NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 Tesoro Drive San Antonio, TX 78217 Requests for Proposals will be received in the Office of the Executive Director of Procurement & eCommerce for MISCELLANEOUS SECURITY SYSTEM SUPPLIES, PERIPHERALS AND MAINTENANCE per proposal specifications and conditions on or before 10:30 a.m. Central Standard Time on Tuesday, April 8, 2014 without exception. Proposals received after the specified time will not be considered. All interested parties are invited to be present for the RFP receipt in the office of the Executive Director of Procurement & eCommerce, RICHARD A. MIDDLETON EDUCATION CENTER, 8961 TESORO DRIVE, SUITE 317, SAN ANTONIO, TX 78217. North East Independent School District or its designee reserves the right to reject any and/or all proposals, to make awards that are the best value to the District and to waive all formalities and irregularities in bidding. North East Independent School District participates in interlocal agreements with Judson ISD and Northside ISD. Awarded vendors agree to extend proposal pricing to Judson ISD and Northside ISD. North East ISD does not guarantee the use of this proposal, use will be at the discretion of Judson and Northside ISD’s. Any contract resulting from this agreement is strictly between the individual districts and the proposer. Please mail or deliver to: David Bohannon, Executive Director of Procurement & eCommerce North East Independent School District 8961 Tesoro Drive, Suite 317 San Antonio, Texas 78217 North East Independent School District uses Raptor to process people entering the building at the above mentioned address. A valid state issued identification card, driver license or military identification is required. Allow ten to twenty minutes for this process. NEISD DOES NOT ACCEPT ELECTRONIC SUBMISSIONS OR FAX BIDS. Please place the RFP in a sealed envelope with vendor name and RFP number on the outside of the envelope. NOTE: This is a request for proposal, IT IS NOT AN ORDER. RFP #86-14
NOTE: FAILURE TO RESPOND TO THIS RFP WILL REMOVE YOUR NAME FROM OUR BID MAILING LIST DATABASE FOR THIS PARTICULAR ITEM. IF YOU CANNOT BID ON THIS ITEM AT THIS TIME AND WOULD LIKE TO REMAIN ON THE BID MAILING LIST DATABASE, PLEASE SUBMIT A "NO BID" ON THE RFP FORM AND RETURN IT TO US.
COMPANY NAME: ________________________________________ RFP #86-14
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NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 Tesoro Drive San Antonio, Texas 78217 RFP #86-14 – MISCELLANEOUS SECURITY SYSTEM SUPPLIES, PERIPHERALS AND MAINTENANCE SPECIFICATIONS AND CONDITIONS 1.
This request for proposal is for catalog pricing for MISCELLANEOUS SECURITY SYSTEM SUPPLIES, PERIPHERALS AND MAINTENANCE (See Schedule A). Completion of this proposal – catalog pricing will ensure proposer is approved to solicit quote from for signs and supplies.
2.
If a catalog is available on the Internet, please include the website address. NEISD is interested in any catalogs produced in an electronic format.
3.
If a benchmark/catalog price increase or decrease occurs during the contract period, North East ISD will honor the price increase or decrease when proof of such an increase or decrease is received in the Procurement & eCommerce Department. A benchmark/catalog price increase or decrease will not change the bid discount or mark-up. Catalog discounts will remain firm for the life of the contract.
4.
NEISD reserves the right to make awards that are most advantageous to the district.
5.
Items will be ordered on an “as needed” basis.
6.
Prices must include any and all delivery charges.
7.
NEISD reserves the right to waive or take exception to any part of these specifications when in the best interest of NEISD.
8.
This RFP will be awarded to multiple companies.
9.
All packing lists, freight bills, invoices, etc., shall reference the district’s purchase order number.
