CME S Y M P O S I U M
NOVEMBER 16-17, 2013
© 2012 iStockPhoto/Shutterstock
The Waldorf Astoria New York
EXHIBIT/SPONSORSHIP PROSPECTUS Showcase your products and enjoy personal contact with more than 800 attending pediatricians and nurses. The INFECTIOUS DISEASES IN CHILDREN Symposium is supported, in part, by an educational grant from Alcon Laboratories, Inc.
Dear Exhibitor, On behalf of the Planning Committee for the 26th Annual INFECTIOUS DISEASES IN CHILDREN Symposium, I invite you to participate as an exhibitor at the 2013 symposium, to take place November 16-17, 2013, at the Waldorf Astoria Hotel in New York City. The 2012 meeting boasted the largest attendance in our meeting’s history, bringing together more than 800 pediatric physicians and nurses from across the country, along with international attendees. Meeting attendance continues to grow every year – increasing from 430 participants in 2007 to 816 in 2012. We also received the most advance registrations for the 2013 meeting, confidently proving we provide a positive meeting experience year after year for a loyal customer base.
David W. Kimberlin, MD Course Director
The Planning Committee is hard at work building on this momentum to produce our most successful and engaging experience yet — making it the ideal opportunity for you to network one-on-one with your target audience. Here are a few more reasons why attendees rate this one of the top pediatric meetings of the year:
Last year’s exhibitors include:
American Academy of Pediatrics
• Valuable CME to keep physician practices current as they earn AMA PRA Category 1 Credits™ • Comprehensive agenda covering the full range of current hot topics in pediatrics, including immunizations, influenza, antibiotic-associated diarrheas, endemic rickettsial and spirochetal diseases, and sexually transmitted diseases. • Fresh clinical insight from prominent specialists on challenges ophthalmologists face daily. • Interactive format featuring debates, roundtables and audience response sessions to foster greater networking between faculty and attendees. • Networking opportunities allow exhibitors time to mingle with more than 800 attendees and expert presenters throughout the weekend. • Convenient location in easily accessible New York City, so time and travel can be spent efficiently for both attendees and exhibitors. Our attendees will be in New York City this fall looking for updates, perspective and information on new products, services and equipment. I encourage you to be there to greet them. Contact AMS Exhibit Management to learn how you can increase your exposure and maximize your impact at the 26th Annual INFECTIOUS DISEASES IN CHILDREN Symposium. I look forward to your participation. Sincerely, David W. Kimberlin, MD Course Director
Florajen Probiotics/American Lifeline, Inc.
Office Practicum
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INTRODUCTION
TABLE OF CONTENTS Meeting Overview ................................... 3 Attendee Profile ..........................................4 Exhibit Schedule/Price and Payment/ Eligibility/Specifications/ Reserving Space/Assignment of Space/Cancellations............................ 5 Exhibit Rules/Liability/Cancellation of Symposium/Exhibitor Badges/ Exhibitor Service Kit/Notice .................. 6 Application for Exhibit Space ................7 Sponsorship Packages...........................10
Build upon the success that attendees and exhibitors experienced at the 2012 meeting! Last year’s meeting boasted the largest attendance in our history and provided an engaging experience for exhibitors to interact one-on-one with more than 800 attendees for two straight days.
Use our intimate education style to your advantage You’re invited to exhibit November 16-17, 2013, at The Waldorf Astoria New York hotel in New York City. The INFECTIOUS DISEASES IN CHILDREN Symposium offers the perfect opportunity to share your company’s important message as you have personal and direct contact with more than 800 attending pediatric physicians and nurses.
Be on the minds of attendees all year long
CONTACT US
Just as attendees will use this meeting’s program material to help guide their clinical and surgical decision-making, they’ll also look to your products and services showcased in the exhibit hall to assist in providing better care for their patients.
