The New Mexico Institute of Mining and Technology Purchasing Services Office Request For Proposal (RFP) Printing and Delivery Services RFP# I0008533S Release Date: February 19, 2014 DUE DATE: March 25, 2014 at 2:00 PM MST Kimela Miller Chief Procurement Officer Telephone: (575) 835‐5881 Facsimile (575) 835‐5887
I.
TABLE OF CONTENTS GENERAL INSTRUCTIONS FOR PREPARATION OF PROPOSAL
II.
EVALUATION CRITERIA
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III.
TERMS AND CONDITIONS
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IV.
DISCUSSIONS WITH OFFERORS AND AWARD
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V.
PROCUREMENT CODE
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VI.
RESIDENTIAL PREFERENCE
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VII.
VETERANS PREFERENCE
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VIII.
TERM
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IX.
RFP TERMINATION
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X.
PUBLIC INSPECTION
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XI.
LICENSES AND PERMITS
XII.
SPECIAL TERMS AND CONDITIONS
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XIII.
SCOPE OF SERVICES
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ATTACHMENTS Attachment A – Offer Attachment B – Veterans Preference Certification Attachment C – Government Flowdown Provisions Attachment D – Campaign Contribution Disclosure Form Exhibit A – EMRTC Printing and Delivery Requirements Exhibit B – General Campus Printing Examples
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I. General Instruction for Preparation of Proposal The Purchasing Services Office, on behalf of the Board of Regents of the New Mexico Institute of Mining and Technology, (New Mexico Tech) seeks written, responsible proposals from qualified Offerors for the Printing and Delivery Services. Due date for receipt of proposals is 2:00 P.M. local time on March 25, 2014. Date and time of receipt will be stamped on the proposals by the Purchasing Office and held in a secure place. Proposals received later than the due date and time will not be considered. This Request for Proposal (RFP) contains specific requests for information. However, in responding, Offerors are encouraged to include in their proposals any additional information they believe relevant and valuable. Sales and general promotional material should not be included, specific product literature may be included. The proposal must be specific and must be responsive to the criteria set forth in this request. Clarification of instructions, terms and conditions, insurance, and preparation or submission of proposals shall be made only by the Purchasing Office. Questions will not be accepted or answered by telephone. Questions must be submitted in writing and should be restricted to clarification and / or amplification of the RFP. Offerors should reference their questions to specific RFP sections, paragraphs and page numbers. Question may be faxed to 575.835.5887, Attn: Kimela Miller or by emailing them to
[email protected] . All questions must be submitted no later than 5:00 P.M. seven (7) calendar days before the proposal is due. Questions and their answers will be incorporated into an addendum which will be posted on the Purchasing website at http://www.nmt.edu/purchasing‐services . Please check the website often for updates to the RFP. Receipt of addenda must be noted on the Offeror’s proposal confirming the receipt of any and all amendments. No other source within New Mexico Tech is authorized to explain, interpret, or give information concerning the Request for Proposal document. No contact is permitted between the offeror and the end‐users of the good or services until an offer is selected and a contract signed. This Request for Proposal implies no obligation on the part of New Mexico Tech, nor does New Mexico Tech's silence imply any acceptance or rejection of any proposal. New Mexico Tech reserves the right to accept or reject any or all proposals. Offerors shall submit two‐part, two volume written proposals. Offerors shall clearly label each volume with their name, address and date of submittal and prominently identify each as: "Volume I: Price Proposal" and "Volume II: Technical Proposal." Submit six (6) complete copies (1 original and 5 copies) in one sealed envelope, package, or box. Proposals may be hand carried, mailed by USPS or express service to: Chief Procurement Officer Attn: I0008533S New Mexico Institute of Mining and Technology 801 Leroy Place Brown Hall, Room 110 Socorro, NM 87801 Note: the Purchasing Office is closed at lunch M‐F from noon until 1:00 p.m. if hand delivering, please time your arrival accordingly. NOTE: PROPOSALS SUBMITTED BY FAX OR EMAIL WILL NOT BE CONSIDERED. Delivery: it is the sole responsibility of the Offeror to see that their proposal is delivered by the date and time specified in this RFP. Offerors should never leave a proposal with any New Mexico Tech office or New Mexico Tech individual for delivery to the purchasing office. Modification: the proposal may be modified or withdrawn prior to the established due date in accordance with the requirements of the New Mexico Procurement Code 13‐1‐1 et seq. NMSA 1984 Supp. Telegraphic or written modifications of proposals already submitted are acceptable. A late modification of an otherwise successful proposal, that makes its terms more favorable to New Mexico Tech will be considered at any time it is received. Late submission: any proposal received after the scheduled closing time for receiving proposals will not be considered and will be returned to the Offeror unopened.
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Withdrawal: prior to award, proposals may be withdrawn anytime by written notice, or in person by Offeror’s authorized representative. New Mexico Tech reserves the right to reject any or all proposals, or any part thereof, and to waive any technicalities or informalities in the proposal if in the best interests of New Mexico Tech. Incomplete proposals may result in dismissal of all or part of the response. Each proposal must give the complete mailing address of the Offeror and must be signed by the Offeror with the Offeror’s legal authorized signature (Attachment A). Proposal by partnerships must be signed by one of the members of the of the partnership or by an authorized representative. Proposals by corporations must be signed and sealed in the name of the corporation followed by the signature and title of the president, secretary or other person authorized to bind the corporation in the matter. The names of all persons signed should be typed or printed below the signature. Unsigned proposals will be considered non‐responsive and returned to the Offeror. Proposals shall not be opened publicly but shall be opened in the presence of the Chief Procurement Officer and one or more New Mexico Tech representatives. Offerors will be evaluated on their ability to satisfy the requirements stated herein at the best obtainable price. The precise method by which the Offeror will be evaluated is detailed further in this document. If an Offeror has assisted with the development of the proposal or provides specifications, that Offeror MAY NOT submit a proposal. Each proposal must be typed and legible. Failure to include all information requested in the Request for Proposal documents may render the Offeror’s proposal non‐responsive and the proposal may be returned to the Offeror. All information must be entered in ink or typed and corrections must be initialed. The proposal must include the statement that the proposed terms will remain in effect for at least ninety (90) days after the scheduled due date for responses. No employee of New Mexico Tech shall have any direct financial interest in any contract with New Mexico Tech. Any violation of this provision will render the contract void, unless it is approved by the Board of Regents after full disclosure. Offeror’s response must be specific and in such form that the evaluation committee may readily compare the response to the appropriate criteria. If invited for an interview or product demonstration regarding this proposal, failure to respond to an invitation to make a presentation to the committee may result in a proposal not being considered. Offeror’s proposal must be bound and indexed and must use, where required, the forms provided in the RFP. Offerors should organize each copy of their proposal as follows, with a tab / section for each alpha designation and its title, in order to simplify evaluation. If the required format is not followed, the proposal may be eliminated from consideration. II. Evaluation Criteria Offers will be evaluated by New Mexico Tech on the following factors: 40% 1. Experience and past performance 2. Management 30% 3. Cost of Services 30% 100%
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Identification Number
Evaluation Criteria
Basis for Evaluation
1.0 Experience and Past Performance 1.1 Printing and Delivery
The Proposers should have extensive experience, the ability, capacity and skill in the area of printing and/or delivery services. Furnish three examples of previous projects similar to the requirements stated in NM Tech’s SOW and Exhibits. The information should include the following: a. Name and location b. Name, address, email address and telephone number of owner’s representative c. Project description d. Cost Proposer is to provide a description of the organization structure proposed to complete this project. Proposer shall provide a copy of the proposed organization chart. Include a discussion that adequately describes the resources both internal and external. Discuss how communications will be handled within the organization structure. Proposer is to describe the roles and responsibilities of the major personnel or positions in the proposed organizational structure, including the primary interactions. Proposer is to provide resumes for the all proposed key personnel that would include their education, qualifications/certifications, tenure with the company, and experience with projects of this size and complexity.
