UK Mobility Policy: Permanent UK to UK moves


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UK Mobility Policy: Permanent UK to UK moves April 2016

Internal, UK Mobility Policy: Permanent UK to UK moves, Version1, Page 1 of 6

WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.

Who’s this policy for? ................................................................................................................................................................................... 3

2.

Can my family move with me?................................................................................................................................................................. 3

3.

Can I take time off to move?..................................................................................................................................................................... 3

4.

Will Tesco pay for my travel? ................................................................................................................................................................... 3

5.

How long will I receive relocation support for? ............................................................................................................................. 3

6.

Can I have temporary accommodation when I first move to my new job? .................................................................... 3

7.

Where does my new home or rental need to be? ........................................................................................................................... 3

8.

Will I get help to find somewhere to live? ......................................................................................................................................... 3

9.

Can I claim for my travel when I’m viewing properties?........................................................................................................... 3

10.

Will Tesco cover any rental agreement fees? ............................................................................................................................ 3

11.

Will I receive removal and storage services and associated insurance? .................................................................... 4

12.

Will Tesco cover any income tax arising from my relocation? ......................................................................................... 4

13.

Am I entitled to a disturbance allowance? .................................................................................................................................. 4

14.

Relocation claw back? ............................................................................................................................................................................ 5

15.

How do I claim expenses? ..................................................................................................................................................................... 5

16.

What other help might I be eligible for? ........................................................................................................................................ 5

Policy information. ................................................................................................................................................................................................... 6 Ownership and confidentiality .......................................................................................................................................................................... 6

Internal, UK Mobility Policy: Permanent UK to UK moves, Version1, Page 2 of 6

Introduction

Yes. We will pay for you and your dependents’ but only for your initial trip to your new work location If you’re

This policy and the processes supporting it are in place to

using your own vehicle you can expense any fuel costs

ensure that if you’re required to move on a permanent

via our relocation assistance provider, if you’re using any

basis for work purposes within the UK, you’re treated

other mode of transport, this must be booked via HRG in

fairly and consistently. When you relocate we want to

line with the UK Travel and Expenses Policy. If you’re

ensure that you are financially no worse off as a result of

new to Tesco, a member of your new team will be able to

your relocation and you get the help and support that you

organize your travel for you.

need to make it a smooth transition.

This policy

supersedes any previous relocation policy and it is non-

5.

contractual, therefore it can be amended at any time at Tesco’s discretion.

How long will I receive relocation support for?

This policy should be used in

conjunction with your relocation agreement and or

Your relocation support will be available to you for 12

employment contract.

months from the start date on your relocation agreement. Any aspects of your package that you haven’t used within

1.

Who’s this policy for?

those 12 months will no longer be valid.

This policy applies to you if you’ve been asked by the

6.

business to move to a new job more than 50 miles away

Can I have temporary accommodation when I first move to my new job?

from where you currently work and you are therefore going to relocate your main residence.

All relocation

Yes. We will pay up to 4 weeks accommodation for you

assistance is provided at the discretion of Tesco. Your

and your dependents.

relocation package will be specific to you, so we can tailor

nominated hotel (bookable via HRG), or a Tesco leased

it to individual circumstances and the details will be

apartment. While in temporary accommodation, we will

available in your relocation agreement. Your relocation

also pay for your utilities (gas, electricity, water and

agreement should remain confidential.

council tax).

2.

7.

Can my family move with me?

Yes, this policy covers you, your spouse (or eligible domestic partner) and any dependent who falls into any one of the following categories: 

Unmarried children under the age of 18



Unmarried children up to the age of 22 in full time education attending an accredited college or university



Where does my new home or rental need to be?

You need to move within 20 miles of your new work location.

8.

Will I get help to find somewhere to live?

Yes. You'll be contacted by the Tesco-appointed home search provider who will go through your requirements

An immediate family member who you are the legally nominated carer for.

3.

This will either be in a Tesco

Can I take time off to move?

and help you in your search.

They'll send you a list of

properties which you can choose to view privately.

9.

Can I claim for my travel when I’m viewing properties?

Yes. You can take two days in addition to your normal annual leave. Entitlement must be used within 12 months

No, we expect you to pay for this using your disturbance

of the start date of your relocation agreement.

allowance.

4.

10.

Will Tesco pay for my travel?

Will Tesco cover any rental agreement fees?

Internal, UK Mobility Policy: Permanent UK to UK moves, Version1, Page 3 of 6

Yes, if applicable. This is the administration fee charged



Pianos/organs

by letting agents for creating tenancy agreements. It is



Currency

charged at the commencement of the tenancy.



Any other items that will require special handling or storage.

11.

Will I receive removal and storage services and associated insurance?

In addition the following costs are not covered by Tesco: 

Yes. If you're single or married, we'll cover the cost for up

rods and other permanent fixtures

to a maximum of a 20ft container, if you have a family this



will increase this to a 40ft container. You will need to

House cleaning service to pack, unpack, clean and put away personal effects

complete the insurance documentation provided by the Tesco appointed removals vendor.

