State of California
Bid 14-143895
5
Solicitation 14-143895
Project Management Training Curriculum
Bid designation: Public
State of California
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State of California
Bid 14-143895
5
Bid 14-143895 Project Management Training Curriculum Bid Number
14-143895
Bid Title
Project Management Training Curriculum
Expected Expenditure $0.00 (This price is expected - not guaranteed) Bid Start Date
Sep 23, 2014 1:24:30 PM PDT
Bid End Date
Oct 17, 2014 2:00:00 PM PDT
Question & Answer End Oct 1, 2014 5:00:00 PM PDT Date Bid Contact
Edna Toy Procurement Analyst 916-431-5383
[email protected]
Contract Duration
Not Applicable
Contract Renewal
Not Applicable
Prices Good for
Not Applicable
Standard Disclaimer The State of California advises that prospective bidders periodically check the websites, including but not limited to Bidsync, and/or other state department links for modifications to bid documents. The State of California is not responsible for a prospective bidder's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check these websites for updates or amendments to bid documents, and/or other information regarding the bid solicitations. Failure to periodically check these websites will be at the bidder's sole risk. The information published and/or responded to on these websites is public information. Confidential questions/issues/concerns should be directed to the contact on the ad. Bid Comments
The California Department of Technology (Department of Technology), Office of Professional Development (OPD), Training and Education Center (TEC) is seeking a contractor to provide instructor-led Project Management Training Curriculum for the term of two (2) years. Courses shall include the many facets of Information Technology (IT) Project Management and the California Project Management Methodology (CA-PMM) curriculum. Classes must integrate the lifecycles of CA-PMM, IT software, quality assurance, and IT procurement. To identify the specifics of the CA-PMM courses, please refer to: http://www.cio.ca.gov/Government/IT_Policy/SIMM_17/. Item Response Form
Item
14-143895-- 01-01 - Project Management Training Curriculum
Quantity
1 each
Unit Price Delivery Location State of California California Department of Technology Statewide Technology Procurement Division P.O. Box 1810 Mail Stop Y12 Rancho Cordova CA 95741 Qty 1
Description The California Department of Technology (Department of Technology), Office of Professional Development (OPD), Training and Education Center (TEC) is seeking a contractor to provide instructor-led Project Management Training Curriculum for the term of two (2) years. Courses shall include the many facets of Information Technology (IT) Project Management and the California Project Management Methodology (CA-PMM) curriculum. Classes must integrate the lifecycles of CA-PMM, IT software, quality assurance, and IT procurement. To identify the specifics of the CAPMM courses, please refer to: http://www.cio.ca.gov/Government/IT_Policy/SIMM_17/.
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curriculum. Classes must integrate the lifecycles of CA-PMM, IT software, quality assurance, and IT procurement. To identify the specifics of the CAPMM courses, please refer to: http://www.cio.ca.gov/Government/IT_Policy/SIMM_17/. State of California Bid 14-143895
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State of California
Bid 14-143895
Date: September 23, 2014 Request for Quote (RFQ) 14-143895 Project Management Training Curriculum You are invited to review and respond to this Request for Quote (RFQ) for Information Technology (IT) Training Services, entitled “RFQ 14-143895, Project Management Training Curriculum.” In submitting your quote, you must comply with the instructions found herein. Please provide pricing through the terms of this contract for the Project Management Training Curriculum by October 17, 2014, 2:00PM, Pacific Time. ALL QUOTES MUST BE SIGNED AND DATED PRIOR TO SUBMISSION. Respondent must mail or deliver one (1) original, three (3) complete hardcopies, and one (1) softcopy on electronic media (such as CD or flash drive) of your quote to the address listed below. Neither e-mail submittals, nor fax transmittals will be accepted for this RFQ. Delivery of all quote packages, including hand-delivered quotes and parcel post services, is to the security desk located on the second floor. Please inform the security desk that you are dropping off a quote package. Quotes must be submitted under sealed cover which must be plainly marked with RFQ #14-143895, Project Management Training Curriculum, your firm name and address, and marked “CONFIDENTIAL QUOTE - DO NOT OPEN.”
Edna Toy California Department of Technology IT Procurement and Contract Services Branch (916) 431-5383
[email protected] Hand Delivered or Parcel Post (UPS, FedEx, etc.) United States Postal Service (USPS) California Department of Technology California Department of Technology Attn: Edna Toy Attn: Edna Toy 10860 Gold Center Dr., Suite 200 – Security Desk P.O. Box 1810, Mail Stop Y-18 Rancho Cordova, CA 95670 Rancho Cordova, CA 95741-1810 Responses to this RFQ will be evaluated based on the total quote, and an award, if made, will be to a single respondent awarded the highest points as calculated, in accordance with the methodology defined in Section II, Evaluation Information. Failure to adhere to the RFQ specifications may be considered a material deviation from the requirements of this RFQ, and may cause the quote to be rejected. State Terms and Conditions and Bidder’s Instructions applicable to this order are listed on the Department of General Services’ web sites listed below: Department of General Services, Bidder's Instructions, revised 7/01/10 http://www.documents.dgs.ca.gov/pd/modellang/BidderInstructions070110.pdf Department of General Services, IT General Provisions GSPD-401IT, revised 09/05/14 http://www.documents.dgs.ca.gov/pd/poliproc/GSPD401IT14_0905.pdf
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
TABLE OF CONTENTS PROJECT MANAGEMENT TRAINING CURRICULUM
RFQ REQUIREMENTS I.
General Information ............................................................................................. 4 A. B. C. D. E. F. G. H. I. J. K. L.
II.
Evaluation Information ........................................................................................ 12 A. B. C. D.
III.
Purpose .......................................................................................................... 4 Background .................................................................................................... 4 Key Action Dates............................................................................................ 5 Term of Contract ............................................................................................. 5 Budget ............................................................................................................. 5 Availability ...................................................................................................... 5 Written Questions........................................................................................... 5 Government Code (GC) 19130 ...................................................................... 6 RFQ Response Guidelines............................................................................. 6 RFQ Response Content ................................................................................ 7 Optional Response Content ........................................................................ 10 Administrative Information ............................................................................ 11
Evaluation Process ....................................................................................... 12 Evaluation Criteria ........................................................................................ 12 Scoring Methodology .................................................................................... 15 Preference Programs ................................................................................... 17
Award and Protest Information ........................................................................... 19 A. Award of Contract ......................................................................................... 19 B. Protests ......................................................................................................... 19
EXHIBITS Std. 213 Standard Agreement - Sample........................................................................ 21 EXHIBIT A - Statement of Work .................................................................................... 22 1. Objective ....................................................................................................... 22 2. Term/Period of Performance ......................................................................... 22 3. Mandatory Qualifications ............................................................................... 22 4. Deliverables .................................................................................................. 23 5. Acceptance of Deliverables ........................................................................... 31 6. Contractor Responsibilities............................................................................ 32 7. Department of Technology Responsibilities .................................................. 34 8. Unanticipated Tasks ...................................................................................... 34 9. Work Authorizations (WA) ............................................................................. 35 10. Performance.................................................................................................. 36
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
11. Problem Escalation ....................................................................................... 37 12. Cancellation of Services and/or Classes ....................................................... 37 13. Privacy and Use of Information ..................................................................... 38 14. Other Contract Considerations ...................................................................... 38 15. Contract Representatives .............................................................................. 39 EXHIBIT A-1 – Work Authorization ............................................................................... 40 EXHIBIT A-2 – Resumes .............................................................................................. 41 EXHIBIT B – Budget Provisions ................................................................................... 42 EXHIBIT B-1 – Cost Worksheet .................................................................................... 43 EXHIBIT D – Special Terms and Conditions ................................................................. 45
ATTACHMENTS Attachment 1 – Cover Letter ......................................................................................... 56 Attachment 2 – Administrative Requirements Checklist ................................................ 57 Attachment 3 – Experience Worksheet ......................................................................... 58 Attachment 4 – Company References........................................................................... 61 Attachment 5 – Security and Confidentiality Statement................................................. 62 Attachment 6 – Payee Data Record, Std. 204 ............................................................... 63 Attachment 7 – Small Business Declaration .................................................................. 64 Attachment 8 – Bidder Declaration Form ...................................................................... 65 Attachment 9 – Certification with the Secretary of State ............................................... 66
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
SECTION I – GENERAL INFORMATION PROJECT MANAGEMENT TRAINING CURRICULUM The California Department of Technology is conducting this Request for Quote (RFQ) pursuant to PCC §12100 et seq. Please read the enclosed document carefully. Quotes must be received no later than the date and time specified on page one (1) of this RFQ and in Section I.C. Key Action Dates. Quotes must be submitted under sealed cover. The sealed cover must be plainly marked with the RFQ #14-143895, Project Management Training Curriculum, your firm name and address, and must be marked with “CONFIDENTIAL QUOTE - DO NOT OPEN.” A.
PURPOSE The California Department of Technology (Department of Technology), Office of Professional Development (OPD), Training and Education Center (TEC) is seeking a contractor to provide instructor-led Project Management Training Curriculum for the term of two (2) years. Courses shall include the many facets of Information Technology (IT) Project Management and the California Project Management Methodology (CA-PMM) curriculum. Classes must integrate the lifecycles of CA-PMM, IT software, quality assurance, and IT procurement. To identify the specifics of the CA-PMM courses, please refer to: http://www.cio.ca.gov/Government/IT_Policy/SIMM_17/. The training services shall be delivered during regular State workdays and business hours (8:00AM – 4:00PM PST, Monday through Friday) at the Department of Technology’s TEC located at 10860 Gold Center Drive, Rancho Cordova, CA 95670, unless otherwise prearranged and by mutual agreement between the Department of Technology Contract Administrator and Contractor in writing.
B. BACKGROUND TEC is a service branch of the Department of Technology. It operates as a training enterprise to provide high quality training resources and professional development programs to the employees of the State of California and other government agencies in their professional growth, upward mobility, and personal excellence. In support of this goal, the Department of Technology has instituted the CA-PMM certificate program to achieve CA-PMM Qualified (CalQ) certifications for Project Managers. The Department of Technology has also established training requirements for state and contractor staff engaged in supporting IT projects, including project managers, lead project staff, project sponsors, and executives who will earn Professional Development Units (PDUs) in order to maintain Project Management Professional (PMP) Certification.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
C. KEY ACTION DATES Listed below are the key action dates and times by which specific actions must be taken or completed. If the Department of Technology finds it necessary to change any of these dates, it will be accomplished by issuing an addendum. KEY ACTION DATES DATE Release of RFQ 09/23/2014 Submission of Written Questions 10/01/2014 @ 5:00PM PT Response to Questions 10/03/2014 Submission of Quotes (by date and time) 10/17/2014 @ 2:00PM, PT Evaluation 10/20/2014 – 10/21/2014 * Notice of Intent to Award 10/22/2014 * Contract Award 10/30/2014 * * All dates after the Submission of Quotes (by date and time) are approximate and may be changed without addendum to this RFQ to allow the Department of Technology additional time for evaluation and contract execution. D. TERM OF CONTRACT The period of performance for the contract shall be two (2) years from the date this contract has been executed. E.
BUDGET The contract shall not exceed $730,000.00 and there is no obligation on the Department of Technology’s part to utilize the entire amount.
F.
AVAILABILITY The selected respondent must be able to meet all requirements of this RFQ and be ready to begin offering their services and/or materials within ten (10) State business days of the contract award date specified in Section I.C., Key Action Dates, or the actual award date if later.
G. WRITTEN QUESTIONS All questions regarding the content of this RFQ must be submitted in writing via Department of General Services (DGS) Bid Sync website and must be received by the Key Action Dates identified above. Questions not submitted in writing by the Key Action Date for submission of written questions shall be answered at the State’s option.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
When the State has completed its review of the questions, all of the questions and answers will be distributed in writing to all the respondents via the DGS Bid Sync website: https://www.bidsync.com/DPX/ca/cdgs?ac=logout&rfpdheaderoverride=dgs. Please note: no verbal information given will be binding upon the State, unless such information is issued in writing as an official addendum. H. GOVERNMENT CODE (GC) 19130 This solicitation has been approved for release based on GC 19130(b)(9) which states as follows: (b)
Personal services contracting shall be permissible when any of the following conditions can be met: (9)
The contractor will conduct training courses for which appropriately qualified civil service instructors are not available, provided that permanent instructor positions in academies or similar settings shall be filled through civil service appointment.