Weight 40% The previous work experience for the printing and delivery services will be evaluated for their similarity to the requirements of NM Tech as stated in the SOW. In addition, customer satisfaction will be evaluated. Quality is important, Proposer should describe quality control methods and how incorrect orders will be resolved.
2.0 Management 2.1 Organization Chart
2.2 Roles and Responsibilities
2.3 Resumes of Key Personnel
3.0 Cost
Proposals should include sufficient cost detail to provide the service requirements of this RFP. Cost assumptions made by the Offeror should be explained in sufficient detail to confirm the Offeror’s understanding of the financial risks and cost elements to meet the requirements of the SOW.
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Weight 30% The organization chart will be evaluated to determine the probability of success based on the proposed structure. Completeness, appropriate reporting relationships, communication, etc. are all factors to be used in determining the probability of success. These will be evaluated to determine if all the key roles and responsibilities have been appropriately assigned. Resumes will be evaluated to determine the adequacy of the primary management team being offered. Adequacy will be determined by reviewing such factors as: Applicable experience towards the position proposed Education Experience/Qualifications with projects similar in nature. Weight 30% Cost will be considered in the overall evaluation of proposals regarding cost consciousness, cost realism, probable costs, cost reasonableness, financial adequacy, and understanding of the contract requirements as reflected in the cost and financial information. Proposals which do not reflect a reasonable relationship of cost to the work to be performed may be viewed as a failure to comprehend the contract requirements. Published price lists with a percentage discount are acceptable. The Tables in this RFP will also be used in the evaluation.
The evaluation committee will evaluate each Offeror’s proposal and then establish, by consensus, percentage points for each evaluation criteria. Award will be made to the Offeror(s) who receives the highest total score. New Mexico Tech reserves the right to make multiple awards, if in the best interest of the Institute. Price proposals shall remain sealed until the evaluation committee has completed its evaluation of the technical proposals for all offerors and has prepared technical scores for each. The evaluation committee will evaluate each Offeror’s proposal and then establish, by consensus, percentage points for each evaluation criteria. Award will be made to the Offeror(s) who receives the highest total score. Tentative time line: Issuance of RFP February 19, 2014 All questions due from Offerors March 18, 2014 RFP responses due from Offerors March 25, 2014 Award of Contract May 1, 2014 III. Terms and Conditions A. General 1. New Mexico Tech’s Terms and Conditions are an equal and integral part of this RFP. 2. This RFP, addenda, and all attachments will be considered to be part of and incorporated into the resultant contract or purchase order by reference. 3. The Offeror shall include all applicable costs in their proposal, including but not limited to licenses, materials and labor. 4. The freight terms shall be Freight Prepaid unless otherwise agreed to at the time of award. The F.O.B. will be desination unless otherwise agreed to at the time of award. 5. This RFP constitutes the entire agreement between the parties with respect to its subject and shall not be modified, altered or amended in any way except as provided for this RFP. This RFP and the resultant contract will be interpreted and governed by the Laws of the State of New Mexico. B. Reserve Acceptance ‐ New Mexico Tech reserves the right to select the combination of goods and services that appears best‐suited to meet the needs of New Mexico Tech. New Mexico Tech reserves the right to reject any offer outright even if technically superior, if such an offer exceeds New Mexico Tech’s available resources. C. Proposal Acceptance ‐ In evaluating the responses, the Purchasing Office reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the contract to the Offeror that best serves the interests of New Mexico Tech. D. Request for Proposal Expenses Including Preparation and Demonstration ‐ Expenses for developing proposals and for demonstrations, if requested, are entirely the responsibility of the Offeror and shall not be chargeable in any manner to New Mexico Tech. E. Offeror Representative ‐ New Mexico Tech reserves the right to negotiate a change in Offeror representative if the assigned representative is not supplying New Mexico Tech needs adequately. The right shall carry forward through the RFP period and the full time during which the service acquired as a result of the Request for Proposal is provided to New Mexico Tech. F. Offeror Response Made a Part of the Contract ‐ If Offeror’s proposal is accepted, the proposal and appropriate modifications will be incorporated in the contract entered into between Owner and Responsbile Offeror. G. Contract Information Award and Administration of Award ‐ The Purchasing Office will contract for the proposed goods and / or services from the selected Offeror. Third‐Party Subcontractors to the Offeror will be expected to comply with all terms and conditions of the award. During the term of the agreement, no work is to be performed by the offeror without the express written consent of the Purchasing Office. Any work performed without written authorization will be at the
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offeror’s expense. Any resulting agreement will be the exclusive statement of understanding between the parties with respect to its subject matter and shall consist of the following, in order of precedence: a) b)
New Mexico Tech RFP# I0008533S Offeror’s Proposal
H. Offeror’s Terms and Conditions ‐ The Offeror must state those standard terms and conditions which the Offeror will expect New Mexico Tech to consider. Any deviation from proposal specifications must be clearly identified by the Offeror. This RFP will prevail in the event of a conflict between the Offeror’s proposal and the RFP. New Mexico Tech will consider but is not bound by any Offeror’s standard terms and conditions. If an impasse occurs, the proposal will be disqualified. I.
Safety and Insurance Requirements ‐ it shall be each Contractor’s responsibility to provide for the safety of workers and public in compliance with the requirements of insurance and public health and safety.
The successful Offeror will be required to provide insurance certificates to the Purchasing Office as part of the resulting contract. Coverage must be maintained in full force for the duration of the contract, or until complete and successful performance of the contract is acknowledged by the Institute. The following minimum amounts are required:
WORKER'S COMPENSATION ‐ Minimum by Statute COMMERCIAL GENERAL LIABILITY ‐ INCLUDING CONTRACTUAL Single Limit Bodily Injury Liability Property Damage Liability
$500,000 OR $100,000 each person and $500,000 each occurrence $100,000 each occurrence
COMPREHENSIVE AUTOMOBILE ‐ Including Owned and Non‐owned Single Limit Bodily Injury Liability Property Damage Liability
$500,000 OR $100,000 each person and $500,000 each occurrence $100,000 each occurrence
J.
