Solicitation number: 167-122103 1


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Solicitation number: 167-122103 Solicitation  number:  167-­‐122013   NOTICE  TO  BIDDERS       Shipment  of  equipment:   Edenton  Chowan  Schools  Technology  Department   218  Dicks  Street   Edenton,  NC  27932   252  482  2811     Issue  date:  12/5/2013     Bid  Opening  time/date:  11:00    12/20/2013     Proposals  for  this  work  will  be  received  by:       Edenton  Chowan  Schools  Technology  Department   Email:  [email protected]         Please  call  Bill  Linton  at  252  482  2811  x  38  for  questions     Email  bid  with  167-­‐122013  in  subject  line  to  [email protected]   NO  INSTALLATION,     Include  Smartnet  for  1  year  in  quote       Additional  information  about  the  work  can  be  obtained  by  contacting  Bill  Linton    at    voice:  252-­‐482   2811x  38.       Edenton  Chowan  Schools  Technology  Department  will  not  be  responsible  for  oral  clarifications.       Bid  Description:     Cisco  switches  as  listed  below,  will  only  accept  bids  on  Cisco  brand  switches.    Bid  must  include   SMARTnet  for  one  year.     No  installation  in  bid.    (may  be  financed  wholly  or    in  part  by  Recovery  Funds)    

Qty   3   3   3   6   3   2   1   11   4   29   13   14  

Cisco  Part  Number   WS-­‐C4506-­‐E   PWR-­‐C45-­‐1300ACV   PWR-­‐C45-­‐1300ACV/2     CAB-­‐US520-­‐C19-­‐US   WS-­‐X45-­‐SUP7-­‐E   WS-­‐X4612-­‐SFP-­‐E   WS-­‐X4624-­‐SFP-­‐E     WS-­‐X4748-­‐RJ45-­‐E   WS-­‐C2960S-­‐48-­‐LPS-­‐L   GLC-­‐T   GLC-­‐SX-­‐MM   GLC-­‐LH-­‐SM  

Description   Catalyst  4506  E  Series  6  Slot  Chassis,  Fan   Catalyst  4500  1300W  Power  Supply   Catalyst  4500  1300W  Power  Supply   Power  Cord,  NEMA  5-­‐20  To  IEC-­‐C19,  14  Ft.,  US   Catalyst  4500  E-­‐Series  Supervisor,  Universal  Image   Catalyst  4500  E-­‐Series  12  Port  GE  SFP   Catalyst  4500  E-­‐Series  24  Port  GE  SFP   Catalyst  4500  E-­‐Series  49  Port  10/100/1000     Catalyst  2960S  Series  48  Port  10/100/1000  POE   SFP  1000  Base-­‐T   SFP  SX  MM   SFP  LH  SM  

 

 

 

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Solicitation number: 167-122103

     

      Please  call  Bill  Linton  at    252  482  2811  x  38  for  questions     Email  bid  with  167-­‐122013  in  subject  line  to  [email protected]   NO  INSTALLATION,     Include  Smartnet  for  1  year  in  quote    