For information on exhibiting, contact:
Showcase your products and services
Donna Rosenstock Sherri Robertson Toll-free: 1-800-257-8290, ext. 257 or ext. 207 In NJ/International: 856-848-1712, ext. 257 or ext. 207
Your participation in this meeting will create a more distinguished presence for your business among attending comprehensive ophthalmologists. And we understand the signifiance of exposure and easy access to the exhibit area, so we’ve created exhibit hall traffic builders with your needs in mind.
Tentative Exhibit Hours
Email:
[email protected] [email protected]
SATURDAY, NOVEMBER 16, 2013
Fax: 856-848-3522
7:00 am – 7:45 am
Continental Breakfast in Exhibit Hall
Mail to: IDC New York Exhibit Management 6900 Grove Road Thorofare, NJ 08086-9447
9:25 am – 9:55 am
Break in Exhibit Hall
1:10 pm – 1:40 pm
Break in Exhibit Hall
3:35 pm – 4:05 pm
Break in Exhibit Hall
Enhance your onsite presence In addition to your exhibit booth, you can further increase your exposure with a sponsorship or support opportunity that will reinforce your presence during the meeting. See page 9 for details.
SUNDAY, NOVEMBER 17, 2013 7:00 am – 7:30 am
Continental Breakfast in Exhibit Hall
9:55 am – 10:25 am
Break in Exhibit Hall
12:30 pm – 1:00 pm
Break in Exhibit Hall
2:50 pm – 3:20 pm
Break in Exhibit Hall
IDCNewYork.com
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MEETING OVERVIEW
There’s more to explore online!
PLAY
Hear attendees and faculty describe the meeting in their own words at IDCNew York.com.
Personalized education makes the INFECTIOUS DISEASES IN CHILDREN Symposium one of the best meetings of the year. The INFECTIOUS DISEASES IN CHILDREN Symposium offers an unparalleled educational experience and has been consistently rated one of the top meetings in pediatrics. With expert perspective from distinguished faculty, an engaging comprehensive format and important updates and interactive discussions on clinically relevant topics, this symposium provides a unique meeting experience for pediatric professionals.
Target Audience COURSE DIRECTOR David W. Kimberlin, MD Professor of Pediatrics Sergio Stagno Endowed Chair in Pediatric Infectious Diseases Co-Director, Division of Pediatric Infectious Diseases The University of Alabama Birmingham, Alabama
PLANNING COMMITTEE Stan L. Block, MD, FAAP Professor of Clinical Pediatrics University of Louisville Louisville, Kentucky Professor of Clinical Pediatrics University of Kentucky Lexington, Kentucky President Kentucky Pediatric/Adult Research Private Pediatric Practice Bardstown, Kentucky
Joseph A. Bocchini Jr., MD Professor and Chairman Department of Pediatrics Louisiana State University Health Sciences Center Shreveport, Louisiana
James H. Brien, DO Pediatric Infectious Diseases Vice Chair for Education McLane Children’s Hospital Scott & White Temple, Texas
Meg C. Fisher, MD Professor of Pediatrics Drexel University College of Medicine Medical Director The Children’s Hospital at Monmouth Medical Center Monmouth, New Jersey
This conference is designed for all pediatric professionals – office pediatricians, pediatric nurse practitioners, family practitioners and other primary health care providers.
Learning Objectives Upon completion of this course, attendees should be able to: • Summarize the American Academy of Pediatrics Committee on Infectious Diseases and Centers for Disease Control and Prevention Advisory Committee on Immunization Practices recommendations for key vaccinations in the pediatric practice and recent improvements in vaccinations. • Discuss periodic fevers with parents of children affected by Periodic fever, Aphthous-stomatitis, Pharyngitis, Adenitis (PFAPA) syndrome. • Differentiate between fact and falsehood regarding Lyme disease. • Describe neonatal viral infections and the most appropriate treatments. • Apply evidence-based guidelines for pediatric care of infectious diseases to everyday clinical practice. • Evaluate pneumonia in children and differentiate between viral and bacterial causes. • Incorporate new technologies and treatments, including immunomodulatory treatments, in cases of Kawasaki disease. • Evaluate various skin disorders and determine the best method of treatment. • List the key features of the latest antimicrobial agents. • Incorporate current guidelines and evidence for the prevention and management of resurgent measles. • Summarize the current protocols and guidelines regarding the treatment of animal and insect bites. • Differentiate and treat syphilis in the pediatric population. • Describe clinical symptoms for human papillomavirus (HPV) and apply preventative measures. • Evaluate currently available antibiotics and use them judiciously. • Summarize the epidemiology of lymphadenopathy and evidence-based treatment and prevention strategies. • Diagnose and manage sinusitis. • Apply the latest developments in the Staphylococcus aureus epidemic to daily practice.
