VHF DAS
A. A VHF DAS is not a requirement of this system. B. Contractor shall provide, install, terminate and test a coaxial cable for a future VHF DAS making the following interconnects. 1. Coaxial cable to be a minimum of 0.5” low loss. 2. Coax interconnecting all three telecommunications rooms and the storage room located behind the conference center meeting rooms. 3. Provide a 10’ service loop at each end the cable. 4. Terminate cable with a crimp-on N-Male connector. 3.05
System Interconnections
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. 3.06
Scheduling
A. Work is expected to occur during normal building hours with restrictions on noise producing activities or access to the residential areas to be after 9AM when the building or portions of the building are occupied. 3.07
System Commissioning and Testing
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. Contractor shall provide services of a factory-authorized service representative to supervise the field assembly, the connection of components, the system commissioning, testing, and adjusting. C. Contractor shall create and submit, to the Owner, a detailed commissioning and testing procedure with complete shop drawings at least 10 days before commissioning of any tests. No tests will be allowed to commence before the commissioning and testing procedures are reviewed. D. Testing equipment documentation: For each piece of equipment utilized for test compliance, Contractor shall maintain a record (and supply a copy to Owner) that includes: 1. Instrument manufacturer, model and serial number 2. Date of last calibration and information as to manufacture’s recommended calibration period
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3. Calibration data and person responsible for calibration 4. Date of next scheduled calibration E. System commissioning shall include a procedure that includes installation checkout, an overall system functional test and coverage acceptance testing. The results of the commissioning shall be made available along with as-built drawings prior to acceptance testing. Owner representatives shall be notified in a timely manner as to when commissioning is being planned to be present during tests. F. During system commissioning, Contractor shall involve System Operators/commercial carriers/university to ensure compliance with their systems and meet FCC regulations. G. Owner reserves the right to randomly test system upon completion of installation. If the results of those tests are deemed unacceptable, Contractor shall correct all identified errors at no cost to the Owner if it was deemed that the installation was in error. H. Equipment must run 30 consecutive days fully operational and in use by the residents and employees without an equipment hardware failure (operator errors excluded). Failure during Acceptance Period will require replacement/repair and another 30-day Acceptance Period. I. Contractor as part of installation shall randomly test system for functionality. This test shall be accomplished by using existing handheld radios to create a talk-path between inside and outside the building or within the building. Owner personnel may assist with this testing. J. Contractor shall utilize a test signal in each of the specified frequency ranges of 450 - 2700 MHz while conducting a walk-around test throughout the building collecting measurements of signal strength received and other technical characteristics such as SINAD, audio quality, etc. The result of this test shall be submitted on a drawing of the building showing test locations and outcomes of the test including field strength readings, which will be compared to Contractor’s system coverage calculations. This data will be used as a benchmark for future tests on an annual basis to determine system performance degradations. K. The test results shall show RSSI levels and frame error rates. No frame error rate shall exceed 3 and no RSSI level shall be less than -90 dBm. 3.08
DAS Installation Final Acceptance/Testing
A. Submit for approval, a detailed acceptance test procedure designed to demonstrate compliance with contractual requirements. This acceptance test procedure will be scheduled to take place after successful completion of commissioning. Contractor is responsible for scheduling this final Elert & Associates
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acceptance test with a five (5) day minimum notice in advance of readiness for the test. B. All equipment supplied and installed shall be inventoried and provided in both a printed and electronic format along with all system documentation manuals, tests, and as-built drawings. C. Contractor shall verify in writing the installation meets and/or exceeds the equipment manufacturer’s internal expectations and specification plus the specifications herein. D. Contractor shall verify power to all powerable system components are connected to 120VAC emergency generator power source. E. Contractor shall verify that all components and wiring systems have been installed to the applicable standard include required tags and markings. F. Contractor shall verify that all racks, cabinets, lightning protection and antennas have been properly grounded and protected from power surges. G. Contractor shall provide to Owner commissioning test data sheets where a minimum of 20 random locations in the building area have been tested for compliance using a cell phone from each carrier and a UWRF UHF radio. If Owner determines from the test data that further demonstration is necessary to show compliance, then the Contractor shall comply, with tests witnessed by the Owner. H. All necessary equipment to conduct final acceptance testing shall be supplied by the Contractor with a list of proposed test equipment to be supplied at the time of notice to Owner for testing. I. Should the Contractor schedule an Acceptance Test and the system or components are not ready for or fail Acceptance Testing, Contractor will pay for all subsequent trips and work hours required for the Consultant to properly document conformance by the Contractor. The Owner will have the right to reduce pay requests or final application of payment to the Contractor in an amount equal to the travel cost and work hours expended by the Consultant and charged to the Contractor. The Owner would then pay the Consultant from the funds withheld from the Contractor. J. As a final test, Owner or designated representative will conduct a functional test on each system operator’s channels: 1. Final test will consist of tests using actual wireless devices in various parts of the building by making calls and contacts with units outside the building. All commercial carrier phones shall be used for the test at each random location.