Indemnification ‐ The successful Contractor(s) will assume the liability for all losses, damages (including loss of use), expenses, demands and claims in connection with or arising out of any injury or alleged injury to persons (including death), or damages or alleged damages to property, sustained or alleged to have been sustained in connection with or to have arisen out of the performance of the work by the Contractor, and his agents, and employees, including losses, expenses, or damages sustained by New Mexico Tech. The successful Offeror will undertake and agree to indemnify and hold harmless New Mexico Tech and its Board of Regents, individually and collectively, and the officers, agents, and employees of New Mexico Tech, from any and all losses, expenses, damages (including loss of use), and to pay all damages, judgments, costs and expenses, including attorney’s fees in connection with said demands and claims resulting therefrom. Any claims against New Mexico Tech must be filed with the State of New Mexico.
The Contractor shall adhere to the Federal Occupational Safety and Health Administration (OSHA) regulations and the State of New Mexico Environmental Improvement Board Occupation Health and Safety Regulations, and Radiation Control Bureau regulations that apply to work performed under this proposal. The Contractor shall defend, indemnify, and hold New Mexico Tech free and harmless against any and all claims, loss, liability and expense resulting from any alleged violation(s) of said regulation(s) including but not limited to, fines or penalties, judgments, court costs, and attorney’s fees. K. Certification of Tax Exempt Status ‐ New Mexico Institute of Mining and Technology, dba New Mexico Tech, is an agency of the State of New Mexico. In accordance with State statutes, Sections 7‐9‐13 and 7‐9‐54, sales of TANGIBLE PERSONAL PROPERTY to the Institute are specifically exempted from the state Gross Receipts Tax. This exemption does not apply to the purchase of services, leases of property, or items purchased for a construction project.
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All proposal amounts shall EXCLUDE any applicable Gross Receipts Tax. If the resulting contract is taxable, show the amount of the tax as a separate item on the itemized list. Federal Registration #: 85‐6000‐411 New Mexico Identification #: CRS 01‐507116‐002 A Nontaxable Transaction Certificate (NTTC) can be obtained from New Mexico Tech by sending a request to
[email protected] along with company name, address and TIN or NM CRS number. L.
Contract Utilization by Other Agencies ‐ In accordance with NMSA 13‐1‐129, Offerors are hereby notified that other governmental entities within the State of New Mexico, or as otherwise allowed by their respective governing directives, may contract for services with the awarded Offeror. Contractual engagements accomplished under this provision shall be solely between the awarded Offeror and the contracting entity with no obligation by the Regents of New Mexico Tech.
M. E‐Verification ‐ The Immigration Reform and Control Act of 1986, Pub L 99‐603 (8 USC 1324a) requires employers to verify the eligibility of individuals for employment to preclude the unlawful hiring, or recruiting or referring for a fee, of aliens who are not authorized to work in the United States. This information will be used by employers as a record of their basis for determining eligibility of an employee to work in the United States. The form will be kept by the employer and made available for inspection by authorized officials of the Department of Homeland Security, Department of Labor, and Office of Special Counsel for Immigration‐Related Unfair Employment Practices. Submission of the information required is voluntary. However, an individual may not begin employment unless this form is completed, since employers are subject to civil or criminal penalties if they do not comply with the Immigration Reform and Control Act of 1986. More information regarding the employment requirements can be found at the following website: http://www.uscis.gov/files/form/i‐9.pdf New Mexico Tech’s E‐Verify Company ID Number is 165512 N. Certification of Payment of Gross Receipts Tax to the County and City of Socorro When appropriate, Offeror agrees to certify to the County of Socorro that all applicable Gross Receipts Taxes (“GRT”) have been reported and paid under location code 25‐025 in the unincorporated areas of Socorro County. Contractor shall, upon payment of applicable GRT to the New Mexico Department of Taxation and Revenue, cause to be sent to the County of Socorro, Attn: Finance Director, P.O. Box I, Socorro, NM 87801 a certification of the amount of GRT paid under location code 25‐025 for the applicable reporting period. When reporting the city of Socorro tax, please use the code 25‐125. O. Additional Services ‐ During the term of this agreement, New Mexico Tech reserves the right to contract with the awarded Offeror for additional services as required. Such services shall be performed by mutual consent of the parties and shall be documented by addendum to the contract. P. Right to Audit ‐ New Mexico Tech reserves the right to audit the Contractor’s records associated with this contract at any time during the contract period and for a period of up to three (3) years following the expiration or termination of the agreement. Such audit may be conducted by New Mexico Tech personnel or a third party under contract with New Mexico Tech. New Mexico Tech shall give the Contractor reasonable notice prior to the conduct of any audit and upon receiving the notice from New Mexico Tech the Contractor agrees to fully cooperate with the auditors. Q. Warranty of Materials and Equipment ‐ Unless otherwise specifically stated by the offeror, all equipment, materials, supplies and workmanship furnished or installed is to be free of defects and offeror shall agree to replace solely at his / her expense any and all defective equipment, parts, etc. within a one (1) year period after the date of acceptance of the items and / or installation unless otherwise agreed to in writing at the time of award. Offeror also warrants the materials, supplies or services furnished to be exactly as specified in the order, free from defects and to be in compliance with any drawings or specifications incorporated herein and with any samples furnished by offeror. All applicable UCC warranties, express and implied, are incorporated herein. R.
