UK Mobility Policy: Other Travel Arrangements


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UK Mobility Policy: Other Travel Arrangements April 2016

Internal, UK Mobility Policy: Other Travel Arrangements, Version1, Page 1 of 5

WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.

Who’s this policy for? ................................................................................................................................................................................... 3

2.

Will Tesco pay for my hotel stays?........................................................................................................................................................ 3

3.

Will Tesco pay for my rental property? .............................................................................................................................................. 3

4.

Where does my new rental need to be? .............................................................................................................................................. 3

5.

Will I get help to find somewhere to live? ......................................................................................................................................... 3

6.

Can I claim for my travel when I’m viewing properties?........................................................................................................... 3

7.

Will Tesco cover any rental agreement fees? ................................................................................................................................. 3

8.

Will Tesco pay for my travel? ................................................................................................................................................................... 3

9.

Will I need to claim expenses? ................................................................................................................................................................. 4

10.

What other help might I be eligible for? ........................................................................................................................................ 4

Policy information. ................................................................................................................................................................................................... 5 Ownership and confidentiality .......................................................................................................................................................................... 5

Internal, UK Mobility Policy: Other Travel Arrangements, Version1, Page 2 of 5

Introduction

current Travel and Expenses policy and we expect you to book this through HRG.

This policy and the processes supporting it are in place to ensure that if you’re required to move for work purposes

3.

Will Tesco pay for my rental property?

within the UK but you don't wish to change your main residence, you’re treated fairly and consistently. We want

Yes.

to ensure that you are financially no worse off as a result

utilities – gas, electricity, water and council tax – this will

of your new work situation and you get the help and

be paid direct by our relocation assistance provider), if it

support you need to make it a smooth transition. This

is more cost effective than you staying in a hotel. The

policy supersedes any previous relocation policy and it is

amount of rent we pay is based on defined budgets

non-contractual, therefore it can be amended at any time

associated with your new place of work.

at Tesco’s discretion.

This policy should be used in

conjunction with your relocation agreement and or

We will pay for your rental property (including

4.

Where does my new rental need to be?

employment contract. You need to move within 20 miles of your new work

1.

Who’s this policy for?

location.

This policy applies to you if you’ve been asked by the

5.

Will I get help to find somewhere to live?

business to move to a new job more than 50miles away from where you currently work but you are not going to

Yes. You'll be contacted by the Tesco-appointed home

relocate your main residence and therefore you fit into

search provider who will go through your requirements

one of the following categories:

and help you in your search.

They'll send you a list of

properties which you can choose to view privately. i. You are not relocating, so your cost centre manager has agreed that Tesco will pay for your weekly travel,

6.

accommodation (and subsistence if appropriate) from your home to your new place of work.

Can I claim for my travel when I’m viewing properties?

Yes, These travel expenses can be claimed through our relocation assistance provider.

ii. You work part of the week in one location and the rest of the week at your normal work place. Your cost centre

7.

manager has agreed that Tesco will pay for the cost of your

additional

mileage,

accommodation

Will Tesco cover any rental agreement fees?

(and

subsistence if appropriate) to the new work location.

Yes, if applicable. This is the administration fee charged by letting agents for creating tenancy agreements. It is

All assistance is provided at the discretion of Tesco. Your

charged at the commencement of the tenancy.

‘other travel arrangements’ package will be specific to you, so we can tailor it to individual circumstances and the details will be available in your agreement.

8.

Will Tesco pay for my travel?

Your

This will be a

Yes. Because you'll be going home every week, we will

temporary arrangement and will be reviewed by the

pay for your travel from your new work location to home

business 2 years after its commencement.

and vice versa once per week, if you are going to travel

agreement should remain confidential.

by train, or air you must book this through HRG. If you

2.

Will Tesco pay for my hotel stays?

are going to travel by car, we will provide you with a wage supplement. If you’re travelling by any other form of

If it is more cost effective for you to stay in hotels rather

transport, this is bookable via HRG.

than a rental property, we will pay for it in line with our

Internal, UK Mobility Policy: Other Travel Arrangements, Version1, Page 3 of 5

Your method of

travel should be determined at the beginning of your agreement.

9.

Will I need to claim expenses?

Yes (but only those covered in point 6). We anticipate that you may incur costs for subsistence and private mileage, for this we will pay you a taxable wage supplement which will be grossed-up and taxed through payroll for the duration of your time in temporary accommodation (i.e. hotel), the amounts of which are set at the start of your new arrangement and are based on your travel distance and location. This will count towards your statutory benefits. For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses Policy.

10.

What other help might I be eligible for?

The business may consider offering you additional support dependent on your situation, you will be informed of whether you’re eligible by your manager and it will be stated in your Relocation offer letter.

Any additional

support you are offered is at the sole discretion of Tesco. Additional support could include the following:

More in-depth home search In addition to receiving a list of potential properties, you may also ask our Tesco appointed home search provider to accompany you on one day’s viewings.

Internal, UK Mobility Policy: Other Travel Arrangements, Version1, Page 4 of 5

Policy information. Version No.

Date of change

Summary of change

1

01/04/16

New policy

Policy owner: [email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.