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2. If tests prove that any of the areas of the building do not meet expected operational capability, further tests shall be conducted to measure if 95% of that area is acceptable. If not acceptable, the Contractor shall adjust and install all necessary systems to make operation possible in these areas. 3. If re-testing becomes a necessity as a result of a deficiency, complete re-testing may be required which will be conducted at the Contractor’s expense. 3.09
Thirty-day Performance Test Period
A. After commissioning and final acceptance testing has been completed successfully, the 30-day performance period will begin. During this period, only routine maintenance will be allowed to repair failed equipment. B. During this 30-day period, if the system fails and cannot be fully brought back to normal operation within eight (8) hours, the Owner may request performance of a new 30-day Performance Test Period. 3.10
Documentation
A. General: Refer to Section 27 00 00 – E&A General Technology Requirements. B. When installation is complete, Contractor shall furnish Owner with two complete sets (in three-ring binders) of project documentation and one complete set of manufacturer hardware and software manuals, as well as one set of all documentation in electronic format (PDF). C. Contractor shall compile a set of as-built drawings. D. Documentation must clearly show all system component locations (marked by name) on building layouts and include logical diagrams for all installed equipment. E. Documentation provided shall include test results. 3.11
Training
A. Contractor shall provide for thorough training of Owner’s staff in a classroom setting (as provided by Owner on premise). This training shall be provided at about the same time as commissioning is underway though to be completed prior to final testing. B. The training shall include all aspects of operation and maintenance adequate to operate the system in a safe and efficient manner and to perform minor adjustments and repairs. Elert & Associates
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1. Factory training guides by subsystem 2. Qualified instructor knowledgeable of all components and testing 3. Minimum of four (4) hours of training shall be provided on site. 4. Detailed training materials shall be submitted to Owner in advance of training for approval. 5. Training shall include general overview, operational capabilities and safety issues and focus on specific equipment, system requirements and maintenance. Specifically: a. Periodic maintenance requirements b. Any expendable material replacement needs c. Systems trouble shooting d. Warranty service and repair e. Contact information and procedures for outside assistance f. Monitoring system if contracted 3.12
Project Closeout and Acceptance
A. Refer to Section 27 00 00 – E&A General Technology Requirements. B. Acceptance shall occur after: 1. Thirty (30) consecutive calendar days with 97 percent or better availability, and 2. All of the work has been completed in accordance with the contract and RFP specifications (including testing procedures as outlined in the accepted response), and 3. The system operates in conformance with manufacturer's published specifications, and 4. All of the documentation requirements have been met, and 5. Contractor has certified in writing to the Consultant and Owner’s Project Manager that the system is installed and operational in accordance with these specifications, and ready for use, and 6. Owner or Owner’s designated representative has inspected the installation and provided written approval. C. At this time upon the Owner’s written acceptance, operations control becomes the responsibility of the Owner. This constitutes Date of Acceptance. The warranty begins as of this date. Full or final payment will be authorized at this time.
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5.2
ALTERNATES The following awards may be made if funding allows:
5.2.1.
MAINTENANCE AFTER ONE YEAR WARRANTY PERIOD A. Support after the warranty period is requested as an alternate to the base proposal. B. Contractor shall supply university with a phone number and email address to the contractors help desk to take questions and dispatch appropriate technical staff. C. At a minimum contractor will be expected to schedule a return trip to the building a minimum of two times per year to conduct an inspection of the system and take signal reading of all systems to verify operation to preestablished levels. D. Contractor should price in a minimum of one return trip to the building where the university has contacted the contractor to diagnose a problem. E. If a failure or reduced level of performance has occurred the contractor is expected to return the DAS to normal operation and report to university what work was required. F. Changes to band plans by commercial carriers or university: If a carrier makes changes to its band plan resulting in reduced performance or loss of service then contractor shall be expected to provide university a quote for the necessary work to return the system to full operation. This may include working with the associated carrier.
5.2.2.
REMOTE MONITORING OF SYSTEM OPERATION A. Provide equipment to allow the DAS to be remotely monitored for proper operation. B. Annual cost to provide remote monitoring of the system.
