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River to Sea Transportation Planning Organization
UNIFIED PLANNING WORK PROGRAM for
FY 2014/15 and FY 2015/16 FY 2014/15 FM# 417962-1-14-91 FAP# 0260(052)
FY 2015/16 FM# 417962-1-14-91 FAP# 0260(052)
CFDA Numbers 20.205 - Highway Planning and Construction 20.505 - Federal Transit Technical Studies Grant
Adopted April 23, 2014 Amended January 28, 2015
River to Sea Transportation Planning Organization (R2CTPO) 2570 W. International Speedway Blvd, Suite 100 Daytona Beach, FL 32114 (386) 226-0422 (phone) (386) 226-0428 (fax) www.R2CTPO.org The preparation of this report has been financed in part through grants from the Federal Highway Administration and Federal Transit Administration, U.S. Department of Transportation, under the State Planning and Research Program, Section 505 [or Metropolitan Planning Program, Section 104(f)] of Title 23, U.S. Code. The contents of this report do not necessarily reflect the official views or policy of the U.S. Department of Transportation.
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River to Sea Transportation Planning Organization 2570 W. International Speedway Boulevard, Suite 100 Daytona Beach, FL 32114 (386) 226-0422 www.r2ctpo.org
TPO Board Members Chairperson Vice Mayor Nancy Long City of South Daytona 1st Vice Chairperson Council Member Patricia Northey Volusia County Council, District 5
2nd Vice Chairman Council Member Pat Patterson Volusia County Council, District 1
Mayor Jim Ardell Town of Beverly Beach
Vice Mayor John Rogers City of Bunnell
Commissioner Robert Gilliland City of Daytona Beach
Mayor Harry Jennings City of Daytona Beach Shores
Council Member Lita Handy-Peters City of DeBary
Mayor Pro Tem Leigh Matusick City of DeLand
Mayor John Masiarczyk City of Deltona
Councilman Gene Emter City of Edgewater
Commissioner Marshall Shupe City of Flagler Beach
Commissioner Barbara Revels Flagler County
Commissioner Penny Currie City of Holly Hill
Commissioner Rick Basso City of Lake Helen
Vice Mayor Jason McGuirk City of New Smyrna Beach
Mayor Doug Gibson City of Oak Hill
Council Member Ron Saylor City of Orange City
Mayor Ed Kelley City of Ormond Beach
Vice Mayor Jason DeLorenzo City of Palm Coast
Mayor James Sowell Town of Pierson
Council Member Joe Perrone Town of Ponce Inlet
Council Member Robert Ford City of Port Orange
Council Member Joyce Cusack Volusia County Council, At-Large
Council Member Joshua Wagner Volusia County Council, District 2 Claudia Calzaretta FDOT District 5 (non-voting advisor) Gilles Blais CAC Chairman (non-voting)
Council Member Deb Denys Volusia County Council, District 3 Linda Costello Volusia County School Board (non-voting) Clay Ervin TCC Chairman (non-voting)
vacant Flagler County School Board (non-voting) Bob Storke BPAC Chairman (non-voting)
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River to Sea Transportation Planning Organization Staff Lois Bollenback Executive Director Jean Parlow Transportation Planner
Herb Seely Chief Financial Officer
Pamela Blankenship Office Manager
Carole Hinkley Transit Planner
Robert Keeth Senior Planner
[vacant] Transportation Data Manager
Stephen Harris Bicycle & Pedestrian Coordinator
Debbie Stewart Administrative Assistant
TABLE OF CONTENTS Page Introduction and Overview .................................................................................................................... 1 Introduction .................................................................................................................................................. 1 Figure 1 - River to Sea TPO Metropolitan Planning Area ...................................................................... 3 Organization and Management.................................................................................................................... 4 The R2CTPO Board ................................................................................................................................ 5 R2CTPO Staff ......................................................................................................................................... 6 The Central Florida MPO Alliance ......................................................................................................... 7 Previous Planning Efforts/Initiatives ............................................................................................................ 7 Planning Priorities......................................................................................................................................... 8 UPWP Program and Format ......................................................................................................................... 9 MAP-21 Federal Planning Factors .............................................................................................................. 11 Table 1 - MAP-21 Planning Factors ..................................................................................................... 12 Abbreviations and Acronyms ............................................................................................................... 13 Tasks ................................................................................................................................................... 15 Section 1 - Administration and Program Support .................................................................................. 17 Task 1.01 - General Administration and Program Support ....................................................................... 18 Task 1.02 - Information Technology Systems and Website Support ........................................................ 21 Task 1.03 - Public Involvement ................................................................................................................. 23 Section 2 - FDOT Planning Support Services .......................................................................................... 27 Task 2.01 - FDOT Planning Support Services ............................................................................................. 28 Section 3 - Planning Projects and Programs .......................................................................................... 31 Task 3.01 - Program Development (UPWP) .............................................................................................. 32 Task 3.02 - Transportation Improvement Program (TIP) Development ................................................... 34 Task 3.03 - Transportation Data Information Management ..................................................................... 37 Task 3.04 - Corridor Improvement Programs and Studies ........................................................................ 39 Task 3.05 - State and Regional Planning and Coordination ...................................................................... 42 Task 3.06 - Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) ............................................................................ 44 Task 3.07 - ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) .............................................. 46 Task 3.08 - Community Transportation Survey ......................................................................................... 48 -1-
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Task 3.09 - 2040 Long-Range Transportation Plan (JPA)........................................................................... 50 Task 3.10 - General Planning Studies and Initiatives ................................................................................ 52 Task 3.11 - Intelligent Transportation Systems (ITS) Planning .................................................................. 54 Section 4 - Bicycle, Pedestrian and Community Safety Programs ........................................................... 57 Task 4.01 - Community Safety-Related Program ...................................................................................... 58 Task 4.02 - Bicycle/Pedestrian Planning and Implementation.................................................................. 60 Task 4.03 - Bicycle and Pedestrian Project Feasibility Studies (JPA) ......................................................... 62 Task 4.04 - Pedestrian Safety Enforcement Program ............................................................................... 64 Section 5 - Transit and Transportation Disadvantaged Programs ........................................................... 67 Task 5.01 - Transit-Related Activities and TD Program ............................................................................. 68 Task 5.02 - Transit Planning Services - General Consulting....................................................................... 70 Task 5.03 - Transit Planning Services-Votran Section 5307 Planning ....................................................... 72 Summary Tables and Charts ................................................................................................................. 75 Table 2A – Agency Funding Participation by Task for FY 2014/15 (1st Year) ............................................ 76 Table 2B – Agency Funding Participation by Task for FY 2015/16 (2nd Year) ........................................... 77 Table 3A – Revenue by Source and Task for FY 2014/15 (1st Year) .......................................................... 78 Table 3B – Revenue by Source and Task for FY 2015/16 (2nd Year) ......................................................... 79 Table 4 – FTA Deliverables for FY 2014/15 and FY 2015/16 .................................................................. 80 Table 5 – Timeline................................................................................................................................... 86 Table 6A – Table 6A - Section 112 PL Funds Carried Over from FY 2012/13 ............................................ 87 Table 6B – Table 6B - Section 112 PL Funds Carried Over from FY 2013/14 ............................................ 88 Chart 1 – Revenues and Expenditures for FY 2014/15 and FY 2015/16................................................. 89 Appendices ......................................................................................................................................... 81 Appendix A – FDOT District Five General Planning Activities & Specific Tasks ......................................... 93 Appendix B – Joint Certification Package.................................................................................................. 99 Appendix C – Statements and Assurances.............................................................................................. 107 Debarment and Suspension Certification ......................................................................................... 108 Disadvantaged Business Enterprise Utilization................................................................................. 109 Joint Certification Statement on the Metropolitan Transportation Planning Process ..................... 110 Lobbying Certification for Grants, Loans, and Cooperative Agreements ......................................... 111 Appendix D – Title VI Nondiscrimination Agreement ............................................................................. 113 Appendix E – Joint Participation Agreement .......................................................................................... 117 Appendix F – Technical Coordinating Committee (TCC) and Citizens Advisory Committee (CAC) Approvals of the UPWP .................................................................................................... 141 Appendix G – Agency Comments Regarding the Draft UPWP and River to Sea TPO’s Response........... 157 Appendix H – Resolution 2014-12 Adopting the FY 2014/15 to FY 2015/16 UPWP ............................... 163 Task Index ......................................................................................................................................... 167 Revision Log....................................................................................................................................... 169 -2-
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INTRODUCTION AND OVERVIEW INTRODUCTION The River to Sea Transportation Planning Organization (R2CTPO) is the designated agency responsible for transportation planning and programming of federal transportation funds across the identified Palm Coast – Daytona Beach – Port Orange Urbanized Area and the Deltona Urbanized Area. Formed in 1975, and originally serving the east side of Volusia County, the organization has grown over the past thirtyeight years both in area covered and Board size. The R2CTPO now covers all of Volusia County and the urban areas of Flagler County including the cities of Palm Coast and Bunnell. Figure 1 on page 3 shows the extent of the TPO's metropolitan planning area. With the latest expansion into Flagler County, the agency recognized its name needed to be changed to reflect the broader geographic coverage. Therefore, on April 23, 2014 the Board approved Resolution 2014-15 changing name from Volusia Transportation Planning Organization to River to Sea Transportation Planning Organization. The R2CTPO currently operates under signed joint participation and interlocal agreements executed in August 2014. The Unified Planning Work Program (UPWP) identifies and outlines the program tasks to be undertaken by the River to Sea TPO for a two-year period. This particular UPWP will cover fiscal years (FYs) 2014/15 and 2015/16 beginning on July 1, 2014 and ending on June 30, 2016. The UPWP also identifies the funding types and amounts for each program task. R2CTPO staff has attempted to provide reliable estimates of the costs associated with each of the specific task items and how that funding will be expended. Readers will note that the UPWP provides information not only on what the R2CTPO intends to accomplish for the defined years, but also how and in what way other agencies are involved. The tasks outlined in the UPWP exhibit the cooperative effort with which the R2CTPO pursues the areas of interest to the R2CTPO Board and to the member governments. The funding identified within this document is provided by the Federal Highway Administration (FHWA), the Federal Transit Administration (FTA), the Florida Department of Transportation (FDOT), and the Commission for the Transportation Disadvantaged (CTD) of the State of Florida. It also includes local funds which are generated by a local assessment of all member local governments. The required local match of certain federal and state funds is provided by the participating local governments through cash and in-kind technical support of the metropolitan transportation planning process. Additionally, Votran, Volusia County's public transit service, provides funding as local match for the grants awarded by the Federal Transit Administration (FTA). With the recent expansion of the metropolitan planning area to include more of Flagler County, it is anticipated that local match may also be provided by Flagler County Transit (FCT) in the future.
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This introductory section provides some basic information on the goals of the R2CTPO, the organization and management and the planning priorities of the R2CTPO. The subsequent pages contain the “Certification of Restrictions on Lobbying” (as required by federal and state law), and a section describing the layout of the tasks. The Unified Planning Work Program complies with the public involvement provisions of Title VI, which states: “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
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Figure 1 River to Sea TPO Metropolitan Planning Area
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ORGANIZATON AND MANAGEMENT The business of the R2CTPO is conducted through regularly scheduled meetings of the R2CTPO Board and its three advisory committees: the Technical Coordinating Committee (TCC), the Citizens’ Advisory Committee (CAC), and the Bicycle/Pedestrian Advisory Committee (BPAC). The voting members of the R2CTPO Board include elected officials representing Volusia and Flagler counties, the 16 cities in Volusia County, and four cities in Flagler County. Non-voting members include representatives of the Florida DOT District 5, the Volusia and Flagler County school boards, the R2CTPO’s Technical Coordinating Committee, Citizens’ Advisory Committee and Bicycle/Pedestrian Advisory Committee. The R2CTPO Board is the primary agency responsible for setting transportation planning policies within the River to Sea TPO's Metropolitan Planning Area. The TCC conducts research, reviews plans and programs, and makes recommendations to the R2CTPO based upon technical expertise. The CAC furnishes the R2CTPO with citizen viewpoints and concerns relating to the various R2CTPO programs and projects. The BPAC is responsible for addressing and promoting issues related to bicycle and pedestrian facilities and safety and for making recommendations to the board. The Transportation Disadvantaged Local Coordinating Board (TDLCB) is comprised of professionals and citizens responsible for making recommendations to the Commission for the Transportation Disadvantaged (CTD) in Tallahassee on issues, plans, and programs related to the transportation disadvantaged population in Volusia County. The TDLCB is not an advisory committee to the TPO; but the two entities do have a close working relationship. Under Chapter 427, Florida Statutes, the TPO is responsible for providing the TDLCB with sufficient staff support and resources to enable it to fulfill its responsibilities. For this reason, TPO has assigned its transit planner to that role. The R2CTPO Board and each of the advisory committees are guided by a set of bylaws, which identify regular meeting dates, membership makeup, and responsibilities. The Board adopted its current bylaws on August 28, 20131. Public input is provided through public workshops, public hearings, and other means in a process that is formally defined by the R2CTPO’s adopted Public Participation Plan (PPP). The R2CTPO’s Public Participation Plan is reviewed annually and is updated as needed to ensure that the process contributes to maximizing public involvement in the metropolitan transportation planning process. In calendar year 2011, the R2CTPO underwent its Federal Certification by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). During the certification process TPO staff and FHWA staff discussed the existing Public Participation Plan and agreed a review and revision was in order. Towards that end the TPO staff reviewed and updated the document which was adopted in May 2012, and again in 2014. As part of the TPO’s efforts to provide timely and engaging information to the public, the TPO revised the format of its website in 2011. The website provides a link to the TPO's web-based, interactive Transportation Improvement Program (TIP) that was first deployed in 2006. This interactive TIP 1
These bylaws are to become effective upon the establishment of the new Metropolitan Planning Area and completion of Reapportionment.
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continues to provide useful information pertaining to projects in the TPO's planning area, accessible any time, in a user friendly format. In addition, the TPO has created a dataset of studies and reports (under the “resources” page) that can be downloaded. The dataset includes studies and reports funded through the TPO as well as transportation-related studies and reports produced by member local governments and the Florida Department of Transportation. The TPO's website, in combination and coordination with the TPO’s Facebook page, also provides the public with information on meeting dates and times, agenda packets for scheduled meetings, and other transportation-related news and information.
The R2CTPO Board The R2CTPO currently operates under signed joint participation and interlocal agreements executed in 1975, and amended in 1978, 1980, 1996, 1997, 1998 and 2004. The latest JPA was executed on August 19, 2014, which allows the R2CTPO to be reimbursed with Section 112 and Section 5305(d) funds. These agreements outline the various planning and administrative functions of the R2CTPO. The joint participation agreement (JPA) is between the R2CTPO and the federal and state transportation departments. The JPA is designed to explain the level of participation between the R2CTPO and the federal and state transportation agencies. The interlocal agreement establishes the makeup of the River to Sea TPO and explains the various responsibilities for the organization and its members. It provides for communication and cooperation with local airport and port authorities and with Votran, the County’s public transportation provider. In August, 2014, the cities and counties that comprise the R2CTPO executed the latest interlocal agreement reapportioning the membership of the Board to accommodate three new participants – Flagler County and the cities of Palm Coast and Bunnell – and creating a new voting structure. The R2CTPO’s voting structure is based on a weighted vote methodology. An updated JPA with the Florida DOT was executed on August 19, 2014 to ensure continuity of operations and coordination with FDOT and the newly reapportioned R2CTPO. Also in August 2014, the TPO, Florida DOT, East Central Florida Regional Planning Council, Northeast Florida Regional Planning Council, Volusia County (representing the Daytona Beach International Airport, Volusia County's Public Transit System, and the Ponce de Leon Inlet and Port District), Flagler County (representing the Flagler County Airport and Public Transit System), and the cities of New Smyrna Beach, DeLand, and Ormond Beach (each representing municipal airports) executed the Intergovernmental Coordination and Review (ICAR). This document updates the interlocal agreement with the local airports, Votran, the Florida DOT, and the East Central Florida Regional Planning Council and includes a section dealing with conflict resolution. Currently, there are 19 voting seats on the R2CTPO Board. Volusia and Flagler counties, the sixteen (16) municipalities in Volusia County and four (4) municipalities in Flagler County fill these seats as follows. Five (5) seats are filled by members of the Volusia County Council and one seat is filled by a member of the Flagler County Commission. These six seats are “weighted” to represent 33.33% of the total vote of the full Board. The twelve largest cities fill one seat each. The remaining eight small cities comprise the Small Cities Alliance and will determine among themselves how the one remaining seat will be represented. The 13 seats held by the cities represent 66.67% of the total weighted vote. Additionally, the R2CTPO has five non-voting members: a representative of the Volusia County School Board, a - 5 5Pg
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representative of the Flagler County School Board, the Chairman of the Citizens’ Advisory Committee, the Chairman of Technical Coordinating Committee, and the Chairman of the Bicycle/Pedestrian Advisory Committee. The Secretary of FDOT District Five (or designee) serves as a non-voting advisor.
