UK Mobility Policy: Secondment moves - Our Tesco


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UK Mobility Policy: Secondment moves June 2016

Internal, UK Mobility Policy: Secondment moves, Version2, Page 1 of 6

WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.

Who’s this policy for? ................................................................................................................................................................................... 3

2.

Can my family move with me?................................................................................................................................................................. 3

3.

Can I take time off to move?..................................................................................................................................................................... 3

4.

Will Tesco pay for my travel? ................................................................................................................................................................... 3

5.

Will Tesco pay for my accommodation while I’m on secondment?.................................................................................... 3

6.

Will I get help to find my longer term accommodation? ........................................................................................................... 3

7.

Can I claim for my travel when I’m viewing properties?........................................................................................................... 3

8.

Where does my temporary rental need to be? ................................................................................................................................ 3

9.

Can I have temporary accommodation when I complete my secondment? .................................................................. 3

10.

Will Tesco cover any rental agreement fees? ............................................................................................................................ 4

11.

Will I receive removal and storage services and associated insurance? .................................................................... 4

12.

Am I entitled to a disturbance allowance? .................................................................................................................................. 4

13.

How do I claim expenses? ..................................................................................................................................................................... 5

14.

What other help might I be eligible for? ........................................................................................................................................ 5

Policy information. ................................................................................................................................................................................................... 6 Ownership and confidentiality .......................................................................................................................................................................... 6

Internal, UK Mobility Policy: Secondment moves, Version2, Page 2 of 6

Introduction

Yes. We will pay for you and your dependents’ but only for your initial trip to your new work location If you’re

This policy and the processes supporting it are in place to

using your own vehicle you can expense any fuel costs

ensure that if you’re required to move on a temporary

via our relocation assistance provider, if you’re using any

basis for work purposes within the UK, you’re treated

other mode of transport, this must be booked via HRG in

fairly and consistently. It’s important that you know that

line with the UK Travel and Expenses Policy.

this policy supersedes any previous relocation policy and it is non-contractual, therefore it can be amended at any time at Tesco’s discretion. This policy should be used in conjunction

with

your

secondment

5.

agreement,

Will Tesco pay for my accommodation while I’m on secondment?

employment contract and the Secondment Policy. Yes. When you first move to your new secondment role

1.

Who’s this policy for?

we will pay up to 4 weeks accommodation for you and your dependents.

This will either be in a Tesco

This policy applies to you if you’ve been asked by the

nominated hotel (bookable via HRG), or a Tesco leased

business to work temporarily on a full time basis in a

apartment. While in temporary accommodation, we will

different location (for two to eighteen months), which is

also pay for your utilities (gas, electricity, water and

more than 50 miles away from where you currently work

council tax).

and you are therefore relocating your main residence for the duration of your secondment.

All secondment

After this, we will pay for your rental property (including

assistance is provided at the discretion of Tesco. Your

utilities – gas, electricity, water and council tax).

secondment package will be specific to you, so we can

amount of rent we pay is based on your family size; your

tailor it to individual circumstances and the details will be

budget will be confirmed in your Secondment Agreement.

available

in

your

secondment

agreement.

Your

secondment agreement should remain confidential.

2.

The

6.

Will I get help to find my longer term accommodation?

Can my family move with me? Yes. You'll be contacted by the Tesco-appointed home

Yes, this policy covers you, your spouse (or eligible

search provider who will go through your requirements

domestic partner) and any dependent who falls into any

and help you in your search.

one of the following categories:

properties which you can choose to view privately.



Unmarried children under the age of 18



Unmarried children up to the age of 22 in full time

7.

education attending an accredited college or university 

An immediate family member who you are the legally nominated carer for.

3.

Can I take time off to move?

Yes. You can take two days in addition to your normal annual leave. Entitlement must be used within 12 months

They'll send you a list of

Can I claim for my travel when I’m viewing properties?

No, we expect you to pay for this using your disturbance allowance.

8.

Where does my temporary rental need to be?

You need to move within 20 miles of your secondment work location.

of the start date of your secondment agreement.

4.

Will Tesco pay for my travel?

9.

Can I have temporary accommodation when I complete my secondment?