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6 6.1
COST PROPOSAL General instructions on preparing cost proposals The cost proposal shall be submitted in a separate envelope with the written proposal. The proposal will be scored using a standard quantitative calculation where the most points will be awarded to the proposal with the lowest cost. Various costing methodologies and models are available to analyze the cost information submitted to determine the lowest costs to the State. The State will select one method and use it consistently throughout its analysis. The cost methodology will be available at the time that the proposals are due.
6.2
Format for submitting cost proposals Copy and complete the form in Section 12 and submit as described in 6.1, above.
6.3
Fixed price period All prices, costs, and conditions outlined in the proposal shall remain fixed and valid for acceptance for sixty (60) calendar days starting on the due date for proposals.
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7 7.1
SPECIAL CONTRACT TERMS AND CONDITIONS Payment requirements The contractor will be paid 20% of the contract amount after approval of the submittals. The remaining 80% of the contract amount will be paid after Final Acceptance.
7.2
Liquidated damages The contractor acknowledges that damages will be incurred by the agency, in the amount of $500 per working day, not to exceed one-half of the total of the contract, for every day past the scheduled delivery date, as agreed to and listed in the contract between UWRF and the contractor. The contractor agrees that the agency shall have the right to liquidate such damages, through deduction from the contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the contractor.
7.3
Prime contractor If more than one vendor or company is involved in the installation, training and/or support after installation, there must be a Prime Contractor. This Prime Contractor assumes responsibility for all other entities involved. The Prime Contractor shall take responsibility for all component parts ordered.
7.4
Prime contractor and minority business subcontractors The prime contractor will be responsible for contract performance when subcontractors are used. However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the proposer must clearly explain their participation. The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program. The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract 21
price to such enterprises.
7.5
Executed contract to constitute entire agreement In the event of contract award, the contents of this RFP (including all attachments), RFP addenda and revisions, and the proposal of the successful proposer, and additional terms agreed to, in writing, by the agency and the contractor shall become part of the contract. Failure of the successful proposer to accept these as a contractual agreement may result in a cancellation of award. The following priority for contract documents will be used if there are conflicts or disputes. Official Purchase Orders Vendor's Proposal Dated 07/18/13 State Request for Proposal Dated 06/25/13 Standard Terms and Conditions
7.6
Termination of contract The agency may terminate the contract at any time at its sole discretion by delivering 14 days written notice to the contractor. Upon termination, the agency's liability will be limited to the pro rata cost of the services performed as of the date of termination plus expenses incurred with the prior written approval of the agency. In the event that the contractor terminates the contract, for any reason whatsoever, it will refund to the agency within 7 days of said termination, all payments made hereunder by the agency to the contractor for work not completed or not accepted by the agency. Such termination will require written notice to that effect to be delivered by the contractor to the agency not less than 14 days prior to said termination.
7.7 Caution to proposers UWRF is not responsible for locating or securing any information that is not identified in the RFP and reasonably available to UWRF. To insure that sufficient information is available, proposer must furnish as a part of its response all descriptive material necessary for UWRF to (1) determine whether the products offered meet the requirements of the Contract Documents and (2) establish exactly what the proposer proposes to furnish as to supplies, materials, and services.
7.8
Change orders UWRF and no other, without invalidating the contract, may order extra work or make changes by altering, adding to or deducting from the work, the contract sum being adjusted accordingly. All such work shall be executed under the conditions of the original contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. 22
The amount of any adjustment in the contract price for authorized changes shall be agreed upon before such change becomes effective and shall be determined, through submission of a Change Order Request, as follows: 1. By an acceptable unit price or lump sum proposal from the contractor. 2. By unit prices contained in the contractor's original proposal and incorporated in the contract. If the contractor claims that any instructions involve extra cost under this contract, the contractor shall give UWRF written notice thereof within a reasonable time after the receipt of such instructions, and in any event before proceeding to execute the work. No such claim shall be valid unless so made and authorized by UWRF, in writing through a modification of the purchase order issued to the vendor upon acceptance of their proposal.
7.9 Safety The successful contractor will comply with all State and Federal laws as they relate to employee safety, i.e., AHERA, OSHA, Confined Space Entry, Employee Right to Know, Respiratory Protection, NESHAP, Lockout-tagout, etc.
7.10 Permits The successful contractor is responsible for obtaining any and all permits required. UWRF will pay for such permits as are necessary upon documentation.
7.11 Delivery 1. The materials/equipment shall be delivered to its proper location and installed by the proposer without additional cost or expense to UWRF which shall not be deemed to have accepted any equipment until the Date of Acceptance. 2. During the time between delivery and acceptance, UWRF cannot be held liable for any damages to or theft of any components. It will therefore, be the responsibility of the contractor to obtain insurance against loss, theft and damage.