Sarah S. Long, MD Professor of Pediatrics Drexel University College of Medicine Chief, Section of Infectious Diseases St. Christopher’s Hospital for Children Philadelphia, Pennsylvania
• Manage patients with rotavirus in the most efficient and effective manner possible.
This continuing medical education activity is sponsored by
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The INFECTIOUS DISEASES IN CHILDREN Symposium is supported, in part, by educational grants from Alcon Laboratories, Inc and Merck & Co., Inc. ACCREDITATION: Vindico Medical Education is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians. CREDIT DESIGNATION: Vindico Medical Education designates this live activity for a maxium of 15.25 AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.
AT T E N D E E P R O F I L E
2012 Attendee Geographic Breakdown ■ Northeast 60% ■ Midwest 10%
ME WA
■ South 18% ■ West 10%
VT
ND
MT
NY
WI
OR
SD
ID
MI
WY
IA NE
NV
UT
CO
IN
IL MO
KS
RI
PA OH WV
NJ DE MD
VA
KY NC TN
CA
SC OK AZ
AK
NH MA CT
MN
AR
NM
MS
GA
AL
LA TX FL
HI
International 2% Attendees have come from countries all over the world, including: Australia, Brazil, Canada, Equador, France, Israel and South Africa.
2012 Attendee Profession Breakdown The following subspecialties were represented at the 2012 meeting: ✓
General Pediatrics
✓
Adolescent Medicine
✓
Allergy, Asthma & Immunology
✓
Anesthesiology
✓
Dermatology
✓
Developmental & Behavioral Medicine
✓
Emerging Diseases
✓
Gastrointestinal Conditions
✓
Gastrointestinal Infections
✓
General Infectious Diseases
✓
HIV/AIDS
✓
Otolaryngology
✓
Pediatrics
✓
Respiratory Infections
✓
Vaccine-preventable Diseases
Nurse Practitioner/ Allied Health 12%
Resident 2%
Physician 86%
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E X H I B I T I N F O R M AT I O N
Tentative Exhibit Hours SATURDAY, NOVEMBER 16. 2013
SUNDAY, NOVEMBER 17, 2013
6:00 am – 7:00 am
Exhibitor Registration & Setup
7:00 am – 8:00 am
Continental Breakfast in Exhibit Hall
7:00 am – 7:45 am
Continental Breakfast in Exhibit Hall
9:55 am – 10:25 am
Break in Exhibit Hall
9:25 am – 9:55 am
Break in Exhibit Hall
12:30 pm – 1:00 pm
Break in Exhibit Hall
1:10 pm – 1:40 pm
Break in Exhibit Hall
2:50 pm – 3:20 pm
Break in Exhibit Hall
3:35 pm – 4:05 pm
Break in Exhibit Hall
3:20 pm – 4:00 pm
Exhibit Tear Down
Fax transmission will be accepted only if a purchase order or check requisition for the deposit accompanies the application. Requests received by fax will be held for 10 working days only. If the application and deposit have not been received by the end of that 10-day period, the reservation will be released.
Exhibit Eligibility All products and services exhibited must be relevant to the practice of pediatrics and/or infectious diseases. The integrity of exhibits is subject to the approval of INFECTIOUS DISEASES IN CHILDREN Symposium. This symposium reserves the right to refuse applications from companies not meeting standards required or expected, as well as the right to close exhibits or parts of exhibits that reflect unfavorably on the character of the Symposium.