Appropriations ‐ The performance of this Agreement by NMT is contingent upon availability of sufficient funds and sufficient appropriations and authorizations being made by the funding entity(s) for such performance. NMT's decision as to whether sufficient funds are available and whether sufficient appropriations and authorizations have been made shall be made in good faith and in its sole discretion, shall be accepted unconditionally by the Contractor,
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and shall be final. If NMT decides that sufficient funds are not available and/or sufficient appropriations and/or authorizations have not been made, it shall notify the Contractor of its decision in writing and may either terminate this Agreement or propose modifications to accommodate the insufficient funds and/or appropriations and/or authorizations. If NMT proposes modifications, the Contractor shall within thirty (30) days after receiving NMT's notice give NMT written notice that it has elected either to (i) accept the proposed modifications or (ii) terminate this Agreement. If the Contractor fails timely to give such notice, it shall be deemed to have accepted the proposed modifications. In no event shall NMT be liable for any financial or other penalty on account of any termination or modification of this Agreement as a result of insufficient funds, appropriations or authorizations. IV. Discussions with Offerors and Award The Procurement Code permits, and the Regents reserve the right to conduct discussions with any or all Offerors, or to make an award of a contract without such discussions based only on evaluation of the written proposals. New Mexico Tech likewise reserves the right to designate an Evaluation Committee in evaluating the proposals according to the evaluation criteria. New Mexico Tech shall make a written determination showing the basis upon which the award was made and such determination shall be included in the procurement file. If New Mexico Tech is unable to negotiate a contract with the one selected as most qualified, negotiations will be terminated at the discretion of New Mexico Tech. Negotiations will then be initiated with the next most qualified, or the procurement process will be terminated and new proposals requested. V. Procurement Code This award shall be made pursuant to the provisions of the Procurement Code governing procurement of goods and services. Please note that Sections 13‐1‐199 NMSA impose civil and criminal penalties for violation of the provisions of the Procurement Code. New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities or kickbacks. VI. Residential Preference (attach copy of certificate) A New Mexico resident business shall be awarded the equivalent of five percent of the total possible points to be awarded based on the resident business possessing a valid resident business certificate in accordance with Section 13‐1‐21 of the New Mexico Statutes 1978 Annotated, Chapter 13. If applicable, document the residential preference number in the Offer form and attached your certificate to your response. The preference may not be combined with the Veterans Preference, but may be used once Veterans Preference cap is reached. Procurements involving federal funds are excluded from in state preference laws. VII. Veterans Preference (attach copy of certificate) A New Mexico resident veteran contractor, upon providing certification as a resident veteran and verification of annual revenues, shall be given a preference between seven percent and ten percent. The preference may not be combined with the residential preference, but may be used once Veterans Preference cap is reached. Procurements involving federal funds are excluded from in state preference laws. VIII. Term The terms of this agreement shall be for four (4) two (2) year terms with the option to renew this agreement for up to an additional two (2) one (1) year terms by mutual consent, not to exceed eight (8) years in total for the EMRTC portion of this RFP. Otherwise the term for the remainder of the RFP will be for one (1) year with three (3) additional one (1) year terms, not to exceed four (4) years. IX. RFP Termination This Request for Proposal (RFP) in no manner obligates New Mexico Tech to the eventual purchase of any services described, implied or which may be proposed, until confirmed by a written contract. Progress towards this end is solely at the discretion of New Mexico Tech and may be terminated without penalty or obligation at any time prior to the signing of a contract. New Mexico Tech reserves the right to cancel this RFP at any time, for any reason, and to reject any or all proposals.
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X. Public Inspection General: After award, the register of proposals shall be open to public inspection. Each proposal, except those portions for which the Offeror has made a written request for confidentiality, shall also be open to public inspection. Confidential Data: If a citizen of this State request disclosure of data, for which an Offeror has made a written request for confidentiality, the Chief Procurement Officer shall examine the citizen’s request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the Offeror protests under Section 13‐1‐172 NMSA 1978, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continuing prohibition on the disclosure of confidential data. XI. Licenses and Permits The successful Contractor must keep himself informed of, and adhere to, all laws and ordinances governing any matter related to the services to be performed. The successful Contractor shall obtain all necessary licenses and permits, and shall be aware of all labor conditions and agreements relating to the work specified in this document and shall make all provisions necessary to avoid any dispute which might arise from those conditions and agreements and shall be responsible for any delays, damages or extra costs caused by such disputes. The Offeror shall be solely engaged in this type of work and service. XII. Contract Termination New Mexico Tech reserves the right to terminate the contract with ninety (90) days written notice by the Chief Procurement Officer via certified mail to the address listed on the signature page of the RFP if any of the terms of the proposal and subsequent contract are violated. New Mexico Tech reserves the right to determine whether or not such non‐compliance may be construed as a failure of performance of the contract. A. Termination for Cause ‐ If, through any cause and as determined solely by New Mexico Tech, the Contractor shall fail to fulfill in a timely and proper manner its obligation under this agreement or if the Contractor shall violate or fail to meet any of the covenants, agreements or stipulations of this agreement, New Mexico Tech shall thereupon have the right to terminate this agreement by giving five (5) days written notice to the Contractor of such termination and specifying the effective date of such termination. In such event, all finished or unfinished documents, data and reports prepared by the Contractor under this agreement shall, at the option of New Mexico Tech, become the property of New Mexico Tech, and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the Contractor shall not be relieved of liability to New Mexico Tech for damages sustained by New Mexico Tech by virtue of any breach of this agreement by the Contractor, and New Mexico Tech may withhold any payments to the Contractor for the purposes of set‐off until such time as the exact amount of damages due New Mexico Tech from the contract is determined. B. Termination for Convenience ‐ New Mexico Tech may terminate the contract at any time by giving ninety (90) days written notice to the Contractor. If the Contractor is terminated by New Mexico Tech as provided herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Contractor covered by this agreement, less payments of compensations previously made. If this agreement is terminated due to the fault of the Contractor, the “Termination for Cause” clause will apply. XIII. Scope of Services The Purchasing Services Office, on behalf of the Board of Regents of the New Mexico Institute of Mining and Technology (New Mexico Tech) requests sealed competitive proposals from each Offeror to enable New Mexico Tech to determine which Offeror is best able to serve all of the criteria which are considered in the proposal. New Mexico Tech seeks a service provider for Printing and Delivery Services. A. Background ‐ New Mexico Tech is a state‐supported, coeducational institution offering undergraduate and graduate degrees in science, engineering, and technology related fields. The campus is located in the central Rio Grande valley city of Socorro, New Mexico, south of Albuquerque. The City of Socorro has a population of 9,000. New Mexico Tech has a student population of approximately 2,000 and a staff/faculty population of 1000.