R2CTPO Staff The staffs of the R2CTPO and the Florida Department of Transportation (FDOT) conduct the work effort required to support the transportation planning process. The R2CTPO has a complement of eight fulltime professional staff. (See Figure 2, below) The Executive Director oversees the operation of the organization and its personnel and apprises the Board on the status of the activities of the organization. Three members of staff deal primarily with administrative functions – the Office Manager, the Chief Financial Officer, and the Administrative Assistant. Four professional planners are responsible for administering a broad range of transportation-related programs and projects, providing technical and
Figure 2 - R2CTPO Organization
Citizens’ Advisory Committee
Technical Coordinating Committee
TPO Board
Bicycle & Pedestrian Advisory Committee
Executive Director
Administrative Assistant (part time)
Transportation Planner
Senior Planner
Transit Planner
Transportation Disadvantaged Local Coordinating Board
Office Manager
Database Manager
Chief Financial Officer
Bicycle & Pedestrian Coordinator
policy analysis, managing consultant contracts, and coordinating with technical and administrative staff of the TPO's member organizations, FDOT, adjacent MPOs/TPOs and counties, Votran, and other organizations. One of these planners serves as the TPO's Bicycle & Pedestrian Coordinator, providing support to the BPAC. Another, the Transit Planner, serves as a liaison to Votran and supports the TDLCB. A third planner is responsible for the update to the 2040 Long Range Transportation Plan, tracking projects, and for managing the collection and analysis of transportation data. Finally, the Senior Transportation Planner is responsible for the day-to-day oversight of R2CTPO projects, maintaining the
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Transportation Improvement Program (TIP) and the Unified Planning Work Program (UPWP), administering portions of the TPO's Priority Project Process, and providing GIS support. FDOT provides one full time professional liaison to assist the R2CTPO and its staff and the local governments with the federal and state funding process. In addition, other representatives from FDOT provide assistance and information as requested. The FDOT staff generally provides information regarding status of projects and funding issues. Additionally, FDOT has been very proactive in providing other types of technical assistance.
The Central Florida MPO Alliance The R2CTPO is a founding member of the Central Florida MPO Alliance (CFMPOA). The CFMPOA was created to identify regional opportunities and to provide a forum for resolving regional transportation issues. In FY 2002/03, the Central Florida MPO Alliance extended an invitation to the Polk Transportation Planning Organization to join the Alliance. This action was formalized in May 2003 at the regularly scheduled meeting of the Alliance. The membership was again expanded in 2004 with the addition of the Ocala/Marion TPO. In 2003, the Central Florida MPO Alliance adopted a Regional Long Range Transportation Plan. The plan was updated in 2007. This plan is a composite of the “significant”2 transportation projects in the CFMPOA area. In the fall of 2005, in response to the “first” Senate Bill 360 – the Growth Management Bill – the Central Florida MPO Alliance updated its plan to identify those projects that would be deemed eligible for Transportation Regional Incentive Program (TRIP) funds through an interlocal agreement. This interlocal agreement was executed by all members of the CFMPOA on October 16, 2005. In addition to this agreement, the Volusia TPO entered into a similar agreement with the Flagler County Commission to identify roadway projects of mutual interest to both counties that were eligible for TRIP funds.
PREVIOUS PLANNING EFFORTS/INITIATIVES Over the past two years, the R2CTPO has continued efforts to increase inter-agency cooperation and improve the effectiveness of the organization in meeting the community's transportation needs. These efforts have included: providing planning assistance to the smaller local communities to assist them in gaining access to federal transportation funds; providing bicycle and pedestrian master planning assistance to the member local governments; analyzing and summarizing studies, plans, and visions along Volusia County’s primary corridors – US 1 (SR 5) and US 17-92/US 17 (SR 600/SR 15); working with local governments to develop one consistent methodology for assessing transportation impact analysis of new development; working with Votran in undertaking a study of alternative funding sources for transit operations;
2
“Significant” is defined as “involving or affecting more than one county.”
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assisting Votran with updating its Transportation Development Plan and Transportation Disadvantaged Service Plan; participating in and supporting efforts to promote commuter rail transit through the Central Florida Commuter Rail Initiative and Stakeholders meetings; reapportioning the TPO's Board membership to include representation throughout the expanded metropolitan planning area; amending the 2035 Long Range Transportation Plan to cover the expanded metropolitan planning area; amending the Transportation Improvement Program to include projects in the expanded metropolitan planning area; working with FDOT and TPO members to update the regional transportation model (including the network and socioeconomic data) to be used for developing the 2040 Long Range Transportation Plan; updating the Adjusted Urbanized Area Boundary and the Federal Functional Classification of Roadways; participating in and supporting the International Speedway Boulevard (ISB) Coalition's ISB corridor study; participating in and supporting the FDOT's efforts to develop a statewide Freight Mobility and Trade Plan; participating in and supporting the CFMPOA's efforts to develop the List of Legislative Priorities and Regional List of Project Priorities; completing numerous feasibility studies resulting in the programming and implementation of high priority traffic operations, ITS, safety, bicycling and pedestrian projects; participating in and supporting the East and West Volusia Community Traffic Safety Teams; producing the Walk and Ride Bicycle and Pedestrian Safety Video and Public Service Announcements; holding workshops for police departments and local government staffs in addressing pedestrian safety issues; participating in and supporting the Volusia/Flagler Safe Kids Coalition; updating and distributing the Volusia County Bicycling Map for the Experienced Cyclist; participating in community safety programs including bike helmet fittings/giveaways, bike rodeos, and International Walk to School Day events.
PLANNING PRIORITIES In accordance with the requirements of CFR 23, § 450.308 €, several planning priorities for the R2CTPO have been identified for discussion. These priorities exist on short, intermediate, and long-range time frames, depending upon the planning activity. The R2CTPO is committed to encouraging and promoting the safe and efficient management, operation, and development of surface transportation systems that will serve the mobility needs of people and
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freight and foster economic growth and development within and between States and urbanized areas, while minimizing transportation-related fuel consumption and air pollution through metropolitan and statewide transportation planning processes as defined in the Moving Ahead for Progress in the 21st Century Act (MAP-21) of July 2012. Through a continuing, cooperative, and comprehensive metropolitan planning process, the TPO continues to address the core planning factors prescribed in Section 1201 (h) of MAP-21. These planning factors are included on page 11. In FY 2005/06, the VTPO was awarded an FDOT Safety Grant to undertake a Bicycle/Pedestrian School Safety Study with the goal of creating safe, connected and well maintained bicycle and pedestrian facilities to encourage students to walk or ride their bikes to school. Originally, ten elementary school sites and their surrounding areas were studied to identify issues for bicyclists and pedestrians. Building on this effort, the study was extended in over subsequent years until, by the summer of 2011 all elementary and middle schools throughout Volusia County were analyzed and implementation reports developed for each school. These safety studies have increased public awareness of the R2CTPO, showcased the organization’s efforts to increase bicycle and pedestrian safety, especially for school children, and enabled the organization to obtain funding for projects. The safety studies also have increased coordination with the R2CTPO's member governments. As mentioned earlier all of the school safety studies are available for download on the R2CTPO’s website.
UPWP PROGRAM AND FORMAT The R2CTPO's FY 2014/15 and FY 2015/16 UPWP, covering the two fiscal years from July 1, 2014 to June 30, 2016, was developed by the R2CTPO staff in cooperation with the FDOT and members of the R2CTPO’s Board, TCC, CAC, BPAC, and TDLCB. This section of the UPWP documents each specific task to be undertaken during the two years covered by this document, including the purpose of the task, previous work accomplished, proposed methodology, responsible agencies, cost estimates and proposed funding sources. The UPWP is broken down into six major categories which have been subdivided into individual tasks. A final section contains the summary budget tables including estimated revenues and proposed expenditures for each task by participating agencies and funding sources. The six major categories of the UPWP are briefly described as follows: 1.0 Administration and Program Support: This section is composed of those tasks necessary to manage and support both the planning staff and the planning process. They include staff management, financial management and payroll activities, capital equipment purchases and replacements, technical support from FDOT, partnering activities among all of the agencies involved in the MPO process and printing and copy costs. The R2CTPO staff provides support to over 90 meetings each year. In addition, the R2CTPO staff works closely with the R2CTPO Board in developing an annual operating budget. An additional task has been added to this section which addresses an annual goal setting session for the R2CTPO Board and to accommodate staff development. Tasks in this category include:
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Task 1.01 – General Administration and Program Support Task 1.02 – Information Technology Systems and Website Support Task 1.03 – Public Involvement 2.0 FDOT Planning Support Services: This section provides information on planning and support activities undertaken by the Florida Department of Transportation, District 5. These activities include: Task 2.01 – FDOT Planning Support Services 3.0 Planning Projects and Programs – This section combines transportation related activities and planning initiatives from previous UPWPs into one section. These tasks range from general planning studies to transportation data information management to beginning the process for development of the next update to the Long Range Transportation Plan. The following are the specific tasks identified in this section: Task 3.01 – Program Development (UPWP) Task 3.02 – Transportation Improvement Program (TIP) Development Task 3.03 – Transportation Data Information Management Task 3.04 – Corridor Improvement Programs and Studies Task 3.05 – State and Regional Planning and Coordination Task 3.06 – Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) Task 3.07 – ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) Task 3.08 – Community Transportation Survey Task 3.09 – 2040 Long Range Transportation Plan (JPA) Task 3.10 – General Planning Studies and Initiatives Task 3.11 – Intelligent Transportation Systems (ITS) Planning 4.0 Bicycle, Pedestrian, and Community Safety Programs: The River to Sea TPO has a long history of promoting alternate modes of transportation such as bicycling and walking as well as promoting and educating the public on safety issues associated with these modes. This section identifies those tasks to be undertaken by the TPO staff in coordination with member local governments to promote these activities. The specific tasks are as follows: Task 4.01 – Community Safety Related Programs Task 4.02 – Bicycle/Pedestrian Planning & Implementation Task 4.03 – Bicycle & Pedestrian Feasibility Studies (JPA) Task 4.04 – Pedestrian Enforcement Program 5.0 Transit and Transportation Disadvantaged Programs: This section includes elements which provide for coordination with local governments for transit friendly development and an
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assessment of current transportation options for the elderly and recommendations for improvements. Tasks in this category include: Task 5.01 – Transit Related Activities and TD Program Task 5.02 – Transit Planning Services – General Consulting Task 5.03 – Transit Planning Services-Votran Section 5307 Planning Every task sheet follows a consistent format as follows: The top line identifies the task by task number and title in large bold type. A list of the agencies responsible for implementation follows immediately below. Next, a table of information identifies the anticipated funding sources and amounts for each of the two years covered by the UPWP. An allocation of costs by agency and/or consultant is aligned immediately below the funding information. For the R2CTPO, cost is further broken down as salary, fringe, indirect and direct costs. The next block of information is divided into four subsections including: the objectives of the task, previous work related to the task, methodology in performing the task, and the end products of the task.
MAP-21 FEDERAL PLANNING FACTORS The Federal Transportation Act – MAP-21 – details planning factors which should be emphasized by MPOs as they develop their planning work program. Cited below is the text from this act which delineates the Planning Factors: 1.
In general. The metropolitan planning process for a metropolitan planning area under this section shall provide for consideration of projects and strategies that will: (a) support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency; (b) increase the safety of the transportation system for motorized and non-motorized users; (c) increase the security of the transportation system for motorized and non- motorized users; (d) increase the accessibility and mobility of people and for freight; (e) protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; (f)
enhance the integration and connectivity of the transportation system, across and between modes, for people and freight;
(g) promote efficient system management and operation; and (h) emphasize the preservation of the existing transportation system. Each task included in this UPWP addresses one or more of these eight planning factors and supports the goals and objectives of the River to Sea Transportation Planning Organization’s 2035 Long Range Transportation Plan. - 1111Pg
1.01 1.02
2.01
3.01
3.02
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3.04
3.05
3.06
3.07
3.08
3.09
3.10
3.11
4.01
4.02
4.03
5.01
5.02
5.03 4 5 6 7 8
1.03
4.04
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Increase the safety of the transportation system for motorized and non-motorized users
Increase the security of the transportation system for motorized and non-motorized users
Increase the accessibility and mobility options available to people and freight
Protect and enhance the environment, promote energy conservation, and improve quality of life
Emphasize the preservation of the existing transportation system
3 Promote efficient system management and operation
2 Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight
1
Support the economic vitality of the metropolitan area especially by enabling global competitiveness, productivity, and efficiency
UPWP TASK Number
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Table 1 MAP-21 Planning Factors – Title 23 §134,(h) and Title 49 §5303(h), U.S.C.
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ABREVIATIONS AND ACRONYMS ADA -
Americans with Disabilities Act of 1990
AIS -
Arterial Investment Study
BPAC -
Bicycle/Pedestrian Advisory Committee
CAC -
Citizens' Advisory Committee
CFMPOA -
Central Florida Metropolitan Organization Alliance
CFR -
Code of Federal Regulations
CMAQ -
Congestion Mitigation and Air Quality
CMS -
Congestion Management System
COOP -
Continuity of Operations Plan
CTC -
Community Transportation Coordinator
CTST -
Community Traffic Safety Team
DEP -
Department of Environmental Protection, State of Florida
E&H-
Elderly and Handicapped
ECFRPC -
East Central Florida Regional Planning Council
FAA -
Federal Aviation Administration
FDOT -
Florida Department of Transportation
FHWA -
Federal Highway Administration
FSUTMS -
Florida Standard Urban Transportation Model Structure
FTA -
Federal Transit Administration of the U.S. Department of Transportation
FTA 5305(d) Funds - FTA funds provided annually through the Metropolitan Planning Program, Section 5305(d) of the Surface Transportation Planning Act. They require a 20% non-federal match. FY -
Fiscal year. For the State of Florida and the TPO, the fiscal year begins on July 1 and ends on June 30. For the federal government, it begins on October 1 and ends on September 30.
GIS -
Geographic Information System
HPR -
Highway Planning and Research Funds
HUD -
U.S. Department of Housing and Urban Development
ISTEA -
The Intermodal Transportation Efficiency Act of 1991
JPA -
Joint Participation Agreement
LAP -
Local Agency Program
LOPP -
List of Priority Projects
MAP-21 -
Moving Ahead for Progress in the 21st Century Act (P.L. 112-141) - the current Surface Transportation Act signed into law on July 6, 2012
MIS -
Major Investment Study
MMP -
Mobility Management Plan
MOA -
Memorandum of Agreement
MPA -
Metropolitan Planning Area Pg 13
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MPO -
Metropolitan Planning Organization - the designated local decisionmaking body that is responsible for carrying out the metropolitan transportation planning process. An MPO mustbe designated for each urban area with a population of more than 50,000 people
MUTCD -
Manual on Uniform Traffic Control Devices
PL Funds -
FHWA Metropolitan Planning funds provided for in each Federal Surface Transportation Planning Act, the most recent being SAFETEA-LU. The amount allocated to each MPO is set by formula developed by FDOT in consultation with the MPOs and approved by FHWA.
R2CTPO -
River to Sea Transportation Planning Organization. The designated MPO for the metropolitan planning area that includes the Palm Coast -- Daytona Beach -- Port Orange Urbanized Area and the Deltona Urbanized Area.
SAFETEA-LU -
Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users -- the previous Surface Transportation Act superceded by MAP-21
STP -
Surface Transportation Program
SU Funds -
See XU funds
TCC -
Technical Coordinating Committee
TDLCB -
Transportation Disadvantaged Local Coordinating Board
TDM -
Transportation Demand Management
TDP -
Transit Development Plan
TEA-21 -
Transportation Equity Act for the 21st Century
TIP -
Transportation Improvement Program
TMA -
Transportation Management Area (TMA) - an area designated by the Secretary of Transportation, having an urbanized area population of over 200,000, or upon special request from the Governor and the MPO designated for the area.
TPO -
Transportation Planning Organization
TSM -
Transportation System Management
UPWP -
Unified Planning Work Program
VCARD -
Volusia County Association for Responsible Development
VCATS -
Volusia Coastal Area Transportation Study
VCTE -
Volusia County Traffic Engineering (Department)
Votran -
Volusia County Council dba Votran-- a county-wide public transit system
VTPO -
Volusia Transportation Planning Organization
XU (SU) Funds -
Extra-urban funds provided for in the the Surface Transportation Act apportioned to MPOs designated as Transportation Management Areas (TMAs)
Pg 14
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TASKS
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SECTION ONE Administration and Program Support
- 14 Pg 17
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TASK 1.01 - General Administration and Program Support Responsible Entity: River to Sea TPO Total Cost: $559,192 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$170,995
$164,878
$335,873
FTA 5305(d) Funds
$85,484
$93,170
$178,654
Total Federal Funds
$256,478
$258,049
$514,527
FDOT Match - FTA Funds
$10,686
$11,646
$22,332
Total State Funds
$10,686
$11,646
$22,332
Total Local Funds
$10,686
$11,646
$22,332
Total Revenues
$277,851
$281,341
$559,192
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$146,346
$148,755
$295,101
Fringe
$51,470
$49,758
$101,228
Indirect
$40,335
$43,128
$83,462
Staff Total
$238,151
$241,641
$479,792
Direct Expenses
$36,700
$36,700
$73,400
Consultant
$3,000
$3,000
$6,000
Total Expenses
$277,851
$281,341
$559,192
Objectives: ³
Print reports, planning studies and organizational literature developed as part of the transportation planning process.
³
Develop and distribute meeting notices, agenda packets, minutes and other correspondence for the River to Sea TPO, TCC, CAC, BPAC, and TDLCB.
³
Complete compliance audits for FTA Section 5305(d) and FHWA Section 112 funds and ensure financial compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Develop and submit the FY 2014/15 and FY 2015/16 FTA Section 5305(d) Grant Applications.
³
Provide for accurate and updated accounting of all funds necessary for the MPO process to include invoices for state and federal funds, grant reporting, payroll and time-keeping as needed.
³
Complete the administrative activities necessary for an organization including personnel management, records management, professional development and training.
³
Establish and update as required all necessary agreements and retain legal counsel when necessary.
³
Educate new members of the board and advisory committees about the VTPO functions and role in the local community. - 15 Pg 18
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³
Ensure that the R2CTPO meets the needs of the member local governments including an annual planning retreat to set the strategic direction for the R2CTPO.
³
Ensure the R2CTPO meets local, state and federal requirements for planning and certification and maintains compliance with provisions of Title 23 and Title 49, U.S.C., as amended by MAP- 21.
³
Establishment of a Continuity of Operations Plan (COOP).
Previous Work: ³
Printing of all previous TPO technical reports, documents, and meeting minutes and agenda.