The removal or installation of carpeting, curtain



Tesco does not

Transportation of personal goods into/out of long term storage or to another location

provide insurance coverage on household contents or



personal effects, our appointed removals vendor does.

Transportation of goods from temporary to permanent accommodation in the Destination location

You are entitled to 4 weeks storage, we'll cover the cost



for up to a maximum capacity of a 20ft container or if you

personal goods that are not to be moved to the

have a family this will increase this to the capacity of a

Destination location

40ft container.



What else do I need to know about removal and storage? The Tesco-appointed removals vendor will get in touch

The costs associated with the disposal or any

Assembly of newly purchased items of furniture.

You are allowed to use your disturbance allowance to pay for anything that Tesco’s doesn’t cover. See below for information regarding your disturbance allowance.

12.

with you. You’ll need to ensure that a physical survey of

Will Tesco cover any income tax arising from my relocation?

the items that are to be moved is arranged with the removals vendor. You should discuss the following points

Yes. There is a tax free limit on relocation costs however

with the representative charged with providing an

if your package exceeds this, HMRC has agreed that

estimate when the physical survey is being performed:

Tesco can pick up any tax costs associated with it. Whilst we have this agreement you have no self-assessment or



All the items to be moved



An estimate of the replacement value of all

P11D reporting requirement in respect of the relocation costs.

goods to be moved 

Expected dates for packing, loading and delivery



All articles that need special attention and those

13.

Am I entitled allowance?

to

a

disturbance

of exceptional value. There are items for which Tesco will not bear the cost

Yes. We know there are often hidden costs when you're

of removing. These include, but are not limited to:

moving so you’ll receive 10% of your salary up to a



Motor or motorised vehicles including, but not

maximum of £3,500 (gross amount) if you're single or

limited to, cars, motorbikes, mowers, trailers

married, or up to a maximum of £5,000 (gross amount) if



Antiques

you're moving your family. This payment counts towards



Valuable paintings and papers

your taxable income and any statutory benefits you



Furs, gems, precious stones and valuable

receive.

jewellery

allowance for costs such as cancelling subscriptions,



Guns

memberships, contents insurance, broadband, line rental,



Alcohol, wine, beer

We expect you to use your disturbance

Internal, UK Mobility Policy: Permanent UK to UK moves, Version1, Page 4 of 6

additional

shipping,

additional

storage,

additional

fees. Our provider will inform you of any further details

accommodation or specialist packing.

pertaining to these fees.

14.

Area orientation

Relocation claw back?

When you sign your relocation agreement, you’re

We have a Tesco appointed supplier who could support

agreeing to reimburse Tesco for all benefits paid by

you in getting to know the local area and amenities so

Tesco if you resign or are dismissed for gross misconduct

that you are better equipped in making decisions on

within 12 months from the start date of your relocation

schooling, home location etc.

agreement. After this time the amount you are expected to reimburse decreases to 50% if you leave between 12

More in-depth home search

and 24 months of the start date of your relocation agreement, and to 25% if you leave between 24 and 36

In addition to receiving a list of potential properties, you

months of the start date of your relocation agreement.

may also ask our Tesco appointed home search provider

15.

to accompany you on one day’s viewings.

How do I claim expenses?

We anticipate that you will incur costs for subsistence if you’re in a hotel for the first four weeks (i.e. your temporary accommodation) this should be claimed through our relocation assistance provider.

We can offer a complete career counselling service using a Tesco appointed provider to help your partner settle into the new area if they’re looking for similar employment to

For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses

their previous role or for an entire career change, this support will be capped at a maximum of £1,000.

School search

Policy.

16.

Career support for my partner

What other help might I be eligible for?

The business may consider offering you additional support dependent on your situation, you will be informed of whether you’re eligible by your manager and it will be stated in your Relocation offer letter.

Any additional

support you are offered is at the sole discretion of Tesco. Additional support could include the following:

Help with home sale and new home purchase Assuming you go for a like for like property, we may pay for the mortgage differential, stamp duty, surveyor fees, conveyancing fees (for both sale and purchase) and estate agent fees (for the sale of your property). This assistance will be made available for a maximum of 6 months after the start date of your relocation agreement. All of these fees will be managed by our Tesco appointed

You may be provided with assistance in searching for an appropriate school in your new location. Any fees or costs associated with the application process will neither be paid nor reimbursed by Tesco. Tesco will not subsidise any lump-sum deposits required to enroll your child/ren in your school of choice.

Increased temporary accommodation We may pay for your rental property (including utilities – gas, electricity, water and council tax), for up to 6 months. This support will only be made available to you if you’re in the process of purchasing a property.

Additional storage You may be entitled to additional storage for up to a maximum of 6 months.

relocation provider and are capped at up to £1,000 for mortgage arrangement fees and at 2% for estate agent

Internal, UK Mobility Policy: Permanent UK to UK moves, Version1, Page 5 of 6

Policy information. Version No.

Date of change

Summary of change

1

01/04/16

New policy

Policy owner: [email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.