Solicitation number: 167-122103 Solicitation number: 167-‐122013 NOTICE TO BIDDERS Shipment of equipment: Edenton Chowan Schools Technology Department 218 Dicks Street Edenton, NC 27932 252 482 2811 Issue date: 12/5/2013 Bid Opening time/date: 11:00 12/20/2013 Proposals for this work will be received by: Edenton Chowan Schools Technology Department Email:
[email protected] Please call Bill Linton at 252 482 2811 x 38 for questions Email bid with 167-‐122013 in subject line to
[email protected] NO INSTALLATION, Include Smartnet for 1 year in quote Additional information about the work can be obtained by contacting Bill Linton at voice: 252-‐482 2811x 38. Edenton Chowan Schools Technology Department will not be responsible for oral clarifications. Bid Description: Cisco switches as listed below, will only accept bids on Cisco brand switches. Bid must include SMARTnet for one year. No installation in bid. (may be financed wholly or in part by Recovery Funds)
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Cisco Part Number WS-‐C4506-‐E PWR-‐C45-‐1300ACV PWR-‐C45-‐1300ACV/2 CAB-‐US520-‐C19-‐US WS-‐X45-‐SUP7-‐E WS-‐X4612-‐SFP-‐E WS-‐X4624-‐SFP-‐E WS-‐X4748-‐RJ45-‐E WS-‐C2960S-‐48-‐LPS-‐L GLC-‐T GLC-‐SX-‐MM GLC-‐LH-‐SM
Description Catalyst 4506 E Series 6 Slot Chassis, Fan Catalyst 4500 1300W Power Supply Catalyst 4500 1300W Power Supply Power Cord, NEMA 5-‐20 To IEC-‐C19, 14 Ft., US Catalyst 4500 E-‐Series Supervisor, Universal Image Catalyst 4500 E-‐Series 12 Port GE SFP Catalyst 4500 E-‐Series 24 Port GE SFP Catalyst 4500 E-‐Series 49 Port 10/100/1000 Catalyst 2960S Series 48 Port 10/100/1000 POE SFP 1000 Base-‐T SFP SX MM SFP LH SM
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Solicitation number: 167-122103
Please call Bill Linton at 252 482 2811 x 38 for questions Email bid with 167-‐122013 in subject line to
[email protected] NO INSTALLATION, Include Smartnet for 1 year in quote
Reporting Requirements The bidder is notified that this project may be financed wholly or in part with American Recovery and Reinvestment Act of 2009 (hereinafter, “ARRA”) Funds. The bidder shall ensure that all subcontracts and other contracts for goods and services for an ARRA-‐funded project have the mandated provisions of this directive in their contracts. Pursuant to Title XV, Section 1512 of the ARRA, the State of NC requires that the bidder provide reports and other employment information as evidence to document the number of jobs created or jobs retained by this contract from the bidder’s own workforce and any sub-‐bidders. No direct payment will be made for providing said reports, as the cost for same shall be included in the various items in the contract. The bidder is notified that all contracts and sub-‐contracts awarded using ARRA funds provide the U.S. Comptroller General and his representatives with the authority to: (1) Examine any records of the bidder or any of its sub-‐contractors, or any State or local agency administering such contract, that directly pertain to, and involve transactions relating to, the contract or subcontract; and (2) Interview any officer or employee of the bidder or any of its sub-‐contracotrs, or of any State or local government agency administering the contract, regarding such transactions. Accordingly, the Comptroller General and his representatives shall have the authority and rights prescribed under Section 902 of the ARRA with respect to contracts funded with recovery funds made available under the ARRA. Section 902 further states that nothing in 902 shall be interpreted to limit or restrict in any way any existing authority of the Comptroller General. Authority of the Inspector General provision Section 1515(a) of the ARRA provides authority for any representatives of the United States Inspector General to examine any records or interview any employee or officers working on this contract. The bidder is advised that representatives of the Inspector General have the authority to examine any record and interview any employee or officer of the bidder, its sub-‐contractors or other firms working on this contract. Section 1515(b) further provides that nothing in this section shall be interpreted to limit or restrict in any way any existing authority of an Inspector General. Buy American provision Section 1605 of the ARRA requires that iron, steel and manufactured goods used in public buildings or public works projects be manufactured in the United States. Bidder agrees to abide by this provision and shall maintain records of such purchases for inspections by authorized agents of the State of North Carolina and federal agencies. The bidder must obtain written exception from this provision from the agency issuing the contract. Availability and Use of Funds Bidders understand and acknowledge that any and all payment of funds or the continuation thereof is contingent upon funds provided solely by ARRA or required state or grant matching funds. Pursuant to Section 1604 of the ARRA, bidders agree not to undertake or make progress toward any activity using recovery funds that will lead to the development of such activity as casinos or other
