UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
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1. RFP OBJECTIVE & OVERVIEW ##################################################################################################################################################################################################################################
UCHC reserves the right to exclude any HP small business-related products at any time because of project complexity and any value added services that may be required related to UConn Health internal projects. ##################################################################################################################################################################################################################################
The term of the award resulting from this RFP will be three (3) years from date of contract execution with UConn Health option to renew for two (2)additional one (1) year periods. UConn Health expects to make one (1) award to one (1) supplier based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. ##################################################################################################################################################################################################################################
Subcontracting will not be allowed.
2. SCOPE OF WORK REQUIREMENTS & QUESTIONS FOR PROPOSER Scope of Work Requirements/Questions Value Added Services, Professional Installation Services - in the event that additional design, documentation, installation, and staging services are needed, the resultant contractor shall supply professional services beyond standard value-added services. Staffing: Without additional cost or charges, the resultant contractor shall provide sales staff for pre-sales support including, but not limited to, product planning and assessment, and configuration of a Bill of Materials
Type of Response Required Yes/No (Dropdown)
Yes/No (Dropdown)
Applicable Discounts: Proposer must bid discounts from the latest version of the HP National Education Price List and/or the Educational Yes/No (Dropdown) and Institutional volume pricing list. Resultant contractors shall apply discounts to the price list based on the effective day of the order or specific quotation date.
Yes/No (Dropdown)
UConn Health reserves the right to negotiate a higher discount price for large one-time equipment purchases.
Yes/No (Dropdown)
PROPOSER QUALIFICATIONS AND REQUIREMENTS Qualified Proposers shall be: HP Authorized Resellers and Enterprise HP Partners Staffed with at least one (1) pre-sales engineer who is primarily responsible for supporting UConn Health, is technically fluent on most HP equipment and holds current HP certifications. Staffed with at least one (1) outside sales person who is primarily responsible for supporting UConn Health, resides within one-hundred (100) miles of UConn Health and is available to meet UConn Health staff biweekly.
Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown)
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Proposer's Response
UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
Staffed with at least one (1) inside sales person who is primarily responsible for supporting UConn Health.
Yes/No (Dropdown)
Authorized and show proof of the following technical sales certifications and competencies within their organization:
Yes/No (Dropdown)
ASP - HP Enterprise Solutions APP - HP Enterprise Solutions ASC - HP Enterprise Storage Solutions APC - HP Enterprise Storage Solutions APC - HP Enterprise Storage Solutions ASE - HP ProLiant Servers ASE- HP Proliant Servers AIS - HP StorageWorks MASE - HP Storage Area Network (SAN) Architect - Data Availability Solutions AIS - Specialty in HP StorageWorks - ProLiant Storage Server APS - HP ProLiant Storage Server Workgroup Enterprise Hardware: Provide a description of delivering, deploying and supporting large-scale enterprise hardware
Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Yes/No (Dropdown) Text
Operating Systems: Provide a description of delivering, deploying and supporting multiple operating systems and expertise in topology
Text
Management Software: Provide a description of delivering, deploying and supporting management tools and expertise in deployment
Text
Storage Resource Management: Provide a description of delivering, deploying and supporting large-scale storage management hardware and software
Text
Backup Software: Provide a description of delivering, deploying and supporting large-scale storage management hardware and software
Text
26. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP.
Text
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28. Schedule - Provide your proposed schedule/timeline for completing the requirements described in this RFP; include any significant milestones and deadlines for all deliverables/outcomes.
Text
3. PROPOSER QUALIFICATIONS ################################################################################################################################################################################################################################## Type of Response Qualification Requirements Proposer's Response Required A. General Company Information 1. Company name Text 2. Company address Text Page 2 of 9
UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
3. Contact person - name & job title 4. Contact person - telephone number 5. Contact person - fax number 6. Contact person - email address 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. Note: Must be at least 5 year(s).