10. It is not the policy of the North East Independent School District to purchase on the basis of low proposals alone. Quality and suitability to purpose being controlling factors, it is understood that the purchaser reserves the right to arrive at such by whatever means may be determined. The following criteria shall be used to evaluate each proposal: (1) (2) (3) (4) (5) (6) (7) (8)
Purchase price Reputation of vendor and of the vendor’s goods or services Quality of vendor’s goods or services Extent to which the goods or services meet the district’s needs Vendor’s past relationship with the district Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses Total long-term cost to the district to acquire the vendor’s goods and services For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: (a) has its principal place of business in this state; or
COMPANY NAME: ________________________________________ RFP #86-14
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(9)
(b) employs at least 500 persons in this state; and Any other relevant factor specifically listed in the request for bids or proposals
11. Upon approval by the Board of Trustees, if required, contracts for purchase will be put into effect by means of purchase orders issued by the Executive Director of Procurement and eCommerce. 12. Payment terms will be net thirty (30) days after acceptance of delivery or signed receipt or correct invoice, whichever comes later. 13. CONTRACTOR/ INDEPENDENT CONTRACTOR AFFIDAVIT - FOR VENDORS SUPPLYING SERVICES Senate Bill 9, passed in the 2007 legislative session directs school district contractors to obtain state and national criminal history background searches on their employees who: On or after January 1, 2008, is offered employment by an entity that contracts with a School district, open enrollment charter school, or shared services arrangement to provide services, if: 1) the employee or applicant has or will have continuing duties related to the contracted services; and 2) the employee or applicant has or will have direct contact with students Contractors interested in participating in the NEISD Contractor Bid and Vendor Services Processes must comply with the SB 9 by working with DPS to conduct fingerprint checks on your employees prior to being awarded a contract. Contractor employees who do not pass the fingerprint check will not be allowed to work for the district. Contractors who fail to follow the fingerprint process will not be allowed to compete for district contracts. The fingerprinting questionnaire must be completed for each employee that will be on District property meeting the above criteria.
CONFLICT OF INTEREST DISCLOSURE A Conflict of Interest Disclosure is included and should be signed and returned with proposal. Failure to submit a completed and signed Conflict of Interest Disclosure may result in the disqualification of the proposal.
OPTION TO EXTEND CONTRACT The NEISD reserves the right to extend this contract for (2) two additional one-year contracts. If the option to renew is exercised, the contract will continue under the same terms and conditions NON-APPROPRIATION OF FUNDS In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are otherwise available. UNIFORM COMMERCIAL CODE This contract shall be governed in accordance with the rights and remedies set forth in the Uniform Commercial Code as adopted by the State of Texas.
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TERMINATION CLAUSE NEISD reserves the right to terminate this contract including, but not limited to, non-performance with (30) thirty days written notice. RIGHT TO REJECT North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted and to request additional information from all proposers. WAIVER No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waive or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. VENUE Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas.
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SCHEDULE A BENCHMARK/CATALOG PRICING Benchmark/catalog pricing is a pricing structure that uses verifiable prices as a starting point for establishing the final cost of a product. A benchmark/catalog price can be established in various ways. Listed below are examples of benchmark/catalog pricing: A.
Manufacturer’s catalogs/price sheets
B.
Company catalogs/price sheets
C.
Store catalog/price sheets
D.
Shelf pricing
Catalogs and price sheets may be bid different ways. Listed below are several methods of bidding a benchmark/catalog bid: NET PRICING In this method markups or discounts are already calculated into the catalog/price sheet, and the vendor should bid their catalog/price sheet using a discount of net or 0% as the basis for the bid. The price listed in the catalog/price sheet is the final unit price. DISCOUNT/MARKUP PRICING For discount/markup pricing the catalog/price sheet does not include any vendor discounts or markups. In this instance a percentage discount or markup from the catalog/price sheet is bid, and it is the customer’s responsibility to calculate the final price for each item purchased. SHELF PRICING If a vendor does not offer, or have access to a catalog or price sheet, a bid using Shelf Pricing is acceptable by North East ISD. For shelf pricing a vendor can bid a discount from the shelf price or bid the shelf price. If you have any questions regarding this attachment, contact the Procurement & eCommerce Bid Coordinator at 210.407.0403.