Supporting documentation may be requested via a Public Records Act request to the soliciting department. I.
RFQ RESPONSE GUIDELINES This RFQ and the respondent’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ. It is the respondent’s responsibility to provide all required data and any other information deemed necessary for the Department of Technology evaluation team to determine and verify the respondent’s ability to perform the tasks and activities defined in the SOW. Quotes are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFQ. Expensive bindings, colored displays, or promotional materials are not necessary or desired. Emphasis should be concentrated on conformance to the RFQ instructions, responsiveness to the RFQ requirements, and on completeness and clarity of content.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
J.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
RFQ RESPONSE CONTENT The following documents must be submitted in the RFQ response in the order shown: 1. RFQ Response The respondent must submit one (1) original copy of quote response, three (3) additional hard copies, and one (1) electronic copy on CD or flash drive. 2. Cover Letter (Attachment 1) The respondent must complete and sign the entire cover letter form. 3. Administrative Requirements Checklist (Attachment 2) The respondent must complete the required attachment checklist to confirm that all items are contained with the RFQ. 4. Respondent’s Response to Exhibit A, Statement of Work The respondent must provide a detailed description which relates to each of the deliverables identified within the SOW (Exhibit A) as described in this RFQ including: a. b. c. d.
Company background, experience, and number of years delivering this type of training; Awareness of the Department of Technology’s business; Knowledge of the Department of Technology’s customers and training needs; and Explanation of how your products/services fulfill the Department of Technology’s customer needs.
5. Project Management Institute (PMI) Certification The respondent must be a PMI registered education provider and include a copy of certification. 6. Cost Worksheet (Exhibit B-1) Provide completed Cost Worksheet, Exhibit B-1. Rates must be inclusive of all associated costs.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
7. Experience Worksheet (Attachment 3) The RFQ response must include completed staff Experience Worksheets for each instructor with résumé and a copy of Project Management Professional (PMP) certification to teach solicited topics. Sufficient detail must be included in each Experience Worksheet to allow the Department of Technology to verify the experience cited and shall include, at a minimum: a. b. c.
Each instructor must cover two (2) or more previous years with highlights of duties performed in prior positions; Explanation of instructor’s knowledge and/or experience teaching the subject matter requested in the solicitation; and PMP certifications to teach solicited topics and include copies of certification.
8. Staff Résumé The respondent must provide résumés for each proposed resources. 9. Samples of Student Textbooks Submission of a single hard copy (electronic files are not acceptable) of the student textbooks and any reference materials for the courses listed in the Exhibit A SOW, Section 4, Deliverables. Refer also to Exhibit A SOW, Section 4, Deliverables for course material requirements. This shall be furnished free of expense to the State. 10. Company References (Attachment 4) The respondent must submit company references from three (3) different corporate and/or governmental agency customers to whom the company has delivered the same or similar services, as described in the Statement of Work, within the past three (3) years. The Department of Technology may not be used as a reference. The respondent shall complete one (1) Company Reference, Attachment 4 for each reference. The descriptions of these services must be detailed and comprehensive enough to permit the State to assess the similarity of those projects to the work anticipated in the award of the contract resulting from this procurement. The State may contact said customer references during the week following submission of quotes to validate the information provided by the respondent and to determine the customer’s overall satisfaction with the services provided. Therefore, it may prove beneficial to the respondent to contact its referenced customers to ensure their contact information provided on the Company
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Reference form is up-to-date and that the reference will be available during the period of time that the State will be validating references. Negative responses may be cause for rejection. 11. Security and Confidentiality Statement (Attachment 5) One individual authorized to bind the company must complete the Security and Confidentiality form and include it with their quote. 12. Payee Data Record, Std. 204 (Attachment 6) The respondent is required to submit a Payee Data Record, Std. 204 listing their Taxpayer Identification Number. 13. Small Business Declaration (Attachment 7) The respondent is required to submit the Small Business Declaration. 14. Bidder Declaration Forms (Attachment 8) All respondents must complete the Bidder Declaration GSPD-05-105 form and include it with their quote response. When completing the declaration, the respondents must identify all sub-contractors proposed for participation in the contract. The respondent awarded the contract is contractually obligated to use the sub-contractors for the corresponding work identified, unless the Department of Technology agrees to a substitution and it is incorporated by amendment to the contract. If no subcontractors are being utilized, please indicate none on the form. The document and instructions may be accessed at the website link: http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf. Respondents who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form should be included with the quote response. Refer to the following website link to obtain the appropriate form: http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
15. Certification with the Secretary of State (Attachment 9) The Prime Contractor must be certified with the California Secretary of State (SOS) to do business in the State of California and provide a copy of certification. If the respondent does not currently have this certification, the firm must be certified before an contract award can be made, and must provide information in the Final RFQ response to support the status of its application to be certified to do business in the State of California. For more information, refer to the California Secretary of State website at: http://www.sos.ca.gov/business/be/faqs.htm. K. OPTIONAL RESPONSE CONTENT 1. Disabled Veteran Business Enterprise (DVBE) Program Requirements The DVBE Participation Requirements for this RFQ is waived but the Department of Technology opts to include the DVBE Incentive. 2. California DVBE Quote Incentive In accordance with Section 999.5(a) of the Military and Veterans Code an incentive will be given to respondents who provide DVBE participation. For evaluation purposes only, the State shall apply an incentive to quotes that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105, Attachment 8 and confirmed by the State. 3. Small Business Preference The Small Business (SB) regulations pursuant to the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, section 1896 et seq.) concerning the application and calculation of the SB preference, SB certification, responsibilities of SBs, department certification, and appeals were revised effective 9/9/04 and can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by Clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the DGS Office of SB and DVBE Services (OSDS) at (916) 375-4940. The respondents claiming the SB preference must be certified by California as an SB, or must commit to sub-contract at least 25% of the net quoted price with one (1) or more California certified SBs. Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the RFQ due date and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940. Section 14838 et seq. of the California Government Code requires that a 5% preference be given to Contractors who
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
qualify as an SB. For requirements see title 2, California Code of Regulations section 1896 et seq. The requirements for nonprofit Veteran Service Agencies qualifying as SBs are contained in section 999.50 et seq. of the Military and Veterans Code. 4. Non-SB Subcontracting Preference A 5% quote preference is also available to a non-small business claiming 25% California certified SB sub-contractor participation. This preference can be claimed by completing the Bidder Declaration form GSPD-05-105. The form must list all California certified SBs with which you commit to sub-contract with for an amount of at least 25% of the net contract price. All certified SBs must perform a “commercially useful function” (CUF) in the performance of the contract, as defined in Government Code section 14837(d)(4). 5. TACPA Preferences The following preferences will be granted for this procurement. Respondents wishing to take advantage of these preferences will need to review the following websites and submit the appropriate response with the quote: Target Area Contract Preference Act (TACPA) http://www.documents.dgs.ca.gov/pd/poliproc/tacpapage.pdf Respondents wishing to take advantage of these preferences are required to submit the following applications/forms: TACPA (Std. 830) Respondent’s Summary of Contract Activities and Labor Hours (DGS/PD 525) Manufacturer Summary of Contract Activities and Labor Hours (DGS/PD 526). L.
ADMINISTRATIVE INFORMATION Upon response opening, all documents submitted in response to this RFQ will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code section 6250 et. seq.) and subject to review by the public.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
SECTION II – EVALUATION INFORMATION PROJECT MANAGEMENT TRAINING CURRICULUM A.
EVALUATION PROCESS Each RFQ response will be checked for the presence of required information in conformance to the submission requirements of this RFQ. The Department of Technology will evaluate each RFQ response to determine its responsiveness to the requirements. The Department of Technology reserves the right to make mathematical corrections to cost worksheets and/or ask clarifying questions. The overall responsiveness of each quote is based on the complete response from the respondent to the RFQ requirements, including the Statement of Work (SOW). An award, if made, will be to the responsive and responsible respondent who scores the highest points in accordance with Section II.B., Evaluation Criteria.
B. EVALUATION CRITERIA The following two (2) sub-sections and criteria will be reviewed by the Department of Technology’s evaluation team: 1. Administrative Requirements Evaluation (Pass/Fail) Respondents must pass the Administrative Requirements Evaluation to continue on to the Technical and Cost Evaluations. All required attachments, forms, and documents as outlined below must be submitted.
ADMINISTRATIVE REQUIREMENTS 1. 1 Master Copy of Quote Response and 3 Additional Copies
PAGE # 1
2. 1 Electronic Copy of Quote Response on CD/Flash Drive
1
3. Cover Letter (Attachment 1)
56
4. Administrative Requirements Checklist (Attachment 2)
57
5. Respondent’s Response to Exhibit A, Statement Of Work
7
6. Copy of Project Management Institute (PMI) Certification
7
7. Cost Worksheet (Exhibit B-1)
43-44
8. Experience Worksheet (Attachment 3)
58-60
9. Staff Résumé
8
10. Copy of Staff Project Management Professional (PMP) Certification
8
11. Samples of Student Textbooks
8
YES (PASS)
NO (FAIL)
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ADMINISTRATIVE REQUIREMENTS (CONTINUED) 12. Company References (Attachment 4)
PAGE # 61
YES (PASS)
NO (FAIL)
13. Security and Confidentiality Statement (Attachment 5)
62
14. Payee Data Record, Std. 204 (Attachment 6)
63
15. Small Business Declaration (Attachment 7)
64
16. Bidder Declaration Forms (Attachment 8)
65
17. Certification with the Secretary of State (Attachment 9) 18. California DVBE Quote Incentive
66 10
OPTIONAL
19. Small Business Preference
OPTIONAL
20. Non-SB Subcontractor Preference
10 11
21. TACPA Preferences
11
OPTIONAL
OPTIONAL
2. Technical Evaluation (60 Points) The Technical Evaluation for this RFQ is weighted at 50% of the total points available. The criteria for this evaluation will include but is not limited to: a.
Contractor certification and instructor experience 1) 2) 3) 4)
Project Management Institute (PMI) Registered Education Provider Number of years of instructor experience teaching the solicited training course topics; Number of years of industry (on-the-job) experience utilizing the skills and disciplines being taught; and Educational Background and Project Management Professional (PMP) certifications.
SCORE 0 points
20 points
CRITERIA 1. Instructors do not have two (2) years instructional experience 2. Instructors do not have certifications 3. Contractor is not a PMI Registered Education Provider 1. All instructors have two (2) years instructional experience 2. All instructors have PMP certifications 3. Contractor is a PMI Registered Education Provider
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
b.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Quality and content of submitted sample training course materials; and SCORE 0 points 5 points
10 points
20 points
CRITERIA Does not meet minimum quality standards 1. Textbook consists of photocopied pages and bound 2. Textbooks contain black text, no illustrations, diagrams, fold-outs, workflows 3. Chapters or Sections are not distinguished by any type of separator 4. Handouts are neat and straightly aligned photocopies of originals Materials show basic formatting consistency (text, margins, headings, outlining, etc.) 1. Textbook pages are original printed materials, not photocopied and bound 2. Textbooks have black text and some black and white (b/w) illustrations / diagrams, fold-outs or workflows 3. Chapters or Sections are distinguished by tabs, colored paper or other types of separators 4. There is a Glossary or Reference Section 5. Materials show advanced formatting consistency (text, margins, headings, outlining, etc.) 1. Textbook pages are original printed materials, not photocopied and bound 2. Textbooks have some or all pages with b/w or colored text; b/w or colored illustrations, and printed on high-quality paper 3. Chapters or Sections are distinguished by numbered or titled tabs or other numbered or titled separators 4. There are both a Glossary of words / terms and / or a Reference section of books, web sites or other resources 5. Materials show high-level formatting consistency (text, margins, headings, outlining, etc.)
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
c.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Vendor’s training course offerings. SCORE 0 points 20 points
CRITERIA Cannot implement all required courses Can implement all required courses
1. Cost Evaluation (60 points) The cost for this RFQ is weighted at 50% of the total points available. The following criteria will be used to evaluate the respondent’s cost submission: a. b.
Cost Worksheet (Exhibit B-1) is completed accurately with costs provided for all solicited training courses; and The total extended bid cost for the contract term.