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New Mexico Tech is a world leader in many areas of research, including hydrology, astrophysics, atmospheric physics, geophysics, homeland security, information technology, geosciences, energetic materials engineering, and petroleum recovery. The main campus is 101 acres of administrative and academic buildings, residence halls, and research facilities. The remainder of the campus is 1,888 acres. The New Mexico Tech website is http://www.nmt.edu B. Statement of Work Exhibit A provides printing requirements for the Energetic Materials Research and Testing Center (EMRTC) which has very specific printing and delivery requirements. The course materials listed require printing, finishing, assembly, packaging and shipping to various locations throughout the United States. A sample list of those locations is included in Exhibit A. Some of the material will be delivered directly to New Mexico Tech’s Socorro campus for classes which are scheduled throughout the year. The selected contractor must be able to print in the quantity needed and provide timely delivery for these classes. The material to be printed is sensitive in nature, and the selected contractor must provide assurances to New Mexico Tech that the employees of the contractor will treat the materials accordingly. Exhibit B provides a few examples of the types of printing required by our main campus. The requirements run from simple business cards and stationery to more detailed four color books and brochures. The Offeror should be prepared to offer all types of printing related services besides those shown in both Exhibit A and B. The following list of additional services is not all inclusive: ‐ Alterations ‐ Proofs must be acceptable in various formats such as PDF, laser, Imposition, contract ‐ Press checks ‐ Files acceptable in the following formats: InDesign, PC, Mac, High resolution PDFs, etc. ‐ Binding – perfect, fold, staple, trim, score, coil ‐ Finish/coating – uncoated, coated, dull, gloss, matt, aqueous, varnish (spot or flood), UV coating ‐ Inks – black, PMS/Pantone (1, 2, 3, 4 +), CMYK, CMYK plus 1 or 2 PMS, vegetable and soy ink ‐ A variety of weights for paper used for both cover and text ‐ Colored paper ‐ Packaging: shrink wrap, band, carton pack ‐ banners, signs, and other graphics ‐ student course packs ‐ DVDs and labels for the DVDs C. General requirements Invoicing: the contractor must have the capability of issuing multiple invoices and bill directly to each department. New Mexico Tech’s payment terms are Net 30, but terms which include a discount will always be accepted. Each invoice shall reference the Direct Payment (DP) or Purchase Order (PO) number. Ordering Authority: each department will issue either a Direct Payment (DP) or Purchase Order (PO) when printing and/or delivery services are required. Until a DP or PO is issued for a project, no work may be accomplished by the contractor. If this procedure is not followed, the contractor is assuming the risk of non‐payment. Procurement Card: if a DP or PO is not used, the New Mexico Tech department may use their procurement card as a form of payment for services. Only projects for that department may be charged to their card, and the card shall not be used to pay an invoice against a DP or PO. Quality: New Mexico Tech expects the highest level of quality from the contractor. Some pieces may be damaged in the printing process due to jamming, tearing, end of roll, etc. These damaged pieces, shall be reprinted and provided at no additional cost to New Mexico Tech. The contractor must identify, separate and reprint these damaged documents. Overruns: New Mexico Tech has the option to accept or reject any overruns on a particular project. Overruns shall not exceed ten percent (10%). Security: as an educational Institution, New Mexico Tech has a broad array of materials that may be subject to printing, and as such, all materials to be printed must be kept secure throughout the process. The contractor shall
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comply with Payment Card Industry Data Security Standards (PCI DSS), Health Insurance and Portability and Accountability Act (HIPAA), Federal Information Security Management Act (FISMA), etc. Rejected overruns, damaged documents, scrap and waste from any print job must be destroyed by shredding which will render the documents unreadable. Any breach shall be reported immediately to New Mexico Tech. Any subcontractors used by the contractor shall also be required to maintain security of all materials. Files: all files provided to the contractor are the property of New Mexico Tech with the exception of those from the Department of Homeland Security (DHS) and Federal Emergency Management Agency (FEMA). Mailing Services: the contractor shall prepare all mailing in accordance with USPS requirements and deliver them to the appropriate USPS bulk mail facility. These duties include address imprinting; mailing list/NCOA processing; bulk rate non‐profit permit; 1st class; foreign mail; and bulk rate. The contractor will be provided with the New Mexico Tech bulk rate information. Delivery/shipping: Not all contractors will be able to offer both printing and delivery services, so New Mexico Tech anticipates multiple awards to ensure redundancy and coverage. Minimum printing levels: New Mexico Tech will not entertain offers that require a minimum level of printing per year. In fiscal year 2013, New Mexico Tech printed over 10,000,000 pages for the items shown in Exhibit A and has spent over $750,000 for the printing, binding and delivery. Costs prior to FY13 are unavailable since it was the responsibility of a subcontractor. For the purpose of evaluating the Offers to determine the best responsive, responsible Offer, New Mexico Tech shall use the following pricing matrix for common print work and delivery based on 10,000,000 copies. For additional pricing for items not covered in the tables, the Offeror should provide their published price list.
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Table 1 – Standard Black and White Copies SIZE
PRICE PER SINGLE‐SIDED IMPRESSION
PAPER TYPE
PRICE PER DOUBLE‐SIDED IMPRESSION
8.5 X 11
20# Bond, white
8.5 X 11
20# Bond, white, 3‐hole punch
8.5 X 11
20# Bond, color
8.5 X 11
Uncoated Text, all types
8.5 X 11
Coated Cover, all types
8.5 X 11
Customer Furnished Stock
8.5 x 14
20# Bond, white
8.5 x 14
20# Bond, color
8.5 x 14
Uncoated Text, all colors
8.5 x 14
Coated Cover, all types
8.5 x 14
Uncoated Cover, all colors
8.5 x 14
Coated Cover, all types
8.5 x 14
Customer Furnished Stock
11 x 17
20# Bond, white
11 x 17
20# Bond, color
11 x 17
Uncoated Text, all colors
11 x 17
Coated Cover, all types
11 x 17
Uncoated Cover, all colors
11 x 17
Coated Cover, all types
11 x 17
Customer Furnished Stock
12 x 18
20# Bond, white
12 x 18
20# Bond, color
12 x 18
Uncoated Text, all colors
12 x 18
Coated Cover, all types
12 x 18
Uncoated Cover, all colors
12 x 18
Coated Cover, all types
12 x 18
Customer Furnished Stock
13
Table 2 – Color copies SIZE
PAPER TYPE
PRICE PER SINGLE‐SIDED IMPRESSION
PRICE PER DOUBLE‐SIDED IMPRESSION
8.5 X 11
24# Laser*, white
8.5 X 11
Uncoated Text, all types
8.5 X 11
Coated Text, all types
8.5 X 11
Uncoated Cover, all types
8.5 X 11
Coated Cover, all types
8.5 X 11
Customer Furnished Stock
8.5 x 14
24# Laser*, white
8.5 x 14
Uncoated Text, all types
8.5 x 14
Coated Text, all types
8.5 x 14
Uncoated Cover, all types
8.5 x 14
Coated Cover, all types
8.5 x 14
Customer Furnished Stock
11 x 17
24# Laser*, white
11 x 17
Uncoated Text, all types
11 x 17
Coated Text, all types
11 x 17
Uncoated Cover, all types
11 x 17
Coated Cover, all types
11 x 17
Customer Furnished Stock
12 x 18
24# Laser*, white
12 x 18
Uncoated Text, all types
12 x 18
