UK Mobility Policy: Permanent International to UK moves


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UK Mobility Policy: Permanent International to UK moves April 2016

WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.

Who’s this policy for? ................................................................................................................................................................................... 3

2.

Can my family move with me?................................................................................................................................................................. 3

3.

Can my pet move with me?........................................................................................................................................................................ 3

4.

Can I take time off to move?..................................................................................................................................................................... 3

5.

How long will I receive relocation support for? ............................................................................................................................. 3

6.

Can I have temporary accommodation when I first move to my new job? .................................................................... 3

7.

Where does my new home or rental need to be? ........................................................................................................................... 3

8.

Will I get help to find somewhere to live? ......................................................................................................................................... 3

9.

Can I claim for my travel when I’m viewing properties?........................................................................................................... 3

10.

Will Tesco cover any rental agreement fees? ............................................................................................................................ 3

11.

Will I receive removal and storage services and associated insurance? .................................................................... 4

12.

Am I entitled to a disturbance allowance? .................................................................................................................................. 4

13.

Will Tesco pay for my flights?............................................................................................................................................................. 4

14.

Will I get help with immigration? ...................................................................................................................................................... 5

15.

Will I get help and support with tax queries? ............................................................................................................................. 5

16.

Relocation claw back? ............................................................................................................................................................................ 5

17.

How do I claim expenses? ..................................................................................................................................................................... 5

18.

Will I need to pay tax on any relocation benefits? .................................................................................................................. 5

19.

What other help might I be eligible for? ........................................................................................................................................ 5

Policy information. ................................................................................................................................................................................................... 7 Ownership and confidentiality .......................................................................................................................................................................... 7

Internal, UK Mobility Policy: Permanent International to UK moves, Version1, Page 2 of 7

Introduction

all the necessary arrangements and all costs associated will be at your expense.

This policy and the processes supporting it are in place to ensure that if you’re required to move on a permanent

4.

Can I take time off to move?

basis for work, you’re treated fairly and consistently. When you relocate we want to ensure that you are

Yes. You can take two days in addition to your normal

financially no worse off as a result of your relocation and

annual leave. Entitlement must be used within 12 months

you get the help and support you need to make it a

of the start date of your relocation agreement.

smooth transition. This policy supersedes any previous relocation policy and it is non-contractual, therefore it can

5.

be amended at any time at Tesco’s discretion. This policy should be used in conjunction with your relocation agreement and or employment contract.

1.

Who’s this policy for?

How long will I receive relocation support for?

Your relocation support will be available to you for 12 months from the start date on your relocation agreement. Any aspects of your package that you haven’t used within those 12 months will no longer be valid.

This policy applies to you if you’re not a permanent resident in the UK and you’ve been offered a job at Tesco

6.

in the UK. It also applies if you currently work for Tesco in another country and have been asked to move to work in the UK on a permanent basis. All relocation assistance is provided at the discretion of Tesco. Your relocation package will be specific to you, so we can tailor it to individual circumstances and the details will be available in your relocation agreement. Your relocation agreement

Can I have temporary accommodation when I first move to my new job?

Yes. We will pay up to 4 weeks accommodation for you and your dependents.

This will either be in a Tesco

nominated hotel or a Tesco leased apartment. While in temporary accommodation, we will also pay for your utilities (gas, electricity, water and council tax).

should remain confidential.

2.

Can my family move with me?

7.

Where does my new home or rental need to be?

Yes, this policy covers you, your spouse (or eligible

You need to move within 20 miles of your new work

domestic partner) and any dependent who falls into any

location.

one of the following categories: 

Unmarried children under the age of 18



Unmarried children up to the age of 22 in full time



8.

education attending an accredited college or

Yes. You'll be contacted by the Tesco-appointed home

university

search provider who will go through your requirements

An immediate family member who you are the

and help you in your search.

legally nominated carer for.

properties which can choose to view privately.

9. 3.

Will I get help to find somewhere to live?

Can my pet move with me?

They'll send you a list of

Can I claim for my travel when I’m viewing properties?

Yes, Tesco will cover the cost for the shipment of two

Yes, These travel expenses can be claimed through our

domestic pets. This will include the cost of permits, flights

relocation assistance provider.

and quarantine for your pets. Pet shipment will be arranged by a Tesco appointed vendor. If you wish to ship additional pets to the host country, you must make

10.

Will Tesco cover any rental agreement fees?

Internal, UK Mobility Policy: Permanent International to UK moves, Version1, Page 3 of 7



Yes, if applicable. This is the administration fee charged by letting agents for creating tenancy agreements. It is

jewellery

charged at the commencement of the tenancy.

11.

Will I receive removal and storage services and associated insurance?



Guns



Alcohol, wine, beer



Pianos/organs



Currency



Any other items that will require special handling

Yes. If you're single or married, we'll cover the cost for up to a maximum of a 20ft container, if you have a family this will increase this to a 40ft container. If your family size is

or storage. In addition the following costs are not covered by Tesco:

over three people, you are also entitled to 77cuft air freight.



You will need to complete the insurance

documentation

provided

removals vendor.

by

the

Tesco

Furs, gems, precious stones and valuable

The removal or installation of carpeting, curtain rods and other permanent fixtures

appointed



Tesco does not provide insurance

House cleaning service to pack, unpack, clean and put away personal effects

coverage on household contents or personal effects, our



appointed removals vendor does.

