Tustin Unified School District


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Tustin Unified School District Intro to DnA

tustin.illuminateed.com u: _________________ p: _________________ Illuminate …  Web-based - Recommended browsers: Chrome, Safari 5, Firefox 4 - Internet Explorer 7 and 8 work too  Comprehensive: CST’s, CAHSEE, Assessments, Reporting, Gradebook, Parent Portal  Longitudinal: All the data, over time  Where does student data come from? - Students, schedules, contacts, demographics, transcripts = Aeries - CST, CAHSEE, CELDT = state of CA HELP!  Click HELP in upper right of screen 

Videos for your trainings: Type ‘video’ and click Search

Email PDF’s  select a chapter  lower right, click Download Lesson  easily email and share with staff

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 1

Tustin Unified School District Intro to DnA

Student Searching  Student search box  Or Students tab > click Search > type student name or just click Search Student Profile  From student search screen, click student’s name  Then click Student Profile  Student Profile = comprehensive student report

Download Click PDF, Excel, Word throughout system

Reports > Prebuilt Reports  CST Cluster Score - Student List  CST Class Roster with ELA and Math data  CST Percent Proficient

Tips …  We are upgrading prebuilt navigation later this Spring  click Next Page > access other pages in report  download PDF for faster searching  ‘Report is Empty’ o Did you select all necessary options? o Did you try different selection options  Report Type – compare to Minimally Proficient or Minimally Advanced

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 2

Tustin Unified School District Intro to DnA



Colors … o Green = above o Red = below

Prebuilt Report Notes:

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 3

Tustin Unified School District Intro to DnA

ASSESSMENTS List Assessments  Accessing assessments  Copying assessments  Filters and searching  Search box  Number of students tested

Getting Started  Create a New Assessment > GradeCam  Enter number of questions  First sheet scanned = answer key  Can Save as an Assessment or Push to Gradebook

Create a New Assessment - Manual  Enter number of questions 

Information o enter title o fill out filters … o subject and grade level = easy searching later

Standards  click Expand All and Collapse All for easy searching

Alignment  click green arrow to rotate view  click tag to highlight row

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 4

Tustin Unified School District Intro to DnA

ADVANCED Versions • add versions •

then go to Questions > drag arrows to align your tests

Performance Bands • Type directly on cells • Change colors … • Change bands and names

Question Groups • for reporting purposes only • click Add a New Group • click Save • type group name • click (0) •

now go to Questions > align > click Save

Sheet Designer  go to Advanced  change responses by typing desired response character  click Save

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 5

Tustin Unified School District Intro to DnA

Upload Documents  want to upload the actual test (questions)?  go to Overview  scroll to bottom  click File Upload PRINTING SHEETS Go to Assessments > GradeCam • Blank: for answer keys, make up tests, and class copiers •

Preslugged: ideal and recommended (pre bubbled class sets) o only a sample shows on screen! o click Print in upper left of screen o click Print again



Multiple Answer Sheets o What’s your largest student id?

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 6

Tustin Unified School District Intro to DnA

Considerations • Thoroughly test all scan sheet, cameras and computers before running live student assessments. • Laminated sheets work good > but bright lights can overexpose image > try dimming lights if you are having trouble scanning • You can mark outside of black box • Sheets: If black box surrounding answer options is not thick or clear, or bubbles are askew, or if anything looks odd > throw away the sheets and print fresh ones. • Pre id’d sheets are heavily recommended over non-slugged sheets.

Recommended to NOT …  Run an assessment without first testing sheets and scanning setup 

Make photo copies of copies



Shrink or modify your document



Let students mark inside black box

Troublehooting … 1. Try latest version of Chrome or Firefox. 2. If having trouble scanning, simply restarting your browser can do a lot of good. 3. Newer computers with minimal software running operate best. 4. Older computers or computers with a lot of software running may scan slowly. 5. Are you using the latest plugin? 6. If using a document camera, have you updated the camera software? Is auto focus turned off? Have you tried moving the camera arm up and down? 7. Call or email Illuminate if you get stuck

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 7

Tustin Unified School District Intro to DnA

ASSESSMENT REPORTING (demo site)  List of scores … o open assessment > click Responses o click Excel to download

Overview tab …  Response Frequency o click #’s to see students o click % Correct to sort questions



Basic List o Cluster and Standards reporting o Class summary (teacher by teacher)

o Click teacher name … student by student summary

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 8

Tustin Unified School District Intro to DnA



Student Small Slips o Brief student report

SCANNING  Upgrade browser  Download and install plugin  Restart browser  Scan assessment  Best practices (see handout)

SUMMARY ASSESSMENT  Great for fluency, writing rubric, etc.  Summary Assessment = no scoring  Create a Summary Assessment  Add fields > what type of data are you storing

Assessment Notes:

60 Bunsen | Suite 200 | Irvine, CA 92618 Phone: 586-738-2243 | Fax: 909-266-1935

[email protected] | illuminateeducation.com 9

Tustin Unified School District Educational Services

Illuminate – HOW DO I GET HELP? WHAT  Installing the GradeCam plug-in

WHO/HOW School Site Expert Teachers:

 Creating Assessments

1. ____________________________

 Scanning Assessments

2. ____________________________

 Troubleshooting Scanning

3. ____________________________

 Basic report questions

4. ____________________________

 Login help/Login problems (usernames and passwords)  Reports (Pre-builts and custom)  Student rostering problems

TUSD Assessment and Evaluation Department: Mindy Thai (x371) and Jose Ponce (x366) [email protected]

 Permissions  Basic system use questions  How do I? (Basic questions)  Scanning issues that can’t be resolved by the site lead teacher  Interpreting/reporting data

TUSD Assessment and Evaluation Department:

 Creating specialized reports

Dr. Sharon Cordes (x368) [email protected]

 Scanning equipment recommendations  District help documents

TUSD Assessment and Evaluation Department intranet page:

 DataDirector to Illuminate Transition Guide

http://tusdae/illuminate

 Your own recommendations for prebuilt reports

Illuminate Education [email protected]

 Suggestions for system improvements  If you can’t reach anyone at TUSD Assessment and Evaluation and you need help now!

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