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8
STANDARD TERMS AND CONDITIONS The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated with any proposal submitted responding to this RFP (Standard Terms and Conditions (DOA-3054) and Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681)). Failure of the successful proposer to accept these obligations in a contractual agreement may result in cancellation of the award. (See following pages.)
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Wisconsin Department of Administration Chs. 16, 19, 51 DOA-3054 (R10/2005) Page 1 of 3
Standard Terms And Conditions (Request For Bids / Proposals) 1.0
2.0
3.0
SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.
QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin. QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.
5.0
DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.
6.2
6.3
7.0
9.0
METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified.
10.0
ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized.
11.0
PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. A good faith dispute creates an exception to prompt payment.
12.0
PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts. 6.1
ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin. Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office.
DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.
4.0
6.0
8.0
Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.
TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.
Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.
13.0
14.0
In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).
UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act.
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GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs. ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written
DOA-3054 Page 2 of 3
15.0
16.0
17.0
18.0
19.0
contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.
19.2
The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.
APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts..
19.3
Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.
ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract. ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin. WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.
20.0
PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.
21.0
SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.
22.0
WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.
23.0
INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall:
NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. 19.1
Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.
24.0
26
23.1
Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.
23.2
Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.
23.3
The state reserves the right to require higher or lower limits where warranted.
CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.
DOA-3054 Page 3 of 3
25.0
VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.
26.0
PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities.
Bidders are encouraged to bid products with recycled content which meet specifications.
Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. 27.0
PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation. 27.1
27.2
28.0
Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot by copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin. Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.
DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats.
29.0
RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible.
27
30.0
MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).
31.0
PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.
32.0
HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.
33.0
FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.
34.0
WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.
35.0
FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.
State of Wisconsin Department of Administration
Division of Agency Services Bureau of Procurement
DOA-3681 (01/2001) ss. 16, 19 and 51, Wis. Stats.
Supplemental Standard Terms and Conditions for Procurements for Services 1.0
2.0
ACCEPTANCE OF BID/PROPOSAL CONTENT: The contents of the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues.
3.2
CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: By signing this bid/proposal, the bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement: 2.1
The prices in this bid/proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/proposer or with any competitor;
2.2
Unless otherwise required by law, the prices which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor; and
2.3
No attempt has been made or will be made by the bidder/proposer to induce any other person or firm to submit or not to submit a bid/proposal for the purpose of restricting competition.
2.4
Each person signing this bid/proposal certifies that: He/she is the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or) He/she is not the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to 2.1 through 2.3 above, and as their agent does hereby so certify; and he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above.
3.0
4.0
DUAL EMPLOYMENT: Section 16.417, Wis. Stats., prohibits an individual who is a State of Wisconsin employee or who is retained as a contractor full-time by a State of Wisconsin agency from being retained as a contractor by the same or another State of Wisconsin agency where the individual receives more than $12,000 as compensation for the individual’s services during the same year. This prohibition does not apply to individuals who have full-time appointments for less than twelve (12) months during any period of time that is not included in the appointment. It does not include corporations or partnerships.
5.0
EMPLOYMENT: The contractor will not engage the services of any person or persons now employed by the State of Wisconsin, including any department, commission or board thereof, to provide services relating to this agreement without the written consent of the employing agency of such person or persons and of the contracting agency.
6.0
CONFLICT OF INTEREST: Private and non-profit corporations are bound by ss. 180.0831, 180.1911(1), and 181.0831 Wis. Stats., regarding conflicts of interests by directors in the conduct of state contracts.
7.0
RECORDKEEPING AND RECORD RETENTION: The contractor shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, state and local ordinances. The contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the contractor. The contractor will retain all documents applicable to the contract for a period of not less than three (3) years after final payment is made.
DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP: 3.1
sion, in writing, if those activities of the potential contractor will not be adverse to the interests of the state. Contractors shall agree as part of the contract for services that during performance of the contract, the contractor will neither provide contractual services nor enter into any agreement to provide services to a person or organization that is regulated or funded by the contracting agency or has interests that are adverse to the contracting agency. The Department of Administration may waive this provision, in writing, if those activities of the contractor will not be adverse to the interests of the state.
Prior to award of any contract, a potential contractor shall certify in writing to the procuring agency that no relationship exists between the potential contractor and the procuring or contracting agency that interferes with fair competition or is a conflict of interest, and no relationship exists between the contractor and another person or organization that constitutes a conflict of interest with respect to a state contract. The Department of Administration may waive this provi-
8.0
28
INDEPENDENT CAPACITY OF CONTRACTOR: The parties hereto agree that the contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the state. The contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or
State of Wisconsin Department of Administration
Division of Agency Services Bureau of Procurement
DOA-3681 (01/2001) ss. 16, 19 and 51, Wis. Stats.
