Solicitation PQ140010 Radio Shop Supplies Bid


Solicitation PQ140010 Radio Shop Supplies Bid...

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Maricopa County

Bid PQ140010

Solicitation PQ140010

Radio Shop Supplies

Bid designation: Public

Maricopa County

2/20/2014 3:06 PM

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Maricopa County

Bid PQ140010

Bid PQ140010 Radio Shop Supplies Bid Number Bid Title

PQ140010 Radio Shop Supplies

Bid Start Date Bid End Date

Feb 20, 2014 3:04:23 PM MST Feb 27, 2014 2:00:00 PM MST

Bid Contact

Delilah Gonzalez

Bid Contact

Irma Guzman

Contract Duration Contract Renewal

1 year 2 annual renewals

Prices Good for

90 days

Bid Comments The intent of this quote is to establish a open quote for Radio Shop Supplies for various Maricopa County Departments. The County has a number of departments that need electronic supplies on a daily or emergency basis. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest County would like manufacturer’s catalog percent discount for items not listed. SPECIAL TERMS & CONDITIONS: QUOTATION TERM: This Request for Quotation is for awarding a firm, fixed price purchasing quotation to cover a one (1) year period. OPTION TO EXTEND: The County may, at their option and with the approval of the Contractor, extend the period of this Quotation up to a maximum of two (2), one (1) year options, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six (6) months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to extend the contract period at least thirty (30) calendar days prior to the expiration of the original quotation period. ****all bids must be submitted electronically via BidSync****

Item Response Form

Item Quantity

PQ140010--01-01 - Mobile Antenna, 806-896 MHz 5db 1/2 OV 1/2 112 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 112

Description Mobile Antenna, 806-896 MHz 5db 1/2 OV 1/2 Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity 2/20/2014 3:06 PM

PQ140010-- 01-02 - Antenna Coax, 3/4" Hole NMO Style Brass Mount, 17' 342 each p. 2

Maricopa County

Bid PQ140010

Unit Price Delivery Location

Maricopa County No Location Specified Qty 342

Description Antenna Coax, 3/4" Hole NMO Style Brass Mount, 17' Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-03 - Mobile Antenna, 821-896/1850-1990 MHz Dual Band 32 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 32

Description Mobile Antenna, 821-896/1850-1990 MHz Dual Band Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010--01-04 - 6 Circuit, 150 Amp Power Strip 54 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 54

Description 6 Circuit, 150 Amp Power Strip Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item

PQ140010-- 01-05 - GPS Mobile Antenna, 28dB(5V) Active GPS Black NMO

Quantity

30 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 30

Description GPS Mobile Antenna, 28dB(5V) Active GPS Black NMO Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item 2/20/2014 3:06 PM

PQ140010-- 01-06 - Antenna Coax, NMO High Freq Mount, 17' RG58 p. 3

Maricopa County

Quantity

Bid PQ140010

235 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 235

Description Antenna Coax, NMO High Freq Mount, 17' RG58 Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-07 - 12VDC Chargeguard Auto On/Off 37 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 37

Description 12VDC Chargeguard Auto On/Off Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-08 - Antenna Coax Connector, Rt Angle TNC Male Crimp 300 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 300

Description Antenna Coax Connector, Rt Angle TNC Male Crimp Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-09 - Antenna, Concealed Bumper Mount, 430-470 MHz 6 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 6

Description Antenna, Concealed Bumper Mount, 430-470 MHz Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item

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PQ140010--01-10 - Antenna, Undercover, 760-786 MHz 35W

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Maricopa County

Quantity

Bid PQ140010

30 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 30

Description Antenna, Undercover, 760-786 MHz 35W Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item

PQ140010-- 01-11 - Motorola Battery #NTN9858, NiMH 1800 mAh 7.5V for Astro Digital XTS3000, XTS3500

Quantity

1050 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 1050

Description Motorola Battery #NTN9858 or equivalent. NiMH 1800 mAh 7.5V for Astro Digital XTS3000, XTS3500 Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-12 - Motorola Battery #NTN8923 NiMH 1800 mAh 7.5V for Astro Digital XTS2500 400 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 400

Description Motorola Battery #NTN8923 or equivalent. NiMH 1800 mAh 7.5V Astro Digital XTX2500 Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

Item Quantity

PQ140010-- 01-13 - Motorola Battery #NTN7144, NiCd 1500 mAh 7.5V for MT2000, MTS2000 400 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 400

Description Motorola Battery #NTN7144, NiCd 1500 mAh 7.5V for MT2000, MTS2000 Quantities are on an estimate of usage for one year, they can vary year to year. Please provide part numbers you are quoting. Generic equivalent will be accepted with proper documentation.

