UK Mobility Policy: Permanent International to UK moves June 2016
WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.
Who’s this policy for? ................................................................................................................................................................................... 3
2.
Can my family move with me?................................................................................................................................................................. 3
3.
Can my pet move with me?........................................................................................................................................................................ 3
4.
Can I take time off to move?..................................................................................................................................................................... 3
5.
How long will I receive relocation support for? ............................................................................................................................. 3
6.
Can I have temporary accommodation when I first move to my new job? .................................................................... 3
7.
Where does my new home or rental need to be? ........................................................................................................................... 3
8.
Will I get help to find somewhere to live? ......................................................................................................................................... 3
9.
Can I claim for my travel when I’m viewing properties?........................................................................................................... 3
10.
Will Tesco cover any rental agreement fees? ............................................................................................................................ 3
11.
Will I receive removal and storage services and associated insurance? .................................................................... 4
12.
Am I entitled to a disturbance allowance? .................................................................................................................................. 4
13.
Will Tesco pay for my flights?............................................................................................................................................................. 4
14.
Will I get help with immigration? ...................................................................................................................................................... 5
15.
Will I get help and support with tax queries? ............................................................................................................................. 5
16.
Relocation claw back? ............................................................................................................................................................................ 5
17.
How do I claim expenses? ..................................................................................................................................................................... 5
18.
Will I need to pay tax on any relocation benefits? .................................................................................................................. 5
19.
What other help might I be eligible for? ........................................................................................................................................ 5
Policy information. ................................................................................................................................................................................................... 7 Ownership and confidentiality .......................................................................................................................................................................... 7
Internal, UK Mobility Policy: Permanent International to UK moves, Version2, Page 2 of 7
Introduction
all the necessary arrangements and all costs associated will be at your expense.
This policy and the processes supporting it are in place to ensure that if you’re required to move on a permanent
4.
Can I take time off to move?
basis for work, you’re treated fairly and consistently. When you relocate we want to ensure that you are
Yes. You can take two days in addition to your normal
financially no worse off as a result of your relocation and
annual leave. Entitlement must be used within 12 months
you get the help and support you need to make it a
of the start date of your relocation agreement.
smooth transition. This policy supersedes any previous relocation policy and it is non-contractual, therefore it can
5.
be amended at any time at Tesco’s discretion. This policy should be used in conjunction with your relocation agreement and or employment contract.
1.
Who’s this policy for?
How long will I receive relocation support for?
Your relocation support will be available to you for 12 months from the start date on your relocation agreement. Any aspects of your package that you haven’t used within those 12 months will no longer be valid.
This policy applies to you if you’re not a permanent resident in the UK and you’ve been offered a job at Tesco
6.
in the UK. It also applies if you currently work for Tesco in another country and have been asked to move to work in the UK on a permanent basis. All relocation assistance is provided at the discretion of Tesco. Your relocation package will be specific to you, so we can tailor it to individual circumstances and the details will be available in your relocation agreement. Your relocation agreement
Can I have temporary accommodation when I first move to my new job?
Yes. We will pay up to 4 weeks accommodation for you and your dependents.
This will either be in a Tesco
nominated hotel or a Tesco leased apartment. While in temporary accommodation, we will also pay for your utilities (gas, electricity, water and council tax).
should remain confidential.
2.
Can my family move with me?
7.
Where does my new home or rental need to be?
Yes, this policy covers you, your spouse (or eligible
You need to move within 20 miles of your new work
domestic partner) and any dependent who falls into any
location.
one of the following categories:
Unmarried children under the age of 18
Unmarried children up to the age of 22 in full time
8.
education attending an accredited college or
Yes. You'll be contacted by the Tesco-appointed home
university
search provider who will go through your requirements
An immediate family member who you are the
and help you in your search.
legally nominated carer for.
properties which you can choose to view privately.
9. 3.
Will I get help to find somewhere to live?
Can my pet move with me?
They'll send you a list of
Can I claim for my travel when I’m viewing properties?
Yes, Tesco will cover the cost for the shipment of two
No, we expect you to pay for this using your disturbance
domestic pets. This will include the cost of permits, flights
allowance.
and quarantine for your pets. Pet shipment will be arranged by a Tesco appointed vendor. If you wish to ship additional pets to the host country, you must make
10.
Will Tesco cover any rental agreement fees?
Internal, UK Mobility Policy: Permanent International to UK moves, Version2, Page 3 of 7
Yes, if applicable. This is the administration fee charged by letting agents for creating tenancy agreements. It is
jewellery
charged at the commencement of the tenancy.
11.
Will I receive removal and storage services and associated insurance?
Guns
Alcohol, wine, beer
Pianos/organs
Currency
Any other items that will require special handling
Yes. If you're single or married, we'll cover the cost for up to a maximum of a 20ft container, if you have a family this will increase this to a 40ft container. If your family size is
or storage. In addition the following costs are not covered by Tesco:
over three people, you are also entitled to 77cuft air freight.
You will need to complete the insurance
documentation
provided
removals vendor.
by
the
Tesco
Furs, gems, precious stones and valuable
The removal or installation of carpeting, curtain rods and other permanent fixtures
appointed
Tesco does not provide insurance
House cleaning service to pack, unpack, clean and put away personal effects
coverage on household contents or personal effects, our
appointed removals vendor does.