C. SCORING METHODOLOGY 1. Total Technical Score Calculation There are 60 points possible for the Technical Evaluation. The Technical Evaluation Panel will determine how many points are earned for each criteria category. The points will then be added together to determine the Total Technical Score: SCORES RESPONDENT 1 RESPONDENT 2 RESPONDENT 3
Criteria 1
Criteria 2
Criteria 3
0 20 20
10 5 5
20 20 20
TOTAL SCORE 30 45 45
2. Total Cost Score Calculation The relative cost of the respondent’s bids will be scored after validating the entries as follows: a.
Identify the lowest total cost submitted of all the respondents who meet all the mandatory requirements. Respondent 1 - $1,000,000 Respondent 2 - $978,000 Respondent 3 - $950,000
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
b.
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Use that lowest total cost as the NUMERATOR to form a fraction for each respondent. Use the respondent’s total cost as the DENOMINATOR; then, express that fraction as a percentage. Respondent 1
3.
Bid 14-143895
$950,000 X 100 = 95.0% X 60 = 57 points $1,000,000
Respondent 2
$950,000 $978,000
X 100 = 97.1% X 60 = 58 points
Respondent 3
$950,000 $950,000
X 100 = 100% X 60 = 60 points
Final Score Calcuation a.
Apply the two (2) scores from Steps 2 and Step 3 to the Final Step, below, and compute the Final Score for each respondent. Also, included in the formula below is a percentage indicating relative weight given to Technical and Cost scores. Technical = 60 points (50%)
b.
The final score calculation is as follows: Respondent 1 Respondent 2 Respondent 3
c.
Cost = 60 points (50%)
Technical: 30 + Cost: 57 Technical: 45 + Cost: 58 Technical: 45 + Cost: 60
= = =
87 103 105
The highest final score will determine the winning respondent, in this example, Respondent #3.
* These examples are for illustration purposes only and do not represent realistic estimates of actual costs / scores.
Page 16 9/23/2014 2:25 PM
p. 19
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
D. PREFERENCE PROGRAMS 1.
2.
Cost adjustments for Small Business (SB) preference claims and Disabled Veteran Business Enterprise (DVBE) participation incentives will be performed during cost assessment. a.
Per Government Code, Section 14835, et seq., respondents who qualify as a small business will be given a 5 percent preference for contract evaluation purposes only. The 5 percent preference is calculated on the total number of points awarded to the highest scoring non-small business that is responsible and responsive to the proposal requirements.
b.
If after applying the small business preference a small business has the highest score, no further preferences would be applied as the small business cannot be displaced from the highest score position by application of any other preference. The rules and regulations of this law, including the definition of a small business for the delivery of goods and services are contained in the California Code of Regulations, Title 2, Section 1896, et seq. and can be viewed online at: www.pd.dgs.ca.gov/smbus.
The DVBE Incentive percentage is applied to cost points earned by the respondent. The following illustrates the incentive points available based on the respondent’s confirmed percent of DVBE participation, based on maximum cost points. CONFIRMED DVBE PARTICIPATION OF 5% and above 4% - 4.99% 3% - 3.99% 2% - 2.99% 1% - 1.99%
DVBE INCENTIVE POINTS 5% (6 points) 4% (5 points) 3% (4 points) 2% (3 points) 1% (2 points)
Page 17 9/23/2014 2:25 PM
p. 20
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
FINAL SCORE WITH DVBE INCENTIVE RESPONDENT 1
RESPONDENT 2
RESPONDENT 3
MEETS SMALL BUSINESS (SB) REQUIREMENT
Yes
No
No
TECHNICAL REQUIREMENT POINTS (A)
30
45
45
COST POINTS (B)
57
58
60
TOTAL SCORE BEFORE INCENTIVES (C)
87
103
105
SB PREFERENCE POINTS (HIGHEST NON-SB x 0.05) = D
4.35
-
-
TOTAL POINTS WITH SB PREFERENCE POINTS
91.35
103
105
CONFIRMED DVBE INCENTIVE POINTS FROM TABLE (E)
4
6
-
TOTAL SCORE (C+D+E)
95.35
109
105
In this case, the highest scored proposal from Respondent 2 would be the intended awardee.
Page 18 9/23/2014 2:25 PM
p. 21
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
SECTION III – AWARD AND PROTEST INFORMATION PROJECT MANAGEMENT TRAINING CURRICULUM A.
AWARD OF CONTRACT Award of a contract, if made, will be to a single responsive and responsible respondent who scores the highest points in accordance with the requirements of the RFQ Section II – Evaluation, and any addenda thereto, except for such immaterial defects as may be waived by the State. The award will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a respondent may extend the offer beyond 45 days in the event of a delay of contract execution. The State reserves the right to determine the successful respondent(s) either on the basis of individual items or combination of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the respondent specifies otherwise in their quote, the State may accept any item or group of items of any quote. The State reserves the right to modify or cancel in whole or in part this RFQ. Written notification of the State’s intent to award will be made to all respondents who submit a quote. If a respondent, having submitted a quote, can show that their quote, instead of the quote selected by the State, should be selected for contract award, the respondent will be allowed five (5) working days to submit a protest to the Intent to Award, according to the instructions contained in the paragraph titled “Protests” of this RFQ.
B. PROTESTS Any respondent’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final. If a respondent has submitted a quote which it believes to be totally responsive to the requirements of the RFQ and to be the quote that should have been selected according to the evaluation procedure in the solicitation section on Evaluation and the respondent believes the State has incorrectly selected another respondent for award, the respondent may submit a protest of the selection as described below. Protests regarding selection of the “successful vendor” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.
Page 19 9/23/2014 2:25 PM
p. 22
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
All protests of award must be made in writing, signed by an individual authorized to bind the respondent contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:
Department of General Services Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile Number: (916) 375-4611 The protester must provide a copy of the protest to the California Department of Technology. A copy of the protest must be mailed to: California Department of Technology Jennifer Herrera, Procurement Manager Procurement and Contract Services Branch (Mail Stop Y-18) P.O. Box 1810 Rancho Cordova, CA 95741-1810 Facsimile Number: (916) 463-9908 All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by the DGS Procurement Division Deputy Director as promptly as possible, but no later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person, in which case the protester should obtain a receipt of delivery.
Page 20 9/23/2014 2:25 PM
p. 23
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
STD. 213 STANDARD AGREEMENT (SAMPLE)
Page 21 9/23/2014 2:25 PM
p. 24
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT A STATEMENT OF WORK 1. OBJECTIVE The California Department of Technology (Department of Technology), Office of Professional Development (OPD), Training and Education Center (TEC) seeks to obtain a Contractor to provide instructor-led training courses in Information Technology (IT) Project Management and the California Project Management Methodology (CA-PMM) curriculum for the Department of Technology customers. All instructor led classes shall be delivered during regular state workdays and business hours (8:00am – 4:00pm, Monday through Friday) at the Department of Technology’s TEC located at 10860 Gold Center Drive, Rancho Cordova, CA 95670, unless otherwise prearranged by the mutual agreement between the Department of Technology and Contractor in writing. 2. TERM/PERIOD OF PERFORMANCE a. The period of performance for the contract shall be two (2) years from the date this contract has been executed. b. The Contractor shall not be authorized to deliver or commence performance of services as described in this SOW until written approval has been obtained from all entities. Any delivery or performance of service that is commenced prior to the signing of the contract shall be considered voluntary on the part of the Contractor and non-compensable. c. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, the Department of Technology and the Contractor may execute written amendments to this contract for time and/or money. 3. MANDATORY QUALIFICATIONS The Contractor shall provide qualified instructors who can administer the classes listed herein. Contractor and instructor(s) must meet the following minimum qualifications: a. Contractor must be a Project Management Institute (PMI) registered education provider. b. All instructors must be Project Management Professional (PMP) certified. c. Resumes for each proposed instructors must show a minimum of two (2) years relevant and practical experience teaching formal, instructor-led courses. Courses must be similar in scope content as those identified in Exhibit A SOW, Section 4, Deliverables. d. Contractor must provide a sample textbook with the requested curriculum. See Exhibit A SOW, Section 4, Deliverables for specifications and format.
Page 22 9/23/2014 2:25 PM
p. 25
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
4. DELIVERABLES a. The Contractor shall provide instructor-led classroom training courses listed below for the minimum durations indicated. All training courses will be delivered onsite at the Department of Technology’s Training and Education Center. Refer to Exhibit A SOW, Section 6, Contractor Responsibilities, of this contract for an explanation of class time requirements. Minimum Duration (# of days)
Course Name Primary Curriculum CA-PMM Boot Camp for Project Managers
5
CA-PMM Express Training for Project Managers
2
Project Risk Management
1
Communication Skills for Successful Project Results
1
Managing Effective Project Meetings
1
Team Leadership for Project Managers
2
Leading Change in a Project Environment
1
Microsoft Project (2010) 1
1
Secondary Curriculum Procurement and Vendor Management
2
Win/Win Negotiations for Project Managers and Team Members
1
Essential Presentation Skills for Projects
2
Microsoft Project (2010) 2
1
Earned Value Management
1
Project Portfolio Management
1
Project Halt
1
Allied Curriculum CA-PMM Basics for Project Team Members
2
Executive Briefing
½
Sponsorship Seminar
½
Executive and Sponsorship Seminar (Executive Briefing and Sponsorship Seminar combined)
1
Elective Courses PMP Examination Preparation
3 Page 23
9/23/2014 2:25 PM
p. 26
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Course Listings with Goal and Objectives CA-PMM Boot Camp for Project Managers
Comprehensive training in project management using the California Project Management Methodology (CA-PMM) and CA-PMM tools
CA-PMM Express Training for Project Managers
Understand the CA-PMM policy Apply the tools associated with the CA-PMM
Project Risk Management
Gain a sound understanding of the nature of project risk and the project risk management process Conduct the initial risk identification and analysis Understand how risk analysis is performed throughout the project life cycle Develop risk response strategies Learn how to use a “risk register” to document what is learned about risk throughout the project life cycle Learn how to do “qualitative risk analysis” to identify the risks that pose the highest threats to the project, or the greatest opportunities Gain general knowledge about several types of “quantitative risk analysis” techniques that are available to probe more deeply into specific risks; and learn the specifics of two of these techniques for later use on the job Learn how to develop proactive responses to the risks that you identify. Proactive responses include: avoidance, mitigation, and transference Learn how to monitor and control risks throughout the lifetime of a project
Communication Skills for Successful Project Results
Recognize the critical importance of using a collaborative communication approach Be able to diagnose the project team’s communication challenges and strengths o Recognize the appropriate roles in the project communication process for each specific project and/or sub-team o Determine the best communication approach for the audience in terms of vehicles and style o Ensure that the project team has established norms for communication within each project o Assess the expertise needed for effective communications in each project and staff accordingly
Page 24 9/23/2014 2:25 PM
p. 27
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Build capability in using communication as the foundation for collaborative project relationships by learning how to: o Earn trust by sharing information and being transparent in project communications o Focus on mutual goals, helping project members regain focus on joint commitments o Make and manage effective agreements on deliverables/tasks, hand-offs and status reporting Work through project break-downs productively by learning how to: o Use a process to diagnose without blame o Focus on what can be learned and changed for improvement o Provide and receive constructive feedback about performance within the project Select a personal development action he/she can take to become a more effective communicator in the project environment.
