request for sealed bid

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Date: July 10, 2013 Mark your return envelope as follows: Birdville Independent School District Purchasing Department 3124 Carson Street • Haltom City, Texas 76117 817-547-5629 • Fax 817-831-5662

“SEALED BID” for Printer Cartridges

REQUEST FOR SEALED BID Type company name and address here

SEALED BID #004-14 OPENING DATE: July 25, 2013 OPENING TIME: 2:00 PM Bid subject to attached Notice to Bidders

Item No.

Quantity

Unit Price

Description

Printer Cartridges, per the attached specifications Items will be awarded on a line-by-line basis. Pricing must include any delivery charges. Delivery will be to the BISD Central Stores Warehouse. Terms of Pricing: Prices valid through ______________________________________

AUTHORIZED BY: (Signature)

PAYMENT TERMS

AUTHORIZED BY: (Typed/Printed)

DELIVERY DAYS

PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS

Total Price

REQUEST FOR SEALED BID NOTICE TO BIDDERS Items below and any attachments apply to and become a part of the terms and conditions of this bid. Any exceptions must be in writing. This bid constitutes an offer to sell to the Birdville Independent School District the items or services listed hereon or on any attached list. Bids must be submitted on the form provided. Each bid shall be placed in an envelope, sealed and properly identified with the bid number and title and delivered to the Purchasing Department Office before the hour and date specified. Late bids will not be considered under any circumstances. Bids must be sealed in a properly marked envelope before being sealed in an overnight carrier's envelope. Bids must be typed or printed in black ink. Bids not legible will not be tabulated or considered. All bid openings are public and everyone is invited to attend. Prices bid must be F.O.B. destination, freight paid. Unit prices shall include all freight, surcharges and any additional cost to the District's designated location. No C.O.D. or collect freight shipments will be accepted. Each shipping container shall be clearly and permanently marked with seller's name and address and the consignee's name and address and purchase order number. The District is exempt from Federal, State and Local Taxes. Do not include tax on this bid. Tax exemption certificates will be furnished upon request. State of Texas tax number is 1-75-6000193-9. Bid unit price on quantity and unit of measure specified, extend and show total. In case of errors in extension, unit price shall govern. Unless otherwise noted, bid prices must be firm for acceptance ninety (90) days from the opening date of the bid. Bid must show the full name and address of the proposer. Unsigned bids will be disqualified. Person signing bid shall be someone with the authority to bind their firm to a contract. Bids cannot be altered or amended after opening time. Any alterations made before opening time must be signed by the proposer or his agent. No bid can be withdrawn after the opening time without approval of the Purchasing Director based on a written acceptable reason. Items bid must conform to appropriate local, state, and federal ordinances, statutes, and regulations governing the manufacture, safety, sale, and installation of the item. Products delivered in connection with this bid must be certified to be asbestos free. MSDS must be provided for all products. The Birdville Independent School District awards all bids in accordance with Texas Education Code, Section 44.031. All items bid must be new, in first class condition, including containers suitable for shipment and storage, unless otherwise indicated on the bid. Samples, if requested, must be furnished at no cost to the District. If not destroyed in examination, the samples will be returned to the proposer on request at the proposer's expense. Otherwise, the District will dispose of samples not requested for return. Each sample, when requested, must be marked with proposer's name and item number on the bid. The District makes payment upon receipt of a properly executed invoice and verification of delivery from the consignee. Discounts will be calculated from the later of the date of delivery or date invoice is received. Any catalog, brand name or manufacturer's reference used in the bid is descriptive - not restrictive - it is intended to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than referenced specification, bid must show manufacturer, brand, model, etc., of article offered. If other than brand specified is offered, complete descriptive information of each article being bid must be included with the bid. If proposer takes no exception to specifications or reference data, the proposer will be required to furnish brand names, models, etc., as specified. Articles delivered that are determined by the District not to be of equal or comparable quality of requested articles shall be replaced by the vendor at no expense to the District. Proposer guarantees product offered to meet or exceed specifications identified in this bid invitation. The District reserves the right to purchase additional quantities of items or services as listed on this bid subject to verification of the same or lower prices and conditions as bid. The District reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interest of the District. Delivery: Bids must show the number of days required to deliver the articles to the specified location under normal conditions after receipt of an order. Failure to state the delivery time obligates the proposer to make delivery in fourteen (14) calendar days. Delivery shall be made between the hours of 8:30 AM and 3:00 PM, Monday through Friday except on school holidays. The District cannot and will not accept tail-gate delivery at a school entrance unless specified otherwise. The right is reserved to reject incorrect or damaged shipments. By signing this bid, the proposer certifies and represents to the District that Proposer has not offered, conferred, or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote, or any other exercise of discretion concerning this bid. Proposer further certifies and represents that Proposer has not violated any state, federal, local law, regulation or ordinance relating to bribery, improper influence, collusion, discrimination, or other similar crimes and all items or services provided or delivered under any award shall conform hereto. By signing this bid the proposer certifies that this company is not prohibited from doing business with any Federal Department or Agency. By signing this bid, the proposer certifies that to the best of their knowledge no company employee, either full or part time, owner, official, stockholder, subcontractor, or member of their immediate family, are related to a member of the Board of Education in violation of the Nepotism Prohibition of the Texas Government Code (Chapter 573 Gov. Code). Venue for any litigation arising from this contract shall lie in Tarrant County, Texas. The District's list of prospective bidders is being updated. To remain on the bid list, you must either submit a bid or return this bid invitation marked "NO BID".

