UK Mobility Policy: Other Travel Arrangements June 2016
Internal, UK Mobility Policy: Other Travel Arrangements, Version2, Page 1 of 5
WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.
Who’s this policy for? ................................................................................................................................................................................... 3
2.
Will Tesco pay for my hotel stays?........................................................................................................................................................ 3
3.
Will Tesco pay for my rental property? .............................................................................................................................................. 3
4.
Where does my new rental need to be? .............................................................................................................................................. 3
5.
Will I get help to find somewhere to live? ......................................................................................................................................... 3
6.
Will Tesco cover any rental agreement fees? ................................................................................................................................. 3
7.
Will Tesco pay for my travel? ................................................................................................................................................................... 3
8.
Will I need to claim expenses? ................................................................................................................................................................. 4
9.
What other help might I be eligible for? ............................................................................................................................................. 4
Policy information. ................................................................................................................................................................................................... 5 Ownership and confidentiality .......................................................................................................................................................................... 5
Internal, UK Mobility Policy: Other Travel Arrangements, Version2, Page 2 of 5
Introduction
current Travel and Expenses policy and we expect you to book this through HRG, any taxes due on this will be paid
This policy and the processes supporting it are in place to
for by Tesco.
ensure that if you’re required to move for work purposes within the UK but you don't wish to change your main
3.
Will Tesco pay for my rental property?
residence, you’re treated fairly and consistently. We want to ensure that you are financially no worse off as a result
Yes.
of your new work situation and you get the help and
utilities – gas, electricity, water and council tax – this will
support you need to make it a smooth transition. This
be paid direct by our relocation assistance provider), if it
policy supersedes any previous relocation policy and it is
is more cost effective than you staying in a hotel. The
non-contractual, therefore it can be amended at any time
amount of rent we pay is based on defined budgets
at Tesco’s discretion.
associated with your new place of work.
conjunction
with
your
This policy should be used in Other
Travel
Arrangements
We will pay for your rental property (including
agreement and or employment contract.
4.
1.
You need to move within 20 miles of your new work
Who’s this policy for?
Where does my new rental need to be?
location. This policy applies to you if you’ve been asked by the business to move to a new permanent job more than 50
5.
Will I get help to find somewhere to live?
miles away from where you currently work but you are not going to relocate your main residence and therefore you
Yes. You'll be contacted by the Tesco-appointed home
fit into one of the following categories:
search provider who will go through your requirements and help you in your search.
i. You are not relocating, so your cost centre manager has agreed that Tesco will pay for your weekly travel, accommodation (and subsistence if appropriate) from
They'll send you a list of
properties which you can choose to view privately.
6.
your home to your new place of work.
Will Tesco cover any rental agreement fees?
Yes, if applicable. This is the administration fee charged ii. You work part of the week in one location and the rest of the week at your normal work place. Your cost centre
by letting agents for creating tenancy agreements. It is charged at the commencement of the tenancy.
manager has agreed that Tesco will pay for the cost of your
additional
mileage,
accommodation
(and
7.
Will Tesco pay for my travel?
subsistence if appropriate) to the new work location. Yes. Because you'll be going home every week, we will All assistance is provided at the discretion of Tesco. Your
pay for your travel from your new work location to home
‘other travel arrangements’ package will be specific to
and vice versa once per week, if you are going to travel
you, so we can tailor it to individual circumstances and
by train, or air you must book this through HRG. If you
the details will be available in your agreement.
Your
are going to travel by car, we will provide you with a wage
This will be a
supplement. If you’re travelling by any other form of
agreement should remain confidential.
temporary arrangement and will be reviewed by the
transport, this is bookable via HRG.
business 2 years after its commencement.
travel should be determined at the beginning of your
2.
Will Tesco pay for my hotel stays?
agreement.
If it is more cost effective for you to stay in hotels rather than a rental property, we will pay for it in line with our
Internal, UK Mobility Policy: Other Travel Arrangements, Version2, Page 3 of 5
Your method of
8.
Will I need to claim expenses?
No. When booking a hotel, ensure that your subsistence is included. Ad-hoc subsistence claims will not be approved. For private mileage, (this includes travel for property viewings and your weekly travel to your new work location), we will pay you a taxable wage supplement which will be grossed-up and taxed through payroll for the duration of your time in temporary accommodation (i.e. hotel), the amount of which is set at the start of your new arrangement and is based on your travel distance and location. This will count towards your taxable income and statutory benefits. For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses Policy.
9.
What other help might I be eligible for?
The business may consider offering you additional support dependent on your situation, you will be informed of whether you’re eligible by your manager and it will be stated in your Relocation offer letter.
Any additional
support you are offered is at the sole discretion of Tesco. Additional support could include the following:
More in-depth home search In addition to receiving a list of potential properties, you may also ask our Tesco appointed home search provider to accompany you on one day’s viewings.
Internal, UK Mobility Policy: Other Travel Arrangements, Version2, Page 4 of 5
Policy information. Version No.
Date of change
Summary of change
1
01/04/16
New policy
2
14/06/16
Update to expenses section – subsistence to be sought through HRG rather than Relocation Assistance provider
Policy owner:
[email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.
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