Text Text Text Text Number
8. Any other business/trade names that Proposer is currently known by or has been known by in the past 9. Standard days and hours of business 10. Number of individuals currently employed full time (at least 35 hours/week) 11. Number of individuals current employed part time (less than 35 hours/week) 12. Is Proposer registered with the Connecticut Secretary of the State's Office? 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? B. Financial Information 1. Current value of Proposer's equipment. 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). #############################################################################################
Text Text Number Number Yes/No (Dropdown) Yes/No (Dropdown)
Dollar Value Dollar Value Yes/No (Dropdown)
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C. Experience and Staffing Relevant to this RFP 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to Yes/No (Dropdown) properly fulfill all the services and conditions required by this RFP. ############################################################################################# Yes/No (Dropdown)
3. Describe how the Proposer's experience meets the requirements of this RFP. 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP.
Text Text
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UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
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6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included Yes/No (Dropdown) with Proposer's response. D. Legal/Regulatory Matters ############################################################################################# Yes/No (Dropdown)
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UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
############################################################################################# Yes/No (Dropdown)
E. Required Contract Language and Forms 1. Proposer acknowledges that it has received and reviewed the sample purchase order and/or standard contract Yes/No (Dropdown) included with this RFP. ############################################################################################# Yes/No (Dropdown)
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4. If selected as a result of this RFP, Proposer agrees to execute all State of Connecticut affidavits and certifications required at the time of award (see sample forms included with this RFP).
Yes/No (Dropdown)
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UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
############################################################################################# Yes/No (Dropdown)
F. Other ############################################################################################# Yes/No (Dropdown)
2. If the answer to the shipping/freight question above is Yes, did Mega Logistics approve the use of your freight account or will you be using UConn Health's freight account?
Proposer's account/ UConn Health's account/ N/A (Dropdown)
3. Provide the home location of Proposer's company
Text
4. Provide the location of the office that will be primarily serving UConn Health
Text
5. Provide the name(s) of distribution affiliations (For example: Ingram Micro)
Text
6. Provide the name(s) of the products the proposer is certified to resell
Text
7. List of the proposer's HP Partner Specializations (specialties/expertise) as found on the HP home Website
Text
8. State the average delivery time (number of business days) after receipt of order based on type of material, equipment, or service ordered
Text
9. Include electronic and printed copies of any copies of associated HP agreements with the response.
Text
4. PROPOSER REFERENCES Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference. References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance. Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references. Current Clients: Provide the following reference information for three (3) clients to whom you are currently providing goods/services comparable to those requested in this RFP. Current Reference 1 Name of Business: Address (Street, City, State & Zip Code): Contact Name: Phone Number: Goods/services you are providing to this client: Initial service date: DUNS # (if available): Current Reference 2 Name of Business: Page 6 of 9
UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
Address (Street, City, State & Zip Code): Contact Name: Phone Number: Goods/services you are providing to this client: Initial service date: DUNS # (if available): Current Reference 3 Name of Business: Address (Street, City, State & Zip Code): Contact Name: Phone Number: Goods/services you are providing to this client: Initial service date: DUNS # (if available): Previous Client: Provide the following reference information for one (1) client to whom you previously provided goods/services comparable to those requested in this RFP. Do not use a former client as a reference for this section if your services ended due to the closing of the client's business. Previous Reference Name of Business: Address (Street, City, State & Zip Code): Contact Name: Phone Number: Why are you no longer servicing this customer? Service start and end dates: DUNS # (if available):