Managing Effective Project Meetings
Recognize the critical importance of having a disciplined approach to project meeting planning and execution Learn how to formulate a meeting for success: o Trouble shoot typical issues with meetings in his/her project/organization o Determine if a project meeting is necessary o Identify the correct project meeting membership o Define the goals/outcomes of the meeting o Assign functions and roles o Determine the optimal meeting cycle across the life of a project or set of projects o Develop and deliver effective pre-communication Learn how to guide and manage project meetings through skillful facilitation: o Ensure valuable, concise conversations o Deal with difficult situations and disruptive behaviors o Apply group process techniques to keep the meeting on-track while maintaining a positive team dynamic o Conduct real-time meeting process debriefs to drive continuous improvement of meeting effectiveness Learn how to stage successful execution between project meetings through key followthrough practices: o Ensure agreements and role clarity on tasks o Track action items to closure o Address parking lot issues o Tackle obstacles to disciplined execution between meetings Make a personal commitment to an action he/she can take to improve the quality of project meetings he/she leads or participates in
Page 25 9/23/2014 2:25 PM
p. 28
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Team Leadership for Project Managers
Recognize the critical importance of a holistic approach to project team leadership, i.e. both the technical and human aspects Be able to focus leadership actions in the appropriate domain of project team effectiveness by learning how to: o Clarify and re-communicate the project team’s charter, adapting it over time as necessary o Know when to re-focus the team on the charter to drive coordinated action across deliverables and tasks o Analyze skill/experience needs and staff the project for success o Work with the team to develop the right roles, processes and work structures o Develop operating principles and norms that drive high-performance, camaraderie and mutual support during the project Build capability in coaching by learning how to: o Understand each project team members motivation, work style and communication needs o Use questions to drive the coaching process, ensuring each individual owns their own development and performance o Give constructive project performance feedback with a coaching mindset Receive individual feedback for improvement in key areas of team leadership as a project manager Leading Change in a Project Environment
Recognize the critical importance of modeling adaptability and flexibility when key aspects of a project change Be able to define and communicate the context for project changes by learning how to: o Translate the sources and rationale for the change to project team members (“Why is this change happening? Why is it important to the end-user and our organization? What does it mean to this team?”) o Conduct stakeholder analysis and take the right actions for each group affected by the change (those who implement, influence, or have/need information) Gain practices to ensure optimal individual and project team performance during change by learning how to: o Work through emotions with team members especially when a project is decommissioned before completion o Leverage the team’s “creative zone” during a specific project change o Be a change coach by using coaching skills and tools to diagnose and address change responses in individual project team members o Provide targeted information and communication to team members to keep them focused on the right project tasks and deliverables o Use a tool to drive project team member engagement during change Select a personal development action he/she can take to become a more effective project change leader
Page 26 9/23/2014 2:25 PM
p. 29
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Microsoft Project (2010) 1
Create a project schedule Manage the tasks in the project schedule Manage how the resources are assigned to the project tasks Update a project schedule Manage project costs Report project data Reuse project schedule information
Procurement and Vendor Management
Identify the appropriate roles and responsibilities for vendors and state employees on IT projects Identify and address common problems that occur with vendors and how to address them in contracts Create a plan for evaluating vendor performance Create a plan for effective and appropriate state and vendor communications and relationships Identify and plan for effective contract management activities Develop a plan for contract closing activities, including how to terminate a contract for poor performance
Win/Win Negotiation for Project Managers and Team Members
Recognize the critical importance of adopting a win/win approach in their project negotiations Be able to follow the project negotiation process by learning how to: o Understand your own negotiation style and how to improve it o Identify your goals and constraints as you enter a project negotiation o Develop your “walk-away” position o Diagnose others’ motivations and needs o Analyze a relationship or situation to determine the best project negotiation strategy o Use the core skills of listening, defusing emotions and inquiry to stay on track to a win/win o Demonstrate “conflict agility” when conversations get difficult in a project negotiation o Utilize a project negotiation process template, especially in team negotiation settings (e.g. cross-functional projects, project scoping sessions, etc.) Shift from win/lose to win/win project negotiations by learning how to: o Recognize win/lose negotiation tactics o Apply countermeasures to win/lose manipulations o Regain or establish the trust required to enter a win/win zone Commit to one personal development action that improves his/her ability to conduct win/win project negotiations
Page 27 9/23/2014 2:25 PM
p. 30
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Essential Presentation Skills for Projects
Increase confidence in project presentation situations. Learn how to: o Determine audience expectations and needs o Identify the purpose and desired outcomes of each presentation o Gather the appropriate information and determine the right level of detail for each project presentation o Find your personal connection and engagement with the material in order to drive connection and engagement in the audience. o Adapt presentation styles to for a variety of audiences and settings o Utilize techniques to keep energy and focus high Understand how to utilize different presentation tools and methods: o Web and video conferencing o Microsoft PowerPoint and other graphic tools o Flipcharts and visual aids (charts, spreadsheets, etc.) Receive feedback from multiple sources on his/her strengths and improvement areas as a project presenter
Microsoft Project (2010) 2
Use the following Microsoft Project features to manage projects: o Resource sheet o Resource usage o Data filters o Data extraction o Data analysis o Modeling o Reports o Apply best practice techniques for creating project schedules that support effective project management
Earned Value Management (EVM)
Each attendee will work through a case study designed with typical State of California IT project components and challenges to demonstrate and practice the following: o What is EVM and how can it be applied in the state environment? o What is the value of EVM? o EVM terms and formulas o The need for the Work Breakdown Structure (WBS) and how it relates to EVM. o Learn when to baseline a project and when a project may be re-baselined. o How to baseline/re-baseline a project in Microsoft Project 2007 o Schedule management requirements for EVM o Tracking actual staff hours as well as consultant hours spent working on WBS items o Cost estimating and budgeting requirements for EVM o How to apply EVM formulas in the real world using MS Project 2007 o Organizational requirements and challenges for implementation o Develop an EVM implementation plan
Page 28 9/23/2014 2:25 PM
p. 31
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Project Portfolio Management
Understand the terms project portfolio and project portfolio management Understand the link between Portfolio Management, Organizational Governance and Organizational Strategy Understand the need to align projects and programs with the strategic initiatives and strategic business goals of the organization Learn about tools and techniques to identify, select, prioritize, govern and monitor projects within a portfolio Learn how PPM provides executives with a high level view of projects allowing for visibility to redundancies, collaboration opportunities and potential risks to the portfolio Learn how PPM permits effective resource allocation and visibility to potential overallocation of resources Understand the benefits of continuous progress monitoring Understand how to determine portfolio metrics Identify major components required on a portfolio status report/dashboard Understand how Agency/Department portfolios will align with the State of California’s Project Portfolio
Project HALT
Ask the right questions to determine the health of a project Determine if the project is a candidate for recovery or closure Plan a project recovery Plan a project closure
CA-PMM Basics for Team Members
Understand the basics of the California Project Management Methodology Understand and establish the context for the project Identify project scope and constraints Negotiate and communicate project trade-offs Develop an action plan for the project Set priorities between activities Develop techniques to prevent tasks from being overlooked Identify project risks and develop contingency actions Manage factors in the environment that may derail progress Assess and effectively communicate project status Close the assignment after successful completion
Page 29 9/23/2014 2:25 PM
p. 32
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Executive Briefing
Understand the process for optimizing the IT project portfolio to meet the agency’s strategic mission Define the role of executives in successful IT projects Define how to effectively practice the executive role on IT projects and project portfolios Provide a high-level description of the CA-PMM Describe what is required for the successful implementation of the CA-PMM from an executive perspective Provide executives with a project success equation and an understanding of the value of implementing the CA-PMM
Sponsorship Seminar
Prepare managers and executives with the information they need to successfully fulfill their responsibilities as project sponsors Understand the concept of intelligent disobedience Assess their sponsorship baseline Prepare a sponsorship action plan Describe the CA-PMM Describe the sponsor’s role in the use of the CA-PMM
Executive and Sponsorship Seminar (Executive Briefing and Sponsorship Seminar)
Combination Executive Briefing and Sponsorship Seminar Provide executives with a project success equation and an understanding of the value of implementing the CA-PMM Understand the process for optimizing the IT project portfolio to meet the agency’s strategic mission Define the role of executives in successful IT projects Define how to effectively practice the executive role on IT projects and project portfolios Provide a high-level description of the CA-PMM Describe what is required for the successful implementation of the CA-PMM from an executive perspective Prepare executives with the information they need to successfully fulfill their responsibilities as project sponsors Understand the concept of intelligent disobedience Prepare a sponsorship action plan
Page 30 9/23/2014 2:25 PM
p. 33
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
PMP Examination Preparation
Gain a full understanding of the nature of the PMP® credentialing process and certification exam Learn basic PMBOK® Guide terms and concepts Learn other management terms and concepts that are relevant to the PMP® exam Learn and understand PMBOK® Guide processes, knowledge areas, and process groups Learn how to answer “situational” exam questions dealing with the application of project management and other knowledge Become comfortable with the format of PMP® exam questions through practice with simulated exam questions
b. The course materials will be bound and professional in appearance. materials, including samples, shall meet the following minimum criteria: 1) 2)
3) 4) 5)
6) 7)
All course
Textbooks must be bound (glue, spiral, binder, etc.); Table of contents lists all course chapters and/or sections. Chapters and/or sections are clearly indicated using tabs or other methods for easy student navigation; Contents are printed in an easy to read font and style; All pages must be numbered and/or titled; Contents must provide sufficient information to supplement the instructor’s presentation and serve as a reference material for the student after the class has been completed; Contents may not be materials prepared for RFQ 14-143568 response, but must be the standard classroom materials given to students in class. Ensure materials provided to the State are done so in accordance with all copyright laws.
5. ACCEPTANCE OF DELIVERABLES It shall be in the State’s sole determination as to whether a deliverable has been successfully completed and acceptable to the State. Acceptance criteria shall consist of the following: a.
Payment for tasks performed under this contract shall be by deliverable, flat fee per session in arrears. It shall be the Department of Technology’s sole determination as to whether the tasks and deliverables identified in this contract or in a supplemental Work Authorization (WA) have been successfully completed and are acceptable. The approval process is outlined in Section 10, Performance.
b.
The Contractor costs related to rework of unacceptable work products shall be costs of the Contractor, and shall not be billed to the Department of Technology.
c.
The Contractor shall meet all time-lines and deliverable dates, as agreed to in the contract or in WA.
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p. 34
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
6. CONTRACTOR RESPONSIBILITIES a.
The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the authority to act on all aspects of the services.
b.
The Contractor will notify the Department of Technology, in writing, of any changes in the personnel assigned to instruct a course. If a Contractor employee is unable to perform due to illness, resignation, or other factors beyond the Contractor’s control, the Contractor shall provide suitable substitute personnel to instruct the course. The substitute personnel shall meet or exceed the qualifications of staff they are replacing and must be approved in advance of any performance under the contract by the Department of Technology. This written approval shall be obtained from the Department of Technology Contract Administrator.
c.
The Contractor personnel shall deliver the training services on the premises of the Department of Technology’s TEC facilities during regular State workdays and normal business hours (8:00 a.m. - 4:00 p.m., Monday through Friday), and at other times as mutually agreed upon between the Department of Technology Contract Administrator or other authorized Department of Technology representative for the Contractor to successfully provide the services described by this contract. The Contractor may be asked to deliver the training services at a different Department of Technology work site or other facility when mutually agreed upon by the Contractor and the Department of Technology Contract Administrator.
d.
The Contractor agrees to a minimum class time requirement. A full class day consists of a minimum of 6.0 hours and a maximum of 7.0 hours of instructional delivery.
e.
The Contractor understands that all policies and procedures regarding the use of state facilities will be applicable.
f.
The Contractor shall not connect personal or company-related electronic devices to the State’s network.
g.
All deliverables become the property of the Department of Technology.
h.
The Contractor shall furnish all students course materials including books, handouts and other materials necessary to perform the services described in the SOW for each class.
i.
Student materials provided by the Contractor will include, but not be limited to:
Samples; Examples; Case studies where applicable; White papers; Glossary of terms; and Resource, references and/or links to related web sites.
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p. 35
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
j.
All course content including books, handouts and instructor slides are accurate, current, easy to read, consistent with the instructor’s presentation, easy to navigate and used as part of the classroom curriculum.
k.
All course materials shall be delivered to the Department of Technology TEC a maximum of five (5) State business days, or no later than two (2) State business days, prior to the first day of each class.
l.
All student course materials must be delivered to the Department of Technology TEC fully assembled and ready for use at the beginning of the class. Students shall not be required to assemble course materials.
m. Contractor shall provide student course materials equal to the maximum student count for each class delivered. n.
The Contractor is responsible for the disposition of any unused materials upon completion of each training session. Should the Contractor fail to remove class materials at the end of each session, the Department of Technology may discard such materials. In the event that the Department of Technology does dispose of abandoned class materials, the Contractor shall not hold the Department of Technology liable for the cost of such discarded materials.
o.
Notify the Department of Technology Contract Administrator at least five (5) business days in advance of any modifications to the curriculum that will impact course content and/or application files required to conduct the class.
p.
Be responsible for providing all training class files as specified in Item X below. Such files must be given to the Department of Technology technical support personnel a minimum of three (3) State Business days prior to the class start date to allow ample load and test time on the Department of Technology TEC system. All files will be removed by the technical support personnel at the end of each class session.
q.
Ensure that course instructors arrive at least thirty (30) minutes earlier than the class start time with all course materials.
r.
