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NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TEXAS 78217 Requests for Proposals will be received in the Office of the Executive Director of Procurement & eCommerce for CALCULATORS per proposal specifications and conditions on or before 10:30 A.M. on Thursday, January 9, 2014 without exception. Proposals received after the specified time will not be considered. All interested parties are invited to be present for the RFP receipt in the office of the Executive Director of Procurement & eCommerce, RICHARD A. MIDDLETON EDUCATION CENTER, 8961 TESORO DRIVE, SUITE 317, SAN ANTONIO, TX 78217.. North East Independent School District or its designee reserves the right to reject any and/or all proposals, to make awards that are the best value to the District and to waive all formalities and irregularities in bidding. North East Independent School District participates in interlocal agreements with Judson ISD and Northside ISD. Awarded vendors agree to extend proposal pricing to Judson ISD and Northside ISD. North East ISD does not guarantee the use of this proposal, use will be at the discretion of Judson and Northside ISD’s. Any contract resulting from this agreement is strictly between the individual districts and the proposer. Please mail or deliver to: David Bohannon, Executive Director of Procurement & eCommerce North East Independent School District 8961 Tesoro Drive, Suite 317 San Antonio, Texas 78217 North East Independent School District uses Raptor to process people entering the building at the above mentioned address. A valid state issued identification card, driver license or military identification is required. Allow ten to twenty minutes for this process. NEISD DOES NOT ACCEPT ELECTRONIC SUBMISSIONS OR FAX BIDS. Please place the RFP in a sealed envelope with vendor name and RFP number on the outside of the envelope. NOTE: This is a request for proposal, IT IS NOT AN ORDER RFP #57-14 THE DISTRICT WILL BE CLOSED 12/23/2013-1/3/2014 FOR THE WINTER HOLIDAY NOTE: FAILURE TO RESPOND TO THIS RFP WILL REMOVE YOUR NAME FROM OUR BID MAILING LIST DATABASE FOR THIS PARTICULAR ITEM. IF YOU CANNOT BID ON THIS ITEM AT THIS TIME AND WOULD LIKE TO REMAIN ON THE BID MAILING LIST DATABASE, PLEASE SUBMIT A "NO BID" ON THE RFP FORM AND RETURN IT TO US.
1 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS
SPECIFICATIONS AND CONDITIONS North East Independent School District is requesting proposals for CALCULATORS. NEISD does not guarantee any purchase quantities or dollar amounts. 1.
There are two sections to this proposal. Section I is firm line item pricing for specific items. Section II is for catalog pricing for items not specifically listed in this proposal (See Schedule A). Completion of Section II – Catalog Pricing (even if not bidding on Section I) will ensure proposer is approved to solicit quotes from for purchase of miscellaneous items not specifically listed in the proposal.
2. This is a firm price bid. Prices will be firm for one year from the bid opening date. A manufacturer’s price increase may occur only once a year in conjunction with the anniversary award date, and will only be recognized when proof of such increases has been received in the Office of Procurement & eCommerce thirty (30) days prior to increase taking effect. 3. The bid price must include any and all delivery charges. 4. This bid may be awarded to one or multiple vendors, whichever is in the best interest of North East ISD. 5. Purchases will be on an as needed basis 6. There is a possibility that samples will be requested for evaluation purposes. The North East Independent School District will return the calculators upon completion of evaluation. If samples are requested, vendor must label each sample referencing item bid number, and vendor must provide a self-addressed, selfstamped label for return of sample(s). 7. NEISD reserves the right to make awards that are most advantageous to the district. 8. NEISD reserves the right to reject any or all proposals. 9. NEISD reserves the right to determine equals. 10. NEISD reserves the right to waive any irregularities or formalities in this proposal.Upon approval by the Board of Trustees, if required, contracts for purchase will be put into effect by means of purchase orders issued by the Executive Director of Procurement & eCommerce. 11. All packing lists, freight bills, invoices, etc., shall reference the district’s purchase order number. 12. Payment terms will be net thirty (30) days after acceptance of delivery or signed receipt or correct invoice, whichever comes later. 13. Vendor must provide current literature with bid. 14. Warranty may be used as a determining factor for bid award.