5. PROPOSER PRICE RESPONSE Proposers shall submit responses for fixed discount levels off the latest version of the HP National Education Pricelist (NEP), and/or the Educational and Institutional Volume Price List depending on specific product or service categories. Volume discounts may be negotiated with HP supplier on a case-by-case basis by UConn Health. Pricing shall remain fixed for one (1) year from the date of contract award. Contractor shall notify UConn Health in writing sixty (60) days prior to any proposed price increase. Contractor shall provide Manufacturer documentation that supports the price increase, which shall not exceed three (3) percent or the CPI, (Consumer Price Index) whichever is less. As used in this paragraph, “CPI” means the Consumer Price Index for All Urban Consumers, U.S. City Average, for All Items as published by the Bureau of Labor Statistics of the Department of Labor. UConn Health shall respond in writing of the decision to accept the proposed price changes or cancel the contract. No increases to the amounts quoted by Proposer as "Shipping (if any)" will be allowed, except due to documented increases in UConn Health-approved third-party shipping costs being passed through to UConn Health from Proposer. Note: If you are proposing to charge any Shipping costs, you must submit your freight quote and shipping details directly to Mike Palazzini at Mega Logistics via email at
[email protected] for review and approval before you submit your proposal, and documentation of Mega Logistics' approval of the Shipping costs quoted must be attached to your response. UConn Health reserves the right to direct the awarded Proposer to utilize UConn Health's inbound freight accounts, rather than Proposer's accounts, at any time. No increases to the amounts quoted by Proposer as "Handling (if any)" will be allowed. The automatically-calculated percentages in the "% Discount to UConn Health" column are for UConn Health’s informational use only. Any request to increase costs to UConn Health during the term of the award must be supported with relevant documentation. Payment terms are net 45 days. Proposers may offer cash discounts for prompt payment and such discounts for net terms less than 45 days may be considered when evaluating bid pricing. (Exception: State of CT Small Business Set-Aside bid payment terms shall be in accordance with Connecticut General Statutes Section 4a-60j.) Pursuant to Connecticut General Statutes section 12-412, UConn Health is exempt from the payment of excise, transportation and sales taxes imposed by the federal government or the state. Such taxes must be excluded from bid prices. Prompt Payment Terms: Enter the percentage by which invoices will be reduced if they are paid within the specified number of days. Note: If no prompt payment discount is being offered, enter 0 on both lines. Prompt payment discount (percentage): Page 7 of 9
UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
Proposer's Price for Goods/Services Requested by UConn Health:
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name:
For payment made within (# of days): Note: The price that you are quoting for this RFP must be entered into the "Proposer's Discounted Price per Unit for UConn Health" column.
Proposers must bid discounts from the latest version of the HP National Education Price List and/or the Educational and Institutional Volume pricing list for each of the following major categories. Prompt payment terms are to be entered in the applicable fields above. The awarded contractor shall apply these discounts to the price list on the effective date of the UConn Health order or specific quotation date. Contractor shall provide a copy of any HP product quote at the time a supplier quotation is provided to UConn Health. UConn Health reserves the right to negotiate a higher discount price for large one-time equipment purchases.
Description of Goods/Services (No substitutes allowed unless specifically requested by UConn Health)
Discount
Provide price discounts for the following major categories. Prompt payment terms are to be entered in the applicable fields above. Hardware: Servers Storage all options (applicable to above hardware) Software: VMWare, HP OpenVMS, Open VMS and RedHat Linux Enterprise Support and Maintenance Options including HP Care Pack Services Server Accessories (applicable to all categories above) Networking Provide a proposed discount supplier will offer to UConn Health for the duration of the contract for any other additional related business services and products categories not listed above.
0% 0% 0% 0% 0% 0% 0%
Excluded categories: Desktops, Notebooks and Tablet PC's, Handhelds, Printers and Supplies, Digital Projectors, Digital Cameras, and Fax- CopierScanners
EXCLUDED
Value Added Services - Professional Installation Services: Proposers shall list hourly pricing for the following services professionals: Project Manager Senior Server Engineers Storage Area Network (SAN) Engineer Server Technician Technical Documentation Writer Onsite Technician (To create custom images)
$ $ $ $ $ $
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UCONN HEALTH REQUEST FOR PROPOSALS
SCOPE & RESPONSE SPREADSHEET UCHC RFP-05 Form
Goods/services not listed above, which are offered by Proposer and may be requested by UConn Health on an as-needed basis during the term of the contract award. Proposers shall use the chart above to provide price discounts for the following major categories, including payment terms and conditions. If pricing is different within a category, create a subcategory for that item; attach a schedule of all related products and services along with the applicable discounts. If new product lines are developed, product line and applicable discounts shall be mutually negotiated and amended to the resulting contract. Proposer: Enter the % discount off of list price that you will offer to UConn Health for these additional items throughout the term of award.
TBD by UConn Health
RFP #: UCHC4-56085840 Hewlett Packard Enterprise Level Computing Equipment and Associated Services Proposer Name: Varies
Varies
6. PROPOSER COMMENTS/ADDITIONAL INFORMATION Enter any additional information or clarification about your responses that you feel will assist UConn Health in Type of Response Proposer's Response evaluating your proposal. Note: If you have no additional information, enter N/A. Required Text
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Varies
Varies
Varies
Varies