Ensure instructors are dressed in business professional attire for every class day. Blue jeans, shorts, tee shirts and flip-flops are not considered business professional attire.
s.
Be responsible for collecting completed Department of Technology training evaluation forms from each student at the completion of each class and delivering them to the Department of Technology TEC staff.
t.
The Contractor’s instructors may use the photocopier equipment at no charge to copy completed evaluation forms only. No other usage of the photocopier is permitted.
u.
Sign and distribute the Department of Technology Certificate of Completion to each student upon training session completion.
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p. 36
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
v.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Notify the Department of Technology TEC staff when a student leaves prior to being dismissed at the end of a course session, regardless of the student’s reason.
w. Via CD-ROM or flash drive, provide all documents in Microsoft Office 2003 format or newer including, but not limited to: processing documents, spreadsheets, presentations and databases, unless explicitly provided for in this contract or otherwise authorized by the Department of Technology. x.
Allow the Department of Technology to reproduce and distribute to its customers detailed course descriptions provided by the Contractor to the Department of Technology.
y.
Prior to termination or expiration of their contract return any and all Department of Technology property, software and/or network access key.
7. DEPARTMENT OF TECHNOLOGY RESPONSIBILITIES
8.
a.
It shall be the Department of Technology’s option to schedule any or all classes requested and there is no guarantee as to which or how many will be scheduled. Each training date and time for classes will be scheduled by mutual agreement between the Department of Technology and the Contractor.
b.
Provide adequate classroom equipment including computer-related hardware, facilities and administrative support including projection equipment, flipchart for instructor, name tents, Certificate of Completion and evaluation forms for distribution, classroom cleanup, room configuration, distribution of Contractor provided student materials prior to class start time, flipchart setup (as needed), student registration and check-in, support for correction of classroom equipment malfunctions and technical support from the Department of Technology provided software or hardware.
c.
Designate a person to whom all Contractor communication may be addressed, and who has the authority to act on all aspects of the services. This person will review the SOW and associated documents with the Contractor to ensure understanding of the responsibilities of both parties.
d.
Provide timely review and approval of information and documentation provided by the Contractor to perform its obligations.
e.
Provide technical support personnel to assist with the loading and testing of the Contractor’s student class files prior to class start date.
UNANTICIPATED TASKS a.
In the event that additional work must be performed which was wholly unanticipated and is not specified in the Statement of Work (SOW), but which in the opinion of both parties is necessary to the successful accomplishment of the general scope of work outlined, the procedures outlined in this Section will be employed.
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State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
9.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
b.
For each item of unanticipated work not specified in the SOW, a Work Authorization (WA) will be prepared in accordance with the sample provided as Exhibit A-1, Work Authorization.
c.
It is understood and agreed by both parties to this contract that all of the terms of this contract shall remain in force with the inclusion of any such WA. Such WA shall in no way constitute a contract other than as provided pursuant to this contract nor in any way amend or supersede any of the other provisions of this contract.
WORK AUTHORIZATIONS (WA) a.
Each WA shall consist of a detailed statement of the purpose, objective, or goals to be undertaken by the Contractor and all information requested to be provided per Exhibit A-1, Work Authorization.
b.
All WA must be in writing prior to beginning work and signed by the Contractor and the Department of Technology.
c.
The Department of Technology has the right to require the Contractor to stop or suspend work on any WA.
d.
Personnel resources will not be expended (at a cost to the Department of Technology) on task accomplishment in excess of estimated work hours required unless the procedure below is followed: 1) If, in performance of the work, the Contractor determines that a WA to be performed under this Contract cannot be accomplished within the estimated work hours, the Contractor will immediately notify the Department of Technology in writing of the Contractor’s estimate of the work hours which will be required to complete the WA in full. Upon receipt of such notification, the Department of Technology may: (a) Authorize the Contractor to expend the estimated additional work hours or service in excess of the original estimate necessary to accomplish the WA; (b) Terminate the WA; or (c) Alter the scope of the WA in order to define tasks that can be accomplished within the remaining estimated work hours. 2) The Department of Technology will notify the Contractor in writing of its decision within seven (7) calendar days after receipt of the notification. If notice of the decision is given to proceed, the Contractor may expend the estimated additional work hours for agreed upon services. The Department of Technology agrees to reimburse the Contractor for such additional work hours.
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p. 38
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
10. PERFORMANCE The Department of Technology will be the sole judge of the acceptability of all work performed and all work products produced by the Contractor as a result of this SOW. Should the work performed or the products produced by the Contractor fail to meet the Department of Technology conditions, requirements, specifications, guidelines, or other applicable standards, the following resolution process will be employed, except as superseded by other binding processes: a.
The Department of Technology will notify the Contractor in writing within five (5) State business days after completion of each phase of service of any acceptance problems by identifying the specific inadequacies and/or failures in the services performed and/or the products produced by the Contractor.
b.
The Contractor will, within five (5) State business days after initial problem notification, respond to the Department of Technology by submitting a detailed explanation describing precisely how the identified services and/or products actually adhere to and satisfy all applicable requirements, and/or a proposed corrective action plan to address the specific inadequacies and/or failures in the identified services and/or products. Failure by the Contractor to respond to the Department of Technology’s initial problem notification within the required time limits may result in immediate termination of the Contract. In the event of such termination, the Department of Technology shall pay all amounts due the Contractor for all work accepted prior to termination.
c.
The Department of Technology will, within five (5) State business days after receipt of the Contractor’s detailed explanation and/or proposed corrective action plan, notify the Contractor in writing whether it accepts or rejects the explanation and/or plan. If the Department of Technology rejects the explanation and/or plan, the Contractor will submit a revised corrective action plan within three (3) State business days of notification of rejection. Failure by the Contractor to respond to the Department of Technology’s notification of rejection by submitting a revised corrective action plan within the required time limits may result in immediate termination of the Contract. In the event of such termination, the Department of Technology shall pay all amounts due the Contractor for all work accepted prior to termination.
d.
The Department of Technology will, within three (3) State business days of receipt of the revised corrective action plan, notify the Contractor in writing whether it accepts or rejects the revised corrective action plan proposed by the Contractor. Rejection of the revised corrective action plan will result in immediate termination of the Contract. In the event of such termination, the Department of Technology shall pay all amounts due the Contractor for all work accepted prior to termination.
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p. 39
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
11. PROBLEM ESCALATION The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to the Department of Technology’s attention. Problems or issues shall normally be reported in regular status reports. There may be instances, however, where the severity of the problems justifies escalated reporting. To this extent, the contractor will determine the level of severity and notify the appropriate Department of Technology personnel. The Department of Technology personnel notified, and the time period taken to report the problem or issue, shall be at a level commensurate with the severity of the problem or issue. The Department of Technology personnel include, but are not limited to, the following: First level: Second level: Third level:
Department of Technology TEC Manager Department of Technology TEC Branch Chief Department of Technology TEC Deputy Director
12. CANCELLATION OF SERVICES AND/OR CLASSES a.
The Department of Technology may exercise its option to terminate the contract at any time with 30 calendar days’ prior written notice. In the event of such termination, the Department of Technology shall pay all amounts due the Contractor for all deliverables accepted prior to termination.
b.
Only the Department of Technology Contract Administrator may cancel or postpone any scheduled training session without obligation of payment to the Contractor no less than five (5) State Business days for all classes listed in Section 6, Deliverables of the SOW prior to the first day of any class. This deadline may be negotiated shorter on a day-by-day basis by mutual agreement between the Department of Technology Contract Administrator and the Contractor. A postponed class may be rescheduled at the discretion of the Department of Technology and the Contractor.
c.
The Department of Technology may cancel a course session at any time with no obligation of payment if, in the sole judgment of the Department of Technology, such cancellation is necessary due to the Contractor’s failure to perform its duties and obligations pursuant to this contract and to avoid harm to the Department of Technology or its customers. The Department of Technology may notify the Contractor either verbally and in writing of a class cancellation due to the Contractor’s failure to perform. Whether the initial notification is verbal and/or written, additional written explanation stating the reasons for the cancellation will follow within two (2) State business days.
d.
If the Department of Technology needs to cancel or postpone a course session due to the Contractor’s failure to provide an approved instructor or for any other failure to perform by the Contractor with the exception of causes beyond the control of the Contractor, then the Department of Technology shall not be obligated to reimburse the Contractor for the cancelled or postponed sessions. In such cases, the Contractor shall be required to hold a make-up session within 120 days of the originally scheduled class date at no charge to the Department of Technology. Page 37
9/23/2014 2:25 PM
p. 40
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
13. PRIVACY AND USE OF INFORMATION a.
The Contractor will not collect or use for marketing, advertising, building a customer data file or for any other purpose, any student information including, but not limited to: student name, address, organization, telephone number, email address, job title or any other identifying information without the express written consent of the Department of Technology Contract Administrator.
b.
Customer information collected by the Contractor during the life of this contract must be used for the express purpose of the delivery of training services only and may not be retained for later use following the expiration of this contract.
c.
During the delivery of any training services, the Contractor may not sell other products or services or promote the sale of their products or services or any other vendor products or services to Department of Technology customers.
d.
The Contractor is not authorized to use Department of Technology logos or Department of Technology designed graphics without the written consent of the Department of Technology Contract Administrator.
e.
The Contractor will not make reference to or otherwise display any information pertaining to this contract except as expressly permitted herein.
f.
The Contractor will not make reference to the Department of Technology’s contracts or policies without prior written approval of the content by the Department of Technology Contract Administrator or any other such person as may be appointed by the Department of Technology.
14. OTHER CONTRACT CONSIDERATIONS a.
The Contractor will act as prime contractor under this contract. In addition to identifying all personnel proposed to work under this contract, the Contractor shall also identify its sub-contractor affiliation, as applicable.
b.
The Department of Technology reserves the right to approve all sub-contractors prior to the performance of any work by the sub-contractor.
c.
Nothing contained in this contract shall create any contractual relationship between the State and any sub-contractors, and no sub-contract shall relieve the Contractor of its responsibilities and obligations hereunder. The Contractor is fully responsible to the Department of Technology for the acts and omissions of its sub-contractors and of persons either directly or indirectly employed by any of them.
d.
If a sub-contractor is a California Certified Small Business and/or DVBE, then those amounts paid to certified sub-contractors shall be identified on the Contractor’s invoice(s).
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p. 41
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
e.
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
The Contractor’s obligation to pay its sub-contractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
15. CONTRACT REPRESENTATIVES The Contract Administrators during the term of this contract will be:
Department of Technology Name: Keri Nomura Address: P.O. Box 1810 Rancho Cordova, CA 95741-1810 Phone: (916) 431-5384 E-mail:
[email protected]
Contractor Name: TBD Title: Address: Phone: (000) 000-0000 E-mail:
Direct all contract inquiries to:
Department of Technology Name: Edna Toy Title: Procurement Analyst Address: P.O. Box 1810 Rancho Cordova, CA 95741-1810 Phone: (916) 431-5383 E-mail:
[email protected]
Contractor Name: TBD Title: Address: Phone: (000) 000-0000 E-mail:
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p. 42
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT A-1 WORK AUTHORIZATION
WORK AUTHORIZATION NUMBER
PAGE(S) of
TITLE TASK SUMMARY (Brief description of tasks to be performed under work authorization)
START DATE
COMPLETION DATE
TOTAL ESTIMATED LABOR HOURS
TOTAL ESTIMATED COST
This task will be performed in accordance with the Work Authorization and the provisions of Contract Number.
APPROVALS
CONTRACTOR PROJECT MANAGER NAME
TITLE
SIGNATURE
DATE
STATE’S PROJECT MANAGER NAME
TITLE
SIGNATURE
DATE
Page 40 9/23/2014 2:25 PM
p. 43
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT A-2 RESUMES
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p. 44
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT B BUDGET PROVISIONS 1.
Payment for services performed under this contract shall be by deliverable, flat fee per class session in arrears. It shall be the Department of Technology’s sole determination as to whether a class was successfully delivered and is acceptable.
2.
Upon successful completion of each class, the Contractor shall submit an invoice for payment associated with the individual payment amounts. Payment shall be based on each class subject to acceptance by the Department of Technology’s Contract Administrator.
3.
Invoices shall have the following information prominently displayed: a. b. c. d. e.
California Department of Technology contract number Dates of service/training class Names of attendees Total amount of invoice Invoice date
4.