2 COMPANY__________________________________________________ RFP #57-14
15. It is not the policy of the North East Independent School District to purchase on the basis of low proposals alone. Quality and suitability to purpose being controlling factors, it is understood that the purchaser reserves the right to arrive at such by whatever means may be determined. The following criteria shall be used to evaluate each proposal: (1) (2) (3) (4) (5) (6) (7) (8)
(9)
Purchase price Reputation of vendor and of the vendor’s goods or services Quality of vendor’s goods or services Extent to which the goods or services meet the district’s needs Vendor’s past relationship with the district Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses Total long-term cost to the district to acquire the vendor’s goods and services For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: (a) has its principal place of business in this state; or (b) employs at least 500 persons in this state; and Any other relevant factor specifically listed in the request for bids or proposals
If you have any questions regarding this bid, contact Lori Robinson, School Improvement, at 210.407.0324.
3 COMPANY__________________________________________________ RFP #57-14
OPTION TO EXTEND CONTRACT The NEISD reserves the right to extend this contract for (2) two additional one-year contracts. If the option to renew is exercised, the contract will continue under the same terms and conditions. NON-APPROPRIATION OF FUNDS In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are otherwise available. UNIFORM COMMERCIAL CODE This contract shall be governed in accordance with the rights and remedies set forth in the Uniform Commercial Code as adopted by the State of Texas. TERMINATION CLAUSE NEISD reserves the right to terminate this contract including, but not limited to, non-performance with thirty (30) days written notice. RIGHT TO REJECT North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted and to request additional information from all proposers. WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waive or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. VENUE Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas. CONFLICT OF INTEREST DISCLOSURE A Conflict of Interest Disclosure is included and should be signed and returned with proposal. Failure to submit a completed and signed Conflict of Interest Disclosure may result in the disqualification of the proposal.
4 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING ITEM 1.
DESCRIPTION 2 line display 11 digits per line Two (2) constant operations Choose from + - x or find the problem EOS Equation Operating System Guidebook and batteries to be included Texas Instruments TI-15 Explorer or equivalent Unit Price
$_____________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
_______________________________________________________ WARRANTY INFORMATION 2.
8-digit LCD display 3-key memory Extra-large equal key Addition, subtraction, multiplication, division Negative sign appears to the left of numbers displayed Guidebook and batteries to be included Texas Instruments TI-108 or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
__________________________________________________________ WARRANTY INFORMATION
5 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING- CONTINUED ITEM
DESCRIPTION
3.
Pivoting sensor head (0 -180 ) Compute 1st and 2nd derivatives (velocity/acceleration) Collects up to 512 data points Built-in plot options: Distance-Time; Velocity-Time; Acceleration-Time Built-in interactive graphic activity: MATCHIT Operates detached from calculator after setup Input/Output port for direction communication with TI-82, TI-83, TI-85, TI-86, TI-92 Operates as a CBL/MBL motion probe Operates with CBL (SONIC channel) programs Guidebooks and batteries to be included CBR or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 4.
384 K bytes of user-available Flash memory and about 188 K bytes of user- available RAM memory Electronically upgradable Pretty Print shows equations and results with radical notation, stacked fractions, and superscript exponents Hexadecimal and binary operations and conversions Symbolic manipulation for algebra and calculus Graphs functions, parametric equations, polar equations, recursively-defined sequences, 3 dimensional surfaces, and differential equations Statistical plots including scatter, xy-line, box, and modified box plots I/O port Compatible with CBL and CBR systems Powered by 4 AAA batteries with lithium battery backup Texas Instruments TI-89 or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION
6 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING- CONTINUED ITEM
DESCRIPTION
5.
480 KB FLASH ROM memory for data archive and storage of Apps. 24KB of available RAM memory. USB port for computer connectivity, unit-to-unit communication 8-line by 16-character display. Real and complex numbers calculated to 14-digit accuracy and displayed with 10 digits plus a 2-digit exponent. Graphs 10 rectangular functions, 6 parametric expressions, 6 polar expressions, and 3 recursivelydefined sequences. Up to 10 graphing functions defined, saved, graphed, and analyzed at one time interactive analysis of function values, roots, maximums, minimums, integrals, and derivatives.