Supplemental Standard Terms and Conditions for Procurements for Services permitted to be an agent, servant, joint venturer, or partner of
9
the state.
REQUIRED FORMS The following forms must be completed and submitted with the proposal in accordance with the instructions given in Section 2.4. Blank forms are attached. Designation of Confidential and Proprietary Information (DOA-3027) Vendor Information (DOA-3477) Vendor Reference (DOA-3478)
29
STATE OF WISCONSIN DOA-3027 N(R01/98)
DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION The attached material submitted in response to Bid/Proposal # includes proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential. Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply: 1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. 2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances. We request that the following pages not be released
Section Page # Topic _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS CHALLENGED, THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY ASSISTANCE TO DEFEND THE DESIGNATION OF CONFIDENTIALITY AND AGREES TO HOLD THE STATE HARMLESS FOR ANY COSTS OR DAMAGES ARISING OUT OF THE STATE'S AGREEING TO WITHHOLD THE MATERIALS. Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response will be open to examination and copying. The state considers other markings of confidential in the bid/proposal document to be insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified above. Company Name
___________________________________________
Authorized Representative
___________________________________________ Signature
Authorized Representative
___________________________________________ Type or Print
Date
___________________________________________
This document can be made available in accessible formats to qualified
individuals with disabilities.
30
STATE OF WISCONSIN
Bid / Proposal #
DOA-3477 (R05/98)
Commodity / Service
VENDOR INFORMATION 1.
BIDDING / PROPOSING COMPANY NAME FEIN Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address City 2.
State
Zip + 4
Name the person to contact for questions concerning this bid / proposal. Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address City 3.
State
Zip + 4
Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan. Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
)
Address City 4.
State
Zip + 4
Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings. Name
Title
Phone
(
)
Toll Free Phone
FAX
(
)
E-Mail Address
(
Address City
State
31
Zip + 4
)
5.
CEO / President Name This document can be made available in accessible formats to qualified individuals with disabilities.
32
STATE OF WISCONSIN
Bid / Proposal #
DOA-3478 (R12/96)
VENDOR REFERENCE FOR VENDOR: Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used for three (3) or more installations with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement. Company Name Address (include Zip + 4) Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name Address (include Zip + 4) Contact Person
Phone No.
Product(s) and/or Service(s) Used
Company Name Address (include Zip + 4) Contact Person
Phone No
Product(s) and/or Service(s) Used
Company Name Address (include Zip + 4) Contact Person
Phone No.
Product(s) and/or Service(s) Used
33
This document can be made available in accessible formats to qualified individuals with disabilities.
34
10 Form for Acknowledgement of Addendums Proposer acknowledges receipt of the following Addenda: Addendum No. ______________________________Date_________________________ Addendum No. ______________________________Date_________________________ Addendum No. ______________________________Date_________________________
Signature: __________________________________________ Printed name: _______________________________________ Title: ______________________________________________ Date: ____________________
35
11 Form for Cost Proposal NOTE: Complete and submit this page and following page in separate, sealed envelope/ enclosure. Proposer’s business/company name: ________________________________________ PRIMARY PROJECT PROPOSED COST The undersigned, being familiar with the local conditions affecting the cost of the work and with the contract documents, including drawings and addenda, and in accordance with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for a distributed antenna system for the Ames Suites/ Ann Lydecker Living Learning Center for: Total Not to Exceed Price:
$ ________________
ALTERNATE PROPOSED COSTS (TO BE AWARDED IF FUNDS ALLOW) Price to Provide Service/Maintenance Contract after Warranty:
YEAR TWO
$ ________________
YEAR THREE
$ ________________
YEAR FOUR
$ ________________
YEAR FIVE
$ ________________
Price to Provide Remote Monitoring of DAS Operation:
Additional Equipment:
$ ________________
YEAR ONE:
$ ________________
YEAR TWO:
$ ________________
YEAR THREE:
$ ________________
YEAR FOUR:
$ ________________
YEAR FIVE:
$ ________________
UNIT PRICES: Hourly Rate during Install Period for Additional Work
$__________/HR
COMMENCEMENT AND COMPLETION OF CONTRACT WORK 36
The undersigned agrees, if awarded the contract, to commence the Contract work on or before a date to be specified in a written Notice to Proceed, and to complete the work within the time dictated.
Signature: __________________________________________ Printed name: _______________________________________ Title: ______________________________________________ Date: ____________________
37