The Contractor costs related to items such as travel and per diem are costs of the Contractor will not be paid separately as part of the contract.
5.
Submit your invoice using ONE of the following options: a. Send via U.S. mail in TRIPLICATE to: Department of Technology Administration Division – Accounting Office P.O. Box 1810 Rancho Cordova, CA 95741 OR b. Send via electronic mail to:
[email protected]
6.
It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this contract does not appropriate sufficient funds for the program, this contract shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this contract and Contractor shall not be obligated to perform any provisions of this contract.
7.
If funding for fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this contract with no liability occurring to the State, or offer an contract amendment to the Contractor to reflect the reduced amount.
8.
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Payment to small/micro businesses shall be made in accordance with and within the time specified in Chapter 4.5, Government Code 927 et seq. Page 42
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p. 45
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT B-1 COST WORKSHEET The Contractor shall furnish all labor, materials, and equipment necessary to provide the training services for Project Management Training Curriculum in accordance with the specifications described in Exhibit A, Statement of Work, at the rates specified below. Payment for services performed under this contract shall be by deliverable, flat fee per class session. Submission of this information is required. This Cost Worksheet shows each course name for which the Department of Technology is requesting pricing. The respondent shall enter the cost to deliver each class per student as follows: 1. Column A: State the class duration (e.g. ½ day, 1 day, etc.). Refer to Exhibit A SOW, Section 4 Deliverables for minimum course duration. 2. Column B: Daily rate for up to 12 students 3. Column C: Daily rate for up to 20 students
COLUMN A
COURSE NAMES
COLUMN B
COLUMN C
COURSE RATES Per Student, per Class
COURSE DURATION
1 to 12 students
13 to 20 students
Primary Curriculum CA-PMM Boot Camp for Project Managers
day(s)
$
$
CA-PMM Express Training for Project Managers
day(s)
$
$
Project Risk Management
day(s)
$
$
Communication Skills for Successful Project Results
day(s)
$
$
Managing Effective Project Meetings
day(s)
$
$
Team Leadership for Project Managers
day(s)
$
$
Leading Change in a Project Environment
day(s)
$
$
Microsoft Project (2010) 1
day(s)
$
$
Procurement and Vendor Management
day(s)
$
$
Win/Win Negotiations for Project Managers and Team Members
day(s)
$
$
Secondary Curriculum
Continued on next page
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p. 46
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
COLUMN A
COURSE NAMES
COLUMN B
COLUMN C
COURSE RATES Per Student, per Class
COURSE DURATION
1 to 12 students
13 to 20 students
Essential Presentation Skills for Projects
day(s)
$
$
Microsoft Project (2010) 2
day(s)
$
$
Earned Value Management
day(s)
$
$
Project Portfolio Management
day(s)
$
$
Project Halt
day(s)
$
$
CA-PMM Basics for Project Team Members
day(s)
$
$
Executive Briefing
day(s)
$
$
Sponsorship Seminar
day(s)
$
$
day(s)
$
$
day(s)
$
$
Allied Curriculum
Executive and Sponsorship Seminar (Executive Briefing & Sponsorship Seminar combined)
Elective Courses PMP Exam Preparation
TOTAL EXTENDED QUOTE PRICE (Sum = Column Total B + C) $ For Evaluation Purpose Only
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p. 47
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
EXHIBIT D SPECIAL TERMS AND CONDITIONS TO SAFEGUARD FEDERAL TAX INFORMATION Federal statute, regulations and guidelines require that all contracts for services relating to the processing, storage, transmission, or reproduction of federal tax returns or return information, the programming, maintenance, repair, or testing of equipment or other property, or the providing of other services, for tax administration purposes include the provisions contained in this exhibit. (See 26 U.S.C. §6103(n); 26 C.F.R. §301.6103(n)-1(a)(2) and (d); Internal Revenue Service (IRS) Publication 1075, Tax Information Security Guidelines for Federal, State and Local Agencies (Rev. 8-2010), Section 5.5 and Exhibit 7.) The contractor agrees to comply with 26 U.S.C. §6103(n); 26 C.F.R. §301.6103(n)-1; IRS Publication 1075 (Rev. 8-2010); and all applicable conditions and restrictions as may be prescribed by the IRS by regulation, published rules or procedures, or written communication to the contractor. (See 26 C.F.R. §301.6103(n)-1(d); IRS Publication 1075 (Rev. 8-2010).) I. PERFORMANCE In performance of this contract, the contractor agrees to comply with and assume responsibility for compliance by his or her employees with the following requirements: (1) All work will be done under the supervision of the contractor or the contractor's employees. (2) Any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this contract. Information contained in such material will be treated as confidential and will not be divulged or made known in any manner to any person except as may be necessary in the performance of this contract. Disclosure to anyone other than an officer or employee of the contractor will be prohibited. (3) All returns and return information will be accounted for upon receipt and properly stored before, during, and after processing. In addition, all related output will be given the same level of protection as required for the source material. (4) The contractor certifies that the data processed during the performance of this contract will be completely purged from all data storage components of his or her computer facility, and no output will be retained by the contractor at the time the work is completed. If immediate purging of all data storage components is not possible, the contractor certifies that any IRS data remaining in any storage component will be safeguarded to prevent unauthorized disclosures. (5) Any spoilage or any intermediate hard copy printout that may result during the processing of IRS data will be given to the agency or his or her designee. When this is not possible, the contractor will be responsible for the destruction of the spoilage or any intermediate hard copy printouts, and will provide the agency or his or her designee with a statement containing the date of destruction, description of material destroyed, and the method used. (6) All computer systems receiving, processing, storing, or transmitting Federal tax information must meet the requirements defined in IRS Publication 1075. To meet functional and assurance requirements, the security features of the environment must provide for the managerial, operational, and technical controls. All security features must be available and activated to protect against unauthorized use of and access to Federal tax information.
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p. 48
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
(7) No work involving Federal tax information furnished under this contract will be subcontracted without prior written approval of the IRS. (8) The contractor will maintain a list of employees authorized access. Such list will be provided to the agency and, upon request, to the IRS reviewing office. (9) The agency will have the right to void the contract if the contractor fails to provide the safeguards described above. II. CRIMINAL/CIVIL SANCTIONS (1) Each officer or employee of any person to whom returns or return information is or may be disclosed will be notified in writing by such person that returns or return information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such returns or return information for a purpose or to an extent unauthorized herein constitutes a felony punishable upon conviction by a fine of as much as $5,000 or imprisonment for as long as 5 years, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized further disclosure of returns or return information may also result in an award of civil damages against the officer or employee in an amount not less than $1,000 with respect to each instance of unauthorized disclosure. These penalties are prescribed by IRC sections 7213 and 7431 and set forth at 26 CFR 301.6103(n)-1. (2) Each officer or employee of any person to whom returns or return information is or may be disclosed shall be notified in writing by such person that any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this contract. Information contained in such material shall be treated as confidential and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. Inspection by or disclosure to anyone without an official need to know constitutes a criminal misdemeanor punishable upon conviction by a fine of as much as $1,000 or imprisonment for as long as 1 year, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized inspection or disclosure of returns or return information may also result in an award of civil damages against the officer or employee [United States for Federal employees] in an amount equal to the sum of the greater of $1,000 for each act of unauthorized inspection or disclosure with respect to which such defendant is found liable or the sum of the actual damages sustained by the plaintiff as a result of such unauthorized inspection or disclosure plus in the case of a willful inspection or disclosure which is the result of gross negligence, punitive damages, plus the costs of the action. These penalties are prescribed by IRC section 7213A and 7431. (3) Additionally, it is incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a(i)(1), which is made applicable to contractors by 5 U.S.C. 552a(m)(1), provides that any officer or employee of a contractor, who by virtue of his/her employment or official position, has possession of or access to agency records which contain individually identifiable information, the disclosure of which is prohibited by the Privacy Act or regulations established thereunder, and who knowing that disclosure of the specific material is prohibited, willfully discloses the material in any manner to any person or agency not entitled to receive it, shall be guilty of a misdemeanor and fined not more than $5,000.
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p. 49
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
(4) Granting a contractor access to FTI must be preceded by certifying that each individual understands the agency’s security policy and procedures for safeguarding IRS information. Contractors must maintain their authorization to access FTI through annual recertification. The initial certification and recertification must be documented and placed in the agency's files for review. As part of the certification and at least annually afterwards, contractors should be advised of the provisions of IRC Sections 7431, 7213, and 7213A (see Exhibit 6, IRC Sec. 7431 Civil Damages for Unauthorized Disclosure of Returns and Return Information and Exhibit 5, IRC Sec. 7213 Unauthorized Disclosure of Information). The training provided before the initial certification and annually thereafter must also cover the incident response policy and procedure for reporting unauthorized disclosures and data breaches. (See Section 10) For both the initial certification and the annual certification, the contractor should sign, either with ink or electronic signature, a confidentiality statement certifying their understanding of the security requirements.1 III. INSPECTION The IRS and the Agency shall have the right to send its officers and employees into the offices and plants of the contractor for inspection of the facilities and operations provided for the performance of any work under this contract. On the basis of such inspection, specific measures may be required in cases where the contractor is found to be noncompliant with contract safeguards.
1
A 30 minute disclosure awareness training video produced by the IRS can be found at http://www.irsvideos.gov/Governments/Safeguards/DisclosureAwarenessTrainingPub4711 Page 47 9/23/2014 2:25 PM
p. 50
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
REFERENCES 26 U.S.C. §6103(n) Pursuant to regulations prescribed by the Secretary, returns and return information may be disclosed to any person, including any person described in section 7513 (a), to the extent necessary in connection with the processing, storage, transmission, and reproduction of such returns and return information, the programming, maintenance, repair, testing, and procurement of equipment, and the providing of other services, for purposes of tax administration. 26 C.F.R. §301.6103(n)-1 Disclosure of returns and return information in connection with procurement of property and services for tax administration purposes. (a) General rule. Pursuant to the provisions of section 6103(n) of the Internal Revenue Code and subject to the requirements of paragraphs (b), (c), and (d) of this section, officers or employees of the Treasury Department, a State tax agency, the Social Security Administration, or the Department of Justice, are authorized to disclose returns and return information (as defined in section 6103(b)) to any person (including, in the case of the Treasury Department, any person described in section 7513(a)), or to an officer or employee of such person, to the extent necessary in connection with contractual procurement of— (1) Equipment or other property, or (2) Services relating to the processing, storage, transmission, or reproduction of such returns or return information, the programming, maintenance, repair, or testing of equipment or other property, or the providing of other services, for purposes of tax administration (as defined in section 6103(b)(4)). No person, or officer or employee of such person, to whom a return or return information is disclosed by an officer or employee of the Treasury Department, the State tax agency, the Social Security Administration, or the Department of Justice, under the authority of this paragraph shall in turn disclose such return or return information for any purpose other than as described in this paragraph, and no such further disclosure for any such described purpose shall be made by such person, officer, or employee to anyone, other than another officer or employee of such person whose duties or responsibilities require such disclosure for a purpose described in this paragraph, without written approval by the Internal Revenue Service. (b) Limitations. For purposes of paragraph (a) of this section, disclosure of returns or return information in connection with contractual procurement of property or services described in such paragraph will be treated as necessary only if such procurement or the performance of such services cannot otherwise be reasonably, properly, or economically carried out or performed without such disclosure. Thus, for example, disclosures of returns or return information to employees of a contractor for purposes of programming, maintaining, repairing, or testing computer equipment used by the Internal Revenue Service or a State tax agency should be made only if such services cannot be reasonably, properly, or economically performed by use of information or other data in a form which does not identify a particular taxpayer. If, however, disclosure of returns or return information is in fact necessary in order for such employees to reasonably, properly, or economically perform the computer related services, such disclosures should be restricted to returns or return information selected or appearing at random. Further, for purposes of paragraph (a), disclosure of returns or return information in connection with the contractual procurement of property or services described in such paragraph should be made only to the extent necessary to reasonably, properly, or Page 48 9/23/2014 2:25 PM
p. 51
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
economically conduct such procurement activity. Thus, for example, if an activity described in paragraph (a) can be reasonably, properly, and economically conducted by disclosure of only parts or portions of a return or if deletion of taxpayer identity information (as defined in section 6103(b)(6) of the Code) reflected on a return would not seriously impair the ability of the contractor or his officers or employees to conduct the activity, then only such parts or portions of the return, or only the return with taxpayer identity information deleted, should be disclosed. (c) Notification requirements. Persons to whom returns or return information is or may be disclosed as authorized by paragraph (a) of this section shall provide written notice to their officers or employees— (1) That returns or return information disclosed to such officer or employee can be used only for a purpose and to the extent authorized by paragraph (a) of this section; (2) That further inspection of any returns or return information for a purpose or to an extent unauthorized by paragraph (a) of this section constitutes a misdemeanor, punishable upon conviction by a fine of as much as $1,000, or imprisonment for as long as 1 year, or both, together with costs of prosecution; (3) That further disclosure of any returns or return information for a purpose or to an extent unauthorized by paragraph (a) of this section constitutes a felony, punishable upon conviction by a fine of as much as $5,000, or imprisonment for as long as 5 years, or both, together with the costs of prosecution; (4) That any such unauthorized further inspection or disclosure of returns or return information may also result in an award of civil damages against any person who is not an officer or employee of the United States in an amount not less than $1,000 for each act of unauthorized inspection or disclosure or the sum of actual damages sustained by the plaintiff as a result of such unauthorized disclosure or inspection as well as an award of costs and reasonable attorneys fees; and (5) If such person is an officer or employee of the United States, a conviction for an offense referenced in paragraph (c)(2) or (c)(3) of this section shall result in dismissal from office or discharge from employment. (d) Safeguards. Any person to whom a return or return information is disclosed as authorized by paragraph (a) of this section shall comply with all applicable conditions and requirements which may be prescribed by the Internal Revenue Service for the purposes of protecting the confidentiality of returns and return information and preventing disclosures of returns or return information in a manner unauthorized by paragraph (a). The terms of any contract between the Treasury Department, a State tax agency, the Social Security Administration, or the Department of Justice, and a person pursuant to which a return or return information is or may be disclosed for a purpose described in paragraph (a) shall provide, or shall be amended to provide, that such person, and officers and employees of the person, shall comply with all such applicable conditions and restrictions as may be prescribed by the Service by regulation, published rules or procedures, or written communication to such person. If the Service determines that any person, or an officer or employee of any such person, to whom returns or return information has been disclosed as provided in paragraph (a) has failed to, or does not, satisfy such prescribed conditions or requirements, the Service may take such actions as are deemed necessary to ensure that such conditions or requirements are or will be satisfied, including—
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p. 52
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
(1) Suspension or termination of any duty or obligation arising under a contract with the Treasury Department referred to in this paragraph or suspension of disclosures by the Treasury Department otherwise authorized by paragraph (a) of this section, or (2) Suspension of further disclosures of returns or return information by the Service to the State tax agency, or to the Department of Justice, until the Service determines that such conditions and requirements have been or will be satisfied. (e) Definitions. For purposes of this section— (1) The term Treasury Department includes the Internal Revenue Service and the Office of the Chief Counsel for the Internal Revenue Service; (2) The term State tax agency means an agency, body, or commission described in section 6103(d) of the Code; and (3) The term Department of Justice includes offices of the United States Attorneys.