        Reporting  Requirements     The  bidder  is  notified  that  this  project  may  be  financed  wholly  or  in  part  with  American  Recovery   and  Reinvestment  Act  of  2009  (hereinafter,  “ARRA”)  Funds.    The  bidder  shall  ensure  that  all   subcontracts  and  other  contracts  for  goods  and  services  for  an  ARRA-­‐funded  project  have  the   mandated  provisions  of  this  directive  in  their  contracts.    Pursuant  to  Title  XV,  Section  1512  of  the   ARRA,  the  State  of  NC  requires  that  the  bidder  provide  reports  and  other  employment  information  as   evidence  to  document  the  number  of  jobs  created  or  jobs  retained  by  this  contract  from  the  bidder’s   own  workforce  and  any  sub-­‐bidders.    No  direct  payment  will  be  made  for  providing  said  reports,  as   the  cost  for  same  shall  be  included  in  the  various  items  in  the  contract.       The  bidder  is  notified  that  all  contracts  and  sub-­‐contracts  awarded  using  ARRA  funds  provide  the  U.S.   Comptroller  General  and  his  representatives  with  the  authority  to:       (1)  Examine   any   records   of   the   bidder   or   any   of   its   sub-­‐contractors,   or   any   State   or   local   agency   administering  such  contract,  that  directly  pertain  to,  and  involve  transactions  relating  to,  the   contract  or  subcontract;  and     (2)  Interview  any  officer  or  employee  of  the  bidder  or  any  of  its  sub-­‐contracotrs,  or  of  any  State  or   local  government  agency  administering  the  contract,  regarding  such  transactions.     Accordingly,   the   Comptroller   General   and   his   representatives   shall   have   the   authority   and   rights   prescribed   under   Section   902   of   the   ARRA   with   respect   to   contracts   funded   with   recovery   funds   made  available  under  the  ARRA.     Section  902  further  states  that  nothing  in  902  shall  be  interpreted   to  limit  or  restrict  in  any  way  any  existing  authority  of  the  Comptroller  General.     Authority  of  the  Inspector  General  provision   Section   1515(a)   of   the   ARRA   provides   authority   for   any   representatives   of   the   United   States   Inspector   General   to   examine   any   records   or   interview   any   employee   or   officers   working   on   this   contract.     The   bidder   is   advised   that   representatives   of   the   Inspector   General   have   the   authority   to   examine   any   record   and   interview   any   employee   or   officer   of   the  bidder,   its   sub-­‐contractors   or   other   firms  working  on  this  contract.    Section  1515(b)  further  provides  that  nothing  in  this  section  shall  be   interpreted  to  limit  or  restrict  in  any  way  any  existing  authority  of  an  Inspector  General.       Buy  American  provision     Section  1605  of  the  ARRA  requires  that  iron,  steel  and  manufactured  goods  used  in  public  buildings   or   public   works   projects   be   manufactured   in   the   United   States.   Bidder   agrees   to   abide   by   this   provision   and   shall   maintain   records   of   such   purchases   for   inspections   by   authorized   agents   of   the   State   of   North   Carolina   and   federal   agencies.     The   bidder   must   obtain   written   exception   from   this   provision  from  the  agency  issuing  the  contract.     Availability  and  Use  of  Funds     Bidders  understand  and  acknowledge  that  any  and  all  payment  of  funds  or  the  continuation  thereof   is   contingent   upon   funds   provided   solely   by   ARRA   or   required   state   or   grant   matching   funds.   Pursuant   to   Section   1604   of   the   ARRA,   bidders   agree   not   to   undertake   or   make   progress   toward   any   activity   using   recovery   funds   that   will   lead   to   the   development   of   such   activity   as   casinos   or   other  

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Solicitation number: 167-122103 gambling   establishments,   aquariums,   zoos,   golf   courses,   swimming   pools   or   any   other   activity   specifically  prohibited  by  the  Recovery  Act.       Outsourcing  outside  the  USA  without  Specific  Prior  Approval  Provision   Bidder  agrees  not  to  use  any  recovery  funds  from  a  contract  or  any  other  performance  agreement   awarded  by  the  State  of  North  Carolina,  its  agencies,  or  political  subdivisions  for  outsourcing  outside   of  the  United  States,  without  specific  prior  written  approval  from  the  agency  issuing  the  contract.       Federal,  State,  and  Local  Tax  Obligations   By  submission  of  a  proposal,  bidders  and  subcontractors  assert  and  self-­‐certify  that  all  Federal,  State,   and  local  tax  obligations  have  been  or  will  be  satisfied  prior  to  receiving  recovery  funds.       Anti-­‐Discrimination  and  Equal  Opportunity   Pursuant  to  Section  1.7  of  the  guidance  memorandum  issued  by  the  United  States  Office  of   Management  and  Budget  on  April  3,2009,  recovery  funds  must  be  distributed  in  accordance  with  all   anti-­‐discrimination  and  equal  opportunity  statutes,  regulations,  and  Executive  Orders  pertaining  to   the  expenditure  of  funds.       Office  of  State  Budget  and  Management  Access  to  Records   OERI  requires  that  the  bidder  and  sub-­‐contractors  agree  to  allow  the  Office  of  State  Budget  and   Management  internal  auditors  and  state  agency  internal  auditors  access  to  records  and  employees   pertaining  to  the  performance  of  any  contract  awarded  by  a  public  agency.       Historically  Underutilized  Businesses  (HUBs)  participation   It  is  the  policy  of  this  State  to  encourage  and  promote  the  use  of  small  bidders,  minority  bidders,   physically  handicapped  bidders,  and  women  bidders  in  State  purchasing  of  goods  and  services.       Title  VI  of  the  Civil  Rights  Act  of  1964  mandates  that  “[n]o  person  in  the  United  States  shall,  on  the   ground  of  race,  color,  or  national  origin,  be  excluded  from  participation  in,  be  denied  the  benefits  of,   or  be  subjected  to  discrimination  under  any  program  or  activity  receiving  Federal  assistance.”  Title   VII  of  the  Civil  Rights  Act  of  1964  prohibits  discrimination  on  the  basis  of  the  race,  color,  religion,  sex,   or  national  origin.  All  bidders  should  comply  with  these  federal  laws.       Specifications     QUALITY  ASSURANCE   A.    Supplier  Qualifications:     1. Supplier  shall  have  supplied  jobs  of  similar  size  and   value.                                            2.        Supplier  shall  be  factory  authorized  to  purchase                    products  directly  from  the  manufacturing  company.   3. Supplier  shall  be  certified  by  the  manufacturer  of  the     item(s)  to  install,  operate,  and  troubleshoot  the  equipment  included  in  the  bid   proposals.      