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Solicitation number: 167-122103 gambling establishments, aquariums, zoos, golf courses, swimming pools or any other activity specifically prohibited by the Recovery Act. Outsourcing outside the USA without Specific Prior Approval Provision Bidder agrees not to use any recovery funds from a contract or any other performance agreement awarded by the State of North Carolina, its agencies, or political subdivisions for outsourcing outside of the United States, without specific prior written approval from the agency issuing the contract. Federal, State, and Local Tax Obligations By submission of a proposal, bidders and subcontractors assert and self-‐certify that all Federal, State, and local tax obligations have been or will be satisfied prior to receiving recovery funds. Anti-‐Discrimination and Equal Opportunity Pursuant to Section 1.7 of the guidance memorandum issued by the United States Office of Management and Budget on April 3,2009, recovery funds must be distributed in accordance with all anti-‐discrimination and equal opportunity statutes, regulations, and Executive Orders pertaining to the expenditure of funds. Office of State Budget and Management Access to Records OERI requires that the bidder and sub-‐contractors agree to allow the Office of State Budget and Management internal auditors and state agency internal auditors access to records and employees pertaining to the performance of any contract awarded by a public agency. Historically Underutilized Businesses (HUBs) participation It is the policy of this State to encourage and promote the use of small bidders, minority bidders, physically handicapped bidders, and women bidders in State purchasing of goods and services. Title VI of the Civil Rights Act of 1964 mandates that “[n]o person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal assistance.” Title VII of the Civil Rights Act of 1964 prohibits discrimination on the basis of the race, color, religion, sex, or national origin. All bidders should comply with these federal laws. Specifications QUALITY ASSURANCE A. Supplier Qualifications: 1. Supplier shall have supplied jobs of similar size and value. 2. Supplier shall be factory authorized to purchase products directly from the manufacturing company. 3. Supplier shall be certified by the manufacturer of the item(s) to install, operate, and troubleshoot the equipment included in the bid proposals.
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Solicitation number: 167-122103 Instructions to Bidders 1. 1.1. 1.2 1.3.
General The owner is asking for bids for Cisco equipment listed in the bid plus SMARTnet for one year on each piece of equipment. The right is reserved, by the Owner, to waive informalities in bidding and to hold any or all proposals for a period of not to exceed ninety (90) days from the date of the bid opening. Availability of Funds: Any and all payments of compensation of the contract, continuing or any renewal or extension are dependent upon and subject to the allocation of appropriate of funds to the Board of Education for the purpose set forth in this agreement (NCGS 143-‐34.2) Administrative Code: Bids, proposals and awards are subject to applicable provisions of the North Carolina Administrative Code.
1.4 Warranty: The bidder warrants to the owner that all items(s) furnished under this specification will be of new, of good material and workmanship, and agrees to replace promptly any part or parts which by reason of defective material or workmanship shall fail under normal use for a minimum period of twelve months from date put in operation. Such replacement shall include all parts, labor, installation, and transportation cost to the location where item(s) needing replacement are installed, free of any charge to the owner or his representative. 2. Documents. 2.1 Should the bidder find discrepancies in, or omission from, the specifications, or should he/she be in doubt as to their meaning, he/she should notify Perquimans County Schools in writing at once to speed up the correction and clarification process. 3. Examination. 3.1 Bidders shall carefully examine the documents to obtain first-‐hand knowledge of existing conditions. Bidders will not be given extra payments for conditions that can be determined by examining the site and documents. 4. Questions. 4.1. Submit all questions about the specifications to Edenton Chowan Schools Technology Department,
[email protected]. Edenton Chowan Schools Technology Department will not be responsible for oral clarifications. 6. Proposals. 6.1 The solicitation for proposals and the bid proposals shall be posted through the NC State Government Interactive Purchasing System. Newspaper advertisements will refer to the overall project description and guide respondents to the Interactive Purchasing System web site. 7. Modifications and Withdrawal. 7.1 Proposals may not be modified after submittal. Bidders may withdraw proposals at any time before bid opening, but may not resubmit them. No proposal may be withdrawn or modified
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Solicitation number: 167-122103 after submission except where the award of contract has been delayed for 90 days. Bids received after the time stated in the Bid Opening Date (Interactive Purchasing System) will not be considered. 8. 8.1
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9. 9.1
10. 10.1 11. 11.1
12. 12.1 13. 13.1.
