UK Mobility Policy: Secondment moves April 2016
Internal, UK Mobility Policy: Secondment moves, Version1, Page 1 of 6
WHERE TO FIND THINGS. Introduction ................................................................................................................................................................................................................. 3 1.
Who’s this policy for? ................................................................................................................................................................................... 3
2.
Can my family move with me?................................................................................................................................................................. 3
3.
Can I take time off to move?..................................................................................................................................................................... 3
4.
Will Tesco pay for my travel? ................................................................................................................................................................... 3
5.
Will Tesco pay for my accommodation while I’m on secondment? .................................................................................... 3
6.
Will I get help to find my longer term accommodation? ........................................................................................................... 3
7.
Can I claim for my travel when I’m viewing properties?........................................................................................................... 3
8.
Where does my temporary rental need to be? ................................................................................................................................ 3
9.
Can I have temporary accommodation when I complete my secondment? .................................................................. 4
10.
Will Tesco cover any rental agreement fees? ............................................................................................................................ 4
11.
Will I receive removal and storage services and associated insurance? .................................................................... 4
12.
Am I entitled to a disturbance allowance? .................................................................................................................................. 4
13.
How do I claim expenses? ..................................................................................................................................................................... 5
14.
What other help might I be eligible for? ........................................................................................................................................ 5
Policy information. ................................................................................................................................................................................................... 6 Ownership and confidentiality .......................................................................................................................................................................... 6
Internal, UK Mobility Policy: Secondment moves, Version1, Page 2 of 6
Introduction
Yes. We will pay for you and your dependents’ but only for your initial trip to your new work location If you’re
This policy and the processes supporting it are in place to
using your own vehicle you can expense any fuel costs
ensure that if you’re required to move on a temporary
via our relocation assistance provider, if you’re using any
basis for work purposes within the UK, you’re treated
other mode of transport, this must be booked via HRG in
fairly and consistently. It’s important that you know that
line with the UK Travel and Expenses Policy.
this policy supersedes any previous relocation policy and it is non-contractual, therefore it can be amended at any time at Tesco’s discretion. This policy should be used in conjunction
with
your
secondment
5.
agreement,
Will Tesco pay for my accommodation while I’m on secondment?
employment contract and the Secondment Policy. Yes. When you first move to your new secondment role
1.
Who’s this policy for?
we will pay up to 4 weeks accommodation for you and your dependents.
This will either be in a Tesco
This policy applies to you if you’ve been asked by the
nominated hotel (bookable via HRG), or a Tesco leased
business to work temporarily on a full time basis in a
apartment. While in temporary accommodation, we will
different location (for two to eighteen months), which is
also pay for your utilities (gas, electricity, water and
more than 50 miles away from where you currently work
council tax).
and you are therefore relocating your main residence for the duration of your secondment.
All secondment
After this, we will pay for your rental property (including
assistance is provided at the discretion of Tesco. Your
utilities – gas, electricity, water and council tax).
secondment package will be specific to you, so we can
amount of rent we pay is based on your family size; your
tailor it to individual circumstances and the details will be
budget will be confirmed in your Secondment Agreement.
available
in
your
secondment
agreement.
Your
secondment agreement should remain confidential.
2.
The
6.
Will I get help to find my longer term accommodation?
Can my family move with me? Yes. You'll be contacted by the Tesco-appointed home
Yes, this policy covers you, your spouse (or eligible
search provider who will go through your requirements
domestic partner) and any dependent who falls into any
and help you in your search.
one of the following categories:
properties which you can choose to view privately.
Unmarried children under the age of 18
Unmarried children up to the age of 22 in full time
7.
education attending an accredited college or university
An immediate family member who you are the legally nominated carer for.
3.
Can I take time off to move?
Yes. You can take two days in addition to your normal annual leave. Entitlement must be used within 12 months of the start date of your secondment agreement.
4.
They'll send you a list of
Can I claim for my travel when I’m viewing properties?
Yes, These travel expenses can be claimed through our relocation assistance provider.
8.
Where does my temporary rental need to be?
You need to move within 20 miles of your secondment work location.
Will Tesco pay for my travel?
Internal, UK Mobility Policy: Secondment moves, Version1, Page 3 of 6
9.
Can I have temporary accommodation when I complete my secondment?