Transportation of personal goods into/out of long term storage or to another location
You are entitled to 4 weeks storage in the UK, we'll cover
Transportation of goods from temporary to permanent accommodation in the Destination
the cost for up to a maximum capacity of a 20ft container
location
or if you have a family this will increase this to the
capacity of a 40ft container.
The costs associated with the disposal or any personal goods that are not to be moved to the Destination location
What else do I need to know about removal and storage?
Assembly of newly purchased items of furniture.
You are allowed to use your disturbance allowance to pay for anything that Tesco’s doesn’t cover. See below for information regarding your disturbance allowance.
The Tesco-appointed removals vendor will get in touch with you. You’ll need to ensure that a physical survey of
12.
the items that are to be moved is arranged with the
Am I entitled allowance?
to
a
disturbance
removals vendor. You should discuss the following points with the representative charged with providing an
Yes. We know there are often hidden costs when you're
estimate when the physical survey is being performed:
moving so you’ll receive 10% of your salary up to a maximum of £8,000 (gross amount) if you're single or
All the items to be moved
An estimate of the replacement value of all goods to be moved
Expected dates for packing, loading and delivery
All articles that need special attention and those of exceptional value.
There are items for which Tesco will not bear the cost of removing. These include, but are not limited to:
married, or up to a maximum of £10,000 (gross amount) if you're moving your family. This payment counts towards your taxable income and any statutory benefits you receive.
We expect you to use your disturbance
allowance for costs such as cancelling subscriptions, memberships, contents insurance, broadband, line rental, additional
shipping,
additional
storage,
additional
accommodation or specialist packing.
Motor or motorised vehicles including, but not limited to, cars, motorbikes, mowers, trailers
Antiques
Valuable paintings and papers
13.
Will Tesco pay for my flights?
Yes. We will pay for you and your dependents’ flights over to the UK in line with the UK Travel and Expenses
Internal, UK Mobility Policy: Permanent International to UK moves, Version2, Page 4 of 7
Policy, and they must be booked through HRG, any
The business may consider offering you additional
subsequent flights will be paid for by you. If you’re new to
support dependent on your situation, you will be informed
Tesco, a member of your new team will be able to
of whether you’re eligible by your manager and it will be
organize your travel for you.
stated in your Relocation offer letter.
Any additional
support you are offered is at the sole discretion of Tesco.
14.
Will I get help with immigration?
Yes, if required.
We will put you in touch with our
Additional support could include the following:
Help with new home purchase
immigration advisors who will help you and your dependents with any immigration related queries and we
We may pay for the surveyor fees and conveyancing
will pay the immigration costs.
fees.
15.
Will I get help and support with tax queries?
Yes, you will be entitled to receive a UK tax briefing with
maximum of 6 months after the start date of your relocation agreement. All of these fees will be managed by our Tesco appointed relocation provider and may be capped, our provider will inform you of any further details pertaining to these fees.
our UK tax consultants.
16.
This assistance will be made available for a
Relocation claw back?
Area orientation
When you sign your relocation agreement, you’re
We have a Tesco appointed supplier who could support
agreeing to reimburse Tesco for all benefits paid by
you in getting to know the local area and amenities so
Tesco if you resign or are dismissed for gross misconduct
that you are better equipped in making decisions on
within 12 months from the start date of your relocation
schooling, home location etc.
agreement. After this time the amount you are expected to reimburse decreases to 50% if you leave between 12
More in-depth home search
and 24 months of the start date of your relocation In addition to receiving a list of potential properties, you
agreement.
may also ask our Tesco appointed home search provider
17.
How do I claim expenses?
When booking a hotel, ensure that your subsistence is
to accompany you on one day’s viewings.
Career support for my partner
included. Ad-hoc subsistence claims will not be approved. We can offer a complete career counselling service using For any other business travel and expenses outside of
a Tesco appointed provider to help your partner settle into
this arrangement, please see the Travel and Expenses
the new area if they’re looking for similar employment to
Policy.
their previous role or for an entire career change, this
18.
Will I need to pay tax on any relocation benefits?
support will be capped at a maximum of £1,000.
School search
Where Tesco meets the costs of your temporary
You may be provided with assistance in searching for an
accommodation and relocation to the UK, Tesco will pay
appropriate school in your new location. Any fees or costs
any tax due on these benefits on your behalf.
associated with the application process will neither be paid nor reimbursed by Tesco. Tesco will not subsidise
19.
What other help might I be eligible for?
any lump-sum deposits required to enroll your child/ren in your school of choice.
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Increased temporary accommodation We may pay for your rental property (including utilities – gas, electricity, water and council tax), for up to 6 months.
Additional storage You may be entitled to additional storage for up to a maximum of 6 months.
Internal, UK Mobility Policy: Permanent International to UK moves, Version2, Page 6 of 7
Policy information. Version No.
Date of change
Summary of change
1
01/04/16
New policy
2
14/06/16
Update to expenses section – subsistence to be sought through HRG rather than Relocation Assistance provider.
Removed
25% claw back.
Policy owner:
[email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.
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