Transportation of personal goods into/out of long term storage or to another location

 You are entitled to 4 weeks storage in the UK, we'll cover

Transportation of goods from temporary to permanent accommodation in the Destination

the cost for up to a maximum capacity of a 20ft container

location

or if you have a family this will increase this to the



capacity of a 40ft container.

The costs associated with the disposal or any personal goods that are not to be moved to the Destination location

What else do I need to know about removal and storage?



Assembly of newly purchased items of furniture.

You are allowed to use your disturbance allowance to pay for anything that Tesco’s doesn’t cover. See below for information regarding your disturbance allowance.

The Tesco-appointed removals vendor will get in touch with you. You’ll need to ensure that a physical survey of

12.

the items that are to be moved is arranged with the

Am I entitled allowance?

to

a

disturbance

removals vendor. You should discuss the following points with the representative charged with providing an

Yes. We know there are often hidden costs when you're

estimate when the physical survey is being performed:

moving so you’ll receive 10% of your salary up to a maximum of £5000 (net amount) if you're single or



All the items to be moved



An estimate of the replacement value of all goods to be moved



Expected dates for packing, loading and delivery



All articles that need special attention and those of exceptional value.

There are items for which Tesco will not bear the cost of removing. These include, but are not limited to: 

Motor or motorised vehicles including, but not limited to, cars, motorbikes, mowers, trailers



Antiques



Valuable paintings and papers

married, or up to a maximum of £6000 (net amount) if you're moving your family. Tesco will make a nonpensionable grossed-up payment through payroll to ensure you receive the correct net payment.

This

payment counts towards any statutory benefits you receive.

We expect you to use your disturbance

allowance for costs such as cancelling subscriptions, memberships, contents insurance, broadband, line rental, additional

shipping,

additional

storage,

accommodation or specialist packing.

13.

Will Tesco pay for my flights?

Internal, UK Mobility Policy: Permanent International to UK moves, Version1, Page 4 of 7

additional

Yes. We will pay for you and your dependents’ flights

Where Tesco meets the costs of your temporary

over to the UK in line with the UK Travel and Expenses

accommodation and relocation to the UK, Tesco will pay

Policy, and they must be booked through HRG, any

any tax due on these benefits on your behalf.

subsequent flights will be paid for by you. If you’re new to Tesco, a member of your new team will be able to organize your travel for you.

19.

14.

The business may consider offering you additional

Will I get help with immigration?

What other help might I be eligible for?

support dependent on your situation, you will be informed Yes, if required.

We will put you in touch with our

of whether you’re eligible by your manager and it will be

immigration advisors who will help you and your

stated in your Relocation offer letter.

dependents with any immigration related queries and we

support you are offered is at the sole discretion of Tesco.

will pay the immigration costs.

Additional support could include the following:

15.

Help with new home purchase

Will I get help and support with tax queries?

Any additional

We may pay for the surveyor fees and conveyancing Yes, you will be entitled to receive a UK tax briefing with our UK tax consultants.

16.

fees.

This assistance will be made available for a

maximum of 6 months after the start date of your

Relocation claw back?

When you sign your relocation agreement, you’re agreeing to reimburse Tesco for all benefits paid by Tesco if you resign or are dismissed for gross misconduct within 12 months from the start date of your relocation

relocation agreement. All of these fees will be managed by our Tesco appointed relocation provider and may be

capped, our provider will inform you of any further details pertaining to these fees.

Area orientation

agreement. After this time the amount you are expected to reimburse decreases to 50% if you leave between 12 and 24 months of the start date of your relocation agreement, and to 25% if you leave between 24 and 36 months of the start date of your relocation agreement.

17.

How do I claim expenses?

We have a Tesco appointed supplier who could support you in getting to know the local area and amenities so that you are better equipped in making decisions on schooling, home location etc.

More in-depth home search

We anticipate that you will incur costs for subsistence if

In addition to receiving a list of potential properties, you

you’re in a hotel for the first four weeks (i.e. your

may also ask our Tesco appointed home search provider

temporary accommodation) this should be claimed

to accompany you on one day’s viewings.

through our relocation assistance provider.

Career support for my partner For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses

We can offer a complete career counselling service using

Policy.

a Tesco appointed provider to help your partner settle into the new area if they’re looking for similar employment to

18.

Will I need to pay tax on any relocation benefits?

their previous role or for an entire career change, this support will be capped at a maximum of £1000.

School search

Internal, UK Mobility Policy: Permanent International to UK moves, Version1, Page 5 of 7

You may be provided with assistance in searching for an appropriate school in your new location. Any fees or costs associated with the application process will neither be paid nor reimbursed by Tesco. Tesco will not subsidise any lump-sum deposits required to enroll your child/ren in your school of choice.

Increased temporary accommodation We may pay for your rental property (including utilities – gas, electricity, water and council tax), for up to 6 months.

Additional storage You may be entitled to additional storage for up to a maximum of 6 months.

Internal, UK Mobility Policy: Permanent International to UK moves, Version1, Page 6 of 7

Policy information. Version No.

Date of change

Summary of change

1

01/04/16

New policy

Policy owner: [email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.