There are items for which Tesco will not bear the cost of removing. These include, but are not limited to:
Yes. We will pay up to 2 weeks accommodation for you
Motor or motorised vehicles including, but not limited to, cars, motorbikes, mowers, trailers
and your dependents, near to your home location. While
Antiques
in temporary accommodation, we will also pay for your
Valuable paintings and papers
utilities (gas, electricity, water and council tax).
Furs, gems, precious stones and valuable
10.
jewellery
Will Tesco cover any rental agreement fees?
Yes, if applicable. This is the administration fee charged by letting agents for creating tenancy agreements. It is charged at the commencement of the tenancy.
Guns
Alcohol, wine, beer
Pianos/organs
Currency
Any other items that will require special handling or storage.
11.
Will I receive removal and storage services and associated insurance?
In addition the following costs are not covered by Tesco:
Yes. If you're single or married, we'll cover the cost for up
rods and other permanent fixtures
to a maximum of a 20ft container, if you have a family this will increase this to a 40ft container. You will need to
House cleaning service to pack, unpack, clean and put away personal effects
complete the insurance documentation provided by the Tesco appointed removals vendor.
The removal or installation of carpeting, curtain
Tesco does not
Transportation of personal goods into/out of long term storage or to another location
provide insurance coverage on household contents or personal effects, our appointed removals vendor does.
Transportation of goods from temporary to permanent accommodation in the Destination location
You are entitled to 4 weeks storage, we'll cover the cost
The costs associated with the disposal or any
for up to a maximum capacity of a 20ft container or if you
personal goods that are not to be moved to the
have a family this will increase this to the capacity of a
Destination location
40ft container.
Assembly of newly purchased items of furniture.
You are allowed to use your disturbance allowance to pay
What else do I need to know about removal and storage? The Tesco-appointed removals vendor will get in touch with you. You’ll need to ensure that a physical survey of
for anything that Tesco’s doesn’t cover. See below for information regarding your disturbance allowance.
12.
Am I entitled allowance?
to
a
disturbance
the items that are to be moved is arranged with the removals vendor. You should discuss the following points with the representative charged with providing an estimate when the physical survey is being performed:
Yes. We know there are often hidden costs when you're moving so you’ll receive 10% of your salary up to a maximum of £2500 (net amount) if you're single or married, or up to a maximum of £3000 (net amount) if
All the items to be moved
you're moving your family. Tesco will make a non-
An estimate of the replacement value of all
pensionable grossed-up payment through payroll to
goods to be moved
ensure you receive the correct net payment.
Expected dates for packing, loading and delivery
payment counts towards your taxable income and any
All articles that need special attention and those
statutory benefits you receive.
of exceptional value.
your disturbance allowance for costs such as cancelling
Internal, UK Mobility Policy: Secondment moves, Version1, Page 4 of 6
This
We expect you to use
subscriptions,
memberships,
contents
insurance,
broadband, line rental, additional shipping, additional
Additional storage
storage, additional accommodation or specialist packing. You may be entitled to additional storage for up to a
13.
How do I claim expenses?
maximum of 6 months.
We anticipate that you will incur costs for subsistence if you’re in a hotel for the first four weeks (i.e. your temporary accommodation) this should be claimed through our relocation assistance provider. For any other business travel and expenses outside of this arrangement, please see the Travel and Expenses Policy.
14.
What other help might I be eligible for?
The business may consider offering you additional support dependent on your situation, you will be informed of whether you’re eligible by your manager and it will be stated in your Relocation offer letter.
Any additional
support you are offered is at the sole discretion of Tesco. Additional support could include the following:
Area orientation We have a Tesco appointed supplier who could support you in getting to know the local area and amenities so that you are better equipped in making decisions on schooling, home location etc.
More in-depth home search In addition to receiving a list of potential properties, you may also ask our Tesco appointed home search provider to accompany you on one day’s viewings.
School search You may be provided with assistance in searching for an appropriate school in your new location. Any fees or costs associated with the application process will neither be paid nor reimbursed by Tesco. Tesco will not subsidise any lump-sum deposits required to enroll your child/ren in your school of choice.
Internal, UK Mobility Policy: Secondment moves, Version1, Page 5 of 6
Policy information. Version No.
Date of change
Summary of change
1
01/04/16
New policy
Policy owner:
[email protected] Ownership and confidentiality This policy and any associated documentation remains the property of Tesco and should be returned if requested.