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Solicitation number: 167-122103   Instructions  to  Bidders     1.       1.1.     1.2     1.3.  

General   The  owner  is  asking  for  bids  for  Cisco  equipment  listed  in  the  bid  plus  SMARTnet  for  one   year  on  each  piece  of  equipment.   The  right  is  reserved,  by  the  Owner,  to  waive  informalities  in  bidding  and  to  hold  any  or  all   proposals  for  a  period  of  not  to  exceed  ninety  (90)  days  from  the  date  of  the  bid  opening.   Availability  of  Funds:    Any  and  all  payments  of  compensation  of  the  contract,  continuing  or   any  renewal  or  extension  are  dependent  upon  and  subject  to  the  allocation  of  appropriate  of   funds  to  the  Board  of  Education  for  the  purpose  set  forth  in  this  agreement  (NCGS  143-­‐34.2)   Administrative  Code:    Bids,  proposals  and  awards  are  subject  to  applicable  provisions  of  the   North  Carolina  Administrative  Code.  

  1.4               Warranty:  The  bidder  warrants  to  the  owner  that  all  items(s)  furnished  under  this   specification  will  be  of  new,  of  good  material  and  workmanship,  and  agrees  to  replace   promptly  any  part  or  parts  which  by  reason  of  defective  material  or  workmanship  shall  fail   under  normal  use  for  a  minimum  period  of  twelve  months  from  date  put  in  operation.  Such   replacement  shall  include  all  parts,  labor,  installation,  and  transportation  cost  to  the  location   where  item(s)  needing  replacement  are  installed,  free  of  any  charge  to  the  owner  or  his   representative.         2.     Documents.     2.1   Should  the  bidder  find  discrepancies  in,  or  omission  from,  the  specifications,  or  should   he/she  be  in  doubt  as  to  their  meaning,  he/she  should  notify  Perquimans  County  Schools  in   writing  at  once  to  speed  up  the  correction  and  clarification  process.     3.   Examination.     3.1   Bidders  shall  carefully  examine  the  documents  to  obtain  first-­‐hand  knowledge  of  existing   conditions.    Bidders  will  not  be  given  extra  payments  for  conditions  that  can  be  determined   by  examining  the  site  and  documents.       4.   Questions.     4.1.   Submit  all  questions  about  the  specifications  to  Edenton  Chowan  Schools  Technology   Department,  [email protected].  Edenton  Chowan  Schools  Technology  Department  will   not  be  responsible  for  oral  clarifications.     6.   Proposals.     6.1   The  solicitation  for  proposals  and  the  bid  proposals  shall  be  posted  through  the  NC  State   Government  Interactive  Purchasing  System.    Newspaper  advertisements  will  refer  to  the   overall  project  description  and  guide  respondents  to  the  Interactive  Purchasing  System  web   site.         7.   Modifications  and  Withdrawal.     7.1   Proposals  may  not  be  modified  after  submittal.    Bidders  may  withdraw  proposals  at  any  time   before  bid  opening,  but  may  not  resubmit  them.    No  proposal  may  be  withdrawn  or  modified  

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Solicitation number: 167-122103 after  submission  except  where  the  award  of  contract  has  been  delayed  for  90  days.    Bids   received  after  the  time  stated  in  the  Bid  Opening  Date  (Interactive  Purchasing  System)  will   not  be  considered.         8.     8.1  

  8.2  

  9.     9.1  

10.     10.1     11.     11.1  

  12.     12.1   13.     13.1.  