Booth spaces will be assigned on a first-come, first-served basis. A copy of the floor plan will be available with the Exhibitor Service Kit. Exhibitors who wish to avoid assignment of space adjacent to that of a particular competitor should indicate that desire on the application. Careful consideration will be given to all such requests. Exhibit Management reserves the right to relocate or reassign exhibit booths at anytime for the overall benefit of the meeting.
Cancellations Cancellations must be submitted in writing to the Exhibit Manager. The date of receipt of an exhibitors written notice of cancellation will be considered the official cancellation date. Exhibitors who request cancellations agree to the following schedule of charges: Any exhibitor who wishes to release assigned space by September 15, 2013 will be refunded all but a $1,000 administrative fee. For cancellations of exhibit space after September 16, 2013, 100% of space rental charge will be assessed to the canceling exhibitor/company.
Exhibit Specifications All tabletop exhibits are 6' wide unless otherwise indicated on the floor plan. The exhibit area is carpeted. The following services are included with the tabletop rental: • One 6'draped table • Two side chairs • One wastebasket • Admission to meeting sessions • Complimentary refreshments in the exhibit hall: continental breakfasts and coffee breaks • Listing in the Exhibitor Directory of the Symposium program • One complimentary copy of the attendee preregistration list • General lighting • Cleaning of aisles and booths
Reserving Exhibit Space To reserve exhibit space at the Symposium, complete and submit the Application for Exhibition form found in this package. The form must be completed in its entirety and at least a 50% deposit must accompany the application. Full payment is due by September 15, 2013.
Assignment of Booth Space Priority for space assignment will be based on the following: • The order in which applications are postmarked or received via fax • Availability of space requested (2 booth maximum) • The special needs of the exhibitor
Please note that if you require additional tables onsite, you will be charged the full exhibit space cost of $2,450. Please contact Donna Rosenstock or Sherri Robertson at 856-848-1712, ext. 257 or ext. 207 with any questions or concerns.
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E X H I B I T I N F O R M AT I O N
Exhibit Rules
Exhibitor Badges
Exhibits must be staffed at all times during the hours the exhibit hall is open. As a courtesy to the attendees and fellow exhibitors, please strictly adhere to the opening and closing hours.
All participants affiliated with exhibitors must be registered. Exhibitors will receive registration forms from an Exhibit Manager. Admission to the exhibit area and sessions will be by badge only. Badges will be available onsite. Exhibitor badges will not be given to registrants who should pay the registration fee. Four badges are included per 6' tabletop exhibit. Additional badges are available at $50 each and include continental breakfast and refreshments.
No products or materials can be hung, fixed, taped, glued, nailed and/or attached to any wall or column in the building. Any damage caused by the above shall be billed directly to the exhibitor. No tape of any kind will be permitted on any carpeted or marble surfaces. Glitter is not permitted in carpeted areas of the building.
Exhibitor Service Kit
No sample food or beverage products may be distributed by exhibitors except upon written authorization by The Waldorf Astoria New York. After approval by the hotel, any exhibitor that will be preparing or displaying food products within the hall must take any necessary precautions for protecting the permanent carpet by using mats, plastic, etc.
Exhibitors will receive an Exhibitor Service Kit approximately 30 days prior to the opening of the meeting. The Exhibitor Service Kit contains information on labor union rules and regulations, shipping and drayage services, as well as order forms for the rental of special materials.
Notice
Liability
The names or titles of CME activities, symposia, and other presentations or events associated with a CME activity are the property of Vindico Medical Education. Exhibitors and commercial supporters of those CME activities, symposia, and other presentations or events shall not use the names or titles of those activities, symposia, presentations, or events in promotional programs, campaigns, or other efforts to induce attendance without written permission from Vindico Medical Education. In addition, no exhibitor or commercial supporter shall reward any participant for attendance at a CME activity, symposium, presentation, or event, including, but not limited to, gifts or prizes, either given directly or as part of a raffle or other similar contest. Vindico Medical Education reserves the right to restrict attendance at CME presentations to members of the target audience.