³
Accurate management of R2CTPO finances including timely invoicing, accurate record keeping and successful grants management as reflected in successful financial audits.
³
Completion of the Volusia TPO Personnel Study and the Human Resources Development Program report.
³
Timely submission of bills and invoices to FDOT and processing of vendor payments.
³
Ongoing provision of planning staff support services, administration and management of the R2CTPO.
³
Attendance and participation in professional training opportunities and professional conferences.
³
Coordination and completion of annual strategic planning retreats and completion of new member orientation meetings as appointments are made.
³
Ongoing coordination with FDOT, FTA, FHWA and local agencies concerning in the development of compliant documents, the timely completion of agreements and communication of planning needs.
³
Successful completion of the annual state certification process and a federal certification in 2011.
³
Annual completion of the budget, legislative positions, and other administrative activities.
³
Established a Continuity of Operations Plan (COOP).
Methodology: ³
Communicate with FHWA and FDOT representatives, review legislation and participate in local, state and national meetings and conferences to remain familiar with all current requirements for MPO's/TPO's.
³
Provide new member orientations and conduct an annual workshop using a professional facilitator to develop strategies and priorities for the following fiscal year and to inform members of current issues and the VTPO's role in addressing them.
³
Utilize effective administrative management strategies, processes and resources to provide the timely and accurate completion of meeting schedules and agendas.
³
Track expiration dates, conduct timely reviews and process all amendments and updates to written agreements and legal documents as needed. Retain an attorney to provide legal review and counsel when required.
³
Utilize effective personnel management strategies to develop staffing plans and assignments, identify training needs and manage human resources of the organization.
³
Track and report monthly assessments of expended transportation planning funds as identified in progress reports and invoices.
³
Submit grants, coordinate funding activities and develop revenue summaries for the organization.
³
Arrange for the performance of an Annual Compliance Audit. - 16 Pg 19
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³ ³
Arrange for the performance of an Annual Compliance Audit. Ensure ADA and Title VI compliance in the development and distribution of materials.
³
Increase efficiency and lower unit costs by hiring general contractor to provide professional services on an as needed basis.
³
Work through the TPO committee process to develop and distribute all reports, meeting minutes, agendas, etc. in an electronic format and when required print, reproduce, collate, bind, and distribute such documents.
³
Provide opportunities for professional development of staff, including participation in conferences and training and related travel as necessary to achieve the agency's objectives.
³
Purchase or lease equipment, supplies, and services necessary to perform the functions and meet the responsibilities of the agency.
³
Periodically review the COOP and ensure all employees are familiar with procedures.
End Products: ³
A completed Compliance Audit (with no findings) of all FTA Section 5305(d) and FHWA Section 112 funds to be completed within six months of the ending of the fiscal year.
³
Transmittal of completed invoices in a timely manner and 100% approval/acceptance rating by FDOT of invoices/progress reports.
³
Accurate and completed FY 2012/2013 and FY 2013/14 FTA Section 5305(d) grant applications. Estimated completion: May 2015 and 2016.
³
The timely printing and distribution of VTPO/Committee meeting notices, agenda packets, and meeting minutes. This activity is implemented throughout the year to support the metropolitan transportation planning process.
³
Improved understanding of the R2CTPO's organizational objectives and a clear communication regarding Board expectations. Timeline/anticipated completion date: January 2014 and 2015.
³
Provide ongoing communications and support to the R2CTPO and all its efforts.
³
Accurate and timely records kept according to the General Records Schedule GS1-SL.
³
An organization that meets requirements of federal, state and local planning requirements in accordance with Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
A current and implementable COOP.
2014
2015
- 17 Pg 20
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 1.02 - Information Technology Systems and Website Support Responsible Entity: River to Sea TPO Total Cost: $115,880 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$57,820
$48,060
$105,880
FTA 5305(d) Funds
$4,000
$4,000
$8,000
Total Federal Funds
$61,820
$52,060
$113,880
FDOT Match - FTA Funds
$500
$500
$1,000
Total State Funds
$500
$500
$1,000
Total Local Funds
$500
$500
$1,000
Total Revenues
$62,820
$53,060
$115,880
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$11,196
$11,364
$22,560
Fringe
$3,938
$3,801
$7,739
Indirect
$3,086
$3,295
$6,381
Staff Total
$18,220
$18,460
$36,680
Direct Expenses
$34,600
$34,600
$69,200
Consultant
$10,000
$0
$10,000
Total Expenses
$62,820
$53,060
$115,880
Objectives: ³
Ongoing maintenance of interactive, web based Transportation Improvement Program.
³
Web hosting and maintenance of the TPO website and the development of an LRTP website.
³
Annual purchases of new hardware and software systems including upgraded system capacity, system printers and plotter, and projection equipment.
³
Maintain the TPO website by contracting with a high performance Web host and integrate special web links and tools as appropriate (2040 LRTP, Interactive TIP and CIP program).
³
Establish procedures and agreements necessary to ensure minimal interruption to TPO operations during emergencies and procure required support hardware and software.
³
Maintain the TPO's computer information system and network to improve internal and external data sharing capabilities and procure necessary hardware and software as needed to improve functioning of the organization.
³
Ongoing development of and improvements to the TPO's website including the identification of social media add-ons to improve the functionality and ease by which the general public can access information. - 18 Pg 21
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Previous Work: ³
Completed a restructuring and re-design of the VTPO website to reflect the TPO's new name (River to Sea TPO).
³
Contracted with professional firm to host and help maintain the TPO's website and add new interactive components involving TIP information, online surveying capabilities, comprehensive links, etc.
³
Provided ongoing maintenance and enhancements to the TPO's website.
³
Annual purchases of new hardware and software systems including upgraded system capacity, system printers and plotter, and projection equipment. Contract with Professional IT service to maintain and update the TPO network. Have nightly backups both onsite and offsite to insure protection of all data. Purchased replacement server and brought email in house with archiving at Spam Stops Here.
³
Attended training opportunities to maintain basic support.
Methodology: ³
Maximize office productivity by providing technology resources.
³
Utilize social media, TPO website and the Internet to provide planning information using innovative and advanced applications.
³
Purchase replacement computers for staff as existing systems become outdated at highest level of technology available within budgetary constraints.
³
Annually assess the TPO’s computer needs (hardware and software) and other related items as required to support the management information system and staff needs.
³
Maintain accurate inventory of all capital equipment and budget annually for required replacements.
³
Utilize in-house support to troubleshoot and maintain IT and minimize program expenditures.
End Products: ³
A current and updated TPO website that offers timely information to TPO members, the public and other agencies.
³
A 2040 LRTP web page that links to the LRTP host site and provides detail on the Long Range Transportation Plan activities.
³
Updated computer systems and software.
³
A computer support system that is current, functioning, and efficient.
2014
2015
- 19 Pg 22
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 1.03 - Public Involvement
Responsible Entity: River to Sea TPO Total Cost: $79,529 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$34,531
$34,998
$69,529
FTA 5305(d) Funds
$4,000
$4,000
$8,000
Total Federal Funds
$38,531
$38,998
$77,529
FDOT Match - FTA Funds
$500
$500
$1,000
Total State Funds
$500
$500
$1,000
Total Local Funds
$500
$500
$1,000
Total Revenues
$39,531
$39,998
$79,529
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$21,712
$22,037
$43,749
Fringe
$7,636
$7,371
$15,007
Indirect
$5,984
$6,389
$12,373
Staff Total
$35,331
$35,798
$71,129
Direct Expenses
$4,200
$4,200
$8,400
Total Expenses
$39,531
$39,998
$79,529
Objectives: ³
Ensure compliance with provisions of Title 23 and Title 49, U.S.C., as amended by MAP- 21.
³
Continue utilizing new and innovative outreach tools via the website and other forums to inform the public and receive input.
³
Print and distribute meeting agendas, notices, and minutes of the River to Sea TPO Board, Executive Committee, TCC, CAC, BPAC, and TDLCB.
³
Develop promotional and educational literature and print reports developed as part of the transportation planning process in multiple formats to ensure access by interested parties.
³
Provide in a timely manner all information requested by the public, government agencies, and elected officials and ensure opportunities for public involvement on all agendas and through press releases, legal advertising and public service announcements.
³
Improve business relationships and partnerships by participating in business organizations and through direct outreach.
³
Ensure public participation in, and understanding of the TPO, its processes and products through all forms of media, including the internet, to all segments of the population including those that are traditionally under-represented. - 20 Pg 23
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³
Attend public meetings and participate in community events and organizations to increase visibility and awareness of the organization.
Previous Work: ³
Coordination with FDOT to assist with public outreach efforts. Ongoing
³
Creation, distribution and updates of TPO literature including "Layman's Guide to the Volusia TPO", and the Volusia TPO's webpage. Ongoing
³
Development, maintenance and refinement of a new website and web based, interactive TIP. Ongoing
³
Printing and posting drafts for public review and final adopted planning studies, technical reports, documents, and meeting minutes and agenda. Ongoing
³
Partner with FDOT and Daytona State College in developing bicycle/pedestrian safety video and PSAs. Updated August 2011
³
Participate in the annual Minority Institution of Higher Education (MIHE) Conference. February 2013
³
Revised the Public Participation Plan, Title VI Access Plan and Limited English Proficiency (LEP) Plan. Completed January - May 2012
³
Development of a public outreach strategy for the 2035 Long Range Transportation Plan (LRTP) including Make Your Mark planning sessions, development of a project web site, transportation surveys, public meetings and press releases.
³
Participate and coordinate SunRail Community Events. January 2014 - ongoing
³
Annual Title VI and Limited English Proficiency (LEP) staff training - July 2012/July 2013
³
Creation of a new R2CTPO Facebook page.
³
Re-branding of the organization with a new name, logo, and color scheme.
Methodology: ³
Expand activities to include awareness in the expanded metropolitan planning area.
³
Utilize electronic media (River to Sea TPO webpage and Facebook) to promote the VTPO's role and improve public awareness of the VTPO.
³
Develop, update and distribute as needed a variety of educational and promotional literature including LRTP Executive Summaries, transportation surveys, the Layman's Guide and annual reports.
³
Develop and distribute a Public Records Request Policy. January 2014 - August 2014
³
Ensure ADA and Title VI compliance in the development and distribution of materials.
³
When appropriate, create and distribute all reports, documents, meeting minutes and agendas in an electronic format and when required print, bind, reproduce, and distribute documents.
³
Hold and participate in public hearings, speakers' bureau presentations, community events, newsletter outreach, partnerships with area organizations, media relations, multicultural outreach, and marketing/social media.
³
Distribute meeting notices to the media, issue press releases for matters of public concern, and post all such notices on the TPO website and Facebook page.
³
Provide timely replies to requests for information from the public, the business community, local agencies, - 21 Pg 24
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and elected officials. End Products: ³
Implementation of the Public Participation Plan including activities and documentation regarding and outreach to member communities and along with representative input from the general public . Timeline/anticipated completion date: Ongoing.
³
Annual Title VI and Limited English Proficiency (LEP) TPO staff training - July 2014/July 2015.
³
Utilization of “Measures of Effectiveness” as established in the TPO's adopted Public Participation Plan to evaluate ongoing public involvement efforts. Timeline/anticipated completion date: April 2014 and 2015.
³
A continuous, comprehensive, and coordinated public involvement process that provides opportunities for the public to participate in the transportation planning process. Timeline/anticipated completion date: Ongoing.
³
An updated website and Facebook page that provides updated information and monitoring of the activity on those sites as available. Timeline/anticipated completion date: Ongoing.
³
Adopt and implement a Public Records Request Policy. Timeline/anticipated completion date: August 2014.
³
Development of a Media Communications Policy. Timeline/anticipated completion date: September 2014.
2014
2015
- 22 Pg 25
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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SECTION TWO FDOT Planning Support Services
- 23 Pg 27
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TASK 2.01 - FDOT Planning Support Services Responsible Entity: Florida DOT Total Cost: $321,068 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
Total Federal Funds
$0
$0
$0
Soft Match - PL Funds
$167,569
$153,500
$321,068
Total State Funds
$167,569
$153,500
$321,068
Total Local Funds
$0
$0
$0
Total Revenues
$167,569
$153,500
$321,068
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Staff Total
$0
$0
$0
Total Expenses
$167,569
$153,500
$321,068
Objectives: ³
Provide transportation planning support, guidance and technical assistance to the TPO Board, TPO staff, and various committees as requested and/or required by departmental policy.
³
Foster strong professional relationships with the TPO that includes open communication, sharing of information and the provision of resources to support innovative, cost effective transportation planning.
³
Assign a TPO liaison to act as the primary point of contact between the FDOT and the TPO to coordinate activities.
Previous Work: ³
Technical assistance provided by various project management and systems planning activities as required to support Federal Planning (PL) funds by task. Ongoing.
³
Review and input in the development and approval of various documents including the Unified Planning Work Program (UPWP), Transportation Improvement Program (TIP), Long Range Transportation Plan (LRTP) and Public Involvement Plan, as well as review of amendments to these documents. Ongoing.
³
Participation in and completion of Federal and State certification reviews. Completed July 2011 (Federal) and January 2012 and February 2014 (State).
³
Input and assistance with financial administration of planning programs including review of funding resources and allocations, initiation of Local Area Program (LAP) agreements, Joint Participation Agreements (JPAs) and State and Federal Grant Programs and processing of invoices. Ongoing.
³
Attendance at various TPO Board and committee meetings, public outreach meetings and the TPO board retreat. Ongoing.
³
Completion of ETDM Screenings for 2035 LRTP transportation projects. Completed July 2010.
³
Support and development of the TPO priority lists and coordination of work program development. Ongoing annually. - 24 Pg 28
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³
Guidance and support for the activities required to complete an expansion of the Metropolitan Planning Area (MPA) and reapportionment of the TPO membership as required by the 2010 census.
Methodology: ³
Utilize FDOT TPO Liaison and other staff and support as needed to support, coordinate, guide and supervise the administrative tasks (program management, development, review, and reporting) and planning activities necessary to carry out the transportation planning process within the urban area boundaries.
End Products: ³
FDOT staff attendance of 100% at TPO, TCC, BPAC, and CAC regular meetings. Timeline/anticipated completion date: Ongoing.
³
FDOT staff representation at public meetings, workshops and other functions in the planning area . Timeline/anticipated completion date: Ongoing.
³
Timely completion of required documents (UPWP, TIP, LRTP) with review and input by FDOT staff to meet all State and Federal requirements. Timeline/anticipated completion date: Ongoing.
³
Completed Certification reviews. Timeline/anticipated completion date: February 2015 and 2016.
³
Proper and timely responses to requests from the TPO and other local government representatives . Timeline/anticipated completion date: Ongoing.
³
Updated STIP and Priority Project Lists.
2014
2015
- 25 Pg 29
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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Pg 30
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SECTION THREE Planning Projects and Programs
- 26 Pg 31
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TASK 3.01 - Program Development (UPWP) Responsible Entity: River to Sea TPO Total Cost: $71,066 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$17,192
$46,124
$63,316
FTA 5305(d) Funds
$3,000
$3,200
$6,200
Total Federal Funds
$20,192
$49,324
$69,516
FDOT Match - FTA Funds
$375
$400
$775
Total State Funds
$375
$400
$775
Total Local Funds
$375
$400
$775
Total Revenues
$20,942
$50,124
$71,066
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$12,869
$30,857
$43,726
Fringe
$4,526
$10,322
$14,848
Indirect
$3,547
$8,946
$12,493
Staff Total
$20,942
$50,124
$71,066
Total Expenses
$20,942
$50,124
$71,066
Objectives: ³
Maintain, implement and amend as needed, the adopted FY 2014/2015 - FY 2015/2016 UPWP.
³
Ensure compliance with existing planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Monitor Federal and State funding program allocations and levels to ensure expenditures support the planning needs and priorities of the MPA.
³
Develop the new FY 2016/2017 – FY 2017/2018 Unified Planning Work Program (UPWP), a two year work program.
³
Coordinate funding and program activities as needed with FDOT, FTA, and FHWA to ensure effective utilization of planning resources.
Previous Work: ³
Timely processing of UPWP amendments. Completed as required.
³
Period review of task activity, completion of projects and financial resources. Completed quarterly or as needed.
³
Coordination of subcommittee activities and committee activity for development of the FY 2012/2013 - FY 2013/2014 UPWP. Completed April 2012. - 27 Pg 32
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Methodology: ³
Establish project schedules for the development of the UPWP, process all amendments and complete updates to documents in a timely fashion.
³
Utilize TPO subcommittees, standing committees and board to develop the UPWP.
³
Review the purpose of the UPWP and seek input at the annual TPO board retreat.
³
Development of the above identified documents in an approved and prescribed manner pursuant to existing FHWA, FTA, and FDOT regulations.
³
Communicate routinely with FDOT, FTA, and FHWA.
End Products: ³
A current UPWP that is compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21. Timeline/anticipated Completion date: Ongoing.
³
Accurate and completed 2016/2017 – FY 2017/2018 Unified Planning Work Program (UPWP). Timeline/anticipated completion date: April 2016.
2014
2015
- 28 Pg 33
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline:
Go to Table of Contents
TASK 3.02 - Transportation Improvement Program (TIP) Development Responsible Entity: River to Sea TPO Total Cost: $151,549 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$67,171
$74,379
$141,549
FTA 5305(d) Funds
$4,000
$4,000
$8,000
Total Federal Funds
$71,171
$78,379
$149,549
FDOT Match - FTA Funds
$500
$500
$1,000
Total State Funds
$500
$500
$1,000
Total Local Funds
$500
$500
$1,000
Total Revenues
$72,171
$79,379
$151,549
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$37,836
$42,340
$80,176
Fringe
$13,307
$14,163
$27,470
Indirect
$10,428
$12,275
$22,703
Staff Total
$61,571
$68,779
$130,349
Direct Expenses
$1,000
$1,000
$2,000
Consultant
$9,600
$9,600
$19,200
Total Expenses
$72,171
$79,379
$151,549
Objectives: ³
Annually develop and maintain a new five-year TIP (FY 2015/16 - FY 2019/20 and FY 2016/17 - FY 2020/21).