Internal, UK Mobility Policy: Secondment moves, Version2, Page 3 of 6



Yes. We will pay up to 2 weeks accommodation for you and your dependents, near to your home location. While

Motor or motorised vehicles including, but not limited to, cars, motorbikes, mowers, trailers

in temporary accommodation, we will also pay for your



Antiques

utilities (gas, electricity, water and council tax).



Valuable paintings and papers



Furs, gems, precious stones and valuable

10.

Will Tesco cover any rental agreement fees?

jewellery 

Guns



Alcohol, wine, beer

Yes, if applicable. This is the administration fee charged



Pianos/organs

by letting agents for creating tenancy agreements. It is



Currency

charged at the commencement of the tenancy.



Any other items that will require special handling

11.

Will I receive removal and storage services and associated insurance?

or storage. In addition the following costs are not covered by Tesco: 

Yes. If you're single or married, we'll cover the cost for up

rods and other permanent fixtures

to a maximum of a 20ft container, if you have a family this 

will increase this to a 40ft container. You will need to

House cleaning service to pack, unpack, clean and put away personal effects

complete the insurance documentation provided by the Tesco appointed removals vendor.

The removal or installation of carpeting, curtain



Tesco does not

Transportation of personal goods into/out of long term storage or to another location

provide insurance coverage on household contents or 

personal effects, our appointed removals vendor does.

Transportation of goods from temporary to permanent accommodation in the Destination location

You are entitled to 4 weeks storage, we'll cover the cost 

for up to a maximum capacity of a 20ft container or if you

The costs associated with the disposal or any

have a family this will increase this to the capacity of a

personal goods that are not to be moved to the

40ft container.

Destination location 

What else do I need to know about removal and storage?

Assembly of newly purchased items of furniture.

You are allowed to use your disturbance allowance to pay for anything that Tesco’s doesn’t cover. See below for information regarding your disturbance allowance.

The Tesco-appointed removals vendor will get in touch with you. You’ll need to ensure that a physical survey of

12.

the items that are to be moved is arranged with the removals vendor. You should discuss the following points with the representative charged with providing an estimate when the physical survey is being performed:

Am I entitled allowance?

to

a

disturbance

Yes. We know there are often hidden costs when you're moving so you’ll receive 10% of your salary up to a maximum of £3,500 (gross amount) if you're single or



All the items to be moved

married, or up to a maximum of £5,000 (gross amount) if



An estimate of the replacement value of all

you're moving your family. This payment counts towards

goods to be moved

your taxable income and any statutory benefits you



Expected dates for packing, loading and delivery

receive.



All articles that need special attention and those

allowance for costs such as cancelling subscriptions,

of exceptional value.

memberships, contents insurance, broadband, line rental,

We expect you to use your disturbance

There are items for which Tesco will not bear the cost

additional

shipping,

additional

of removing. These include, but are not limited to:

accommodation or specialist packing.

Internal, UK Mobility Policy: Secondment moves, Version2, Page 4 of 6

storage,

additional

13.

How do I claim expenses?

When booking a hotel, ensure that your subsistence is included. Ad-hoc subsistence claims will not be approved. For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses Policy.

14.

What other help might I be eligible for?

The business may consider offering you additional support dependent on your situation, you will be informed of whether you’re eligible by your manager and it will be stated in your Relocation offer letter.

Any additional

support you are offered is at the sole discretion of Tesco. Additional support could include the following:

Area orientation We have a Tesco appointed supplier who could support you in getting to know the local area and amenities so that you are better equipped in making decisions on schooling, home location etc.

More in-depth home search In addition to receiving a list of potential properties, you may also ask our Tesco appointed home search provider to accompany you on one day’s viewings.

School search You may be provided with assistance in searching for an appropriate school in your new location. Any fees or costs associated with the application process will neither be paid nor reimbursed by Tesco. Tesco will not subsidise any lump-sum deposits required to enroll your child/ren in your school of choice.

Additional storage You may be entitled to additional storage for up to a maximum of 6 months.

Internal, UK Mobility Policy: Secondment moves, Version2, Page 5 of 6

Policy information. Version No.

Date of change

Summary of change

1

01/04/16

New policy

2

14/06/16

Update to expenses section – subsistence to be sought through HRG rather than Relocation Assistance provider

Policy owner: [email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.

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