7 different graph styles for differentiating the look of each graph drawn. Stores up to 10 - 50x50 matrices. Matrix operations including inverse, determinant, transpose, augment, reduced row echelon form, and elementary row operations. List-based one- and two-variable statistical analysis, including logistic, sinusoidal, median-median, linear, logarithmic, exponential, power, quadratic polynomial, cubic polynomial, and quartic polynomial regression models. 3 statistical plot definitions for scatter plots, xy-line plots, histograms, regular and modified box-and-whisker plots, and normal probability plots. Advanced statistics features including 9 hypothesis testing functions, 6 Confidence interval functions, and one-way analysis of variance. 15 probability distribution functions including Normal, Student-t, Chi-square, Binomial, and Poisson. Interactive equation solver editor allows solving numerically for different variables in an equation. Programming capability with the number of programs limited only by available memory. TI-84+ Graphing Calculator or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION
7 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING- CONTINUED ITEM
DESCRIPTION
6.
View Screen Package for TI-84+ Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 7.
View Screen Package for TI-83+ Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 8.
View Screen Package for TI-89 Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 9.
Overhead Projectable Calculators for TI-108, TI-15 and TI-34II See-through keyboards and displays can be projected by an ordinary overhead projector Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION
8 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING- CONTINUED ITEM
DESCRIPTION
10.
Fraction Functions Data Collection with CBRJ and CBLJ Data Analysis and Plotting Constants – Developing Number Patterns Conversions Graphing Upgradeable Operating System and Software TI-GRAPH LINKJ cable available for computer connectivity TI-73 Explorer or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 11.
Interface cables for TI-83 & TI-84 family of calculators (Type 1) and TI-92 & Voyage 200 family of calculators (Type 2) Owners Manual Carrying case TI-Presenter or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 12.
Works with TI graphing calculators provides wireless communication between students’ and teacher’s PC Activity Center Quick Poll Screen Capture Class Analysis TI Navigator is compatible with TI-73 ExplorerJ, TI-83 Plus and TI-84 Plus families. TI-Navigator or equivalent Unit Price
$__________________________________________
____________________________ __________________ MAKE & MODEL OF EQUIPMENT DELIVERY TIME ARO ___________________________________________________________ WARRANTY INFORMATION 9 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION I- LINE ITEM PRICING- CONTINUED ITEM
DESCRIPTION
13.
Screen size: 320 x 240 pixels (3.5” diagonal) - two times the size of TI-83Plus/TI-84 Plus models Screen resolution: ~115 DPI; 16-level gray-scale - five times the resolution of TI-83 Plus/TI-84 Plus models Powered by (4) AAA batteries Memory: 20 MB storage memory / 16MB operating memory USB port for computer connectivity, unit-to-unit communication with other TI- Nspire family handhelds, and more. TI-Nspire or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 14.
CALCULATOR - Enter and view expressions GRAPHS – Graph and explore functions GEOMETRY – Create and explore geometric shapes. LISTS & SPREADSHEET - Capture and track the values of a graph and collected data, DATA & STATISTICS - Summarize statistical data using different graphical methods. TI-Nspire Navigator System or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION 15.
TI-Smartview Software Texas Instrument or equivalent Unit Price
$__________________________________________
____________________________ MAKE & MODEL OF EQUIPMENT
__________________ DELIVERY TIME ARO
____________________________________________________________ WARRANTY INFORMATION
10 COMPANY__________________________________________________ RFP #57-14
SCHEDULE A BENCHMARK/CATALOG PRICING Benchmark/catalog pricing is a pricing structure that uses verifiable prices as a starting point for establishing the final cost of a product. A benchmark/catalog price can be established in various ways. Listed below are examples of benchmark/catalog pricing. A.
Manufacturer's catalogs/price sheets
B.