³
Ensure compliance with all requirements of Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Incorporate significant, locally-funded, city and county transportation projects into the TIP for information purposes.
³
Provide convenient public access to the TIP and related documents through the TPO's web-based, interactive TIP tool.
³
Annually issue a Call for Projects and develop the TPO's Lists of Priority Projects (LOPP) for use in the development of the FDOT Work Program and TIP.
³
Maintain and amend as needed the current adopted TIP.
³
Monitor and support the development of projects on the TPO's Lists of Priority Projects to ensure successful implementation.
Previous Work: ³
Developed a draft FY 2014/15 – FY 2018/19 TIP (February/March 2014). - 29 Pg 34
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³
Convened the TIP Subcommittee to participate in the annual Call for Projects and to update and expand the Lists of Priority Projects.
³
Developed and maintained the TPO's web based, interactive TIP.
³
Developed all previous TIPs and Lists of Priority Projects.
³
Provided ongoing maintenance of interactive Transportation Improvement Program site and coordination with consultants.
³
Participated in the Interactive TIP Users Group.
³
Attended project intake meetings.
Methodology: ³
Complete a review of the annual "Call for Projects" to ensure an efficient and effective process.
³
Conduct annual Call for Projects to identify cost-effective, high-priority transportation improvement projects.
³
Develop, review and approve the Lists of Priority Projects (LOPP).
³
Annually, produce a draft TIP incorporating relevant projects from FDOT's Tentative Work Program and city/county capital improvement plans.
³
Revise the Lists of Priority Projects as needed to reflect the advancement of projects through completion of each phase, changing project costs and funding levels, modification of scopes, etc.
³
Provide general assistance to implementing agencies in readying projects on the List of Priority Projects for programming and implementation.
³
Utilize River to Sea TPO subcommittees, standing committees and Board to review and approve the TIP updates and process all amendments and complete updates to documents.
³
Process all amendments and updates to the TIP and List of Priority Projects (LOPP) in a timely manner.
³
Develop the above referenced documents in an approved and prescribed manner pursuant to applicable FHWA, FTA, and FDOT regulations with input from FDOT, the CAC, TCC, BPAC, TPO Board, and the public.
³
Participate in the TIP Users' Group.
³
Coordinate project development with FDOT and local government sponsors.
³
Research project history, obtain project information, and provide coordination and support for transportation projects.
End Products: ³
An adopted TIP covering each five-year period of FY 2015/16 - FY 2019/20 and FY 2016/17 - FY 2020/21.
³
An adopted TIP that is accessible and informative to the public.
³
TIPs that are compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21.
³
Adopted Lists of Priority Projects (LOPP), updated and expanded each year.
³
An accurate and up-to-date FY 2014/15 - FY 2018/19 TIP. - 30 Pg 35
2014 2015
- 31 Pg 36
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
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Timeline: on-going
Go to Table of Contents
TASK 3.03 - Transportation Data Information Management Responsible Entity: River to Sea TPO Total Cost: $75,831 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$33,016
$35,065
$68,081
FTA 5305(d) Funds
$3,000
$3,200
$6,200
Total Federal Funds
$36,016
$38,265
$74,281
FDOT Match - FTA Funds
$375
$400
$775
Total State Funds
$375
$400
$775
Total Local Funds
$375
$400
$775
Total Revenues
$36,766
$39,065
$75,831
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$22,593
$24,049
$46,642
Fringe
$7,946
$8,044
$15,990
Indirect
$6,227
$6,972
$13,199
Staff Total
$36,766
$39,065
$75,831
Total Expenses
$36,766
$39,065
$75,831
Objectives: ³
Provide data support and data related activities for the 2040 LRTP, local Mobility Plans, and other local and regional transportation planning and integrated transportation -land use planning efforts, as appropriate.
³
Provide support activities related to GIS database maintenance, data collection and dissemination of information including the Work Program, TIP and mobility related data.
³
Continue to maintain the tracking of projects on the TPO’s project priority lists.
³
Assist in data collection and analysis for the Central Florida Regional Planning Model (CFRPM) network as needed.
³
Provide technical support in the development of online surveys as needed.
³
Provide local governments with transportation data in both tabular and map formats as needed.
³
Assist local governments with the integration of data to help meet legislative, local and regional requirements, goals and objectives.
Previous Work: ³
Assistance to county and local governments in the development and review of the federal functional classification of roadways in Volusia County.
³
Workshops and meetings with the cities, County, FDOT, VCARD, VOTRAN and the TPO for coordinated - 32 Pg 37
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efforts related to Urban Area Boundaries and classification of roads; including activities such as data and analysis. ³
Development of the base year socio-economic and TAZ data for the 2040 LRTP model in coordination with FDOT.
³
Developed and updates to the bicycle/pedestrian web page promoting the bicycle/ pedestrian program including school safety videos and public service announcements.
³
Development of online surveys and enhancements to the TPO website including content, structure, schedules and layout.
³
Ongoing support in the analysis of traffic count data to determine current needs and traffic count reports for roadways in the TPO Planning area.
Methodology: ³
Management of the web to collect information, disseminate data, produce reports through the administrative back end to make them available on the website for downloading and viewing.
³
Work in conjunction with mobility management subcommittee, committees and member agencies to continue to help programs as identified by the local jurisdictions, County, FDOT, VOTRAN and TPO in efforts to help in create a more multi-modal transportation system.
³
Ongoing consultation and collaboration with various agencies for the collection and dissemination of transportation related data. Prepare and maintain data for input and output as required.
³
Enhance and maintain the new TPO’s website and include social media venues to promote and stimulate public interest and knowledge of the organization and its planning processes.
³
Coordinate with local jurisdictions Volusia County, Florida Department of Transportation (FDOT) and agencies to ensure consistency of data.
End Products: ³
Provide transportation data in both tabular and map formats as needed and to be used in assisting with public involvement through the use of graphics (maps) and for coordinating efforts with state and local governmental agencies. Timeline/anticipated completion date: Ongoing.
³
Ability to support the activities of members with coordinated activities related to projects datasets and management of data and continue efforts to utilize updated technology to disseminate information and engage the public. Timeline/anticipated completion date: Ongoing.
³
A new and improved TPO’s website including social media venues Timeline/anticipated completion date: June 2015.
2014
2015
- 33 Pg 38
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.04 - Corridor Improvement Programs and Studies Responsible Entity: River to Sea TPO Total Cost: $126,935 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$18,777
$0
$18,777
FTA 5305(d) Funds
$2,144
$0
$2,144
XU Funds
$105,478
$0
$105,478
Total Federal Funds
$126,399
$0
$126,399
FDOT Match - FTA Funds
$268
$0
$268
Total State Funds
$268
$0
$268
Total Local Funds
$268
$0
$268
Total Revenues
$126,935
$0
$126,935
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$26,603
$0
$26,603
Fringe
$9,311
$0
$9,311
Staff Total
$35,914
$0
$35,914
Consultant
$91,021
$0
$91,021
Total Expenses
$126,935
$0
$126,935
Objectives: ³
Continue a Corridor Improvement Program (CIP) to improve the safety, functionality and operational efficiency along specified corridors and create a secure and comfortable environment for all users.
³
Complete an assessment of regional trails to better understand trail gaps and opportunities for new alignments to be included in the State of Florida Office of Greenway and Trails 2015 update.
³
Provide support, input and assistance to corridor studies, PD&E studies and other planning and /or engineering activities including public awareness/public involvement activities conducted or led by other organizations.
³
Assist local governments in establishing coordinated land use and transportation strategies and to develop multi-modal mobility activities.
³
Develop and assist in implementing funding opportunities to support transportation strategies.
³
Establish areas and/or corridors for complete streets, transit-oriented development, Transportation Corridor Livability Plans (TCLP) and/or similar designations that may determine the range and types of transportation improvements and land use activities.
³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
Previous Work: - 34 Pg 39
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³
Transit Alternate Funding Options Study. Completed May 2011.
³
TPO staff support of Corridor Improvement Program activity. Completed as required.
³
Participation and support for the International Speedway Boulevard (ISB) Coalition and corridor study.
³
PD&E study support including SR 483 and SR 40.
³
Corridor studies including SR 415, LPGA Blvd Extension and SR 44.
³
Phase I of the Corridor Improvement Program for US-1/SR 5 corridor. Completed March 2012.
³
TPO staff support of Phase II of the US-1/SR 5 CIP. Completed Spring 2014.
³
Phase I of the Corridor Improvement Program for US-17/92 and US 17 corridor. Completed January 2013.
Methodology: ³
Participate on planning review committees to provide oversight, input and review as requested and /or required by the project scope.
³
Provide data and information regarding prior planning efforts as applicable to enhance the project outcome.
³
Provide updates, presentations and/or invite presenters to TPO standing committees and the TPO Board as appropriate.
³
TPO staff will work with subcommittees and stakeholders to identify transportation corridors, develop a scope of services and work with a consultant to complete a CIP for each corridor identified.
³
Coordinate with the consultant to host workshops and interviews involving all affected jurisdictions and ensure they have opportunity to review information and provide input.
³
Utilize readily accessible, pertinent studies, plans, reports, etc. to identify projects that may be pursued within the next few years.
³
Conduct field reviews to assess existing transportation and land use conditions, and other issues that impact safety and mobility along the selected corridor.
³
Monitor Growth Management legislation, funding opportunities and Mobility Plan requirements.
³
Work with Votran, local jurisdictions and FDOT to coordinate Mobility Plans and transportation strategies necessary to maintain and improve mobility including the establishment of transit corridors.
End Products: ³
A completed assessment of regional trails identifying trail gaps and opportunities for new alignments to be included in the State of Florida Office of Greenway and Trails 2015 update. Timeline/anticipated completion date: June 2015.
³
Recommendations for transit corridors and transportation strategies that support local desires. Timeline/anticipated completion date: September 2014.
³
Coordinated activities that promote consistency between comprehensive plans, transit plans and transportations plans including the funding elements. Timeline/anticipated completion date: Ongoing.
³
A stakeholder task force will be identified for the corridors studied to pursue future activities . Timeline/anticipated completion date: Ongoing.
³
Continued implementation of recommendations of follow up activities, studies or additional analysis if - 35 Pg 40
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needed. Timeline/anticipated completion date: Ongoing. ³
Maps and databases will be developed using GIS and web-based formats to depict and identify projects, studies and data assessed and reviewed throughout the corridor. Timeline/anticipated completion date: Ongoing.
³
Reports documenting the findings from previously collected work, the input from stakeholders and the results of field review. Timeline/anticipated completion date: Ongoing.
³
Ongoing coordination, assistance and input to various corridor studies as needed. Timeline/anticipated completion date: Ongoing.
2014
2015
- 36 Pg 41
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.05 - State and Regional Planning and Coordination Responsible Entity: River to Sea TPO Total Cost: $63,315 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$24,921
$28,394
$53,315
FTA 5305(d) Funds
$4,000
$4,000
$8,000
Total Federal Funds
$28,921
$32,394
$61,315
FDOT Match - FTA Funds
$500
$500
$1,000
Total State Funds
$500
$500
$1,000
Total Local Funds
$500
$500
$1,000
Total Revenues
$29,921
$33,394
$63,315
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$15,314
$17,480
$32,794
Fringe
$5,386
$5,847
$11,233
Indirect
$4,221
$5,068
$9,288
Staff Total
$24,921
$28,394
$53,315
Direct Expenses
$5,000
$5,000
$10,000
Total Expenses
$29,921
$33,394
$63,315
Objectives: ³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Provide assistance to FDOT and monitor activities associated with Future SIS Corridors, Freight Mobility and other initiatives.
³
Promote state wide issues at the national level when working with national organizations such as the National Association of Regional Councils and the Association of MPOs.
³
Maintain an ongoing dialogue with neighboring counties and municipalities in efforts to promote a regional perspective on transportation planning.
³
Actively participate in the MPOAC staff and Board meetings, MPOAC Policy and Legislative Subcommittee meetings, and FDOT District 5 quarterly meetings.
³
Work with various organizations including the Smart Growth Alliance, the State Wide Model Task Force, FDOT Central Office and FHWA to coordinate activities and stay informed of current issues.
³
Actively participate and utilize the Central Florida MPO Alliance to address and promote issues of regional interest and importance.
Previous Work: - 37 Pg 42
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³
Interlocal agreements with Flagler County and Space Coast TPO.
³
Participation in statewide Model Task Force.
³
Cooperation and involvement with the Freight Mobility Plan.
³
Participation in Central Florida Smart Growth Alliance.
³
Development of interlocal agreements for the Transportation Regional Incentive Program.
³
Development of CFMPOA list of Legislative Priorities and Regional List of Project Priorities.
³
Creation of and participation in the Central Florida MPO Alliance.
Methodology: ³
Participate as part of the Statewide Model Task Force.
³
Attend and provide support where necessary to quarterly meetings of the MPO Advisory Council and its subcommittees.
³
Attend and actively participate in the FDOT/MPO Quarterly Meetings.
³
Work with appropriate local government and agency representatives to obtain funding for regional transportation projects as prioritized by the Central Florida MPO Alliance.
³
Assist other CFMPOA staff directors with the development of a list of issues critical to Central Florida.
³
Provide staff support to quarterly meetings of the Central Florida MPO Alliance.
End Products: ³
Continued involvement with the Statewide Model Task Force. Timeline/anticipated completion date for regional and state coordination: Ongoing.
³
Participation in activities that support the regional vision created, accepted, and adopted by members of the CFMPOA and the ECFRPC. Timeline/anticipated completion date for regional and state coordination: Ongoing.
³
Maintain active membership in the MPOAC and its subcommittees to help address issues of a regional and statewide nature. Timeline/anticipated completion date for regional and state coordination: Ongoing.
³
Active participation with the Central Florida MPO Alliance in coordinating planning efforts for the near term and future transportation needs of Central Florida. Timeline/anticipated completion date for regional and state coordination: Ongoing.
2014
2015
- 38 Pg 43
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.06 - Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) Responsible Entity: River to Sea TPO Total Cost: $13,284 REVENUES FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$6,598
$6,685
$13,284
Total Federal Funds
$6,598
$6,685
$13,284
Total State Funds
$0
$0
$0
Total Local Funds
$0
$0
$0
Total Revenues
$6,598
$6,685
$13,284
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$4,055
$4,115
$8,170
Fringe
$1,426
$1,377
$2,803
Indirect
$1,118
$1,193
$2,311
Staff Total
$6,598
$6,685
$13,284
Total Expenses
$6,598
$6,685
$13,284
Objectives: ³
Support the smaller local governments by providing resources to adequately plan for their future mobility needs and engage in the TPO process.
³
Provide smaller local governments with professional planning assistance to ensure sound planning, adequate public engagement and to minimize potential negative impacts of transportation projects.
³
Assist local governments in identifying their needs and communicating their needs and concerns with the TPO membership and with FDOT staff.
Previous Work: ³
Develop Scope of Work, Request for Qualifications, and Request for Proposals for consultant services.
³
Completion of project feasibility studies.
³
Bicycle and pedestrian coordination assistance to local governments.
³
Planning assistance provided to local governments.
³
Technical Assistance provided for project development and the completion of project applications for the annual call for projects.
Methodology: ³
Provide resources of planning staff to support small local governments in developing a transportation plans, visions, and contracts (i.e., GPC).
³
Provide professional planning support to increase public input in the transportation planning process. - 39 Pg 44
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End Products: ³
Completed transportation plans and programs for small local governments. Timeline/anticipated completion date: Varied completion for each jurisdiction.
³
Improved access to TPO planning activities, project development efforts and funding for smaller local governments. Timeline/anticipated completion date: Ongoing.
2014
2015
- 40 Pg 45
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.07 - ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) Responsible Entity: River to Sea TPO Total Cost: $320,099 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$9,884
$6,882
$16,766
XU Funds
$175,000
$100,000
$275,000
Total Federal Funds
$184,884
$106,882
$291,766
Total State Funds
$0
$0
$0
Total Local Funds
$18,333
$10,000
$28,333
Total Revenues
$203,217
$116,882
$320,099
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$6,074
$4,237
$10,311
Fringe
$2,136
$1,417
$3,553
Indirect
$1,674
$1,228
$2,902
Staff Total
$9,884
$6,882
$16,766
Consultant
$193,333
$110,000
$303,333
Total Expenses
$203,217
$116,882
$320,099
Objectives: ³
Conduct studies to ensure that candidate projects for funding under the R2CTPO's XU Set-Aside for traffic operations/ITS/safety projects provides an appropriate, constructible and cost-effective solution to a significant traffic operations and/or safety issue.
³
Develop reliable project estimates that fully consider project development requirements and costs.
³
Implement a process that quickly advances high priority traffic operations/ITS/safety projects from concept to completion.
Previous Work: ³
Completed numerous feasibility studies over previous years resulting in the programming and implementation of high priority traffic operations, ITS, and safety projects.
³
Completed a consultant selection process that fully complied with applicable rules and regulations, and that resulted in the selection of qualified professional planning and engineering consultants to perform complete and accurate planning-level feasibility studies for for traffic operations/ITS/safety projects.
Methodology: ³
Utilize professional planning and engineering consultants to perform thorough, comprehensive planning-level feasibility studies on candidate projects submitted to the TPO for funding under our XU Traffic Operations/ITS/Safety Priority Project Process. - 41 Pg 46
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³
Manage consultants in strict accordance with contracts, and ensure that work performed under contract fully satisfies task orders.
³
Engage project sponsors and stakeholders in the development of consultant task orders for each planning-level feasibility study to be performed, ensuring that studies will fully address the issues that have been identified and will assess all reasonable alternatives.
