TRIBAL LAW AND POLICY INSTITUTE 8235 SANTA MONICA BLVD., SUITE 211 ~ WEST HOLLYWOOD, CA 90046 323.650.5467 ~ FAX: 323.650.8149 WEB SITE: www.tlpi.org
CALIFORNIA STAFF
Tribal Law and Policy Institute seeks Administrative Assistant
EXECUTIVE DIRECTOR Jerry Gardner (Cherokee) DEPUTY DIRECTOR Heather Valdez Singleton TRIBAL COURT SPECIALIST Diana Webster (White Earth Band of Ojibwe) ADMINISTRATIVE MANAGER Jessica Marisol Allen (Apache) PROGRAM ASSISTANT Maria Alidio PROGRAM ASSISTANT Terrilena Dodson (Navajo) WEBMASTER Lou Sgroi MINNESOTA STAFF VICTIM ADVOCACY SPECIALIST Bonnie Clairmont (Ho-Chunk) VICTIM ADVOCACY ASSISTANT Arlene Downwind-White (Red Lake Band of Chippewa Indians) NRC4TRIBES / MONTANA STAFF NATIONAL CHILD WELFARE RESOURCE CENTER FOR TRIBES ASSOCIATE DIRECTOR Kathy Deserly TRIBAL CHILD WELFARE SPECIALIST Miriam Bearse (Wampanoag) BOARD OF DIRECTORS PRESIDENT Abby Abinanti (Yurok) VICE PRESIDENT David Raasch (Stockbridge-Munsee) SECRETARY-TREASURER Margrett Oberly Kelley (Osage/Comanche) Evelyn Stevenson (Salish/Kootenai) Ed Reina (Pima/Maricopa) Patricia Sekaquaptewa (Hopi) Michael Jackson (Tlingit / Haida)
Minnesota Montana
Job Summary: The Tribal Law and Policy Institute (TLPI – www.tlpi.org) is a Native American owned and operated non-profit organization that specializes in providing training, technical assistance, resource development and other services to enhance tribal justice systems across the nation. The Administrative Assistant is a full time, non-exempt position responsible for a range of administrative support duties for all offices of TLPI. Salary/ Benefits: Salary Range is $40,000 - $50,000 based on qualifications, experience and available funding. Excellent benefits package, including health, dental, vision and retirement. Duties and Responsibilities: Under the guidance and supervision of the Administrative Manager, the Administrative Assistant: • Takes lead responsibility in maintaining day-to-day office operations including: o answering phones/ checking phone messages daily o greeting visitors o providing information to public tactfully and concisely; referring complicated inquiries to appropriate staff o opening and sorting mail o preparing and sending out mail/packages o photocopying and scanning documents o maintaining and ordering office supplies and inventory o filing o overall office maintenance and management • Takes lead responsibility in assembling/duplicating/disseminating resource and training materials. • Assists Administrative Manager with administrative duties pertaining to all offices of TLPI, including but not limited to: o assisting with staff travel arrangements o posting documents on share point o general financial tasks o taking meeting minutes • Assists the Executive Director, Deputy Director and Program Specialists with special projects, as needed. • Assists Logistical Coordinator with scheduling tasks including: 1619 Dayton Ave., Suite 305 501 N. Sanders St., Suite 204
St. Paul, MN 55104 651.644.1125 ~ Fax: 651.644.1157 Helena, MT 59601 406.443.8202 ~ Fax: 406.545.2227
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o scheduling conference calls o updating meeting dates and times on staff calendar o sending out email reminders prior to meetings Assists in coordinating national and regional meetings and/or conferences by assisting with the logistical planning, coordination and delivery including: o travel coordination o compilation of event/training materials and resources o logistical arrangement with the conference facility o room blocks o equipment arrangements, etc. o registration of participant/scholarship recipient prior to event/training o on-site registration o sponsorships o entertainment and activities o continuing education credits
Supervisory Responsibilities: No direct supervisory responsibilities. Qualifications: Education and/or Experience: Strongly preferred: Minimum of two (2) years of clerical and/or administrative experience. Preferred: Associate’s degree (A.A) or other applicable advanced degree; previous experience in tribal criminal justice systems; background in legal research and assistance. Organizational Skills: Required: Demonstrated ability to prioritize and effectively multi-task, to exercise initiative and be a self-starter. Demonstrated ability to meet deadlines. Demonstrated ability to maintain focus in environments that can be stressful. Language / Writing Skills: Required: Ability to read and write interoffice memorandums, and basic administrative documents. Preferred: Familiarity with development of training materials. Reasoning Ability: Required: Ability to solve practical problems and deal with a variety of variables in situation where only limited standardization exists. Must have basic knowledge of federal Indian Law and Tribal law.
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Other Skills and Abilities: Required: Proficient ability in a wide range of computer software programs such as Microsoft Office (word, publisher, powerpoint, excel), Outlook, Sharepoint, Adobe Acrobat, Quickbooks, Skype and others. How to Apply: Submit a cover letter, resume, and two references to: Jessica Allen, Administrative Manager Tribal Law and Policy Institute Email:
[email protected] Questions regarding the job announcement should be directed to
[email protected]. Application deadline: July 29, 2011
The Tribal Law and Policy Institute is and equal opportunity employer. Tribal citizens, women, and persons of color are encouraged to apply.
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