COMPANY NAME: ________________________________________ RFP #86-14
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NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 Tesoro Drive San Antonio, Texas 78217 RFP #86-14 – MISCELLANEOUS SECURITY SYSTEM SUPPLIES, PERIPHERALS AND MAINTENANCE
VENDOR PROPOSAL FORM SECTION I – DISCOUNT FROM CATALOG Identify the benchmark, catalog or website below: Multiple vendors will be awarded in this section. YOU MUST INDICATE A MINIMUM DISCOUNT OF 0% TO BE INCLUDED IN THIS SECTION. (The benchmark must be verifiable by North East ISD. See Schedule A for further information.)
BENCHMARK DESCRIPTION, CATALOG, OR WEBSITE:
% DISCOUNT
or
% MARK-UP
____________________________________ __________% __________% If your company offers no discount from catalog pricing, please respond with 0% on your bid.
Delivery time after order is placed: ___________________________________________________ Exceptions to the proposal and/or comments: ___________________________________________ ________________________________________________________________________________
Please Circle Response Will your company be providing Maintenance Services? YES or NO Is a completed/signed Conflict of Interest questionnaire enclosed? YES or NO Is a completed/signed Signature Page enclosed? YES or NO
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NORTH EAST INDEPENDENT SCHOOL DISTRICT 8961 TESORO DRIVE SAN ANTONIO, TEXAS 78217 RFP #86-14 – MISCELLANEOUS SECURITY SYSTEM SUPPLIES, PERIPHERALS AND MAINTENANCE
Three (3) page requirements: 1. Answer (2) statements below 2. Signature 3. Company information. In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due payments due under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are otherwise available. The undersigned certifies that the firm and/or principals of the firm (check one) is___/is not___ currently debarred, suspended, or proposed for debarment by any federal entity. The undersigned agrees to notify the District of any change in this status, should one occur, until such time as an award has been made under this procurement action. Also, pursuant to the State of Texas Legislative Senate Bill NO. 1, Section 44.034, Notification of Criminal History, the undersigned affirms this firm (check one) is___/is not___ owned or operated by anyone who has been convicted of a felony. This statement is not required of a publicly held corporation. The undersigned affirms that they are duly authorized to execute this contract, that this company, firm, partnership or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. By submitting this offer, the undersigned acknowledges that the Conflict of Interest questionnaire, in accordance with HB914, has been received, that instructions have been read, and the questionnaire has been/is being submitted as necessary.
Original Authorized Signature ►______________________________________________◄ (Person Responsible for Proposal)
Company___________________________________________________________________ Name of Representative ________________________________________________________ (Type or Print)
Address _____________________________________________________________________ City, State __________________________________________________ Zip _____________ Phone ______________________ Fax ______________________ Date _________________ Email ______________________________________
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THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL NO CONFLICT – Line 1 – Company name, Line 4 – Sign and date. CONFLICT – Line 1 – Company name, Lines 2 & 3 - answer questions, Line 4 – Sign and date.
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1a)with a local governmental entity and the person meets requirements under Section 176.006(a).
Date Reviewed
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1 Name of person who has a business relationship with local governmental entity. 2 Check this box lf you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Name of local government officer with whom filer has employment or business relationship. ________________________________________________________ Name of Officer This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? Yes
No
B. is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes
No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes
No
D. Describe each employment or business relationship with the local government officer named in this section.
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________________________________________________ Signature of person doing business with the governmental entity
___________________________________ Date Adopted 06/29/20
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North East Independent School District 8961 TESORO DRIVE – SAN ANTONIO, TEXAS 78217 Phone (210) 407-0469, Fax (210) 804-7039 www.neisd.net
OFFICE OF THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES
CONTRACTOR FINGERPRINTING INFORMATION PACKET
This packet contains the documents required for contractors/vendors to provide services at any NEISD location in compliance to Senate Bill 9. If provide services that require you to be in contact with students, it is mandatory that you complete the fingerprinting process prior to beginning work for the District. Establish your company account with the Texas Department of Public Safety (DPS) (see next page). After your account with DPS is established, you will be given a SCHOOL CONTRACTOR DOCUMENT PACKET from DPS in Austin, TX. If you will follow their step-by-step directions, it should not be difficult. DPS will issue you a FAST PASS. After you have been fingerprinted, it is mandatory that you provide the following to: NEISD Human Resources 8961 Tesoro Dr., Ste. 200 San Antonio, TX 78217
Completed NEISD ADMINISTRATOR FINGERPRINTING QUESTIONNAIRE signed by the NEISD Administrator or Designee Copy of the INDEPENDENT CONTRACTOR/CONSULTANT FINGERPRINT QUESTIONNAIRE (submit one for each employee) Copy of the fingerprint receipt (submit one for each employee) It is recommended that you keep a copy of the above documents
Once HR has received the above forms, HR will run the result of the fingerprint and will notify the campus or department you have contract with.