FELONY CONVICTION NOTIFICATION State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR'S NAME AUTHORIZED COMPANY OFFICIAL'S NAME Please Print

A.

My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable. Signature of Company Official

B.

My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official

C.

My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s) Details of Conviction(s)

Signature of Company Official

Educational Purchasing Cooperative of North Texas Contract

Several governmental entities around the Birdville Independent School District have indicated an interest in being included in this contract. Should these governmental entities decide to participate in this contract, would you, the vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes

No

If you, the vendor, checked yes, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Birdville Independent School District will be eligible, but not obligated, to purchase material/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than Birdville Independent School District will be billed directly to that governmental entity and paid by that governmental entity. Birdville Independent School District will not be responsible for another governmental entity’s debts. Each governmental entity will order their own material/service as needed. For information regarding the Educational Purchasing Cooperative of North Texas, please visit their website at the following address: http://www.lisd.net/purchasing/NTEPChomepage1.htm

Company Name If bidding the specified item, insert “As Specified” in Brand and Number field; Specified item is assumed if Brand and Number is left blank. Item No.

1)

Quantity

50

Description

BISD #203780 Cartridge, inkjet, black, high yield (page yield = 500), for Lexmark Z1300 and X2500 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #18C0034 (no substitutes) Brand/Number OR “as specified”

2)

50

BISD #203785 Cartridge, inkjet, color, high yield (page yield = 500), for Lexmark Z1300 and X2500 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #18C0035 (no substitutes) Brand/Number OR “as specified”

3)

200

BISD #203790 Cartridge, inkjet, black, return program, high yield (page yield = 175), for Lexmark X2600 and X2670 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #18C2090 (no substitutes) Brand/Number OR “as specified”

4)

300

BISD #203795 Cartridge, inkjet, color, return program, high yield (page yield = 150), for Lexmark X2600 and X2670 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #18C2110 (no substitutes) Brand/Number OR “as specified”

5)

40

BISD #203825 Cartridge, toner, black, return program, high yield (page yield = 3,500), for Lexmark E260 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #E260A11A (no substitutes) Brand/Number OR “as specified”

Unit Price

Total Price

Company Name If bidding the specified item, insert “As Specified” in Brand and Number field; Specified item is assumed if Brand and Number is left blank. Item No.