Coated Text, all types
12 x 18
Uncoated Cover, all types
12 x 18
Coated Cover, all types
12 x 18
Customer Furnished Stock
*60# uncoated text is acceptable in this category
14
Table 3 – Binding BINDING TYPE
PRICE PER BOOK
Staple upper left or right
Side Stitch
Saddle Stitch – Inline, 5.5 x 8.5 finished size
Saddle Stitch – Manual, 5.5 x 8.5 finished size
Saddle Stitch – Inline, 8.5 x 11 finished size
Saddle Stitch – Manual, 8.5 x 11 finished size
Table 4 – Recycled Content PAPER
TOTAL RECYCLED FIBER CONTENT
POST‐CONSUMER RECYCLED FIBER CONTENT
PROCESS CHLORINE FREE? YES OR NO
ADD’L INFO INCLUDE BRIGHTNESS
ADD’L COSTS IF ANY FOR RECYCLED
20# Bond – white 20# Bond – color 20# Laser – white 20# Laser – color 24# Laser – white 65# uncoated cover – white
Table 5 – Oversized Copies MAX SIZE
TYPE
PRICE PER IMPRESSION
24 X 36
Black and White
24 x 36
Color
24 x 36
Blueprint
15
Table 6 – Tabs
DESCRIPTION
TYPE OF PRINTING ON TAB
PRICE PER TAB
Standard white paper, no body copy
Black and white, one side
Standard white paper, no body copy
Black and white, two sides
Standard white paper, no body copy
Color, one side
Standard white paper, no body copy
Color, two sides
Table 7 – Binding BINDING TYPE
PRICE PER BOOK
Pad
Pad with chipboard backing
Tape/Thermal Bind – Inline, small
Tape/Thermal Bind – Inline, medium
Tape/Thermal Bind – Inline, large
Tape/Thermal Bind – Manual, small
Tape/Thermal Bind – Manual medium
Tape/Thermal Bind – Manual, large
Comb bind – small
Comb bind – medium Comb bind – large Spiral/Coil bind – small
Spiral/Coil bind – medium
Spiral/Coil bind – large
16
Table 8 – Delivery Services PACKAGE
PRICE PER PACKAGE
Overnight envelope, < 10 lbs, US
Two day delivery envelope, < 10 lbs, US
Expedited, < 100 lbs, US
Two day delivery < 100 lbs, US
Ground > 100 lbs, multiple boxes, US
Overnight envelope, < 10 lbs, Foreign
Two day delivery envelope, < 10 lbs, Foreign
Expedited, < 100 lbs, Foreign
Two day delivery < 100 lbs, Foreign
Ground > 100 lbs, multiple boxes, Foreign
PRICE PER MILE OR FLAT RATE, PLEASE INDICATE
Delivery by contractor’s truck, Albq to Socorro
Delivery by contractor’s truck, local Albq
Other
Table 9 – Business Cards* CARDS, 80#, WHITE
PRICE
Single sided, color logo, qty 200
Single sided, color logo, qty 500
Double sided, color logo, qty 200
Double sided, color logo, qty 500
Table 10 – Stationery* ITEM 8.5” x 11”, Strathmore Premium 100 PC white, font: Garamond Premier Pro, logo centered, address beneath, qty: 1000 8.5” x 11”, Strathmore Premium 100 PC white, font: Garamond Premier Pro, plain, qty: 1000 #10 Envelope, Strathmore Premium 100 PC white, standard, font: Garamond Premier Pro, logo left front, qty: 500 #10 Envelope with window, Strathmore Premium, 100 PC white, standard, font: Garamond Premier Pro, logo left front, qty: 500
PRICE
17
* NMT Logo is PMS 295 (dark blue) and PMS 181 (rust). The gold has no PMS designation:
18
Attachment A OFFER RFP # I0008533S Provide information requested, affix signature and return this page with your proposal.
Non‐collusion: In signing this offer we also certify that we have not directly, entered into any action in restraint of free competitive bidding. Anti‐Kickback: (N.M.S.A. 13‐1‐191 & 198 and the Federal Acquisition Regulation (FAR 52.203.7) Anti‐Kickback Act of 1986) In signing this offer we certify that we have not made, or have accepted any money, fee, commission, credit, gift, gratuity, thing of value, or compensation of any kind which was provided for the purpose of improperly obtaining, or as a reward for favorable treatment in connection with, any prime contract, or a subcontract relating to a prime contract. Debarment/Suspension Status: In signing this offer the Vendor certifies that it is not suspended, debarred or ineligible from entering into contracts with the Executive Branch of the Federal Government, or in receipt of a notice or proposed debarment from any State Agency. The Vendor agrees to provide immediate notice to New Mexico Institute of Mining and Technology Purchasing Department in the event of being suspended, debarred or declared ineligible by any State Agency or Federal Agency, or upon receipt of a notice of proposed debarment that is received after the submission of the proposal, quote or bid but prior to award of the purchase order or contract.
NAME OF FIRM: ______________________________ ____________________________ Residential Preference Number or Veterans Preference Number COMPLETE ADDRESS: ______________________________ (attach copy of certificate) ______________________________ ______________________________ TELEPHONE NUMBER: ______________________________ FACSIMILE NUMBER: ______________________________ AUTHORIZED SIGNATURE: ______________________________ PRINTED NAME: ______________________________ TITLE: ______________________________ PLEASE PROVIDE A POINT OF CONTACT FOR QUESTIONS: __________________________ NAME __________________________ TELEPHONE EMAIL ADDRESS _______________________________________________________________ ADDENDUM ACKNOWLEDGMENT: #1_________________ #2__________________ (please initial and date) #3_________________ #4__________________ #5_________________ #6__________________
19
Attachment B Resident Veterans Preference Certification – RFP # I0008533S (please attach copy of certificate and return this page with your offer)
__________________________________ (Name of Contractor) hereby certifies the following in regard to application of the resident veteran’s preference to this procurement: Please check one box only ___ I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is less than $1M allowing me the 10% preference discount on this solicitation. I understand that knowingly giving false or misleading information about this fact constitutes a crime. ___ I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is more than $1M but less than $5M allowing me the 8% preference discount on this solicitation. I understand that knowingly giving false or misleading information about this fact constitutes a crime. ___ I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is more than $5M allowing me the 7% preference discount on this solicitation. I understand that knowingly giving false or misleading information about this fact constitutes a crime. “I agree to submit a report, or reports, to the State Purchasing Division of the General Services Department declaring under penalty of perjury that during the last calendar year starting January 1 and ending on December 31, the following to be true and accurate.” “In conjunction with this procurement and the requirements of this business’ application for a Resident Veteran Business Preference / Resident Veteran Contractor Preference under Sections 13‐1‐21 or 13‐1‐22 NMSA 1978, when awarded a contract which was on the basis of having such veterans preference, I agree to report to the State Purchasing Division of the General Services Department the awarded amount involved. I will indicate in the report the award amount as a purchase from a public body or as a public works contract from a public body as the case may be.” “I understand that knowingly giving false or misleading information on this report constitutes a crime.” I declare under penalty of perjury that his statement is true to the best of my knowledge. I understand that giving false or misleading statements about material fact regarding this matter constitutes a crime. _________________________________________ _______________________________________ Signature of Business Representative* Date *Must be an authorized signatory for the Business. The representations made in checking the boxes constitutes a material representation by the business that is subject to protest and may result in denial of an award or unaward of the procurement involved if the statements are proven to be incorrect.