IRS Publication 1075 (Rev. 8-2010) Section 5.5 Control over Processing Processing of FTI, in an electronic media format, including removable media, microfilms, photo impressions, or other formats (including tape reformatting or reproduction or conversion to punch cards, digital images or hard copy printout) will be performed pursuant to one of the following procedures: 5.5.1 Agency Owned and Operated Facility Processing under this method will take place in a manner that will protect the confidentiality of the information on the electronic media. All safeguards outlined in this publication also must be followed and will be subject to IRS safeguard reviews. 5.5.2 Contractor or Agency Shared Facility – Consolidated Data Centers Recipients of FTI are allowed to use a shared facility but only in a manner that does not allow access to FTI by employees, agents, representatives or contractors of other agencies using the shared facility. Note: For purposes of applying sections 6103(l), (m) and (n), the term “agent” includes contractors. Access restrictions pursuant to the IRC authority by which the FTI is received continue to apply. For example, since human services agencies administering benefit eligibility programs may not allow contractor access to any FTI received, their data within the consolidated data center may not be accessed by any contractor of the data center. The requirements in Exhibit 7, Contract Language for General Services, must be included in the contract in accordance with IRC Section 6103(n). The contractor or agency-shared computer facility is also subject to IRS safeguard reviews. Note: The above rules also apply to releasing electronic media to a private contractor or other agency office even if the purpose is merely to erase the old media for reuse.
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p. 53
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
Agencies utilizing consolidated data centers must implement appropriate controls to ensure the protection of FTI, including a service level agreement (SLA) between the agency authorized to receive FTI and the consolidated data center. The SLA should cover the following: 1. The consolidated data center is considered to be a “contractor” of the agency receiving FTI. The agency receiving FTI – whether it is a state revenue, workforce, child support enforcement or human services agency – is responsible for ensuring the protection of all FTI received. However, as the “contractor” for the agency receiving FTI, the consolidated data center shares responsibility for safeguarding FTI as well. 2. Provide written notification to the consolidated data center management that they are bound by the provisions of Publication 1075, relative to protecting all federal tax information within their possession or control. The SLA should also include details concerning the consolidated data center’s responsibilities during a safeguard review and support required to resolve identified findings. 3. The agency will conduct an internal inspection of the consolidated data center every eighteen months (see section 6.3). Multiple agencies sharing a consolidated data center may partner together to conduct a single, comprehensive internal inspection. However, care should be taken to ensure agency representatives do not gain unauthorized access to other agency’s FTI during the internal inspection. 4. The employees from the consolidated data center with access to FTI, including system administrators and programmers, must receive disclosure awareness training prior to access to FTI and annually thereafter and sign a confidentiality statement. This provision also extends to any contractors hired by the consolidated data center that has access to FTI. 5. The specific data breach incident reporting procedures for all consolidated data center employees and contractors. The required disclosure awareness training must include a review of these procedures. 6. The Exhibit 7 language must be included in the contract between the recipient agency and the consolidated data center, including all contracts involving contractors hired by the consolidated data center. 7. Identify responsibilities for coordination of the 45-day notification of the use of contractors or sub-contractors with access to FTI. Note: Generally, consolidated data centers are either operated by a separate state agency (example: Department of Information Services) or by a private contractor. If an agency is considering transitioning to either a state owned or private vendor consolidated data center, the Office of Safeguards strongly suggests the agency submit a request for discussions with Safeguards as early as possible in the decision-making or implementation planning process. The purpose of these discussions is to ensure the agency remains in compliance with safeguarding requirements during the transition to the consolidated data center. 26 U.S.C. §7213. Unauthorized disclosure of information (a) Returns and return information (1) Federal employees and other persons It shall be unlawful for any officer or employee of the United States or any person described in section 6103(n) (or an officer or employee of any such person), or any former officer or Page 51 9/23/2014 2:25 PM
p. 54
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
employee, willfully to disclose to any person, except as authorized in this title, any return or return information (as defined in section 6103(b)). Any violation of this paragraph shall be a felony punishable upon conviction by a fine in any amount not exceeding $5,000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution, and if such offense is committed by any officer or employee of the United States, he shall, in addition to any other punishment, be dismissed from office or discharged from employment upon conviction for such offense. (2) State and other employees It shall be unlawful for any person (not described in paragraph (1)) willfully to disclose to any person, except as authorized in this title, any return or return information (as defined in section 6103(b)) acquired by him or another person under subsection (d), (i)(3)(B)(i) or (7)(A)(ii), (l)(6), (7), (8), (9), (10), (12), (15), (16), (19), or (20) or (m)(2), (4), (5), (6), or (7) of section 6103. Any violation of this paragraph shall be a felony punishable by a fine in any amount not exceeding $5,000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution. (3) Other persons It shall be unlawful for any person to whom any return or return information (as defined in section 6103(b)) is disclosed in a manner unauthorized by this title thereafter willfully to print or publish in any manner not provided by law any such return or return information. Any violation of this paragraph shall be a felony punishable by a fine in any amount not exceeding $5,000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution. (4) Solicitation It shall be unlawful for any person willfully to offer any item of material value in exchange for any return or return information (as defined in section 6103(b)) and to receive as a result of such solicitation any such return or return information. Any violation of this paragraph shall be a felony punishable by a fine in any amount not exceeding $5,000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution. (5) Shareholders It shall be unlawful for any person to whom a return or return information (as defined in section 6103(b)) is disclosed pursuant to the provisions of section 6103(e)(1)(D)(iii) willfully to disclose such return or return information in any manner not provided by law. Any violation of this paragraph shall be a felony punishable by a fine in any amount not to exceed $5,000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution. (b) Disclosure of operations of manufacturer or producer Any officer or employee of the United States who divulges or makes known in any manner whatever not provided by law to any person the operations, style of work, or apparatus of any manufacturer or producer visited by him in the discharge of his official duties shall be guilty of a misdemeanor and, upon conviction thereof, shall be fined not more than $1,000, or imprisoned not more than 1 year, or both, together with the costs of prosecution; and the offender shall be dismissed from office or discharged from employment. (c) Disclosures by certain delegates of Secretary All provisions of law relating to the disclosure of information, and all provisions of law relating to penalties for unauthorized disclosure of information, which are applicable in respect of any function under this title when performed by an officer or employee of the Treasury Department are Page 52 9/23/2014 2:25 PM
p. 55
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
likewise applicable in respect of such function when performed by any person who is a "delegate" within the meaning of section 7701(a)(12)(B). (d) Disclosure of software Any person who willfully divulges or makes known software (as defined in section 7612(d)(1)) to any person in violation of section 7612 shall be guilty of a felony and, upon conviction thereof, shall be fined not more than $5,000, or imprisoned not more than 5 years, or both, together with the costs of prosecution. (e) Cross references (1) Penalties for disclosure of information by preparers of returns For penalty for disclosure or use of information by preparers of returns, see section 7216. (2) Penalties for disclosure of confidential information For penalties for disclosure of confidential information by any officer or employee of the United States or any department or agency thereof, see 18 U.S.C. 1905. 26 U.S.C. §7213A. Unauthorized inspection of returns or return information (a) Prohibitions (1) Federal employees and other persons It shall be unlawful for— (A) any officer or employee of the United States, or (B) any person described in subsection (l)(18) or (n) of section 6103 or an officer or employee of any such person, willfully to inspect, except as authorized in this title, any return or return information. (2) State and other employees It shall be unlawful for any person (not described in paragraph (1)) willfully to inspect, except as authorized in this title, any return or return information acquired by such person or another person under a provision of section 6103 referred to in section 7213 (a)(2) or under section 6104 (c). (b) Penalty (1) In general Any violation of subsection (a) shall be punishable upon conviction by a fine in any amount not exceeding $1,000, or imprisonment of not more than 1 year, or both, together with the costs of prosecution. (2) Federal officers or employees An officer or employee of the United States who is convicted of any violation of subsection (a) shall, in addition to any other punishment, be dismissed from office or discharged from employment. (c) Definitions For purposes of this section, the terms “inspect”, “return”, and “return information” have the respective meanings given such terms by section 6103 (b).