If you have questions, please call Gytonnea Walker, Asst. Director Human Resources-Classified at 210-4070469, contact her at
[email protected]
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ESTABLISHING AN ACCOUNT WITH TX DPS Senate Bill 9 directs school district contractors to obtain state and national criminal history background searches on their employees who will have direct contact with the students, and to receive those results through the DPS criminal history clearinghouse (Fingerprint-based Applicant Clearinghouse of Texas – FACT). In order for contractors to receive the information through FACT, they must first establish an account with the DPS for FACT clearing house access. The company owner must sign a user agreement with the DPS. To obtain the user agreement and more information please contact: Access and Dissemination Bureau Texas Department of Publis Safety Crime Records Service P.O. Box 149322 Austin, TX 78714-9322 Email:
[email protected] Phone: 512-424-2365 (choose option # 3 for FAST PASS) For fastest service please email or call. State in the message that you are a school district contractor and need to have an account established for DPS FACT clearinghouse access. Please include:
Company Name Company Address Company Phone Name of Company point of contact Phone of Company point of contact Company email to be used for notification o FACT records and messages
The information in the DPS FACT Clearing house is confidential, and access must be restricted to the least number of persons needed to review the records. The account must include at least one designated supervisor to make necessary changes and to monitor the site’s security and the access to the criminal history data retrieved. Additional users must be limited to those who need to request, retrieve, or evaluate data regarding the individual applicants. After you sign the DPS User Agreement for FACT, DPS will provide you with a revised FAST Fingerprint Pass that you will have to provide to your employees. Your employees will use that FAST Fingerprint Pass when scheduling their FAST fingerprinting.
Texas Department of Public Safety Crime Records Service
An Equal Opportunity Employer
Last Updated: 3/20/2014
COMPANY NAME: ________________________________________ RFP #86-14
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North East Independent School District OFFICE OF THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES
8961 TESORO DRIVE – SAN ANTONIO, TEXAS 78217 Phone (210) 407-0469, Fax (210) 804-7039 www.neisd.net
TO BE COMPLETED BY INDEPENDENT CONTRACTOR/CONTRACTOR: a) Legal name of business under contract: ____________________________________________________________________ Company representative: _________________________________________________________________________________ Mailing address: ________________________________________________________________________________________ (Include city, state, and zip code) Business phone: (___)_____-______________
Email:________________________________________________________
Effective Date of Contract: ___________________________ End Date:____________________________________________ b) Complete this section for each independent contractor/contractor employee. You may attach a page with additional employees as needed. Legal name of individual providing services :__________________________________________________________________ Birthdate: Month _____________________/ Day_________________/ Year__________________________________________ Driver’s License Number: ___________________________________ State Issued: _____________________________________ Business phone for individual: ________________________________________________________________________________ Cell phone for individual: __________________________________ Email: ________________________________________ Once approved by the NEISD Administrator, the independent contractor/contractor (if required to be fingerprinted ) is required to submit a copy of this signed affidavit form to TX DPS in order to open an account.