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Item Quantity

Bid PQ140010

PQ140010-- 01-14 - Manufacturer Catalog Discount Pricing 1 each

Unit Price Delivery Location

Maricopa County No Location Specified Qty 1

Description County would like manufacturer’s catalog percent discount for items not listed. Please provide percentage discount in provided.

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Maricopa County

Bid PQ140010

BIDSYNC ELECTRONIC SUBMISSION INSTRUCTIONS When submitting a response (proposal, quote or bid) electronically through BidSync, it is the sole responsibility of the supplier to ensure that the response is received by BidSync prior to the closing date and time. Each of the following steps in BidSync MUST be completed in order to place an offer: A. Login to www.bidsync.com; ͘>ŽĐĂƚĞƚŚĞďŝĚ;ƐŽůŝĐŝƚĂƚŝŽŶͿƚŽǁŚŝĐŚLJŽƵĂƌĞƌĞƐƉŽŶĚŝŶŐ͖ a. Click the ͞Search͟ tab on the top left of the page; b. Enter keyword or bid (solicitation) number and click ͞Search͟; C. Click on the ͞Bid title/description͟ to open the Bid (solicitation) Information Page; ͘͞View and Accept͟ the following documents in the document section; ƚƚĂĐŚŵĞŶƚ;sEKZ/E&KZDd/KEͿ- Webform ƚƚĂĐŚŵĞŶƚ;'ZDEdͿ- Webform ƚƚĂĐŚŵĞŶƚ;Z&ZE^Ϳ- Webform KƚŚĞƌĚŽĐƵŵĞŶƚƐĂƐƌĞƋƵŝƌĞĚ E. Select ͞Place Offer͟ found at the bottom of the page; F. Enter your pricing, notes, other required information and upload attachments to this page; G. Click ͞Submit͟ at the bottom of the page; H. Review Offer(s); and I. Enter your password and click ͞Confirm͟. Note that the final step in submitting a response involves the supplier͛s acknowledgement that the information and documents entered into the BidSync system are accurate and represent the supplier͛s actual proposal, quote or bid. This acknowledgement is registered in BidSync when the supplier clicks ͞Confirm͟. BidSync will post a notice that the offer has been received. This notice from BidSync MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted. Be aware that entering information and uploading documents into BidSync may take considerable time. Please allow sufficient time to complete the online forms and upload documents. Suppliers should not wait until the last minute to submit a response. It is recommended that suppliers submit responses a minimum of 24 hours prior to the closing deadline. The deadline for submitting information and documents will end at the closing time indicated in the solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) and recorded into BidSync before the closing time or the system will stop the process and the response will be considered late and will not be accepted. Responses submitted in BidSync are completely secure. No one (including County purchasing staff) can see responses until after ƚŚĞĚĞĂĚůŝŶĞ͘^ƵƉƉůŝĞƌƐŵĂLJŵŽĚŝĨLJŽƌĐŚĂŶŐĞƚŚĞŝƌƌĞƐƉŽŶƐĞĂƚĂŶLJƚŝŵĞƉƌŝŽƌƚŽƚŚĞĐůŽƐŝŶŐĚĞĂĚůŝŶĞ͘,ŽǁĞǀĞƌ͕ĂůůŵŽĚŝĨŝĐĂƚŝŽŶƐ or changes must be completed and acknowledged (Confirm) in the BidSync system prior to the deadline. BidSync will post a notice that the modification/change (new offer) has been received. This notice from BidSync MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted. If you have not been asked to enter your password and click Save to save your response, your offer has not been updated. Please be aware that typing in your password acts as your electronic signature, which is just as legal and binding as an original signature. (See Electronic Signatures in Global and National Commerce Act for more information.) The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County͛s best interest. ŝĚƐŵƵƐƚďĞƐŝŐŶĞĚďLJĂŶŽǁŶĞƌ͕ƉĂƌƚŶĞƌŽƌĐŽƌƉŽƌĂƚĞŽĨĨŝĐŝĂůǁŚŽŚĂƐďĞĞŶĂƵƚŚŽƌŝnjĞĚƚŽŵĂŬĞƐƵĐŚĐŽŵŵŝƚŵĞŶƚƐ͘ůůƉƌŝĐĞƐ shall be held firm for a period of one hundred fifty (150) days after the bid closing date.

