The Episcopal Diocese of Texas Job Description

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The Episcopal Diocese of Texas Job Description Job Title: Staff Accountant Division: Financial Services Supervisor’s Title: Controller Current as of: May 1, 2011 Target Start Date: July 1, 2011 FLSA Status (assigned by Human Resources): Exempt The Staff Accountant is a newly created position consisting of two part time functions: 1) assistant to the Controller with day to day activities and 2) training as a backup for existing financial services department positions. With direct supervision and training from the Controller, this position may be given expanded tasks over time with room for increased responsibility. GENERAL SUMMARY The Staff Accountant’s primary duties will include standard monthly general ledger entries and some reconciliation, accounts payable voucher data entry, other month-end and year-end closing activities, and assistance with annual audits. Secondary duties will include cash receipts and cash disbursements and clerical functions such as filing, copying and other special projects. PRIMARY ACCOUNTABILITIES

% Of Time

Accounting/Bookkeeping – Prepare journal entries for daily, weekly and monthly accounts; month-end and year-end closing utilizing Fundware for review of Controller. Develop and maintain various spreadsheets for amortization of prepaid expenses, depreciation, grants, restricted contributions, and other specialized needs; reconcile special account activity, special contributions, clergy compensation, and other specific accounts monthly and as needed. Assist in preparation of audit schedules and confirmations.

40-50%

Accounts Receivable – Assist with calculating and tracking assessments and mission funding commitment responses for approximately 155 congregations. Assist with sending invoices to congregations electronically.

10 – 20% (dependin

Accounts Payable – Purchase/Disbursement voucher data entry, general ledger account number assignment/review using chart of accounts.

20%

Financial Reporting/Analytics – Prepare draft of monthly and year-end financial reports for review by Controller; monthly and quarterly reports to ministry programs and congregations and specialized reports as needed.

10%

Clerical – Copying, filing corresponding as needed for the Financial Services office.

2-5%

Other projects – as needed

As needed.

g on time of year).

Normal Schedule of Standard Duties: Daily: A/P voucher entry; maintenance of accounting supporting schedules. Weekly: Journal entry input and reconciliation. Monthly: Assist with month-end accounting closing; miscellaneous accounts receivable billing or accounts payable follow-up; budget-to-actual statements to programs and ministries. Quarterly: Assist with quarterly financial reports for special grant programs; quarterly statements to churches. Mid-Year: Budget process: (Fall) send mission funding asking to congregations and tracking commitment responses; Audit: preparing numerous schedules and confirmation letters, secondary contact for auditors. Annually: Assist with year-end close; budget and financials for committees and Diocese; assessment communications; and year-end payroll reconciliation. SPECIAL REQUIREMENTS AND PROFICIENCY LEVELS Minimum Job Qualifications Education Bachelors in Accounting; or Community College Associate Degree and Accounting Certificate. Can you substitute experience for education? NO Experience Previous internship or office setting-type employment and bookkeeping skills a plus, but not required. We are willing to train for the right individual who is eager to learn non-profit and church organization-specific accounting. Required Skills Proficiency in Microsoft Office, Word, Excel; knowledge of Fundware or some type of financial accounting system a plus but not required. Not-for-profit or church experience a plus. Motivated to learn and also take initiative. Good communication skills. Should be flexible, detailed oriented, maintain confidentiality and have a customer service disposition. NATURE AND SCOPE Major Challenges This position is time critical and contains confidential material. Workflow This position will report directly to the Controller and may have shared responsibilities with other organization staff. (For informational purposes, the Controller prepares financial reports for the Finance Committee of the Diocese, other committees of the Diocese and the 3 Foundations of the Diocese, assists Human Resources in payroll, pension and fringe benefit reporting and also provides tax and accounting advice to the congregations of the Diocese; directly supervises 3 financial services staff and is the primary external audit contact). Contacts Treasurer, Director of Foundations, Controller, Human Resources Administrator, Mission Funding Coordinator, Clergy and staff of the Diocese and its’ churches DIMENSIONS Does this position have supervisory responsibilities? No Comments: The above statements are intended to describe the essential responsibilities being performed by people assigned to this job. They are not intended to be an exhaustive list of the responsibilities assigned to these people.