STAFF DEVELOPMENT POLICY

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CERTIFICATION DOCUMENTATION ISSUANCE PROCEDURE

Certification Documentation Issuance Procedure

SECTION D - PROCEDURE

Related Policy Certification Documentation Issuance Policy

D.1

Procedure

Responsible

Procedure Steps 1

W/I

Issuance of certification documentation EIBT and EC

Academic Directorate

1.1

At the end of each study period generate a graduate results report for presentation to the relevant Assessment and Progress Committee (APC).

1.2

Present the graduate results report to the relevant APC.

EIBT APC

1.3

Review students eligible to graduate and confer the qualification

EC APC

1.4

Approve students who have completed the program.

Academic Directorate

1.5

Advise Program Support of the outcome.

Program Support

1.6

Run the graduation report and create the graduation key.

1.7

Print the certificates.

1.8

Print the Testamurs and Records of Results.

1.9

Release the results to the student portal for EIBT. Email the results to the EC sutdents.

2 Academic Directorate

ECAE 2.1

At the end of each study period produce a summary list of results.

2.2

Present the summary list of the results of the academic English classes to the ECAE APC.

ECAE APC

2.3

Review the summary list of results and approve/reject accordingly.

Academic Directorate

2.4

Advise Program Support of the outcome.

Program Support

2.5

Run the graduation report and create the graduation key.

2.6

Print the Certificates and Records of Results.

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Certification Documentation Issuance Procedure

Responsible

Procedure Steps

Academic Directorate

2.7 3

W/I

Distribute Certificates and Records of Results at the ECAE course completion ceremony.

Statement of Attainment for EIBT students progressing to another provider

Student

3.1

If you are an EIBT student and would like a Statement of Attainment please complete the Application of Documents form.

Student Services

3.2

Provide Statement of Attainment on student request within the relevant timeframe.

D.2

Supporting Documentation

Related material

Location

None

Form templates

Retention time

Record of Results

Destroy 1 year after last action

Statement of Attainment of Stage 1

Destroy 1 year after last action

Certificate (of completion)

Destroy 1 year after last action

Certificate (of participation)

Destroy 1 year after last action

Location

Records (including completed forms)

Retention time

Summary Lists

Destroy 7 years after date of completion, termination or last action, whichever is later

Graduation reports

Destroy 7 years after date of completion, termination or last action, whichever is later

Graduate results reports

Destroy 7 years after date of completion, termination or last action, whichever is later

Report of Student Completions

Destroy 7 years after date of completion, termination or last action, whichever is later

Location

Application for documents

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Certification Documentation Issuance Procedure

D.3

Version Control

Version Number

Summary of Changes

Approved by

Date of Effect

Privilege Level

v1.0

Initial procedure



5/2016

Public

8/2018

Public

  v1.1

Title page updated with new branding

Manager, International Student Services Academic Director Director of Studies

Academic Director, Director of Studies

v1.1

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