The exhibitor assumes entire responsibility and liability for losses and damages, and, hereby, agrees to protect, indemnify, defend and hold INFECTIOUS DISEASES IN CHILDREN, their employees and agents, and The Waldorf Astoria New York harmless against all claims, losses and damages to persons or property, governmental charges, or fines and attorney’s fees arising out of, or caused by, exhibitor’s installation, removal maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the hotel, its employees and agents. In addition, the exhibitor acknowledges that INFECTIOUS DISEASES IN CHILDREN and The Waldorf Astoria New York do not maintain insurance covering the exhibitor’s property and that it is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.
Cancellation of Symposium It is mutually agreed that in the event of cancellation of the Symposium as a result of strikes, governmental regulations or other causes which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and Exhibit Management shall determine an equitable basis for the refund of such portion of the exhibit fees as possible, after due consideration of expenditures and commitments already made.
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A P P L I C AT I O N F O R E X H I B I T S PAC E OFFICE USE ONLY Date Received __________ Booths Assigned __________ Cost of Booths __________
November 16-17, 2013 • The Waldorf Astoria New York • New York City
First Deposit Received __________ Check # __________ Balance Due __________
Company Street Address City
State
Submitted by
Title
Zip Code
Signature Phone
Fax
Email
Note: Please direct all further correspondence to (if different from above): Street Address City
State
Contact
Title
Phone
Fax
Zip Code
Email
Exhibition Space Total number of exhibit spaces requested __________________________ You are hereby authorized to reserve the exhibit opportunities indicated below for use in the INFECTIOUS DISEASES IN CHILDREN Symposium. This application is made with the understanding that the applicant agrees to abide by all rules, requirements, restrictions and regulations set forth in this agreement or as may be especially designated by INFECTIOUS DISEASES IN CHILDREN or Association & Meeting Solutions and their agents. Failure to abide by such rules and regulations results in forfeiture of all moneys paid or due Management under terms of this agreement. The total package price is $2,450. Exhibit hall listing and exhibit space are not available separately. The undersigned agrees to include a deposit of $1,225 toward the package fee when submitting this application. Full payment of exhibit space and sponsorship programs is due by September 15, 2013. ❑ Enclosed is my check made payable to “INFECTIOUS DISEASES IN CHILDREN Symposium 2013” ❑ I wish to use my credit card to pay for exhibit space:
❑ Visa
❑ MasterCard
Credit Card Number __________________________________
❑ American Express
Exp. Date________
3-4 Digit Security Code _______
Total Amount to Charge _______________________________ Print Name __________________________________________
Signature ____________________________________
Supplies The following are included in the exhibit package. Please indicate whether you would like them supplied with your tabletop. 6' Draped table ❏ Yes ❏ No Two chairs ❏ Yes ❏ No Wastebasket ❏ Yes ❏ No
List any exhibitor you do not wish your exhibit to be near: ____________________________________________________________ List any exhibitor you do wish your exhibit to be near: ____________________________________________________________
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A P P L I C AT I O N F O R E X H I B I T S PAC E
November 16-17, 2013 • The Waldorf Astoria New York • New York City Program Book Exhibitor Listing An informal company listing will be included in the Symposium program to be distributed to attendees of the meeting. The listing is provided as a service to attendees and a benefit to exhibitors. All information, including your company name, will appear in the program exactly as you specify here. Please be precise in providing information. You may submit amendments or revisions to this listing, in writing, to an Exhibit Manager before September 29, 2013. Company Street Address City
State
Phone
Fax
Email
Website
Zip Code
Exhibitor Cancellation Policy Any exhibitor who wishes to release assigned space 60 days by September 15, 2013 will be refunded all but the $1,000 administrative fee. For cancellations of exhibit space after September 16, 2013, 100% of space rental charge will be assessed to the canceling exhibitor/company. In the event that the cancelled space is resold and the entire exhibition is sold out, the cancellation penalty will be 50% of the rental charge.