End Products: ³
Completed planning-level feasibility studies. Timeline/anticipated completion date: Varied completion for each study.
³
An effective process for assessing candidate traffic operations/ITS/safety projects to ensure that they are necessary, cost-effective and appropriately prioritized relative to other candidate projects. Timeline/anticipated completion date: On-going.
³
Lists of Priority Projects that include high priority, cost-effective traffic operations, ITS, and safety projects ready for programming and implementation. Timeline/anticipated completion date: On-going.
2014
2015
- 42 Pg 47
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
Go to Table of Contents
TASK 3.08 - Community Transportation Survey Responsible Entity: River to Sea TPO Total Cost: $47,326 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$0
$7,326
$7,326
Total Federal Funds
$0
$7,326
$7,326
Total State Funds
$0
$0
$0
Total Local Funds
$0
$40,000
$40,000
Total Revenues
$0
$47,326
$47,326
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$0
$4,510
$4,510
Fringe
$0
$1,509
$1,509
Indirect
$0
$1,308
$1,308
Staff Total
$0
$7,326
$7,326
Consultant
$0
$40,000
$40,000
Total Expenses
$0
$47,326
$47,326
Objectives: ³
Partner with local agencies to collect information at determined intervals so that transportation preferences and trends can be measured over time.
³
Obtain statistically valid input from the community regarding various transportation trends and issues.
³
Develop and implement a survey instrument that can assist the TPO and other transportation decision-making entities in transportation planning.
Previous Work: ³
Data collected through the Higher Education Consortium Transportation Study and the Transit Development Plan.
³
Surveys administered as part of the development of the 2035 LRTP.
³
Public outreach events aimed at collecting input from the community.
³
A report documenting survey efforts and results. Completed June 2014.
Methodology: ³
Develop and conduct a community outreach survey as per scope
³
Utilize the results of the survey to support VTPO policy decisions, public outreach effort and the development of long-range transportation planning decisions. - 43 Pg 48
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³
Work with local partners to identify the questions and issues most pertinent to local transportation decision-making for the current period.
³
Develop a scope of services, issue a request for proposals and select a qualified consultant to develop and implement a community survey.
End Products: ³
A report describing the survey methodology and results. Timeline/anticipated completion date: October 2015.
2014
2015
- 44 Pg 49
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline:
Go to Table of Contents
TASK 3.09 - 2040 Long-Range Transportation Plan (JPA) Responsible Entity: River to Sea TPO Total Cost: $140,082 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$75,721
$59,361
$135,082
FTA 5305(d) Funds
$4,000
$0
$4,000
Total Federal Funds
$79,721
$59,361
$139,082
FDOT Match - FTA Funds
$500
$0
$500
Total State Funds
$500
$0
$500
Total Local Funds
$500
$0
$500
Total Revenues
$80,721
$59,361
$140,082
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$45,393
$36,543
$81,936
Fringe
$15,965
$12,224
$28,188
Indirect
$12,511
$10,595
$23,106
Staff Total
$73,869
$59,361
$133,230
Direct Expenses
$6,852
$0
$6,852
Total Expenses
$80,721
$59,361
$140,082
Objectives: ³
To develop the 2040 TPO’s Long-Range Transportation Plan.
³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Continue to have a robust public outreach component for the LRTP.
³
Continue to increase the emphasis on land use planning and transportation in support of planning and livability trends.
³
Coordinate with FDOT District 5 and other MPOs/TPOs in supporting the regional LRTP planning effort.
³
Complete all activities required to adopt the LRTP including transportation modeling, environmental justice, congestion management, safety and ETDM.
Previous Work: ³
Execution of contract with a consulting firm for the LRTP and development of scope of services to implement the activities of the long-range plan.
³
ETDM data entry for identified projects, purpose and need statements, and program screening of projects for TPOs in FDOT’s District Five.
³
Development and adoption of the 2035 Long Range Transportation Plan. Completed September 2010. - 45 Pg 50
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Methodology: ³
Monitor transportation re-authorization activity to ensure compliance with new requirements, standards and performance measures.
³
Develop all relevant documentation for the LRTP.
³
Coordinate with FDOT Central Office on developing financial forecasts and SIS planning.
³
Monitor transportation activity related to Map-21 and legislation activity to ensure compliance with new requirements, standards and performance measures.
³
Continue coordination with FDOT District Five to update the Central Florida Regional Planning Model (CFRPM).
³
Participate in the regional LRTP subcommittee coordination led by FDOT.
³
Updated demographic information for the planning area and a successful public outreach effort that improves community understanding and relations.
End Products: ³
Development of the TPO 2040 Long Range Transportation Plan (LRTP), to be adopted by September , 2015. Timeline/anticipated completion date: September 2015.
³
Production of LRTP Executive Summary – both print and web-page versions.
³
A 2040 LRTP website and public outreach campaign that increases awareness of LRTP and TPO activities throughout the planning area. Timeline/anticipated completion date: September 2015.
³
A TIP that is compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21. Timeline/anticipated completion date: September 2015.
2014
2015
- 46 Pg 51
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.10 - General Planning Studies and Initiatives Responsible Entity: River to Sea TPO Total Cost: $418,793 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$64,416
$76,336
$140,752
FTA 5305(d) Funds
$0
$2,144
$2,144
XU Funds
$275,361
$0
$275,361
Total Federal Funds
$339,777
$78,480
$418,257
FDOT Match - FTA Funds
$0
$268
$268
Total State Funds
$0
$268
$268
Total Local Funds
$0
$268
$268
Total Revenues
$339,777
$79,016
$418,793
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$21,149
$34,850
$55,999
Fringe
$7,438
$11,657
$19,095
Indirect
$5,829
$10,103
$15,932
Staff Total
$34,416
$56,610
$91,026
Consultant
$305,361
$22,406
$327,767
Total Expenses
$339,777
$79,016
$418,793
Objectives: ³
Maintain flexibility in program support for area initiatives including ATMS planning activities, data collection efforts to improve the regional model, post re-apportionment needs and other activities that may be required.
³
Support partners throughout the TPO planning area with resources needed to complete planning efforts.
³
Oversee consultant activity, coordinate with local staff efforts, and provide the necessary technical assistance to support the local governments in utilization of the TPO’s general planning consultant (GPC).
³
Identify specific programs and projects to satisfactorily address the transportation-related issues and opportunities identified in Phase I of the US 17/92 and US 17 CIP.
Previous Work: ³
Technical assistance to small communities.
³
Assistance provided to the City of Ormond Beach and the City of Deltona Small Area Traffic Study.
³
City of Deland and Volusia County Traffic Study.
³
Phase I of the Corridor Improvement Program for the US 17/92 and US 17 corridor. Completed January 2013. - 47 Pg 52
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Methodology: ³
Develop, as needed scopes of work and requests for proposal for transportation planning activities identified.
³
Participate in regional discussions and coordination efforts to improve planning tools and support data that guides decision-making.
³
Utilize the TPO standing committees and working groups to evaluate planning needs and develop scopes of service that address the need.
End Products: ³
Reports and or data sets needed for transportation systems improvements. Timeline/anticipated completion date: Ongoing.
³
A completed Phase II study for the US 17/92 and US 17 corridor. Timeline/anticipated completion date: September 2015.
³
A completed Bicycle/Pedestrian Safety Mobility Study for the SR A1A corridor. Timeline/anticipated completion date: January 2016.
2014
2015
- 48 Pg 53
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 3.11 - Intelligent Transportation Systems (ITS) Planning Responsible Entity: River to Sea TPO Total Cost: $91,465 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$80,573
$10,892
$91,465
Total Federal Funds
$80,573
$10,892
$91,465
Total State Funds
$0
$0
$0
Total Local Funds
$0
$0
$0
Total Revenues
$80,573
$10,892
$91,465
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$12,643
$6,705
$19,348
Fringe
$4,446
$2,243
$6,689
Indirect
$3,484
$1,944
$5,428
Staff Total
$20,573
$10,892
$31,465
Consultant
$60,000
$0
$60,000
Total Expenses
$80,573
$10,892
$91,465
Objectives: ³
To help member agencies negotiate the systems engineering process and to support their efforts to procure and deploy ITS technologies that conform to the Regional Architecture and priorities.
³
To maintain an up-to-date Regional ITS Architecture and ITS system deployment strategy.
³
To identify and prioritize cost-effective ITS projects for programming in the TPO's TIP.
³
To develop policies, plans, and strategies to implement ITS projects in coordination with regional partner agencies.
³
To provide technical assistance and guidance to the TPO's member agencies related to the planning, design, permitting, and implementation of an integrated regional ITS system.
³
To encourage and support the implementation of cost-effective Intelligent Transportation System (ITS) technologies, integrated across jurisdictional boundaries, for the purpose of improving the safety, security, and efficiency of the surface transportation systems.
³
Ongoing developments of and improvements to the TPO's website including the identification of social media add on the desired functionality of a web site for use by the general public to access information.
Previous Work: ³
Completed the "Countywide Emergency Vehicle Preemption Study For Volusia County" (July 2009).
³
Participated in Integrate Volusia ITS – developing a regional ITS architecture for Volusia County. - 49 Pg 54
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Methodology: ³
Ensure that the TPO Board, staff, and subcommittee members are properly informed of ITS issues and opportunities.
³
Utilize professional consultant services to develop project evaluation criteria and performance measures appropriate for selecting and prioritizing ITS projects for funding through the TPO's Priority Project Process.
³
Participate as a member in "ITS Florida" and/or other ITS educational and information-sharing organizations.
³
Convene a working group of traffic engineers and other transportation professionals to: 1) guide the TPO's efforts to support and encourage the deployment of projects that serve an effective, integrated regional ITS system; and 2) coordinate incident management, ITS, congestion management, and other traffic/transit operations issues for the purpose of better linking planning and operations to improve decision -making and the overall effectiveness of transportation systems.
³
Monitor advances in ITS technology and its application for improving operational safety, efficiency, security, and reliability of the surface transportation system.
End Products: ³
Clear written guidelines for identifying and prioritizing cost-effective ITS projects for implementation. Timeline/anticipated completion date: December 2015.
³
A strategic plan for the development of an effective, integrated regional ITS system. Timeline/anticipated completion date: December 2015.
³
TPO Board, staff, and subcommittee member that are well informed regarding ITS issues and opportunities . Timeline/anticipated completion date: On-going.
2014
2015
- 50 Pg 55
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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SECTION FOUR Bicycle, Pedestrian, and Community Safety Programs
- 51 Pg 57
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TASK 4.01 - Community Safety-Related Program Responsible Entity: River to Sea TPO Total Cost: $63,365 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$32,409
$30,957
$63,365
Total Federal Funds
$32,409
$30,957
$63,365
Total State Funds
$0
$0
$0
Total Local Funds
$0
$0
$0
Total Revenues
$32,409
$30,957
$63,365
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$16,843
$15,979
$32,822
Fringe
$5,924
$5,345
$11,269
Indirect
$4,642
$4,633
$9,275
Staff Total
$27,409
$25,957
$53,365
Direct Expenses
$5,000
$5,000
$10,000
Total Expenses
$32,409
$30,957
$63,365
Objectives: ³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Continue efforts to highlight the "5 E's" (Engineering, Enforcement, Education, Encouragement and Evaluation) of bicycle and pedestrian safety.
³
Participate in safety related programs such as "International Walk to School Day", "White Cane Safety Day", "National Trails Day Celebration".
³
Work with the Volusia Community Traffic Safety Teams (CTSTs) and the School Safety Committee to promote their functions and missions and to resolve local safety problems.
³
Distribute and promote bicycle and pedestrian safety-related information such as the Bicycle Safety Decal promoting Florida Statute 316.083, the Walk and Ride Bicycle & Pedestrian Safety Video, the Volusia County Bicycling Map for Experienced Bicyclists, and public service announcements.
Previous Work: ³
Participation in the East and West Volusia CTST over the last several years .
³
Active participation in previous community safety programs.
³
Completed Bicycle and Pedestrian School Safety Review Study.
³
Participation with the Volusia/Flagler Safe Kids Coalition, Midtown Health Equity Action Team (HEAT), and the Volusia County Schools Safety Initiatives. - 52 Pg 58
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³
Completed the Walk and Ride Bicycle and Pedestrian Safety Video and Public Service Announcements.
³
Successful Pedestrian Safety Action Plan Workshop in Volusia County.
³
Bicycle/Pedestrian Advisory Committee (BPAC) bicycle safety awareness decal.
Methodology: ³
Continued participation in the East and West Volusia Community Traffic Safety Teams.
³
Continued participation in community safety programs including bike rodeos and International Walk to School Day.
³
Coordinate and provide workshops and educational opportunities for police departments, city staff, in addressing pedestrian safety issues, problems and solutions.
³
Distribution of Walk and Ride Bicycle & Pedestrian Safety Video and Public Service Announcements to promote safe bicycling and pedestrian practices.
³
Continued participation with the Volusia/Flagler Safe Kids Coalition and other community organizations.
³
Coordination with FDOT’s Pedestrian & Bicycle Focused Initiative: “Alert Today, Alive Tomorrow.”
³
Continued participation in the Bicycle Helmet Program by Florida’s Pedestrian & Bicycling Safety Resource Center.
End Products: ³
Ongoing support to CTSTs and endeavor to reduce the number of automobile/bicycle and automobile/pedestrian crashes throughout the TPO planning area. Timeline/anticipated completion date: On-going.
³
A comprehensive and ongoing "5 E's" program. (The "5 E's" refer to engineering, education, enforcement, encouragement and evaluation.) Timeline/anticipated completion date: On-going.
³
Successful outreach effort including participation in International Walk to School Day. Timeline/anticipated completion date: On-going.
³
To conduct at least a dozen bicycle helmet fittings during the year. Timeline/anticipated completion date: On-going.
³
Cable TV and Internet-based distribution of Walk and Ride Bicycle & Pedestrian Safety Video and public service announcements in English and Spanish language versions. Timeline/anticipated completion date: On-going.
2014
2015
- 53 Pg 59
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 4.02 - Bicycle/Pedestrian Planning and Implementation Responsible Entity: River to Sea TPO Total Cost: $111,141 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$54,130
$57,010
$111,141
Total Federal Funds
$54,130
$57,010
$111,141
Total State Funds
$0
$0
$0
Total Local Funds
$0
$0
$0
Total Revenues
$54,130
$57,010
$111,141
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$30,191
$32,018
$62,209
Fringe
$10,618
$10,710
$21,328
Indirect
$8,321
$9,283
$17,604
Staff Total
$49,130
$52,010
$101,141
Direct Expenses
$5,000
$5,000
$10,000
Total Expenses
$54,130
$57,010
$111,141
Objectives: ³
Encourage sound planning by coordinating with TPO member governments.
³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
³
Prioritize bicycle and pedestrian projects based on approved criteria.
³
Pursue additional grant programs to help implement a safe and efficient bicycle and pedestrian system.
³
Implement and update the TPO Bicycle and Pedestrian Implementation Plan and help maintain and expand an integrated bicycle and pedestrian transportation system.
³
To continue to research and identify additional funding sources and opportunities.
³
Promote safe bicycling and walking by planning and implementing projects.
Previous Work: ³
Bicycle/Pedestrian Plan.
³
Volusia County Bicycling Map for the Experienced Cyclist.
³
Bicycle & Pedestrian Feasibility Studies.
Methodology: ³
In partnership with local governments, the School Board, Votran, FDOT and the Florida Bicycle Association continue efforts to collect, maintain and update an inventory of the bicycle and pedestrian facilities located - 54 Pg 60
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within the R2CTPO's planning area. ³
Refine, as needed, the bicycle and pedestrian funding criteria and identify projects for future funding.
³
Bicycle/Pedestrian Set-Aside List of Prioritized XU Bicycle/Pedestrian Projects.
³
Continue feasibility reports (to FDOT standards) for projects on the R2CTPO's List of Prioritized XU Bicycle/Pedestrian Projects.
³
Continued coordination with stakeholders (including Space Coast TPO, FDOT, Brevard, Volusia and Flagler counties) to develop the East Central Florida Regional Rail Trail and other regional trail projects.
³
Work with other city, county, and MPO/TPO staffs in developing the five-county St Johns River to Sea Loop Trail and East Coast Greenway.
³
Work with the Safe Routes to School National Partnership, Florida Department of Health in Volusia County, FDOT, and local governments to provide assistance in developing "Complete Streets" policies.
End Products: ³
Adopted R2CTPO Enhanced Bicycle Route Map and Priority Project Lists.
³
Increase in "Complete Streets" policies adopted by local governments. Timeline/anticipated completion date: On-going.
2014
2015
- 55 Pg 61
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 4.03 - Bicycle/Pedestrian Project Feasibility Studies (JPA) Responsible Entity: River to Sea TPO Total Cost: $237,136 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$8,512
$8,624
$17,136
XU Funds
$100,000
$100,000
$200,000
Total Federal Funds
$108,512
$108,624
$217,136
Total State Funds
$0
$0
$0
Total Local Funds
$10,000
$10,000
$20,000
Total Revenues
$118,512
$118,624
$237,136
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$5,231
$5,309
$10,540
Fringe
$1,840
$1,776
$3,616
Indirect
$1,442
$1,539
$2,981
Staff Total
$8,512
$8,624
$17,136
Consultant
$110,000
$110,000
$220,000
Total Expenses
$118,512
$118,624
$237,136
Objectives: ³
Conduct studies to ensure that candidate projects for funding under the R2CTPO's XU Set-Aside for bicycle and pedestrian projects provides an appropriate, constructible and cost-effective solution to a significant bicycling and/or pedestrian issue.
³
Develop reliable project estimates that fully consider project development requirements and costs.
³
Implement a process that quickly advances high priority bicycle and pedestrian related projects from concept to completion.
Previous Work: ³
Completed numerous feasibility studies over previous years resulting in the programming and implementation of high priority bicycle and pedestrian projects.