Award and Payment. As directed by statue, qualified proposals will be evaluated and acceptance made of the lowest and best proposal(s) deemed most advantageous to the Board of Education as determined by: 1.prices offered on Cisco products only 2.conformity with specifications herein 3.suitability for intended use 4.references provided for proposed item(s) and services 5.delivery and installation schedule Acceptance is to be confirmed by purchase order(s) issued on the part of the Board of Education, including shipping and billing instructions; the Board of Education is responsible for all payments under the award, based on the contract price(s) in effect on the date order is placed. Edenton Chowan Schools Technology Department reserves the right to require a list of users of the items and services offered. Edenton Chowan Schools Technology Department may contact these users to determine acceptability of the bid. Such information may be considered in the evaluation of the bid. Acceptance and Rejection. The Board of Education reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept any item or combinations of items in the bid. Resale Price Maintenance The State of North Carolina has no Fair Trade law, and this or any other type of resale price maintenance exercised in prices offered will be subject to appropriate legal remedies. Affirmative Action The successful bidder will take affirmative action in complying with all Federal and State requirements concerning fair employment of the handicapped, and concerning the treatment of all employees, without regard to discrimination by reason of race, color, religion, sex, national origin or physical handicap. Advertising In submitting his/her proposal, bidder agrees not to use the results there from as a part of any commercial advertising without prior approval of the Owner’s Finance Officer. List of Bidders Prospective bidders may be included on or removed from bid lists after taking into consideration responsiveness as a bidder and other factors as listed in the North Carolina Administrative Code Section 5B.0302.
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Solicitation number: 167-122103 GENERAL CONTRACT TERMS AND CONDITIONS
1. ACCEPTANCE AND REJECTION: The Board of Education reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid 2. TIME FOR CONSIDERATION: Preference may be given to proposals allowing not less than 30 days for consideration and acceptance. 3. TAXES: Taxes shall be included in any bid prices. a. FEDERAL: Generally, states and political subdivisions are exempt from such taxes, as excise and transportation. Exemption is claimed under Registry No. 56-‐70-‐0047k as provided by Chapter 32 of the Internal Revenue Code. b. OTHER: Bid prices are to include any sales and import taxes. To the extent applicable, they are to be invoiced and submit a separate tax statement with the pay application. 4. RESALE PRICE MAINTENANCE: The State of North Carolina has no Fair Trade law, and this or any other type of resale price maintenance exercised in prices offered will be subject to appropriate legal remedies. 5. AFFIRMATIVE ACTION: The successful bidder will take affirmative action in complying with all Federal and State requirements concerning fair employment of the handicapped, and concerning the treatment of all employees, without regard to discrimination by reason of race, color, religion, sex, national origin or physical handicap. 6. CONDITION AND PACKAGING: Unless otherwise indicated in the bid, it is understood and agreed that any item offered or shipped on this bid shall be new and in first class condition, that all containers shall be new and suitable for storage or shipment, and that prices include standard commercial packaging. 7. MANUFACTURER'S NAMES: Will only accept Cisco brand in this bid process 8. AVAILABILITY OF FUNDS: Any and all payments of compensation of this specific transaction, it’s continuing or any renewal or extension are dependent upon and subject to the allocation of appropriate of funds to the Board of Education for the purpose set forth in this agreement (NCGS 143-‐34.2)
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