Solicitation VBSS15265 EMS System


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State of Utah

Bid VBSS15265

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Solicitation VBSS15265

EMS System/ Image Trend

Bid designation: Public

State of Utah

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State of Utah

Bid VBSS15265

5

Bid VBSS15265 EMS System/ Image Trend Bid Number   

VBSS15265

Bid Title   

EMS System/ Image Trend

Bid Start Date

Oct 16, 2014 10:02:15 AM MDT

Bid End Date

Oct 24, 2014 12:00:00 PM MDT

Question & Answer End Date

Oct 16, 2014 10:30:00 AM MDT

Bid Contact   

Vinessa Baldwin Purchasing Services Administrative Services [email protected]

Contract Duration    5 years Contract Renewal    Not Applicable Prices Good for   

5 years

Bid Comments

THIS IS NOT A REQUEST FOR BID – THIS IS A PUBLIC POSTING FOR SOLE SOURCE PURCHASE. If for any reason any party does not agree with the proposed sole source procurement, you wish to comment, or object please email Vinessa Baldwin in the Utah Division of Purchasing at [email protected] prior to the “Due Date for Comments”  identified in the attached Notice of Sole Source Procurement document. Please do not submit questions, bids, no-bids, or proposals in BidSync; this is a request for information only. Item Response Form

Item    

VBSS15265-- 01-01 - no bid

Quantity   

1 job

Unit Price    Delivery Location          State of Utah No Location Specified Qty 1

Description THIS IS NOT A REQUEST FOR BID – THIS IS A PUBLIC POSTING FOR SOLE SOURCE PURCHASE. If for any reason any party does not agree with the proposed sole source procurement, you wish to comment, or object please email Vinessa Baldwin in the Utah Division of Purchasing at [email protected] prior to the “Due Date for Comments” identified in the attached Notice of Sole Source Procurement document. Please do not submit questions, bids, no-bids, or proposals in BidSync; this is a request for information only.

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State of Utah

Bid VBSS15265

Notice of Proposed Sole Source Procurement State of Utah Division of Purchasing 3150 State Office Building, Capitol Hill Salt Lake City, UT 84114-1061 Telephone (801) 538-3026

Notice Number: VBSS15265 Date Posted: 10/16/2014 Due Date for Comments: 10/24/2014 @ 12:00 noon

Fax (801) 538-3882 www.purchasing.utah.gov

This is not a competitive bid The Utah Procurement Code provides that a procurement may be made without competition when there is only one source for the required supply or service. Therefore “sole source” procurement is justified if there is only one product or service that can reasonably meet the state’s need and there is only one vendor who can provide the product or service. The Division of Purchasing has received a request to make the following sole source procurement. Requesting Agency: Department of Health/ Department of Technology Product and/or service to be purchased: EMS Data System Contract Length: 5 year contract Proposed Sole Source Supplier: Image Trend Estimated Total: $1,190,228.33 Sole Source Justification: ImageTrend’s business model allows us to adopt a fully integrated software solution for the state’s pre-hospital and trauma data repositories as well as EMS licensing and certification management. All systems support the legislative mandate of the bureau to “coordinate the emergency medical services within the state,” including licensing of ambulance providers and paramedic providers (Title 26-8a-105) and collection of data (Title 268a-203, 26-8a-253) to promote optimal patient care. The Emergency Medical Systems Act directs the Department of Health to: • License ambulance providers and paramedic providers; • Establish an emergency medical services data system which shall provide for the collection of information relating to the treatment and care of patients who use or have used the emergency medical services system; • Establish and fund a statewide trauma registry to collect and analyze information on the incidence, severity, causes and outcomes of trauma Administrative Rule R426-7 and R426-9 sets forth the detailed requirements for both prehospital and trauma data collection. Data collection systems must be maintained in compliance with nationally accepted data sets.

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State of Utah

Bid VBSS15265

The Bureau currently operates three distinct software applications to meet its mandate regarding EMS data. POLARIS is the current pre-hospital solution; TraumaBase is the current trauma registry solution; and a DTS-developed application, BEMS, is the license management solution. The cost of maintaining these separate systems continues to escalate. The 5-year cost of ownership of these 3 disparate systems totals approximately $1,602,072. We anticipate costs to continue to grow as we pursue product development and enhancements. These systems operate as silos rather than an integrated data system. Data linkages and systems communications are handled through a variety of external manipulations. Additional costs are incurred for consultants to create data linkages respond to complex data requests and maintain business intelligence solutions.A fully integrated EMS data system will eliminate unnecessary data entry redundancy: agencies maintain personnel data in a pre-hospital system that is duplicative of data stored in the bureau’s license management system; and hospitals manually enter pre-hospital data into the trauma registry that is duplicative of that entered by EMS personnel in the field. Finally, a fully integrated EMS data system will eliminate the need for probabilistic linkage jobs. ImageTrend also offers functionality unavailable with our current systems that are essential components of a complete trauma and EMS system including: • Rehabilitation Registry: recommended by the American College of Surgeons as a component of an inclusive trauma system; allows the capture of rehabilitation costs associated with traumatic injury • Stroke Registry: allows the capture of data elements specifically related to stroke victims including ‘door to needle’ times and outcomes • STEMI Registry: allows the capture of data elements specifically related to segment elevation myocardial infarction (STEMI), a deadly type of heart attack caused by a prolonged blockage of blood supply in the heart. • Integration of pre-hospital patient care reports with hospital electronic medical records (EMR’s). While we are not pursuing the purchase of these critical components currently, the acquisition of these modules is included in our 5-year strategic plan and are only available from ImageTrend ImageTrend is the only vendor in the country that offers a fully-integrated EMS data system that meets both the National Trauma Data Standard (NTDS) and National Emergency Medical Services Information Systems (NEMSIS) data standard. Image Trend is the only vendor in the country that offers a fully-integrated EMS data system that meets both the National Trauma Data Standard (NTDS) and National Emergency Medical Services Information Systems (NEMSIS) Data Standard. Action To Be Taken: No action is required if you agree this proposed purchase is a valid sole source. If you disagree that this proposed purchase is a valid sole source, you are then asked to email your comments noting so to Vinessa Baldwin in the Utah Division of Purchasing at [email protected] prior to the “Due Date for Comments” indicated above.

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State of Utah

Question and Answers for Bid #VBSS15265 - EMS System/ Image Trend

Bid VBSS15265

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OVERALL BID QUESTIONS There are no questions associated with this bid.   If you would like to submit a question,  please click on the "Create New Question" button below.

Question Deadline: Oct 16, 2014 10:30:00 AM MDT

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