STAFF DEVELOPMENT POLICY

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STUDENT ORIENTATION LATE AND NON ARRIVALS PROCEDURE

Student Orientation Late and Non Arrivals Procedure

SECTION D - PROCEDURE

Related Policy Student Orientation Policy

D.1

Procedure

Responsible

Procedure Steps 1

Late Orientation 1.1

Academic Directorate

Schedule late Orientation dates 1.1.1

2

W/I

Confirm late orientation session dates (where applicable) and advise Student Services.

Late Arrivals 2.1

Unable to arrive for commencement of orientation

Student or Agent

2.1.1

Contact Admissions for approval.

Admissions

2.1.2

Check if the date of arrival is within the acceptable guidelines.

2.1.3

If the date of arrival is within the acceptable guidelines, notify the agent (or student if there is no agent) that approval for late arrival is granted.

2.1.4

If the date of arrival is later than the acceptable guidelines request a decision from the Director of Studies (ELICOS) or Academic Director (Foundation and Diploma students).

Director of Studies or Academic Director

2.1.4.1

Admissions

2.1.5 2.1

Notify Admissions if the date of arrival is acceptable.

Notify the agent or student of the decision.

Arrives within two weeks of Orientation (not for ELICOS students)

Student

2.1.1

Report to Student Services Unit.

Student Services Unit

2.1.2

Register student.



2.1.3

Provide orientation pack, capture photo for ID card and scan passport and visa details.



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Student Orientation Late and Non Arrivals Procedure

Responsible

Procedure Steps

3 Academic Directorate

4 Student Services Unit

D.2

W/I

2.1.4

Direct student to the late orientation session as advised by Academic Directorate.

2.1.5

Email updated late arrival registration list to Academic Director.

2.1.6

Email the finalised late registration list to the Senior Accountant to order Health Care Card.

Orientation Session 3.1

Provide late orientation information pack or session.

3.2

Finalise student enrolment.



Non Arrivals 3.1



Email non –arrival list to Admissions. 3.1.1

ELICOS end of week 1.

3.1.2

EIBT and FSP end of week 2.

Supporting Documentation

Related material

Location

Admissions Non Arrivals Procedure

Eynesbury Policy and Procedures webpage

Student Orientation Procedure

Eynesbury Policy and Procedures webpage

Form templates

Retention time

Location

Retention time

Location

Admissions late arrival template letter

Records (including completed forms) None

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Student Orientation Late and Non Arrivals Procedure

D.3

Version Control

Version Number

Summary of Changes

v1.0

Initial procedure

Approved by

   

v1.3

   

Privilege Level Public

v1.1 v1.2

Date of Effect

9/2013

Public

put into new template with version control table addition of new section 2 and subsequent clauses renumbered addition to title of renumbered 3.1 change to wording of renumbered 4.1

Manager, International Student Services

3/2016

Public

change to title of clause 2 ‘intended’ changed to ‘date of’ in clauses 2.1.2, 2.1.3, 2.1.4 minor formatting amendments to wording of 2.1.3 and 2.1.4 ‘intended’ removed from clause 2.1.4.1

Manager, International Student Services

4/2016

Public

v1.3

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