³
Completed a consultant selection process that fully complied with applicable rules and regulations, and that resulted in the selection of qualified professional planning and engineering consultants to perform complete and accurate planning-level feasibility studies for bicycle and pedestrian safety projects.
Methodology: ³
Utilize professional planning and engineering consultants to perform thorough, comprehensive feasibility studies on candidate projects submitted to the TPO for funding under the Bicycle and Pedestrian Priority Project Process. - 56 Pg 62
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³
Engage project sponsors and stakeholders in the development of consultant task orders for each feasibility study to be performed, ensuring that studies will fully address the issues that have been identified and will assess all reasonable alternatives.
³
Manage consultants in strict accordance with contracts, and ensure that work performed under contract fully satisfies task assignments.
End Products: ³
Completed planning-level feasibility studies. Timeline/anticipated completion date: Varied completion for each study.
³
An effective process for assessing candidate priority bicycle and pedestrian projects to ensure that they are necessary, cost-effective and appropriately prioritized relative to other candidate projects.
³
Lists of Priority Projects that include high priority, cost-effective bicycle and pedestrian projects ready for programming and implementation. Timeline/anticipated completion date: September 2014.
2014
2015
- 57 Pg 63
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 4.04 - Pedestrian Safety Enforcement Program Responsible Entity: River to Sea TPO Total Cost: $55,097 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FHWA PL Funds
$3,097
$0
$3,097
Highway Safety Funds
$52,000
$0
$52,000
Total Federal Funds
$55,097
$0
$55,097
Total State Funds
$0
$0
$0
Total Local Funds
$0
$0
$0
Total Revenues
$55,097
$0
$55,097
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$1,903
$0
$1,903
Fringe
$669
$0
$669
Indirect
$525
$0
$525
Staff Total
$3,097
$0
$3,097
Consultant
$52,000
$0
$52,000
Total Expenses
$55,097
$0
$55,097
Objectives: ³
To work with member local governments, law enforcement agencies and the Center for Education and Research in Safety (CERS) to increase awareness of pedestrian safety and enforcement of Florida’s Traffic Laws.
Previous Work: ³
Pedestrian Safety Enforcement Program, Phases 1 and 2.
³
Collaboration with Volusia Community Traffic Safety Teams.
³
Participation in White Cane Safety Awareness Day Events.
³
Participation in International Walk to School Day Events.
³
Bicycle & Pedestrian School Safety Review Studies.
Methodology: ³
Conduct law enforcement training workshops featuring presentations by consultants from the Center for Education and Research in Safety (Dr. J.E. Louis Malenfant and Dr. Ron Van Houten).
³
Assist in the coordination of high visibility law enforcement operations at designated crosswalks in cooperation with law enforcement agencies from participating cities. - 58 Pg 64
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³
Coordinate the installation of signs at intersections and crosswalks to remind motorists of their obligation to yield to pedestrians using crosswalks in cooperation with participating cities.
³
Increase publicity and focus media attention on pedestrian safety by utilizing news releases and public service announcements.
³
Present findings to the TPO Board and committees.
³
Prepare a progress report for the TPO Board and committees.
³
Participate in site visits to high crash crosswalk locations.
³
Distribute Pedestrian Law Enforcement flyers, notices and brochures to educate drivers on the magnitude of the pedestrian safety problem in the community.
³
Work with FDOT, Volusia Community Traffic Safety Teams, and the TPO subcommittees to define pedestrian safety objectives, identify safety issues, select and implement appropriate mitigation measures, and evaluate the results.
³
Program pedestrian safety features into the TIP and expand pedestrian–related enforcement and education efforts throughout the TPO planning area.
End Products: ³
Increase awareness of safe pedestrian behaviors. Timeline/anticipated completion date: On-going.
³
Increase motorists awareness of pedestrians. Timeline/anticipated completion date: On-going.
³
Increase the percentage of motorists yielding to pedestrians within crosswalks. Timeline/anticipated completion date: On-going.
³
Reduce the number of injuries resulting from crashes involving pedestrians. Timeline/anticipated completion date: On-going.
³
Reduce the number of fatalities resulting from crashes involving pedestrians. Timeline/anticipated completion date: On-going.
³
Increase awareness of Florida Statutes pertaining to pedestrian safety. Timeline/anticipated completion date: On-going.
³
A Pedestrian Safety Action Plan for the TPO's metropolitan planning area. Timeline/anticipated completion date: September 2015.
2014
2015
- 59 Pg 65
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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SECTION FIVE Transit and Transportation Disadvantaged Programs
- 60 Pg 67
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TASK 5.01 - Transit-Related Activities and TD Program Responsible Entity: River to Sea TPO Total Cost: $188,977 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FTA 5305(d) Funds
$52,894
$50,694
$103,588
Total Federal Funds
$52,894
$50,694
$103,587
CTD Funds
$29,748
$29,747
$59,495
FDOT Match - FTA Funds
$6,611
$6,336
$12,947
Total State Funds
$36,359
$36,083
$72,442
Total Local Funds
$6,611
$6,336
$12,947
Total Revenues
$95,864
$93,113
$188,977
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$58,232
$56,645
$114,877
Fringe
$20,482
$18,946
$39,428
Indirect
$16,050
$16,422
$32,472
Staff Total
$94,764
$92,013
$186,777
Direct Expenses
$1,100
$1,100
$2,200
Total Expenses
$95,864
$93,113
$188,977
Objectives: ³
Provide technical planning and personnel support for ancillary issues related to public transportation.
³
Continue to improve coordinated transportation services to meet the mobility needs of the county ’s elderly, persons with disabilities, and the transportation disadvantaged.
³
To provide for any additional Transportation Disadvantaged (TD) studies as required.
³
Develop and maintain GIS database information including the bus stop inventory and bus route GIS files and coordinate information within Votran and its automated systems.
³
To update as necessary the procedure with step by step instructions for periodic update and maintenance of the GIS database.
³
Ensure compliance with planning requirements under Title 23 and Title 49, U.S.C., as amended by MAP-21.
Previous Work: ³
Conversion, updating, and expansion of data of the bus stop inventory database.
³
Development of transit routes in GIS and a countywide transit stop inventory.
³
Assistance to Votran in the development of the TDP and TDSP. - 61 Pg 68
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³
Completion of previous years' Transportation Disadvantaged Annual Reports.
³
Development of the Coordinated Transportation Development Plan (CTDP) and all previous updates.
³
Provided staff support to the TDLCB, the Quality Assurance Committee, the Grievance Committee, and the Accessible Pedestrian Signals Committee.
³
Provided annual review for transit related projects to be included in the TIP.
³
Participation in Central Florida Commuter Rail Initiative and Stakeholders meetings.
Methodology: ³
Provide project oversight and administrative services for consulting team.
³
Provide ongoing updates to the bus stop inventory on an "as needed" basis.
³
Provide ongoing support of Votran's consultant in the finalization of the GIS based database.
³
Ensure that the TDLCB monitors and evaluates the Community Transportation Coordinator (CTC).
³
Provide at least one public hearing annually by the TDLCB.
³
Provide on going staff support to the TDLCB and its subcommittees.
³
Provide necessary information to the elected officials of participating Boards (Votran, METROPLAN, LYNX, and VTPO).
³
Participate as a member of the Central Florida Commuter Rail Commission Technical Advisory Committee.
End Products: ³
Active involvement in SunRail (commuter rail) as it develops with updates provided to elected officials. Timeline/anticipated completion date: On-going.
³
An active Transportation Disadvantaged Local Coordinating Board (TDLCB). Timeline/anticipated completion date: On-going.
³
Utilization of the detailed TDSP, which functions as a foundation for the development of the Human Services Plan by the CTC and will be used as a tool for monitoring by the TDLCB. Timeline/anticipated completion date: On-going.
2014
2015
- 62 Pg 69
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
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TASK 5.02 - Transit Planning Services - General Consulting Responsible Entity: River to Sea TPO Total Cost: $95,293 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
FTA 5305(d) Funds
$39,060
$37,173
$76,233
Total Federal Funds
$39,060
$37,173
$76,233
FDOT Match - FTA Funds
$4,883
$4,647
$9,530
Total State Funds
$4,883
$4,647
$9,530
Total Local Funds
$4,883
$4,647
$9,530
Total Revenues
$48,825
$46,468
$95,293
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Salary
$5,423
$3,982
$9,405
Fringe
$1,907
$1,332
$3,239
Indirect
$1,495
$1,154
$2,649
Staff Total
$8,825
$6,468
$15,293
Consultant
$40,000
$40,000
$80,000
Total Expenses
$48,825
$46,468
$95,293
Objectives: ³
Provide general transit planning assistance to public transit providers in support of service planning activities including, but not limited to coordination with local governments, route analysis and data retrieval, service performance reporting, transit research, and ADA consultation about service and facility compliance.
Previous Work: ³
Development of Transit Development Plan and Transportation Disadvantaged Service Plan.
³
Volusia TPO Transit Feasibility Study.
³
Annual Votran budget analysis.
³
Development of East Side Transit Study.
³
Development of West Side Transit Plan.
³
Transit Oriented Development Guidelines.
³
Ridership analysis report.
Methodology: ³
Issue specific task orders to complete transit planning activities as needed to meet financial obligations, to assess and improve service efficiency and performance, to assist in the analysis of service development - 63 Pg 70
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requests and other planning needs. ³
Work collaboratively with Votran and Flagler County Transit to develop a scope of services, issue a request for proposals and select a consultant to provide planning services.
End Products: ³
Planning assistance and coordination between public transit agencies and communities throughout the planning area. Timeline/anticipated completion date: On-going.
³
Technical memorandums and/or reports that include findings and recommendations, data collection and analysis, response options for service development requests and other information as required by the task order. Timeline/anticipated completion date: On-going.
2014
2015
- 64 Pg 71
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Timeline: on-going
Go to Table of Contents
TASK 5.03 - Transit Planning Services-Votran Section 5307 Planning Responsible Entity: Votran Total Cost: $437,500 REVENUES
FY 2014/15
FY 2015/16
2-Yr Total
Total Federal Funds
$0
$0
$0
FDOT Match - FTA Funds
$25,000
$62,500
$87,500
Total State Funds
$25,000
$62,500
$87,500
Total Local Funds
$0
$0
$0
Total Revenues
$125,000
$312,500
$437,500
EXPENSES
FY 2014/15
FY 2015/16
2-Yr Total
Staff Total
$0
$0
$0
Consultant
$125,000
$312,500
$437,500
Total Expenses
$125,000
$312,500
$437,500
Objectives: ³
Develop the required Transit Development Plan (TDP) and Transportation Disadvantaged Service Plan for funded and unfunded capital and operating expenses needed by Volusia County ($250,000). The Target date is August 2016.
³
Develop the comprehensive operational assessment ($100,000). The overall objectives of the study are as follows: evaluate performance of fixed route service; provide benchmark profiles of existing routes; Prepare Service Improvement Priorities and an Implementation Program including a financial plan. The Target date is November 2015.
Previous Work: ³
Votran Transit Development Plan, 2011
³
Votran East Side Study, 2009 (comprehensive operations analysis)
³
West Side Transit Plan, 2007 (comprehensive operations analysis)
Methodology: ³
Gather input and opinions from various Votran employees;
³
Define route network composition and classification in terms of route performance;
³
Utilize and test Automatic Passenger Counter (APC) technology and data to apply on-off activity to route and network performance;
End Products: ³
This task will provide studies supporting the successful implementation of service as well as compliance and the implementation of Federal and state initiatives that impact public transit. - 65 Pg 72
2014 2015
- 66 Pg 73
2016
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sep
Aug
Jul
Go to Table of Contents
Timeline: on-going
Go to Table of Contents
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Pg 74
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SUMMARY TABLES and CHARTS
- 67 Pg 75
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Table 2A - Agency Funding Participation by Task for FY 2014/15 (1st Year)
Pg 76
Task Description 1.01 General Administration and Program Support 1.02 Information Technology Systems and Website Support 1.03 Public Involvement 2.01 FDOT Planning Support Services 3.01 Program Development (UPWP) 3.02 Transportation Improvement Program (TIP) Development 3.03 Transportation Data Information Management 3.04 Corridor Improvement Programs and Studies 3.05 State and Regional Planning and Coordination 3.06 Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) 3.07 ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) 3.08 Community Transportation Survey 3.09 2040 Long-Range Transportation Plan (JPA) 3.10 General Planning Studies and Initiatives 3.11 Intelligent Transportation Systems (ITS) Planning 4.01 Community Safety-Related Program 4.02 Bicycle/Pedestrian Planning and Implementation 4.03 Bicycle/Pedestrian Project Feasibility Studies (JPA) 4.04 Pedestrian Safety Enforcement Program 5.01 Transit-Related Activities and TD Program 5.02 Transit Planning Services - General Consulting 5.03 Transit Planning Services-Votran Section 5307 Planning
River to Sea TPO Personnel Direct Costs 238,151 36,700
PL Funds 3,000
Consultant FTA Funds Other Funds 0 0
FDOT Other Agency 0 0
Total $277,851
18,220
34,600
10,000
0
0
0
0
$62,820
35,331 0 20,942 61,571
4,200 0 0 1,000
0 0 0 9,600
0 0 0 0
0 0 0 0
0 167,569 0 0
0 0 0 0
$39,531 $167,569 $20,942 $72,171
36,766
0
0
0
0
0
0
$36,766
35,914
0
0
0
91,021
0
0
$126,935
24,921
5,000
0
0
0
0
0
$29,921
6,598
0
0
0
0
0
0
$6,598
9,884
0
0
0
193,333
0
0
$203,217
0 73,869
0 6,852
0 0
0 0
0 0
0 0
0 0
$0 $80,721
34,416 20,573
0 0
30,000 60,000
0 0
275,361 0
0 0
0 0
$339,777 $80,573
27,409 49,130
5,000 5,000
0 0
0 0
0 0
0 0
0 0
$32,409 $54,130
8,512
0
0
0
110,000
0
0
$118,512
3,097 94,764 8,825
0 1,100 0
0 0 0
0 0 40,000
52,000 0 0
0 0 0
0 0 0
$55,097 $95,864 $48,825
0
0
100,000
0
25,000
0
0
$125,000
$808,893
$99,452
$212,600
$40,000
$746,715
$167,569
$0
$2,075,228
- 68 -
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Table 2B - Agency Funding Participation by Task for FY 2015/16 (2nd Year)
Pg 77
Task Description 1.01 General Administration and Program Support 1.02 Information Technology Systems and Website Support 1.03 Public Involvement 2.01 FDOT Planning Support Services 3.01 Program Development (UPWP) 3.02 Transportation Improvement Program (TIP) Development 3.03 Transportation Data Information Management 3.04 Corridor Improvement Programs and Studies 3.05 State and Regional Planning and Coordination 3.06 Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) 3.07 ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) 3.08 Community Transportation Survey 3.09 2040 Long-Range Transportation Plan (JPA) 3.10 General Planning Studies and Initiatives 3.11 Intelligent Transportation Systems (ITS) Planning 4.01 Community Safety-Related Program 4.02 Bicycle/Pedestrian Planning and Implementation 4.03 Bicycle/Pedestrian Project Feasibility Studies (JPA) 4.04 Pedestrian Safety Enforcement Program 5.01 Transit-Related Activities and TD Program 5.02 Transit Planning Services - General Consulting 5.03 Transit Planning Services-Votran Section 5307 Planning
River to Sea TPO Personnel Direct Costs 241,641 36,700
PL Funds 3,000
Consultant FTA Funds Other Funds 0 0
FDOT Other Agency 0 0
Total $281,341
18,460
34,600
0
0
0
0
0
$53,060
35,798 0 50,124 68,779
4,200 0 0 1,000
0 0 0 9,600
0 0 0 0
0 0 0 0
0 153,500 0 0
0 0 0 0
$39,998 $153,500 $50,124 $79,379
39,065
0
0
0
0
0
0
$39,065
0
0
0
0
0
0
0
$0
28,394
5,000
0
0
0
0
0
$33,394
6,685
0
0
0
0
0
0
$6,685
6,882
0
0
0
110,000
0
0
$116,882
7,326 59,361
0 0
0 0
0 0
40,000 0
0 0
0 0
$47,326 $59,361
56,610 10,892
0 0
22,406 0
0 0
0 0
0 0
0 0
$79,016 $10,892
25,957 52,010
5,000 5,000
0 0
0 0
0 0
0 0
0 0
$30,957 $57,010
8,624
0
0
0
110,000
0
0
$118,624
0 92,013 6,468
0 1,100 0
0 0 0
0 0 40,000
0 0 0
0 0 0
0 0 0
$0 $93,113 $46,468
0
0
250,000
0
62,500
0
0
$312,500
$815,089
$92,600
$285,006
$40,000
$322,500
$153,500
$0
$1,708,695
- 69 -
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Table 3A - Revenue by Source and Task for FY 2014/15 (1st Year)
Pg 78
Task Description 1.01 General Administration and Program Support 1.02 Information Technology Systems and Website Support 1.03 Public Involvement 2.01 FDOT Planning Support Services 3.01 Program Development (UPWP) 3.02 Transportation Improvement Program (TIP) Development 3.03 Transportation Data Information Management 3.04 Corridor Improvement Programs and Studies 3.05 State and Regional Planning and Coordination 3.06 Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) 3.07 ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) 3.08 Community Transportation Survey 3.09 2040 Long-Range Transportation Plan (JPA) 3.10 General Planning Studies and Initiatives 3.11 Intelligent Transportation Systems (ITS) Planning 4.01 Community Safety-Related Program 4.02 Bicycle/Pedestrian Planning and Implementation 4.03 Bicycle/Pedestrian Project Feasibility Studies (JPA) 4.04 Pedestrian Safety Enforcement Program 5.01 Transit-Related Activities and TD Program 5.02 Transit Planning Services - General Consulting 5.03 Transit Planning Services-Votran Section 5307 Planning
FHWA Funds FHWA PL Soft XU Local Funds Match-PL XU Funds Funds Hwy Safety (80%) * (20%) (80%) (20%) Funds 170,995 0 0 0 0
FTA Funds FTA FDOT Local 5305(d) Match-FTA Match-FTA (80%) (10%) (10%) CTD Funds 85,484 10,686 10,686 0
Federal $256,478
State $10,686
Local 10,686
Total $277,851
57,820
0
0
0
0
4,000
500
500
0
$61,820
$500
500
$62,820
34,531 0 17,192 67,171
0 167,569 0 0
0 0 0 0
0 0 0 0
0 0 0 0
4,000 0 3,000 4,000
500 0 375 500
500 0 375 500
0 0 0 0
$38,531 $0 $20,192 $71,171
$500 $167,569 $375 $500
500 0 375 500
$39,531 $167,569 $20,942 $72,171
33,016
0
0
0
0
3,000
375
375
0
$36,016
$375
375
$36,766
18,777
0
105,478
0
0
2,144
268
268
0
$126,399
$268
268
$126,935
24,921
0
0
0
0
4,000
500
500
0
$28,921
$500
500
$29,921
6,598
0
0
0
0
0
0
0
0
$6,598
$0
0
$6,598
9,884
0
175,000
18,333
0
0
0
0
0
$184,884
$0
18,333
$203,217
0 75,721
0 0
0 0
0 0
0 0
0 4,000
0 500
0 500
0 0
$0 $79,721
$0 $500
0 500
$0 $80,721
64,416
0
275,361
0
0
0
0
0
0
$339,777
$0
0
$339,777
80,573
0
0
0
0
0
0
0
0
$80,573
$0
0
$80,573
32,409
0
0
0
0
0
0
0
0
$32,409
$0
0
$32,409
54,130
0
0
0
0
0
0
0
0
$54,130
$0
0
$54,130
8,512
0
100,000
10,000
0
0
0
0
0
$108,512
$0
10,000
$118,512
3,097
0
0
0
52,000
0
0
0
0
$55,097
$0
0
$55,097
0
0
0
0
0
52,894
6,611
6,611
29,748
$52,894
$36,359
6,611
$95,864
0
0
0
0
0
39,060
4,883
4,883
0
$39,060
$4,883
4,883
$48,825
0
0
0
0
0
0
25,000
0
0
$100,000
$25,000
0
$125,000
$759,763
$167,569
$655,839
$28,333
$52,000
$205,582
$50,698
$25,698
$29,748 $1,773,183
$248,014
* Includes $85,000 carried over from the FY 2012/13 - FY 2013/14 UPWP and $23,789 carried over from previous years.