Make checks payable to: IDC New York Exhibits (Tax ID# 30-0747466) Return form to: IDC New York Exhibits Management Association & Meeting Solutions • 6900 Grove Road • Thorofare, New Jersey 08086-9447 Phone: 856-848-1712, ext. 257 • Fax: 856-848-3522 E-mail:
[email protected] [email protected] 8
E X H I B I T H A L L F LO O R P L A N
NOVEMBER 16-17, 2013 The Waldorf Astoria New York
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S P O N S O R S H I P PAC K AG E S
November 16-17, 2013 • The Waldorf Astoria New York • New York City
Gain high-value exposure and prominent recognition for your products and services with one of our sponsorship packages GOLD PACKAGE
$20,000
Includes all benefits of the Bronze and Silver Sponsorship Packages plus the following exposure and recognition: Promotional items: Each Gold Sponsor will have the choice of one (1) of the following promotional items. Only one (1) of each item is available for the event and will be awarded to Gold Sponsors on a first-come, first-serve basis. • Program Book cover 4: Corporate branded advertisement on the back cover of the meeting program.
• Meeting bags: Corporate logo on meeting bags provided to all attendees at meeting registration.
• Lanyard: Corporate branded lanyard to hold name badge worn by all attendees.
• Hotel keycards: Product or corporate branded keycards given to attendees as they check into their hotel.
SILVER PACKAGE
$12,500
Includes all benefits of the Bronze Sponsorship Packages plus the following exposure and recognition: • Meeting bag insert: Product or corporate branded print materials inserted into the meeting bags provided to all attendees at meeting registration.
• Meter sign billboard: Each Silver Sponsor will receive a meter sign to be placed in a prominent location within the common area of the event. Sponsor will be responsible to supply ad materials which may reflect product or corporate branding.
BRONZE PACKAGE
$7,500
Includes the following exposure and recognition: • Meeting signage: Inclusion on all meeting signage, including entrance unit(s), noting meeting sponsors according to sponsorship level.
• Exhibit booth: One (1) standard Exhibit Space. • Literature rack: Exclusive to meeting sponsors, the official product literature rack(s) will be placed in a prominent location within the common area of the event. Each bronze sponsor will receive one (1) slot in which to place product literature.
• PowerPoint: Inclusion on a PowerPoint slide noting meeting sponsors according to sponsorship level. • Program book listing: Inclusion in sponsor listing in program book according to sponsorship level.
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S P O N S O R S H I P AG R E E M E N T
OFFICE USE ONLY
November 16-17, 2013 • The Waldorf Astoria New York • New York City
Date Received Booth Assigned Cost of Booth First Deposit Received Check # Balance Due
______________ ______________ ______________ ______________ ______________ ______________
Company Street Address City
State
Submitted by
Title
Phone
Fax
Zip Code
Email
Note: Please direct all further correspondence to (if different from above) Contact Street Address City
State
Zip Code
You are hereby authorized to reserve the sponsorship/support opportunities indicated below for use at the 26th Annual INFECTIOUS DISEASES IN CHILDREN Symposium. By signing this application, the applicant agrees to fulfill all sponsorship responsibilities set forth by the 26th Annual INFECTIOUS DISEASES IN CHILDREN Symposium, Association & Meeting Solutions and their agents. Failure to abide by these rules and regulations will result in forfeiture of all moneys paid or due Management under terms of this agreement. A 50% deposit is required at time of application submission and the balance is due by November 2, 2013. Signature
SPONSORSHIP OPPORTUNITIES Please check the appropriate box(es):
Mail or fax this form to:
GOLD PACKAGE: $20,000
IDC New York Sponsorship Attn: Donna Rosenstock 6900 Grove Road • Thorofare, NJ 08086-9447 Phone: 856-848-1712, ext. 257 • Fax: 856-848-3522
Choose one: Program Book Cover 4 Lanyard Meeting Bags Hotel Keycards
SILVER PACKAGE: $12,500 BRONZE PACKAGE: $7,500 11 13-0091_2
