request for proposals


Apr 9, 2015 - Lab Gruppen can also be operated by both Apple and PC interface allowing for greater ... http://www.oregonmetro.gov/how-metro-works/cont...

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600 NE Grand Ave. Portland, OR 97232-2736 503-797-1700

Request for Quote (RFQuote 2962

INTRODUCTION Metro, a metropolitan service district organized under the laws of the State of Oregon and the Metro Charter, is requesting competitive price quotes for Sound Amplifiers. Due: 2:00 p.m. Pacific Time on April 14, 2015. Late price quotes will not be considered. Price quotes must be valid for ninety (90) days from date of submittal, and if selected, throughout the term of the agreement with Metro to provide goods or services.

Submit one paper copy or one electronic version in PDF format to: Electronic: [email protected] Paper: Metro Procurement Services Attn: Jon Deveaux RFQuote 2962 600 NE Grand Avenue Portland, OR 97232-2736

A. RFQuote as Basis for Price Quote: All questions relating to this RFQuote should be addressed to [email protected] Any questions, which in the opinion of Metro warrant an addendum will be posted on ORPIN. Metro will not respond to questions received after 2:00 p.m. Pacific Time on April 9, 2015. B. Approval Status and Term: Metro intends to approve one provider for the project specified in this RFQuote to provide non-exclusive services. The term of the service is anticipated to be April 2015 through June 2015.

II.

PROPOSED SCOPE OF WORK AND SELECTION CRITERIA A. Expectations   



Portland’5 seeks to replace a number of old and badly underpowered sound amplifiers in three of our theaters. We are seeking bids to supply new amplifiers for this purpose. New amplifiers to be supplied are Crown XTi 6002, Crown XTi 4002, Crown XTi 2002, Macrotechi 9000i, Crown XLS 1500, and Lab Gruppen C Series 10:4X OR approved equal These amplifiers were chosen for specific reasons: a. XTi Series Crown amps all have internal fans with three control settings. They incorporate a low temperature setting variable fan speed that adjusts power draw and cooling. This makes for a quiet amplifier in spaces requiring low sound output from a fan. Loud fan noise is not acceptable in our control booths. b. XLS Series Crown amps have an internal LCD screen on front that allows control of internal th crossover, crossover using 1/12 octave setting, Peak Limiters, Variable Hi and Low Band Pass filters c. Lab Gruppen C Series 10:4X amps The Lab Gruppen Amp has 8 inputs for 4 amp channels so we can send 4 inputs of feed and 4 inputs of paging allowing for individual adjustment of volume of each send for each zone. Lab Gruppen can also be operated by both Apple and PC interface allowing for greater flexibility of control. The term of the contract is anticipated to be April 15 – June 30, 2015 with delivery of all amplifiers no later than May 30, 2015.

B. Qualifications/Experience – Contractor must have five (5) or more years of successful experience supplying and maintaining commercial concert and theatrical sound equipment. Qualifications and references shall be supplied with bid. Metro reserves the right to evaluate, approve or reject firms on the basis of their review C. Pricing – Bidder shall provide total pricing for each item type to be bid upon. Pricing to include shipping F.O.B. and any other related costs for warranty of equipment to be provided. D. Selection Criteria – Quotes shall be considered as described in Section V.

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Revised November 2014

Request for Quote (RFQuote 2962)

600 NE Grand Ave. Portland, OR 97232-2736 503-797-1700

III.

PUBLIC CONTRACT Provider must enter into Metro’s standard form public contract, which may be reviewed at http://www.oregonmetro.gov/how-metro-works/contract-opportunities/doing-business-metro. By submitting a price quote or proposal, Provider agrees to be bound by its terms and conditions, if selected. If Provider has any objection to the public contract provisions, it must include them in its price quote or proposal.

IV.

DIVERSITY IN EMPLOYMENT Providers shall be familiar with the following: A. Minority, Women and Emerging Small Business Program: http://library.oregonmetro.gov/files//chap2.04_clean_eff._042111_revised_version_081711.pdf. B. First Opportunity Target Area (FOTA) Program: http://www.oregonmetro.gov/index.cfm/go/by.web/id=6094.

V:

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PRICE QUOTE REVIEW AND SELECTION Metro will review each price quote for completeness and verify that the submission addresses each of the Criteria set forth in Section III. Providers will be rated pass/fail on each of the Criteria. Metro may reject any price quote that Metro deems not to be in compliance with this RFQuote and Metro’s requirements. At the conclusion of the review Metro will select a Provider based on the lowest complete, responsive price quote, and issue a Notice of Intent to Award on ORPIN. Selected Provider(s) accept and agrees to be bound by all conditions established in this RFQuote without exception.

Revised November 2014

Request for Quote (RFQuote 2962) Metro QUESTION

PROVIDER’S RESPONSE

Name and Title Company Name Address Telephone Number

Fax Number

E-mail address Relevant Experience Initial to acknowledge receipt of addenda as appropriate: Addendum 1_____

Addendum 2_____

Oregon MWESB Certification: N/A____ or #_____ (check all that apply) M___ W___ E___ Price Proposal 1. 1 -- Crown XTi 6002 amplifier

$

2. 9 – Crown XTi 4002 amplifiers

$

3. 4 – Crown XTi 2002 amplifiers

$

4. 1 – Crown Macrotechi 9000i amplifier

$

5. 8 – Crown XLS 1500 amplifiers

$

6. 1 -- Lab Gruppen C Series 10:4X amplifier

$ Total Fee $

A prompt payment discount of ________ % will be given for payments made within thirty days of invoice date. Use this space to detail any exceptions that you take to the specification. Be sure to note the item number and to detail how your service differs from the specification. Attach additional pages if necessary.

References – Name, organization, phone, email 1. 2. 3. Authorized Signature

Date:

The above signed hereby submits an Application to the Metro to provide Sound amplifiers at the Portland’5 Centers for the Arts for the period beginning April 1, 2015 and ending June 30, 2015. By signing and submitting these documents, the above signed accepts and agrees to be bound by all duties, obligations, and requirements outlined in these Application documents, including but not limited to: Qualifications, References, Equipment List, a copy of your firm’s Insurance Policy, and any and all requirements established by current or future Metro policies and procedures, which are incorporated herein as if fully set out. The above signed presents and warrants to Metro that all statements contained within this Application, including any forms submitted, either required or voluntary, herewith, are true and accurate. Metro may, at its sole discretion, treat any false, incomplete, or misleading statements as a withdrawal by the undersigned of this Application.

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