FOR NEISD HIRING OFFICIAL USE ONLY. TO BE COMPLETED BY NEISD ADMINISTRATOR: c) Will the independent contractor/contractor work in close proximity to students? Yes ___ No ___ If , YES continue to section d). If No does not need to be fingerprinted. Confirm and sign below. d) Will the independent contractor/contractor be with an NEISD employee at all times? Yes ____ No____
HR ONLY ___ DOES NOT NEED TO BE FINGERPRINTED ___ CLEARED FP ___ NOT CLEARED FP
If NO, the individual must be fingerprinted, confirm that contractor has completed section b) and sign below. If YES, fingerprinting is not required. Confirm and sign below.
Campus/Dept: _____________________________________ Title: _________________________ Date: __________________ Dept. Dir/Principal Name (Print):________________________ Signature: ______________________________________________ NEISD Administrator: Please notify Human Resources when the contractor has completed their service with the district in order that we may unsubscribe to the contracted employees DPS information. Please use the Contractor/Sub-Contractor Dismissed Employees Form to submit the names.
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North East Independent School District
OFFICE OF THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES
8961 TESORO DRIVE – SAN ANTONIO, TEXAS 78217 Phone (210) 407-0469, Fax (210) 804-7039 www.neisd.net
SB9 Contractor Certification Independent Contractor Introduction: Texas Education Code Chapter 22 requires an Independent Contractor who provides services to a school district to submit a criminal history review if the Independent Contractor will have continuing duties related to the contracted services and direct student contact. Each Independent Contractor must certify to the District that the Contractor has complied. The District may not obtain criminal histories for individual Independent Contractors: The law requires each Contractor to obtain the criminal histories of its covered employees. For more information or to set up an account, a Contractor should contact the Texas Department of Public Safety’s Crime Records Service at 512-424-2474. A covered Independent Contractor with a disqualifying criminal history is prohibited from serving at a school district. The following offenses are disqualifying (see Texas Penal Code, Title 5): (1) a conviction or other criminal history information designated by the District; (2) a felony or misdemeanor offense that would prevent a person from obtaining certification as an educator under Texas Education Code 21.060, including an offense, if at the time of the offense, the victim was under 18 or enrolled in a public school: (a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; (c) an equivalent offense under federal law or the laws of another state.
This document is provided for informational purposes only © 2012 Texas Association of School Boards, Inc. All rights reserved.
COMPANY NAME: ________________________________________ RFP #86-14
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North East Independent School District
OFFICE OF THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES
8961 TESORO DRIVE – SAN ANTONIO, TEXAS 78217 Phone (210) 407-0469, Fax (210) 804-7039 www.neisd.net
Independent Contractor Criminal History Agreement
I, _________________________________________ certify to North East Independent School District (“District”) that I have obtained all required criminal history record information regarding myself through the Texas Department of Public Safety’s Fingerprint-based Applicant Clearinghouse of Texas (FACT). I further certify to the District that I do not have a disqualifying criminal history. I agree to notify the District in writing within 3 business days if I am arrested or adjudicated for a disqualifying reason during the contract term. I agree to provide the District, my full name and any other requested information so that the District may obtain my criminal history record information. I understand that the District may terminate my services at any time if the District determines, at its sole discretion, that my criminal history is not acceptable. On the last working day of my contract I will provide the District with my name and any other requested information so that the District can immediately unsubscribe to my DPS record. Noncompliance or misrepresentations regarding this certification may be grounds for contract termination.
_____________________________________________ Signature
____________________________ Date
_____________________________________________ Company Name
____________________________ Job Title
This document is provided for informational purposes only © 2012 Texas Association of School Boards, Inc. All rights reserved. An Equal Opportunity Employer
COMPANY NAME: ________________________________________ RFP #86-14
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North East Independent School District 8961 TESORO DRIVE – SAN ANTONIO, TEXAS 78217 Phone (210) 407-0469, Fax (210) 804-7039 www.neisd.net
OFFICE OF THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES
Contractor/SubContractor/Independent Contractor Dismissed Employees (to unsubscribe DPS Records) Company Name:____________________________ Contract Begin/end Dates:__________________ Administrator Name:________________________ Name
Job Title:________________________________
Date of Birth
DL#/State
Last Day Worked
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
An Equal Opportunity Employer
COMPANY NAME: ________________________________________ RFP #86-14
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