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Maricopa County

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Bid PQ140010

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Maricopa County

Bid PQ140010

MARICOPA COUNTY TACTICAL QUICK QUOTE SUPPLEMENTAL PRICING INFORMATION DATE: VENDOR NAME: CONTACT NAME: MAILING ADDRESS: FEDERAL TAX ID NUMBER: TELEPHONE NUMBER: FAX NUMBER: E-MAIL: FREIGHT COST: DELIVERY DATE: TERMS:

$_____________ (Order which include freight charges are FOB Destination, Freight Prepaid.) 30 Days: YES

NO

IF NO: _________DAYS

2% 10 DAYS NET 30 DAYS

OTHER _____________________

TAXES: *QUOTE EXPIRES:

*90 Days:

1 Year:

Other: _________________________ ACCEPT P-CARD:

YES

NO

You have read and agreed to the terms and conditions listed below. 1.0

FREIGHT Effective immediately, without exception, all vendors submitting responses to solicitations must provide two prices: unit price and extended price of the commodity and separate price for freight cost. All orders that include freight cost are FOB destination and freight costs must be shown as a separate line on invoices submitted for payment. Purchase orders issued will specify whether the purchase includes freight costs or whether the County will utilize an alternative delivery service. If an alternative delivery service is used, the name of the delivery service provider will be included on the purchase order.

2.0

SPECIAL TERMS & CONDITIONS:

2.1

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QUOTATION TERM:

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Bid PQ140010

This Request for Quotation is for awarding a firm, fixed price purchasing quotation to cover a one (1) year period.

2.2

OPTION TO EXTEND:

The County may, at their option and with the approval of the Contractor, extend the period of this Quotation up to a maximum of two (2), one (1) year options, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six (6) months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to extend the contract period at least thirty (30) calendar days prior to the expiration of the original quotation period.

3.0

TAX: (SERVICES)

No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price.

4.0

TAX: (COMMODITIES)

Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determine low price.

5.0

AMENDMENTS: All amendments to this Quote shall be in writing, approved and sent out via BIDSYNC as an Addendum. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County.

6.0

EMPLOYMENT VERIFICATION 6.1

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VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 6.1.1

By entering into the Quote, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Quote. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Quote and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV.

6.1.2

The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Quote to verify compliance with paragraph 3.18.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material

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Bid PQ140010

breach of the Quote and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Quote for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 7.0

8.0

INDEMNIFICATION: 7.1

To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless County, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses and expenses, including, but not limited to, attorney fees, court costs, expert witness fees, and the cost of appellate proceedings, relating to, arising out of, or alleged to have resulted from the negligent acts, errors, omissions, mistakes or malfeasance relating to the performance of this Quote. Contractor’s duty to defend, indemnify and hold harmless County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions or mistakes in the performance of this Quote by the Contractor, as well as any person or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be legally liable.

7.2

The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.

7.3

The scope of this indemnification does not extend to the sole negligence of County.

INSURANCE: 8.1

Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B+, VII or higher. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County.

8.2

All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Quote is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Quote.

8.3

Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it.

8.4

Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies.

8.5

The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.

8.6

County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County’s right to insist on strict fulfillment of Contractor’s obligations under this Quote.

8.7

The insurance policies required by this Quote, except Workers’ Compensation shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insured’s.

8.8

The policies required hereunder, except Workers’ Compensation, and Errors and shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor’s work or service.

9.0

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COMMERCIAL GENERAL LIABILITY:

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Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provision which would serve to limit third party action over claims. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 9.1

Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services under this Quote.

9.2

9.3

Workers’ Compensation: 9.2.1

Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this Quote; and Employer’s Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit.

9.2.2

Contractor waives all rights against County and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Contractor pursuant to this Contract.

Certificates of Insurance. 9.3.1

Prior to commencing work or services under this Quote, Contractor shall have insurance in effect as required by the Contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall be made available to the County upon 48 hours notice. BY SIGNING THE AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS REQUIREMENT AND FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF QUOTE. 9.3.1.1 In the event any insurance policy (ies) required by this contract is (are) written on a “claims made” basis, coverage shall extend for two years past completion and acceptance of Contractor’s work or services and as evidenced by annual Certificates of Insurance. 9.3.1.2 If a policy does expire during the life of the Quote, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date.

9.4

Cancellation and Expiration Notice. Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty (30) days prior written notice to the County.

10.0

ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 10.1

In accordance with section MCI 367 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Quote for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine copy and make use of, any and all said materials.

10.2

If the Contractor’s books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Quote are not sufficient to support and document that requested services were

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Bid PQ140010

provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 11.0

INFLUENCE As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 11.1.1

A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy,

11.1.2

That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind.

If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 12.0

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:

12.1.1

The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor, defined as the primary participant in accordance with 45 CFR Part 76, and its principals:

12.1.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency;

12.1.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

12.1.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

12.1.1.4 have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default.

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12.1.2

Should the Contractor not be able to provide this certification, an explanation as to why should be attached to the Contact.

12.1.3

The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.

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Bid PQ140010

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Question and Answers for Bid #PQ140010 - Radio Shop Supplies

OVERALL BID QUESTIONS There are no questions associated with this bid. If you would like to submit a question, please click on the "Create New Question" button below.

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