20
Attachment C GOVERNMENT FLOW‐DOWN PROVISIONS The resulting order is subcontracted under a U.S. Government Prime Contract, the applicable clauses listed below are incorporated into, and form a part, of the terms and conditions of the resulting order. In the event of any conflict between previously referenced terms and conditions and the Government Flow‐Down Provisions, the Government Flow‐Down Provisions take precedence. The clauses contained in the following paragraphs of the Federal Acquisition Regulations (FAR) are incorporated herein by reference. For purposes of this Purchase Order, in the following clauses, the term “contract” shall mean “this order”, the term “contractor” shall mean “Seller” and the term “Government” and “Contracting Officer” shall mean “New Mexico Institute of Mining and Technology (New Mexico Tech) and the “Chief Procurement Officer Services” respectively. The following provisions of the FAR apply at the specified order dollar amounts: Title Applicability FAR Reference Equal Employment Opportunity All Orders 52.222‐26 All Orders 52.209‐5 Debarment and Suspension Rights in Data All R&D Orders 52.227‐14 Anti‐Kickback Act Construction Over $2K 52.203‐7, 52.203‐12 Audit & Negotiations All Orders Over $100K 52‐215‐2 Davis Bacon Act Construction Over $2K 52.222‐6 Contract Work Hours & Safety Stds Construction and Labor 52.222‐4 Hour Contracts Over $2.5K E‐Verification All Orders 52.222‐54 Certification and Disclosure All Orders Over $100K 52.203‐11 Regarding Payments to Influence Certain Transactions Clean Air Act All Orders Over $100K 52.223‐1 Patent Rights All Orders 52.227‐11, 52.227‐12 All Orders over $3K 52.225‐1 Buy American Act
21
Attachment D
CAMPAIGN CONTRIBUTION DISCLOSURE FORM Pursuant to NMSA 1978, § 13‐1‐191.1 (2006), any person seeking to enter into a contract with any state agency or local public body for professional services, a design and build project delivery system, or the design and installation of measures the primary purpose of which is to conserve natural resources must file this form with that state agency or local public body. This form must be filed even if the contract qualifies as a small purchase or a sole source contract. The prospective contractor must disclose whether they, a family member or a representative of the prospective contractor has made a campaign contribution to an applicable public official of the state or a local public body during the two years prior to the date on which the contractor submits a proposal or, in the case of a sole source or small purchase contract, the two years prior to the date the contractor signs the contract, if the aggregate total of contributions given by the prospective contractor, a family member or a representative of the prospective contractor to the public official exceeds two hundred and fifty dollars ($250) over the two year period. Furthermore, the state agency or local public body shall void an executed contract or cancel a solicitation or proposed award for a proposed contract if: 1) a prospective contractor, a family member of the prospective contractor, or a representative of the prospective contractor gives a campaign contribution or other thing of value to an applicable public official or the applicable public official’s employees during the pendency of the procurement process or 2) a prospective contractor fails to submit a fully completed disclosure statement pursuant to the law. THIS FORM MUST BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT HE/SHE/IT, HIS/HER/ITS FAMILY MEMBER, OR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS SUBJECT TO DISCLOSURE. The following definitions apply: “Applicable public official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal. “Campaign Contribution” means a gift, subscription, loan, advance or deposit of money or other thing of value, including the estimated value of an in‐kind contribution, that is made to or received by an applicable public official or any person authorized to raise, collect or expend contributions on that official’s behalf for the purpose of electing the official to either statewide or local office. “Campaign Contribution” includes the payment of a debt incurred in an election campaign, but does not include the value of services provided without compensation or unreimbursed travel or other personal expenses of individuals who volunteer a portion or all of their time on behalf of a candidate or political committee, nor does it include the administrative or solicitation expenses of a political committee that are paid by an organization that sponsors the committee. “Family member” means spouse, father, mother, child, father‐in‐law, mother‐in‐law, daughter‐in‐law, or son‐in‐law. “Pendency of the procurement process” means the time period commencing with the public notice of the request for proposals and ending with the award of the contract or the cancellation of the request for proposals. “Person” means any corporation, partnership, individual, joint venture, association or any other private legal entity. “Prospective contractor” means a person who is subject to the competitive sealed proposal process set forth in the Procurement Code or is not required to submit a competitive sealed proposal because that person qualifies for a sole source or a small purchase contract. “Representative of a prospective contractor” means an officer or director of a corporation, a member, or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.
22
DISCLOSURE OF CONTRIBUTIONS: Contribution Made By: ________________________________________________________________________ Relation to Prospective Contractor: ______________________________________________________________ Name of Applicable Public Official: _______________________________________________________________ Date Contribution(s) Made: _____________________________________________________________________ Amount(s) of Contribution(s): ___________________________________________________________________ Nature of Contribution(s): ______________________________________________________________________ Purpose of Contribution(s): _____________________________________________________________________ (Attach extra pages if necessary) ________________________________________ ___________________________________ Signature Title (Position) ________________________ Date ─OR─ NO CONTRIBUTIONS IN THE AGGREGATE TOTAL OVER TWO HUNDRED FIFTY DOLLARS ($250) WERE MADE to an applicable public official by me, a family member, or representative. ________________________________________ ____________________________________ Signature Title (Position) ______________________________ Date
23
EXHIBIT A ‐ EMRTC Printing and Delivery Requirements 1.
Resident Courses A. IRTB I. Participant Guide Binder: white, clear view overlay, 3 ring, 2” O ring, 2 inner pockets, 11” x 11.5”, Avery Economy View Binder 5780 or equal Paper: 8.5” x 11”, white Domtar or equal Weight: 20# Cover: 1 page, color, inserted in view overlay, no bleeds Spine Cover: Paper, 1 1/2" x 11"color, no bleeds Inside pages: B&W, 2‐sided print, ~352 pages, no bleeds Finish: 3 hole punch Tabs: 5 tab, white, set of 20 per binder, print tabs in B&W, insert between each section All items assembled in each binder Assessment/Action Planning Worksheet: 8.5" x 11", white, B & W, one sided print ‐ Placed in front inner pocket II. Instructor Guide Combed Bind: Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, (inside page‐copyright info Inside pages: B&W, 2‐sided print ~ 944 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped III. Misc. Documents DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds DHS Suicide Bomb Warning Card: White Cardstock, 3" x 5" B & W print, Color Logos ( DHS & NMT), no bleeds FBI IED Threat Card: White Cardstock 3" x 10" folded, print on all four sides, color print, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Paper: 8.5” x 11”, B & W, double sided, white Domtar or equal, upper left corner staple, no bleeds Paper: 11” x 17” booklet style (staple in fold), print on all sides, B & W, white Domtar or equal, no bleeds Par SCORE Test Form, Compatible with Scantron 48/TSM scanner only: paper 4" x 11", no bleeds B. PRSBI I. Participant Guide Binder: white, clear view overlay, 3 ring, 2” O ring, 2 inner pockets, 11” x 11.5”, Avery Economy View Binder 5780 or equal Paper: 8.5” x 11”, white Domtar or equal Weight: 20# Cover: 1 page, color, inserted in view overlay, no bleeds Spine Cover: Paper, 1 1/2" x 11"color, no bleeds Inside pages: B&W, 2‐sided print, ~268 pages, no bleeds Finish: 3 hole punch Tabs: 5 tab, white, set of 22 per binder, print tabs in B&W, insert between each section All items assembled in each binder Assessment/Action Planning Worksheet: 8.5" x 11", white, B & W, one sided print ‐ Placed in front inner pocket
24
IV.
2.
Misc. Documents DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds DHS Suicide Bomb Warning Card: White Cardstock, 3" x 5" B & W print, Color Logos ( DHS & NMT), no bleeds FBI IED Threat Card: White Cardstock 3" x 10" folded, print on all four sides, color print, no bleeds Threat Description Card: 4" x 6", two sided print, laminated, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, double sided, white Domtar or equal, upper left corner staple, no bleeds Post Test: Paper, 11” x 17” booklet style (staple in fold), print on all sides, B & W, white Domtar or equal, no bleeds Par SCORE Test Form, Compatible with Scantron 48/TSM scanner only: paper 4" x 11", no bleeds II. Instructor Guide Combed Bind: Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 270 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Direct Delivery Courses A. IRTB I. Participant Guide Finish: comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds Finish: comb binding, black CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
Instructor Guide Finish: comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS
III.
Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds
25
B.
Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
PRSBI I. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
III.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801)
26
Shipped to location of class within CONUS
C.
ILERSBA I. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
III.
D.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
UPSBI I. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
Instructor Guide
27
III.
E.
HME I.
Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
III.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds
28
Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
3.
Indirect Delivery Courses A. IRTB I. Participant Guide Finish: comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds Finish: comb binding, black CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
II.
Instructor Guide Finish: comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS
III.
Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds
29
B.
Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
PRSBI IV. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
V.
VI.
C.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
ILERSBA IV. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover
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Shrink wrapped Shipped to location of class within CONUS
V.
VI.
D.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
UPSBI IV. Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
V.
VI.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents
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E.
HME IV.
DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801) Shipped to location of class within CONUS
Participant Guide Finish: Comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
V.
VI.
Instructor Guide Finished: Comb binding, black Cover: Cardstock, Color photo finish: 8.5” x 11”, no bleeds, 2 sided print (inside page‐copyright info) Inside pages: B&W, 2‐sided print ~ 160 pgs, no bleeds CD: printed CD with plastic cover, color label on CD All material Shrink Wrapped Shipped to location of class within CONUS Misc. Documents DHS/FEMA Student Registration Form: Paper, 1 sided print, color, no bleeds DHS/FEMA Student Assessment of Course and Instructors: 2 sided print, color, no bleeds Training Interest Card: blue paper, 5 1/2" x 8" one sided print, black ink, no bleeds Pre Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Pre Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds Post Test Answer Key: Paper, 8.5” x 11”, B & W, single sided, one page, white Domtar or equal, no bleeds
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Instruction Information Form (A1 Form): 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds Blank Roster Sheet: 8.5" x 11", B & W, single sided, white Domtar or equal, no bleeds (to equal number of participants) Return FedEx shipping label and Envelope (EMRTC Attn: Training Department 1001 South Road, Socorro, NM 87801)
Finish: comb binding, black Cover: 2 pages cardstock, color photo finish, no bleeds, front cover printed 2‐sides Inside pages: B&W, 2‐sided print, ~157 pages, no bleeds Finish: comb binding, black CD: printed CD with plastic cover, color label on CD Cardstock White smooth finish back cover Shrink wrapped Shipped to location of class within CONUS
File format: Thumb Drive ‐ PDF, Word Doc, JPEG files Copyrighted material ‐ All material has a Copyright, the info is on the inside cover page Proofs ‐ 1 time initial review of printed material FEMA Form 064‐0‐4 (Registration Form) and Scantron Par SCORE, these forms will be printed individually for each class as needed (to equal # of participant guides) Direct Deliveries (DD) and Indirect Deliveries (ID) can be held all over the U.S. and the U.S. Territories. Below is a DD and ID list of current (November and December 2013) locations as an example: Tavares, FL New Lisbon, NJ Pasadena, TX Phoenix, AZ Malta, MT Aberdeen, NJ St. Thomas, USVI Clayton, NC St. Croix, USVI Cortland, OH Philadelphia, PA Lincoln Co. NC Lumberton, NC Rowan Co, NC Kansas Chickamauga, GA New York , NY Garner, NC Sioux Falls, SD Orange, TX Moscow Mills, MO Hickory, NC Ottawa, IL Modesto, CA Lewisburg, TN Iowa City, IA Urbana, IL Warwick, IA Cincinnati, OH Sevierville, TN Rocky Hills, CT Dallas, TX DFW Airport, TX Dover, DE Rochester, NY Cranberry Township, PA Omaha, NE Orange Co., CA Westchester, NY Albuquerque, NM Santa Fe Springs, CA Rockaway, NJ New Bedford, MA Pensacola, FL Tyler, TX Racine, WI
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Exhibit B – General Campus Printing Examples 1) 2) 3) 4) 5) 6) 7)
Business cards ‐ 4 color logo, black print ‐ no bleeds ‐ qty: 500 ‐ printed one or two sided ‐ size: 3.5” x 2” ‐ 65# or 80# card stock, white ‐ offset or digital Color brochures ‐ 8 panels ‐ qty: 800 ‐ flat size: 14” x 8.5” ‐ folded size: 3.5” x 8.5” ‐ 4 color/two sides ‐ paper: 80# Milkweed cover Letterhead ‐ 4 color logo, black print ‐ 24 lb standard #1 bond, or 24 lb 25% rage bond #1 (house or recycled) ‐ offset or digital printing Envelopes (to match letterhead) ‐ 4 color logo, black print ‐ 24 lb standard #1 bond, or 24 lb 25% rage bond #1 (house or recycled) ‐ offset or digital printing ‐ window envelopes Alumni magazine Gold Pan ‐ 4 color, two sides ‐ 44 pgs plus cover and insert ‐ 8.5” x 11” ‐ Cover: 80# white gloss Text: 80# white matte Insert: 9pt white reply card ‐ output ready electronic files ‐ digital high resolution proof ‐ qty: 7500 ‐ binding: scored covers, fold, collate, saddle stitch, trimmed ‐ list of names/addresses for mailing ‐ sort and deliver to ABQ and Socorro post offices Viewbooks ‐ 4 color, two sides ‐ qty: 15,000 ‐ 20 pgs and cover ‐ output ready electronic files ‐ digital high resolution proof ‐ cover: 80# gloss white ‐ text: 70# matte white ‐ binding: score covers, fold, collate, stitch, trimmed ‐ deliver to Socorro campus Parks and Monuments Books ‐ 376 pgs plus cover ‐ qty: 3000
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8)
‐ covers: 10 pts C1S white ‐ text: 70# Sterling matte white ‐ ink: cover: 4 color + layflat matte laminate Text: 4 color, two sides ‐ 8” x 10” ‐ fold, collate, Smyth sewn perfect bind, trimmed ‐ digital high resolution proofs ‐ deliver to Socorro campus Decision Makers Field Guide ‐ 4 color ‐ 160 page with soft cover ‐ 8.5” x 11” ‐ perfect bound ‐ 1‐5 color photos provided as transparencies or prints. Some (not all) full‐color photos will be placed in low‐resolution scans as FPOs; final scanning to be done by printer or subcontractor; high‐resolution scans to be placed by printer. Estimated number of color photos requiring scanning: 5‐25. ‐ graphics will be linked to the document in InDesign CS3 ‐ Cover: 4/4, 12‐lb, C1S, Carolina with gloss aqueous coating or varnish on exterior; full bleed Interior: 4/4, 80‐lb Topkote dull white text, full bleed - Proofs must include 1 complete set of full‐color digital proofs, for cover and interior, and 1 blueline, all signatures. Proofs are to be shipped overnight to the New Mexico Bureau of Geology in Socorro, NM and will be returned within 1‐2 working days. ‐ press check will be performed ‐ carton packed and delivered to Socorro campus
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