Award  and  Payment.       As  directed  by  statue,  qualified  proposals  will  be  evaluated  and  acceptance  made  of  the   lowest  and  best  proposal(s)  deemed  most  advantageous  to  the  Board  of  Education  as   determined  by:         1.prices  offered  on  Cisco  products  only   2.conformity  with  specifications  herein   3.suitability  for  intended  use   4.references  provided  for  proposed  item(s)  and  services   5.delivery  and  installation  schedule     Acceptance  is  to  be  confirmed  by  purchase  order(s)  issued  on  the  part  of  the  Board  of   Education,  including  shipping  and  billing  instructions;  the  Board  of  Education  is  responsible   for  all  payments  under  the  award,  based  on  the  contract  price(s)  in  effect  on  the  date  order   is  placed.   Edenton  Chowan  Schools  Technology  Department  reserves  the  right  to  require  a  list  of  users   of  the  items  and  services  offered.  Edenton  Chowan  Schools  Technology  Department  may   contact  these  users  to  determine  acceptability  of  the  bid.  Such  information  may  be   considered  in  the  evaluation  of  the  bid.     Acceptance  and  Rejection.       The  Board  of  Education  reserves  the  right  to  reject  any  and  all  bids,  to  waive  any  informality   in  bids  and,  unless  otherwise  specified  by  the  bidder,  to  accept  any  item  or  combinations  of   items  in  the  bid.         Resale  Price  Maintenance       The  State  of  North  Carolina  has  no  Fair  Trade  law,  and  this  or  any  other  type  of  resale  price   maintenance  exercised  in  prices  offered  will  be  subject  to  appropriate  legal  remedies.   Affirmative  Action     The  successful  bidder  will  take  affirmative  action  in  complying  with  all  Federal  and  State   requirements  concerning  fair  employment  of  the  handicapped,  and  concerning  the   treatment  of  all  employees,  without  regard  to  discrimination  by  reason  of  race,  color,   religion,  sex,  national  origin  or  physical  handicap.   Advertising     In  submitting  his/her  proposal,  bidder  agrees  not  to  use  the  results  there  from  as  a  part  of   any  commercial  advertising  without  prior  approval  of  the  Owner’s  Finance  Officer.     List  of  Bidders       Prospective  bidders  may  be  included  on  or  removed  from  bid  lists  after  taking  into   consideration  responsiveness  as  a  bidder  and  other  factors  as  listed  in  the  North  Carolina   Administrative  Code  Section  5B.0302.  

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Solicitation number: 167-122103       GENERAL  CONTRACT  TERMS  AND  CONDITIONS  

    1.                    ACCEPTANCE  AND  REJECTION:    The  Board  of  Education  reserves  the  right  to  reject  any  and         all  bids,  to  waive  any  informality  in  bids  and,  unless  otherwise  specified  by  the  bidder,  to  accept  any   item  in  the  bid     2.                    TIME  FOR  CONSIDERATION:    Preference  may  be  given  to  proposals  allowing  not  less  than  30   days  for  consideration  and  acceptance.     3.                    TAXES:  Taxes  shall  be  included  in  any  bid  prices.     a.  FEDERAL:    Generally,  states  and  political  subdivisions  are  exempt  from  such  taxes,  as   excise  and  transportation.    Exemption  is  claimed  under  Registry  No.  56-­‐70-­‐0047k  as   provided  by  Chapter  32  of  the  Internal  Revenue  Code.     b.    OTHER:  Bid  prices  are  to  include  any  sales  and  import  taxes.    To  the  extent  applicable,   they  are  to  be  invoiced  and  submit  a  separate  tax  statement  with  the  pay  application.     4.   RESALE  PRICE  MAINTENANCE:    The  State  of  North  Carolina  has  no  Fair  Trade  law,  and  this   or  any  other  type  of  resale  price  maintenance  exercised  in  prices  offered  will  be  subject  to   appropriate  legal  remedies.     5.   AFFIRMATIVE  ACTION:    The  successful  bidder  will  take  affirmative  action  in  complying  with   all  Federal  and  State  requirements  concerning  fair  employment  of  the  handicapped,  and  concerning   the  treatment  of  all  employees,  without  regard  to  discrimination  by  reason  of  race,  color,  religion,   sex,  national  origin  or  physical  handicap.     6.   CONDITION  AND  PACKAGING:    Unless  otherwise  indicated  in  the  bid,  it  is  understood  and   agreed  that  any  item  offered  or  shipped  on  this  bid  shall  be  new  and  in  first  class  condition,  that  all   containers  shall  be  new  and  suitable  for  storage  or  shipment,  and  that  prices  include  standard   commercial  packaging.   7.   MANUFACTURER'S  NAMES:    Will  only  accept  Cisco  brand  in  this  bid  process     8.   AVAILABILITY  OF  FUNDS:    Any  and  all  payments  of  compensation  of  this  specific   transaction,  it’s  continuing  or  any  renewal  or  extension  are  dependent  upon  and  subject  to  the   allocation  of  appropriate  of  funds  to  the  Board  of  Education  for  the  purpose  set  forth  in  this   agreement  (NCGS  143-­‐34.2)      

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