6)

Quantity

10

Description

BISD #203850 Cartridge, toner, black, return program, high yield (page yield = 6,000), for Lexmark E330, E332 & E342 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #34015HA (no substitutes) Brand/Number OR “as specified”

7)

25

BISD #203855 Cartridge, toner, black, return program, high yield (page yield = 21,000), for Lexmark T630, T632 and T634 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #12A7462 (no substitutes) Brand/Number OR “as specified”

8)

100

BISD #203860 Cartridge, toner, black, return program, high yield (page yield = 21,000), for Lexmark Optra T640, T642 and T644 printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #64015HA (no substitutes) Brand/Number OR “as specified”

9)

50

BISD #203861 Cartridge, toner, black, return program, high yield (page yield = 25,000), for Lexmark T650 and T654DN printers, OEM Lexmark branded factory fresh cartridge only; Lexmark #T650H11A (no substitutes) Brand/Number OR “as specified”

10)

25

BISD #203862 Cartridge, inkjet, black, high yield (page yield = 750), for Lexmark S315 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #14N1614 (no substitutes) Brand/Number OR “as specified”

Unit Price

Total Price

Company Name If bidding the specified item, insert “As Specified” in Brand and Number field; Specified item is assumed if Brand and Number is left blank. Item No.

11)

Quantity

20

Description

BISD #203863 Cartridge, inkjet, cyan, high yield (page yield = 700), for Lexmark S315 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #14N1615 (no substitutes) Brand/Number OR “as specified”

12)

20

BISD #203864 Cartridge, inkjet, magenta, high yield (page yield = 700), for Lexmark S315 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #14N1616 (no substitutes) Brand/Number OR “as specified”

13)

20

BISD #203865 Cartridge, inkjet, yellow, high yield (page yield = 700), for Lexmark S315 printer, OEM Lexmark branded factory fresh cartridge only; Lexmark #14N1618 (no substitutes) Brand/Number OR “as specified”

14)

30

BISD #203891 Cartridge, toner, black, high yield, for Ricoh Printer #SPC411DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #888308 (no substitutes) Brand/Number OR “as specified”

15)

20

BISD #203892 Cartridge, toner, cyan, high yield, for Ricoh Printer #SPC411DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #888311 (no substitutes) Brand/Number OR “as specified”

16)

20

BISD #203893 Cartridge, toner, magenta, high yield, for Ricoh Printer #SPC411DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #888310 (no substitutes) Brand/Number OR “as specified”

Unit Price

Total Price

Company Name If bidding the specified item, insert “As Specified” in Brand and Number field; Specified item is assumed if Brand and Number is left blank. Item No.

17)

Quantity

20

Description

BISD #203894 Cartridge, toner, yellow, high yield, for Ricoh Printer #SPC411DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #888309 (no substitutes) Brand/Number OR “as specified”

18)

50

BISD #203925 Cartridge, toner, black, high yield, for Ricoh Printer #SPC430DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #821105 (no substitutes) Brand/Number OR “as specified”

19)

40

BISD #203930 Cartridge, toner, magenta, high yield, for Ricoh Printer #SPC430DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #821107 (no substitutes) Brand/Number OR “as specified”

20)

40

BISD #203935 Cartridge, toner, cyan, high yield, for Ricoh Printer #SPC430DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #821108 (no substitutes) Brand/Number OR “as specified”

21)

40

BISD #203940 Cartridge, toner, yellow, high yield, for Ricoh Printer #SPC430DN, OEM Ricoh branded factory fresh cartridge only; Ricoh #821106 (no substitutes) Brand/Number OR “as specified”

22)

10

BISD #205261 Cartridge, toner, black, 6,000 page yield, for Dell 2335dn laser printer, OEM Dell branded factory fresh cartridge only; Dell #3302209 (no substitutes) Brand/Number OR “as specified”

Unit Price

Total Price