- 70 -
$54,031 $2,075,228
Go to Table of Contents
Table 3B - Revenue by Source and Task for FY 2015/16 (2nd Year)
Pg 79
Task Description 1.01 General Administration and Program Support 1.02 Information Technology Systems and Website Support 1.03 Public Involvement 2.01 FDOT Planning Support Services 3.01 Program Development (UPWP) 3.02 Transportation Improvement Program (TIP) Development 3.03 Transportation Data Information Management 3.04 Corridor Improvement Programs and Studies 3.05 State and Regional Planning and Coordination 3.06 Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) 3.07 ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) 3.08 Community Transportation Survey 3.09 2040 Long-Range Transportation Plan (JPA) 3.10 General Planning Studies and Initiatives 3.11 Intelligent Transportation Systems (ITS) Planning 4.01 Community Safety-Related Program 4.02 Bicycle/Pedestrian Planning and Implementation 4.03 Bicycle/Pedestrian Project Feasibility Studies (JPA) 4.04 Pedestrian Safety Enforcement Program 5.01 Transit-Related Activities and TD Program 5.02 Transit Planning Services General Consulting 5.03 Transit Planning Services-Votran Section 5307 Planning
FHWA Funds FHWA PL Soft XU Local FTA Funds Match-PL XU Funds Funds Hwy Safety 5305(d) (80%) Funds (80%) * (20%) (20%) (80%) 164,878 0 0 0 0 93,170
FTA Funds FDOT Local FTA Match-FT Match-FT 5307 A (10%) A (10%) 0 11,646 11,646
CTD 0
Federal $258,049
State $11,646
Local 11,646
Total $281,341
48,060
0
0
0
0
4,000
0
500
500
0
$52,060
$500
500
$53,060
34,998 0 46,124 74,379
0 153,500 0 0
0 0 0 0
0 0 0 0
0 0 0 0
4,000 0 3,200 4,000
0 0 0 0
500 0 400 500
500 0 400 500
0 0 0 0
$38,998 $0 $49,324 $78,379
$500 $153,500 $400 $500
500 0 400 500
$39,998 $153,500 $50,124 $79,379
35,065
0
0
0
0
3,200
0
400
400
0
$38,265
$400
400
$39,065
0
0
0
0
0
0
0
0
0
0
$0
$0
0
$0
28,394
0
0
0
0
4,000
0
500
500
0
$32,394
$500
500
$33,394
6,685
0
0
0
0
0
0
0
0
0
$6,685
$0
0
$6,685
6,882
0
100,000
10,000
0
0
0
0
0
0
$106,882
$0
10,000
$116,882
7,326
0
0
0
0
0
0
0
0
0
$7,326
$0
40,000
$47,326
59,361
0
0
0
0
0
0
0
0
0
$59,361
$0
0
$59,361
76,336
0
0
0
0
2,144
0
268
268
0
$78,480
$268
268
$79,016
10,892
0
0
0
0
0
0
0
0
0
$10,892
$0
0
$10,892
30,957
0
0
0
0
0
0
0
0
0
$30,957
$0
0
$30,957
57,010
0
0
0
0
0
0
0
0
0
$57,010
$0
0
$57,010
8,624
0
100,000
10,000
0
0
0
0
0
0
$108,624
$0
10,000
$118,624
0
0
0
0
0
0
0
0
0
0
$0
$0
0
$0
0
0
0
0
0
50,694
0
6,336
6,336
29,747
$50,694
$36,083
6,336
$93,113
0
0
0
0
0
37,173
0
4,647
4,647
0
$37,173
$4,647
4,647
$46,468
0
0
0
0
0
0
250,000
62,500
0
0
$250,000
$62,500
0
$312,500
$695,972
$153,500
$200,000
$20,000
$0 $205,582 $250,000
$88,198
* Includes $45,000 carried over from the FY 2012/13 - FY 2013/14 UPWP.
- 71 -
$25,698 $29,747 $1,351,553
$271,445 $85,698 $1,708,696
Go to Table of Contents
Table 4 - FTA Deliverables for FY 2014/15 and FY 2015/16 True Task 1.01 - General Administration and Program Support
FY 2014/15 FTA 5305(d) Funds $85,484
FTA 5307 Funds $0
FY 2015/16
FDOT Local Match- MatchFTA FTA $10,686
$10,686
FTA 5305(d) Funds $93,170
FTA 5307 Funds $0
FDOT MatchFTA $11,646
Local MatchFTA
Deliverable/End Product
$11,646 ³ ³ ³
³
Pg 80
³
³
³
³ ³
1.02 - Information Technology Systems and Website Support
$4,000
$0
$500
$500
$4,000
$0
$500
$500 ³ ³
³
- 72 -
Accurate and timely records kept according to the General Records Schedule GS1-SL. Provide ongoing communications and support to the R2CTPO and all its efforts. Improved understanding of the R2CTPO's organizational objectives and a clear communication regarding Board expectations. Timeline/anticipated completion date: January 2014 and 2015. The timely printing and distribution of VTPO/Committee meeting notices, agenda packets, and meeting minutes. This activity is implemented throughout the year to support the metropolitan transportation planning process. Accurate and completed FY 2012/2013 and FY 2013/14 FTA Section 5305(d) grant applications. Estimated completion: May 2015 and 2016. Transmittal of completed invoices in a timely manner and 100% approval/acceptance rating by FDOT of invoices/progress reports. A completed Compliance Audit (with no findings) of all FTA Section 5305(d) and FHWA Section 112 funds to be completed within six months of the ending of the fiscal year. A current and implementable COOP.
Task Pg # ##
An organization that meets requirements of federal, state and local planning requirements in accordance with Title 23 and Title 49, U.S.C., as amended by MAP-21. Updated computer systems and software. A 2040 LRTP web page that links to the LRTP host site and provides detail on the Long Range Transportation Plan activities. A current and updated TPO website that offers timely information to TPO members, the public and other agencies.
##
Go to Table of Contents
True Task
FY 2014/15 FTA 5305(d) Funds
FTA 5307 Funds
FY 2015/16
FDOT Local Match- MatchFTA FTA
FTA 5305(d) Funds
FTA 5307 Funds
FDOT MatchFTA
Local MatchFTA
Deliverable/End Product ³
1.03 - Public Involvement
$4,000
$0
$500
$500
$4,000
$0
$500
$500 ³
³ ³
³
Pg 81 ³
³
³
3.01 - Program Development (UPWP)
$3,000
$0
$375
$375
$3,200
$0
$400
$400 ³
³
- 73 -
Task Pg #
A computer support system that is current, functioning, and efficient. Implementation of the Public Participation Plan including activities and documentation regarding and outreach to member communities and along with representative input from the general public. Timeline/anticipated completion date: Ongoing. Annual Title VI and Limited English Proficiency (LEP) TPO staff training - July 2014/July 2015. Utilization of “Measures of Effectiveness” as established in the TPO's adopted Public Participation Plan to evaluate ongoing public involvement efforts. Timeline/anticipated completion date: April 2014 and 2015. A continuous, comprehensive, and coordinated public involvement process that provides opportunities for the public to participate in the transportation planning process. Timeline/anticipated completion date: Ongoing. An updated website and Facebook page that provides updated information and monitoring of the activity on those sites as available. Timeline/anticipated completion date: Ongoing. Adopt and implement a Public Records Request Policy. Timeline/anticipated completion date: August 2014. Development of a Media Communications Policy. Timeline/anticipated completion date: September 2014.
##
A current UPWP that is compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21. Timeline/anticipated Completion date: Ongoing. Accurate and completed 2016/2017 – FY 2017/2018 Unified Planning Work Program (UPWP). Timeline/anticipated completion date: April 2016.
##
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True Task 3.02 - Transportation Improvement Program (TIP) Development
FY 2014/15 FTA 5305(d) Funds $4,000
FTA 5307 Funds $0
FY 2015/16
FDOT Local Match- MatchFTA FTA $500
$500
FTA 5305(d) Funds $4,000
FTA 5307 Funds $0
FDOT MatchFTA $500
Local MatchFTA
Deliverable/End Product
$500 ³ ³ ³ ³ ³
3.03 - Transportation Data Information Management
$3,000
$0
$375
$375
$3,200
$0
$400
$400 ³
Pg 82
³
³
3.04 - Corridor Improvement Programs and Studies
$2,144
$0
$268
$268
$0
$0
$0
$0 ³
³
³
- 74 -
An adopted TIP covering each five-year period of FY 2015/16 - FY 2019/20 and FY 2016/17 - FY 2020/21. TIPs that are compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21. Adopted Lists of Priority Projects (LOPP), updated and expanded each year. An accurate and up-to-date FY 2014/15 - FY 2018/19 TIP. An adopted TIP that is accessible and informative to the public.
Task Pg # ##
Provide transportation data in both tabular and map formats as needed and to be used in assisting with public involvement through the use of graphics (maps) and for coordinating efforts with state and local governmental agencies. Timeline/anticipated completion date: Ongoing. Ability to support the activities of members with coordinated activities related to projects datasets and management of data and continue efforts to utilize updated technology to disseminate information and engage the public. Timeline/anticipated completion date: Ongoing. A new and improved TPO’s website including social media venues Timeline/anticipated completion date: June 2015.
##
Recommendations for transit corridors and transportation strategies that support local desires. Timeline/anticipated completion date: September 2014. Coordinated activities that promote consistency between comprehensive plans, transit plans and transportations plans including the funding elements. Timeline/anticipated completion date: Ongoing. A stakeholder task force will be identified for the corridors studied to pursue future activities. Timeline/anticipated completion date: Ongoing.
##
Go to Table of Contents
True Task
FY 2014/15 FTA 5305(d) Funds
FTA 5307 Funds
FY 2015/16
FDOT Local Match- MatchFTA FTA
FTA 5305(d) Funds
FTA 5307 Funds
FDOT MatchFTA
Local MatchFTA
Deliverable/End Product ³
³
³
³
Pg 83
³
³
3.05 - State and Regional Planning and Coordination
$4,000
$0
$500
$500
$4,000
$0
$500
$500 ³
³
³
- 75 -
Task Pg #
Continued implementation of recommendations of follow up activities, studies or additional analysis if needed. Timeline/anticipated completion date: Ongoing. Maps and databases will be developed using GIS and web-based formats to depict and identify projects, studies and data assessed and reviewed throughout the corridor. Timeline/anticipated completion date: Ongoing. Reports documenting the findings from previously collected work, the input from stakeholders and the results of field review. Timeline/anticipated completion date: Ongoing. Ongoing coordination, assistance and input to various corridor studies as needed. Timeline/anticipated completion date: Ongoing. A completed Phase II study for the US 17/92 and US 17 corridor. Timeline/anticipated completion date: June 2015. A completed assessment of regional trails identifying trail gaps and opportunities for new alignments to be included in the State of Florida Office of Greenway and Trails 2015 update. Timeline/anticipated completion date: June 2015. Continued involvement with the Statewide Model Task Force. Timeline/anticipated completion date for regional and state coordination: Ongoing. Participation in activities that support the regional vision created, accepted, and adopted by members of the CFMPOA and the ECFRPC. Timeline/anticipated completion date for regional and state coordination: Ongoing. Maintain active membership in the MPOAC and its subcommittees to help address issues of a regional and statewide nature. Timeline/anticipated completion date for regional and state coordination: Ongoing.
##
Go to Table of Contents
True Task
3.09 - 2040 Long Range Transportation Plan (JPA)
FY 2014/15 FTA 5305(d) Funds
$4,000
FTA 5307 Funds
$0
FY 2015/16
FDOT Local Match- MatchFTA FTA
$500
$500
FTA 5305(d) Funds
$0
FTA 5307 Funds
$0
FDOT MatchFTA
$0
Local MatchFTA
Deliverable/End Product ³
Active participation with the Central Florida MPO Alliance in coordinating planning efforts for the near term and future transportation needs of Central Florida. Timeline/anticipated completion date for regional and state coordination: Ongoing.
$0 ³
Development of the TPO 2040 Long Range Transportation Plan (LRTP), to be adopted by September , 2015. Timeline/anticipated completion date: September 2015. Production of LRTP Executive Summary – both print and web-page versions. A 2040 LRTP website and public outreach campaign that increases awareness of LRTP and TPO activities throughout the planning area. Timeline/anticipated completion date: September 2015. A TIP that is compliant with Title 23 and Title 49, U.S.C. as amended by MAP-21. Timeline/anticipated completion date: September 2015.
##
Utilization of the detailed TDSP, which functions as a foundation for the development of the Human Services Plan by the CTC and will be used as a tool for monitoring by the TDLCB. Timeline/anticipated completion date: On-going. An active Transportation Disadvantaged Local Coordinating Board (TDLCB). Timeline/anticipated completion date: On-going. Active involvement in SunRail (commuter rail) as it develops with updates provided to elected officials. Timeline/anticipated completion date: On-going.
##
Technical memorandums and/or reports that include findings and recommendations, data collection and analysis, response options for service development requests and other information as required by the task order. Timeline/anticipated completion date: On-going.
##
³ ³
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³
5.01 - Transit -Related Activities and TD Program
$52,894
$0
$6,611
$6,611
$50,694
$0
$6,336
$6,336 ³
³
³
5.02 - Transit Planning Services - General Consulting
$39,060
$0
$4,883
$4,883
$37,173
$0
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$4,647
Task Pg #
$4,647 ³
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True Task
FY 2014/15 FTA 5305(d) Funds
FTA 5307 Funds
FY 2015/16
FDOT Local Match- MatchFTA FTA
FTA 5305(d) Funds
FTA 5307 Funds
FDOT MatchFTA
Local MatchFTA
Deliverable/End Product ³
5.03 - Transit Planning Services-Votran Section 5307 Planning
$0 $100,000
$25,000
$0
$0 $250,000
Pg 85 - 77 -
$62,500
$0 ³
Task Pg #
Planning assistance and coordination between public transit agencies and communities throughout the planning area. Timeline/anticipated completion date: On-going. This task will provide studies supporting the successful implementation of service as well as compliance and the implementation of Federal and state initiatives that impact public transit.