Company catalogs/price sheets
C.
Store catalog/price sheet
D.
Shelf pricing
Catalogs and price sheets may be bid different ways. Listed below are several methods of bidding a benchmark/catalog bid. NET PRICING In this method markups or discounts are already calculated into the catalog/price sheet, and the vendor should bid their catalog/price sheet using a discount of net or 0% as the basis for the bid. The price quoted is the final unit price. DISCOUNT PRICING For discount pricing the catalog/price sheet does not include any vendor markups or discounts. In this instance a percentage markup or discount from the catalog/price sheet is bid, and it is the customer's responsibility to calculate the final price for each item purchased. SHELF PRICING If a vendor does not offer, or have access to, a catalog or price sheet, a bid using Shelf Pricing is acceptable by North East ISD. For shelf pricing a vendor can bid a discount from the shelf price or bid the shelf price. If you have any questions regarding this attachment, contact the Procurement & eCommerce department, at 210.407.0403.
11 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SECTION II – DISCOUNT FROM CATALOG
Identify the benchmark, catalog or website below: Multiple vendors will be awarded in this section. included in this section.
You must indicate a minimum of 0% to be
(The benchmark must be verifiable by North East ISD. See Schedule A for further information.)
BENCHMARK DESCRIPTION, CATALOG, OR WEBSITE:
% DISCOUNT
or
% MARK-UP
____________________________________ __________% __________% If your company offers no discount from catalog pricing, please respond with 0% on your bid.
Delivery time after order is placed: ___________________________________________________ Exceptions to the proposal and/or comments: ___________________________________________ ________________________________________________________________________________
Please Circle Response
Is a completed/signed Conflict of Interest questionnaire enclosed? YES or NO Is a completed/signed Signature Page enclosed? YES or NO
REFERENCES: Please provide three references and return with your proposal. Company
Contact Person
Phone Number
1. ____________________
_____________________
_________________
2. _____________________
____________________
_________________
3. _____________________
___________________
__________________
12 COMPANY__________________________________________________ RFP #57-14
NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TX 78217 RFP#57-14 - CALCULATORS SIGNATURE PAGE Three (3) page requirements: 1. Answer statements 2. Signature 3. Company information. In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due payments due under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are otherwise available. The undersigned certifies that the firm and/or principals of the firm (check one) are___/are not___ currently debarred, suspended, or proposed for debarment by any federal entity. The undersigned agrees to notify the District of any change in this status, should one occur, until such time as an award has been made under this procurement action. Also, pursuant to the State of Texas Legislative Senate Bill NO. 1, Section 44.034, Notification of Criminal History, the undersigned affirms this firm (check one) is___/is not___ owned or operated by anyone who has been convicted of a felony. This statement is not required of a publicly held corporation. The undersigned affirms that they are duly authorized to execute this contract, that this company, firm, partnership or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. By submitting this offer, the undersigned acknowledges that the Conflict of Interest questionnaire, in accordance with HB914, has been received, that instructions have been read, and the questionnaire has been/is being submitted as necessary.
Original Authorized Signature ______________________________________________◄ (Person Responsible for Proposal)
Company___________________________________________________________________ Name of Representative ________________________________________________________ (Type or Print)
Address _____________________________________________________________________ City, State __________________________________________________ Zip _____________ Phone ______________________ Fax ______________________ Date _________________ Email ______________________________________
13 COMPANY__________________________________________________ RFP #57-14
THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL NO CONFLICT – Line 1 – Company name, Line 4 – Sign and date. CONFLICT – Line 1 – Company name, Lines 2 & 3 - answer questions, Line 4 – Sign and date. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
OFFICE USE ONLY Date Reviewed
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1a)with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1 Name of person who has a business relationship with local governmental entity. 2 Check this box lf you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Name of local government officer with whom filer has employment or business relationship. ________________________________________________________ Name of Officer This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? Yes
No
B. is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
4
________________________________________________
___________________________________
Signature of person doing business with the governmental entity
Date Adopted 06/29/2007
14 COMPANY__________________________________________________ RFP #57-14