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p. 56
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
26 U.S.C. §7431. Civil damages for unauthorized inspection or disclosure of returns and return information (a) In general (1) Inspection or disclosure by employee of United States If any officer or employee of the United States knowingly, or by reason of negligence, inspects or discloses any return or return information with respect to a taxpayer in violation of any provision of section 6103, such taxpayer may bring a civil action for damages against the United States in a district court of the United States. (2) Inspection or disclosure by a person who is not an employee of United States If any person who is not an officer or employee of the United States knowingly, or by reason of negligence, inspects or discloses any return or return information with respect to a taxpayer in violation of any provision of section 6103, such taxpayer may bring a civil action for damages against such person in a district court of the United States. (b) Exceptions No liability shall arise under this section with respect to any inspection or disclosure (1) which results from a good faith, but erroneous, interpretation of section 6103, or (2) which is requested by the taxpayer. (c) Damages In any action brought under subsection (a), upon a finding of liability on the part of the defendant, the defendant shall be liable to the plaintiff in an amount equal to the sum of (1) the greater of (A) $1,000 for each act of unauthorized inspection or disclosure of a return or return information with respect to which such defendant is found liable, or (B) the sum of (i) the actual damages sustained by the plaintiff as a result of such unauthorized inspection or disclosure, plus (ii) in the case of a willful inspection or disclosure or an inspection or disclosure which is the result of gross negligence, punitive damages, plus (2) the costs of the action, plus (3) in the case of a plaintiff which is described in section 7430(c)(4)(A)(ii), reasonable attorneys fees, except that if the defendant is the United States, reasonable attorneys fees may be awarded only if the plaintiff is the prevailing party (as determined under section 7430(c)(4)). (d) Period for bringing action Notwithstanding any other provision of law, an action to enforce any liability created under this section may be brought, without regard to the amount in controversy, at any time within 2 years after the date of discovery by the plaintiff of the unauthorized inspection or disclosure. (e) Notification of unlawful inspection and disclosure If any person is criminally charged by indictment or information with inspection or disclosure of a taxpayer's return or return information in violation of (1) paragraph (1) or (2) of section 7213(a), (2) section 7213A(a), or Page 54 9/23/2014 2:25 PM
p. 57
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
(3) subparagraph (B) of section 1030(a)(2) of title 18, United States Code, the Secretary shall notify such taxpayer as soon as practicable of such inspection or disclosure. (f) Definitions For purposes of this section, the terms "inspect", "inspection", "return", and "return information" have the respective meanings given such terms by section 6103(b). (g) Extension to information obtained under section 3406 For purposes of this section (1) any information obtained under section 3406 (including information with respect to any payee certification failure under subsection (d) thereof) shall be treated as return information, and (2) any inspection or use of such information other than for purposes of meeting any requirement under section 3406 or (subject to the safeguards set forth in section 6103) for purposes permitted under section 6103 shall be treated as a violation of section 6103. For purposes of subsection (b), the reference to section 6103 shall be treated as including a reference to section 3406. (h) Special rule for information obtained under section 6103(k)(9) For purposes of this section, any reference to section 6103 shall be treated as including a reference to section 6311(e).
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p. 58
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 1 COVER LETTER The submission of this quote does not obligate the California Department of Technology (Department of Technology) to fund the proposed contract. If the quote is approved for funding, an contract will be executed between the Department of Technology and the Contractor. When funding is authorized, the Contractor will be expected to adhere to the terms of the executed contract. The undersigned Contractor hereby proposes to furnish all labor, materials, tools and equipment, to provide services in accordance with the specifications and provisions contained in the RFQ. The undersigned Contractor further states that it can meet and will adhere to all of the requirements, as outlined in the SOW. 1. Full Legal Name of the Contractor’s Organization:
______________________________________
2. Mailing Address and contact information: Street
City
Telephone
FAX
State
Zip
Email
3. Federal Taxpayer Identification Number: 4. Principal who is authorized to bind the Contractor: Typed or Printed Name
Title
Original Signature
Date
5. The Contractor’s contact person shall be: Name
Phone Number
The Contractor offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items at the prices quoted and delivered to the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. By signing, with inclusion of the date of signature, the above signed Contractor DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE) The above signed has complied with the nondiscrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct; (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct; and (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.
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p. 59
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 2 ADMINISTRATIVE REQUIREMENTS CHECKLIST Please complete the required Administrative Requirements Checklist to confirm that all items are contained with your RFQ response. Place a check mark or “” next to each item that you are submitting to the State. A
B
C
D
E
CHECK
ATTACHMENT #
NAME/DESCRIPTION
FORM PROVIDED
FORM REQUIRED
Attachment 1
Cover Letter
YES
YES
Attachment 2
Administrative Requirements Checklist
YES
YES
Attachment 3
Experience Worksheet
YES
YES
Attachment 4
Company References
YES
YES
Attachment 5
Security and Confidentiality Statement
YES
YES
Attachment 6
Payee Data Record (STD 204)
LINK
YES
Attachment 7
Small Business Declaration
YES
YES
Attachment 8
Bidder Declaration Forms
LINK
YES
Attachment 9
Certification with the Secretary of State
LINK
YES
YES
YES
Respondent Response to Exhibit A, SOW
NO
YES
Project Management Institute (PMI) Certification
NO
YES
Staff Résumé
NO
YES
Copy of staff Project Management Professional (PMP) Certification
NO
YES
Sample of Student Textbooks
NO
YES
FINAL RFQ RESPONSE
One (1) Master Copy of Quote Response and three (3) additional copies
NO
YES
ELECTRONIC COPY OF RFQ RESPONSE
One (1) Electronic Copy of Quote Response on CD or Flash Drive
NO
YES
California DVBE Quote Incentive
LINK
OPTIONAL
Small Business Preference
LINK
OPTIONAL
Non-SB Subcontracting Preference
LINK
OPTIONAL
TACPA Preferences
LINK
OPTIONAL
EXHIBITS
EXHIBIT NAME/DESCRIPTION
Exhibit B-1
Cost Worksheet
OTHER
OPTIONAL
DESCRIPTION
DESCRIPTION
Page 57 9/23/2014 2:25 PM
p. 60
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 3 EXPERIENCE WORKSHEET PROJECT MANAGEMENT TRAINING EXPERIENCE ATTACH COPY OF RESUME AND PROJECT MANAGEMENT PROFESSIONAL (PMP) CERTIFICATION
CANDIDATE NAME
EDUCATIONAL BACKGROUND HIGHEST DEGREE OR (GLOBAL EQUIVALENT) ATTAINED
Bachelor’s
Master’s
YEAR AWARDED
Doctoral
FIELD OF STUDY (ADVANCED DEGREE/EQUIVALENT)
EDUCATIONAL INSTITUTION NAME
LICENSES AND CERTIFICATIONS
YEAR AWARDED
PROJECT MANAGEMENT TRAINING BACKGROUND LIST AND DESCRIBE PROFESSIONAL EXPERIENCE
YEARS OF EXPERIENCE
INFORMATION TECHNOLOGY BACKGROUND LIST AND DESCRIBE PROFESSIONAL EXPERIENCE
YEARS OF EXPERIENCE
Page 58 9/23/2014 2:25 PM
p. 61
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
PROJECT MANAGEMENT TRAINING EXPERIENCE PROJECT NAME (OR DESCRIPTION)
PERSONAL ROLE/INVOLVEMENT
TERM (START MM/DD/YY AND END MM/DD/YY)
CLIENT COMPANY/ORGANIZATION NAME
CONTACT PERSON
ADDRESS
CITY
to
PHONE
FAX
STATE
ZIP CODE
EMAIL ADDRESS
PROJECT SCOPE
STRATEGIC AND BUSINESS SIGNICANCE
TIMEFRAMES
TOTAL BUDGET AND BREAKDOWN OF COSTS
Page 59 9/23/2014 2:25 PM
p. 62
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
METHODOLOGY (Use additional pages as necessary) Describe the methodology and approach taken for managing this project.
Page 60 9/23/2014 2:25 PM
p. 63
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 4 COMPANY REFERENCES The respondent must provide three (3) client references for services the bidding company has performed within the past three (3) years that are similar in size, scope, and type of service as specified in this RFQ. Complete one (1) form for each customer reference. The Department of Technology may not be used as a reference. REFERENCE # CONTRACTOR’S NAME
CUSTOMER COMPANY / ORGANIZATION
STREET ADDRESS
CITY
STATE
ZIP CODE
CONTACT PERSON
EMAIL ADDRESS
PHONE
PROJECT NAME AND / OR DESCRIPTION
DATES OF SERVICE
COST OF SERVICE
to DESCRIPTION OF SERVICE PROVIDED Describe the services provided for this customer as it relates to the RFQ SOW Requirements. The description of the services must be detailed and comprehensive enough to permit the Department of Technology to assess the similarity of these services to the work anticipated in the award of the contract resulting from this solicitation.
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p. 64
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 5 SECURITY AND CONFIDENTIALITY STATEMENT As an authorized representative and/or corporate officer of the company named below, I agree that all persons employed by this company will adhere to the following policy: All information belonging to the California Department of Technology (Department of Technology) or its affiliated agencies is considered sensitive and/or confidential and cannot be disclosed to any person or entity that is not directly approved to participate in the work required to execute this contract. I certify that I will keep all project information, including information concerning the planning, processes, development or procedures of the project, confidential and secure. I will not copy, give or otherwise disclose such information to any other person unless the Department of Technology has on file a Security and Confidentiality Statement signed by the other persons, and the disclosure is authorized and necessary for the project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, terms and conditions, concepts and discussions, as well as written and electronic materials. I further understand that if I leave this project before it ends, I must still keep all project information confidential. I agree to follow any instructions provided by the project relating to the confidentiality of project information. I fully understand that any unauthorized disclosure I make may be basis for civil or criminal penalties and/or disciplinary action (for state employees). I agree to advise the contract administrator immediately in the event of an unauthorized disclosure, inappropriate access, misuse, theft or loss of data. All materials provided for this project, except where explicitly stated will be promptly returned or destroyed, as instructed by an authorized Department of Technology representative. If the materials are destroyed and not returned, a letter attesting to their complete destruction which documents the destruction procedures must be sent to the contract administrator at the Department of Technology before payment can be made for services rendered. In addition, all copies or derivations, including any working or archival backups of the information, will be physically and / or electronically destroyed within five (5) calendar days immediately following either the end of the contract period or the final payment, as determined by the Department of Technology. All personnel assigned to this project shall be provided a Security and Confidentiality Statement and will be expected to sign and return it to the representative listed below before beginning work on this project. REPRESENTATIVE NAME
TITLE
PHONE NUMBER
COMPANY NAME
STREET ADDRESS
CITY
STATE
SIGNATURE
ZIP CODE
DATE
Page 62 9/23/2014 2:25 PM
p. 65
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 6 PAYEE DATA RECORD, STD. 204 The respondent is required to submit a Payee Data Record, STD 204. Refer to the following link for more details. http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf
Page 63 9/23/2014 2:25 PM
p. 66
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 7 SMALL BUSINESS DECLARATION Section 14838 et seq. of the California Government Code requires that a 5% preference be given to respondents who qualify as a Small Business as a non-Small Business claiming at least 25% California certified Small Business participation. For requirements, see Title 2, California Code of Regulations, Section 1896 et seq. The requirements for non-profit Veteran Service Agencies qualifying as a Small Business are contained in Section 999.50 et seq. of the Military and Veterans Code. Contractors shall complete the following information: 1. Are you claiming preference as a California Certified Small Business? .................................................................................
Yes
No
a. If Yes, are you a manufacturer? ...............................................
Yes
No
2. Are you a non-small business claiming at least 25% small business sub-contractor preference? ................................
Yes
No
Page 64 9/23/2014 2:25 PM
p. 67
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 8 BIDDER DECLARATION FORM All respondents must complete the Bidder Declaration GSPD-05-105, and include it with the quote if respondent is a SB or DVBE or subcontracting. When completing the declaration, the respondent must identify ALL proposed subcontractors for participation in the contract. The document and instructions may be accessed at the website link: http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf. The respondent awarded the Contract is contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. (2 CCR § 1896.10.)
Page 65 9/23/2014 2:25 PM
p. 68
State of California
CALIFORNIA DEPARTMENT OF TECHNOLOGY
Bid 14-143895
RFQ 14-143895 PROJECT MANAGEMENT TRAINING CURRICULUM
ATTACHMENT 9 CERTIFICATION WITH THE SECRETARY OF STATE The Prime Contractor must be certified with the California Secretary of State (SOS) to do business in the State of California. If the respondent does not currently have this certification, the firm must be certified before an contract award can be made, and must provide information in the Final RFQ response to support the status of its application to be certified to do business in the State of California. Domestic and foreign Corporations, Limited Liability Companies (LLCs), Limited Liability Partnerships (LLPs) and Limited Partnerships (LPs) must be registered with the California SOS to be awarded the contract. The SOS Certificate of Status must be included with the quote. The required document(s) may be obtained through the SOS, Certification and Records Unit at (916) 657-5448 or through the following website: http://kepler.sos.ca.gov/. For more information, refer to the California Secretary of State website at: http://www.sos.ca.gov/business/be/faqs.htm.
Page 66 9/23/2014 2:25 PM
p. 69
State of California
Question and Answers for Bid #14-143895 - Project Management Training Curriculum
Bid 14-143895
5
OVERALL BID QUESTIONS There are no questions associated with this bid. If you would like to submit a question, please click on the "Create New Question" button below.
Question Deadline: Oct 1, 2014 5:00:00 PM PDT
6 9/23/2014 2:25 PM
p. 70