##
1.01 1.02 1.03 2.01 3.01 3.02 3.03 3.04 3.05 3.06 3.07
Pg 86
3.08 3.09 3.10 3.11 4.01 4.02 4.03 4.04 5.01 5.02 5.03
2014
2015
General Administration and Program Support Information Technology Systems and Website Support Public Involvement FDOT Planning Support Services Program Development (UPWP) Transportation Improvement Program (TIP) Development Transportation Data Information Management Corridor Improvement Programs and Studies State and Regional Planning and Coordination Planning Assistance to Small Local Governments ITS/Traffic Operations/Safety Project Feasibility Studies (JPA) Community Transportation Survey 2040 Long Range Transportation Plan (JPA) General Planning Studies and Initiatives Intelligent Transportation Systems (ITS) Planning Community Safety-Related Program Bicycle/Pedestrian Planning and Implementation Bicycle and Pedestrian Project Feasibility Studies (JPA) Pedestrian Crosswalk Safety Enforcement Program Transit -Related Activities and TD Program Transit Planning Services - General Consulting Transit Planning Services-Votran Section 5307 Planning
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2016
Jun
May
Apr
Mar
Jan
Feb
Dec
Nov
Oct
Sep
Aug
Jul
Jun
May
Apr
Mar
Feb
Jan
Dec
Oct
Sep
Aug
Task Number Task Title
Jul
Table 5 - Timeline
Nov
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VOLUSIA TRANSPORTATION PLANNING ORGANIZATION FY 12/13 UNIFIED PLANNING WORK PROGRAM AMENDMENT DEOBLIGATION MARCH 26, 2014 UPWP TASK
UPWP TASK DESCRIPTION
PL FUNDS
AMENDMENT
PL FUNDS
UPWP
APPROVED
AMOUNT
AMENDED
TASK
NUMBER
NUMBER
1.01
GENERAL ADMINISTRATION & PROGRAM SUPPORT
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$317,270
$317,270
$0
1.01
1.02
INFORMATION TECHNOLOGY SYSTEMS & WEBSITE SUPPORT
65,153
65,153
0
1.02
1.03
PUBLIC INFORMATION
27,666
27,666
0
1.03
3.01
PROGRAM DEVELOPMENT (UPWP)
17,681
17,681
0
3.01
3.02
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) DEVELOPMENT
51,393
51,393
0
3.02
3.03
TRANSPORTATION DATA INFORMATION MANAGEMENT
28,098
28,098
0
3.03
3.04
COORIDOR IMPROVEMENT PROGRAM & STUDIES
15,372
10,372
5,000
3.04
3.05
STATE & REGIONAL PLANNING & COORDINATION
17,279
17,279
0
3.05
3.06
TECHNICAL ASSISTANCE TO SMALL LOCAL GOVERNMENTS
25,145
1,145
24,000
3.06
3.08
COMMUNITY TRANSPORTATION SURVEY
5,346
5,346
0
3.08
3.09
2040 LONG RANGE TRANSPORTATION PLAN
42,725
20,725
22,000
3.09
3.10
GENERAL PLANNING STUDIES & INITIATIVES
20,311
20,311
0
3.10
4.01
COMMUNITY SAFETY-RELATED PROGRAM
21,579
21,579
0
4.01
4.02
BICYCLE/PEDESTRIAN PLANNING & IMPLEMENTATION
69,189
69,189
0
4.02
4.04
PEDESTRIANCROSSWALK SAFETY ENFORCEMENT PROGRAM
7,596
7,596
0
4.04
4.05
BPAC MASTER PLANNING ASSISTANCE FOR SMALL COMMUNITIES
7,596
596
7,000
4.05
4.06
SAFETY VILLAGE
8,253
1,253
7,000
4.06
6.01
REAPPORTIONMENT ACTIVITIES
36,218
36,218
0
6.01
$783,870
$718,870
$65,000
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VOLUSIA TRANSPORTATION PLANNING ORGANIZATION FY 13/14 UNIFIED PLANNING WORK PROGRAM AMENDMENT DEOBLIGATION MARCH 26, 2014 UPWP TASK
UPWP TASK DESCRIPTION
PL FUNDS
AMENDMENT
PL FUNDS
UPWP
APPROVED
AMOUNT
AMENDED
TASK
NUMBER
NUMBER
1.01
GENERAL ADMINISTRATION & PROGRAM SUPPORT
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$275,026
275,026
$0
1.01
1.02
INFORMATION TECHNOLOGY SYSTEMS & WEBSITE SUPPORT
43,327
43,327
0
1.02
1.03
PUBLIC INFORMATION
34,046
34,046
0
1.03
3.01
PROGRAM DEVELOPMENT (UPWP)
19,764
19,764
0
3.01
3.02
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) DEVELOPMENT
63,945
52,945
11,000
3.02
3.03
TRANSPORTATION DATA INFORMATION MANAGEMENT
29,866
20,866
9,000
3.03
3.04
COORIDOR IMPROVEMENT PROGRAM & STUDIES
17,412
2,412
15,000
3.04
3.05
STATE & REGIONAL PLANNING & COORDINATION
17,957
10,957
7,000
3.05
3.06
TECHNICAL ASSISTANCE TO SMALL LOCAL GOVERNMENTS
5,328
328
5,000
3.06
3.08
COMMUNITY TRANSPORTATION SURVEY
5,538
5,538
0
3.08
3.09
2040 LONG RANGE TRANSPORTATION PLAN
12,515
8,515
4,000
3.09
3.10
GENERAL PLANNING STUDIES & INITIATIVES
43,201
43,201
0
3.10
4.01
COMMUNITY SAFETY-RELATED PROGRAM
22,351
22,351
0
4.01
4.02
BICYCLE/PEDESTRIAN PLANNING & IMPLEMENTATION
68,499
68,499
0
4.02
4.04
PEDESTRIANCROSSWALK SAFETY ENFORCEMENT PROGRAM
7,868
7,868
0
4.04
4.05
BPAC MASTER PLANNING ASSISTANCE FOR SMALL COMMUNITIES
7,868
868
7,000
4.05
4.06
SAFETY VILLAGE
0
4.06
5.01
TRANSIT-RELATED ACTIVITIES AND TD PROGRAM
2,509
2,509
0
6.01
REAPPORTIONMENT ACTIVITIES
16,569
9,569
7,000
$693,589
$628,589
$65,000
0
6.01
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CHART 1 - Revenues and Expenditures for FY 2014/15 and FY 2015/16
2nd Year Revenues
1st Year Revenues 40%
2% 1% 34%
1% 3% 11%
9%
48%
3% 2% 1% 14% 2% 6%
14% 11%
Sum of 'Year_2_Revenue_'YR_2_REVENUE.FHWA PL Funds Sum of 'Year_2_Revenue_'YR_2_REVENUE.Soft Match-PL Sum of 'Year_2_Revenue_'YR_2_REVENUE.FTA 5303 Sum of 'Year_2_Revenue_'YR_2_REVENUE.FDOT Match-FTA Sum of 'Year_2_Revenue_'YR_2_REVENUE.FTA Local Funds Sum of 'Year_2_Revenue_'YR_2_REVENUE.XU Funds Sum of 'Year_2_Revenue_'YR_2_REVENUE.XU Local Funds Sum of 'Year_2_Revenue_'YR_2_REVENUE.CTD Funds Sum of 'Year_2_Revenue_'YR_2_REVENUE.Local Funds
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2nd Year Expenses
1st Year Expenses
5%
26%
32%
6%
Sum of 'Year_2_Expenses_'YR_2_EXPENSES.SALARY Sum of 'Year_2_Expenses_'YR_2_EXPENSES.FRINGE Sum of 'Year_2_Expenses_'YR_2_EXPENSES.INDIRECT Sum of 'Year_2_Expenses_'YR_2_EXPENSES.CONSULTANT Sum of 'Year_2_Expenses_'YR_2_EXPENSES.MATERIAL
11% 9%
9% 7% 52%
42%
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APPENDICES
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Appendix A FDOT DISTRICT FIVE GENERAL PLANNING ACTIVITIES & SPECIFIC TASKS
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FDOT District Five General Planning Activities & Specific Tasks Fiscal Year 2014/2015 & Fiscal Year 2015/2016 Unified Planning Work Program March 2014
GENERAL PLANNING ACTIVITIES The Florida Department of Transportation (FDOT) is a contributor to transportation planning and policy development in District Five. Generally, the specific recurring transportation planning activities accomplished by FDOT’s District Five Planning Office can be placed in one of the following categories: Transportation Planning Activities, Data Collection Activities and Systems Planning Activities. Transportation Planning Activities: MPO/TPO Support Provide a MPO/TPO Liaison between the Department and each MPO/TPO; Provide supporting information and documentation to support MPO/TPO planning; Review and take appropriate action on Transportation Improvement Program(TIP) and TIP Amendments; Review and take appropriate action on Unified Planning Work Program (UPWP) and UPWP Amendments; Review and take appropriate action on Long Range Transportation Plan; Review and take appropriate action on Public Involvement Plan; Prepare and conduct Federal and State Certification reviews; Assist MPOs/TPOs in attending various committee meetings and Community Awareness Planning Meetings; Assist MPOs/TPOs with Work Program System issues and reports; Assist MPOs/TPOs in State and Federal Grant Programs; and Support and assist with Transit issues and initiatives. Review and update MPO/TPO contract agreements (Interlocal Agreement for the Creation of Metropolitan Planning Organization, Intergovernmental Coordination and Review (ICAR), and Transportation Planning Funds Joint Participation Agreement. Assist with providing revenue forecasts to the MPOs/TPOs to develop their Long Range Transportation Plans; Provide support and assistance to assure that the MPOs/TPOs comply with the state and federal policies, procedures and federal code of regulation; comply with Title VI in the planning process (UPWP, TIP, Model Validation, etc.) and comply with other certification requirements; Provide supporting information and documentation to support MPO/TPO planning; Assist MPO/TPO with boundary and membership issues for merging and emerging MPOs/TPOs.
Transit Support Provide a Transit Analyst between the Department and each MPO/TPO; Assist MPOs/TPOs with transit related issues and initiatives; Review and recommend appropriate action on TIP and TIP Amendments and UPWP and UPWP Amendments for transit projects. Assist MPOs/TPOs in attending the Transportation Disadvantaged Local Coordinating Board (TDLCB) Meetings; Provides technical assistance to the TDLCB; Page 1 of 5 Pg 94
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Review and update MPO/TPO transit grant agreements for Section 5303 grants and transit programs; Assist MPOs/TPOs with Work Program and execution of all related system issues and reports. Intergovernmental Support and Review Review and submit recommendations on Local Government Comprehensive Plans (LGCP) amendments, both proposed and adopted, and Evaluation and Appraisal Reports, Capital Improvement Elements (CIEs), and Capital Improvement Plan (CIPs) and TCEAs for appropriate land uses and transportation related impacts on those facilities of state concern. Assist MPOs/TPOs with feasibility studies and implementation planning. Strategic Intermodal System Plan (SIS Strategic Plan) Process requests for designation changes; coordinate regional and local facilities with the SIS; coordinate the Department’s transit initiative with the SIS; manage policy level public and partner involvement efforts related to the SIS; Assist in technical level public and partner involvement efforts related to the SIS; Assist in providing revenue forecasts. Public Involvement Conduct Public Involvement activities related to Planning and Concept Development studies, Efficient Transportation Decision Making (ETDM), Project Development and Environmental (PD&E) studies, and Work Program Public Hearings; Provide tools for developing and reviewing projects at the Planning Screen Phase (used in the development of MPO/TPO long range transportation plans and FIHS cost-feasible plan. Bicycle/Pedestrian Support Support and assist with bicycle, pedestrian and transit related issues and initiatives. Provide interagency coordination and technical support in the area of multimodal transportation planning and development. Review and provide feedback on local roadway and site plans for the inclusion of alternative transportation facilities. Review and provide feedback on alternative transportation planning documents and studies. Act as District Five steward for regional trail initiatives and projects. Coordinate multimodal transportation network infrastructure inventory and needs assessment for all facilities in District Five.
Safety The District Five Intermodal System Development Safety efforts will support the following: Florida’s Pedestrian and Bicycle Focused Initiative, Corridor Planning Studies for MPOs/TPOs projects for Completed Streets, Multimodal Corridors, Context Sensitive Solutions and Transportation Design for Livable Communities, and Improvements to accommodate transit accessibility, pedestrians and accessibility for persons with disabilities.
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Transportation Systems Management and Operations (TSM&O) Program Develop a District Five Transportation Systems Management and Operations (TSM&O) Program within a team of champions made up of MPOs/TPOs, transit agencies and District staff.
Data Collection Activities: Systems Inventory Provide for the efficient transfer of road jurisdiction by the Department and local governments based on mutual agreement; functionally classify roads, including the designation of federal aid eligibility and develop, analyze, and assign an integrated statewide network of federal, local and state systems. Mapping Maintain and provide mapping information related to the SIS; Maintain and update functional classification maps. Systems Planning Activities: Development of Regional Impact (DRI) Review Conduct large scale development review through the DRI process or as requested by Regional Planning Councils. These reviews offer technical comments and may result in the development and coordination of transportation projects and funding partnerships, including agreements with developers. These projects are then coordinated with the MPOs/TPOs during project development, prioritization, or programming. In addition, provide review and comments for the review of master plans, sectors plans and sub-DRI developments for impacts to the state highway system. Systems Management Provide assistance for determining the need for, and feasibility of, new access points (IJRs) and modifications (IMRs) to existing access points on the FIHS and other SIS facilities; Conduct Level-of-Service analysis that will determine current and future conditions of the State Highway System; Project Design Traffic and 18 KIP Equivalent Single Axle Loadings (ESALs) preparations. Modeling The District will continue to support regional transportation modeling activities and gather information on how to make improvements through improved policies, procedures
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and guidelines for transportation demand forecasting for the Florida Standard Model; Assist in validation of models and conduct planning studies requested by local governments and MPOs/TPOs. FIHS/SIS Conduct Traffic/Travel Demand Assignment Studies; Develop traffic projections; Develop and maintain a SIS Needs Plan and SIS Cost Feasible Plan; Provide input for FIHS modifications and refinements; Develop, coordinate and distribute FIHS corridor plans. FDOT DISTRICT FIVE SPECIFIC ACTIVITIES This section provides a listing, with a short description of some of the more prominent FDOT District Five activities and projects anticipated during Fiscal Year 2014/2015 and Fiscal Year 2015/2016. ETDM/SCE To assist and collaborate with Space Coast TPO, Lake-Sumter MPO, Ocala/Marion County TPO, METROPLAN ORLANDO and Volusia County TPO with the implementation of the Efficient Transportation Decision Making (ETDM) Process. District Five is coordinating with each of the MPOs/TPOs to determine which projects should be sent out for an ETDM review. The District will continue assisting the MPOs/TPOs with their ETDM/SCE (Sociocultural Effects) tasks by helping to coordinate schedules, provide guidance, and assist in sending projects for Planning Screen reviews, including providing guidance with summary reports for those projects. The District will continue to run Programming Screens on projects prior to PD&E, as required by FHWA, FDOT will provide ETDM technical assistance and training to MPO/TPO staff as needed or requested. Modeling The Department will continue to support the District Five MPOs/TPOs (Space Coast TPO, Lake/Sumter MPO, Ocala/Marion TPO, METROPLAN ORLANDO, and Volusia TPO) with ongoing modeling activities applications, enhancements and technical support. FDOT District Five Tentative Five-Year Work Program Public Hearings To develop and conduct the Department’s Tentative Five Year Work Program and consider making any changes to the Program that is necessary to balance the Five Year Work Program. The Work Program Public Hearing(s) is being developed and conducted pursuant to Section 339.135(4)(C), Florida Statutes, as amended. The Public Hearing(s) will include information for Brevard, Flagler, Lake, Marion, Orange, Osceola, Seminole,
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Sumter and Volusia Counties. The Public Hearing(s) will include consideration of proposed projects for the Florida’s Turnpike Enterprise. The Public Hearing(s) and Public Information Meetings are conducted annually. The Department continuously coordinates with the MPOs/TPOs in their project priority development and project selection in the Department’s Tentative Five Year Work Program. The Department will hold a Public Hearing(s) for the tentative work program in November and December of the 2015 and 2016 Calendar year. The Department will continuously coordinate with the MPOs/TPOs to provide video tapings of each Public Hearing to be broadcasted on public television. The Department will continue to provide a website for the Work Program Public Hearing. The website will include a link to a webinar option for the MPOs/TPOs and citizen’s to access to join into the District’s Work Program Public Hearing. The website will continue to have information and maps on the Department’s Tentative Five Year Work Program. District Five GIS Initiative/CFGIS District Five continues to utilize the resources of the Central Florida GIS (CFGIS) initiative. The availability of the Data Clearinghouse allows members of the general public, while providing a Users Group forum for GIS users within the Central Florida region, to facilitate data sharing and information exchange. The Department is continuing to upkeep their GIS interactive tools up-to-date developing and available utilizing the CFGIS information portal. Some tools currently available on this portal include: TransMap, which serves transit data; the Strategic Intermodal System Implemental & Management (SISIM) tool which allows partners throughout the district to share information concerning the implementation of operational improvements for SIS facilities; etc. Additionally District Five maintains a non-GIS specific information Traffic Data web page on this website. This would make transportation data currently begin maintained by the Department more publicly available as an interactive tool to be housed on the CFGIS server. FUNDING SOURCES FDOT General Planning Activities and Specific Task
Consultant Funding Grant Funding TOTAL
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FY 2014/2015 $5,560,000 $373,482 $5,933,482
FY 2015/2016 $5,583,482 $350,000 $5,933,482
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Appendix B JOINT CERTIFICATION PACKAGE
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2014 MODIFIED JOINT CERTIFICATION REVIEW Florida Department of Transportation, District Five And River to Sea Transportation Planning Organization (Formerly known as the Volusia Transportation Planning Organization) Attendees: Lois Bollenback (R2CTPO), Robert Keeth (R2CTPO), Stephen Harris (R2CTPO), Jean Parlow (R2CTPO), Claudia Calzaretta (FDOT), Diane Poitras (FDOT), and Mary Schoelzel (FDOT) The River to Sea Transportation Planning Organization (R2CTPO) has the responsibility for ensuring that the major transportation issues in their planning areas are addressed and that the requirements in state and federal law governing the metropolitan transportation planning process are met. Certification reviews are the tool used to determine whether the MPOs/TPOs are fulfilling this responsibility. They are conducted on an annual basis by the Florida Department of Transportation (FDOT) and on a new implemented four (4) year cycle by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) for MPOs/TPOs in TMA areas. The only exception is “conditional certification” issued for a MPO/TPO by FHWA. The next federal certification review for the Volusia Transportation Planning Organization will be conducted in year 2015. The 2014 State Modified Joint Certification Review process for the River to Sea TPO commenced with a meeting between FDOT District Five Staff and the River to Sea TPO Staff on March 12, 2014. The discussions were organized around a set of questions developed by FDOT Staff to review all of the transportation planning processes and requirements mandated by law. The River to Sea TPO staff provided responses to the questions that led to additional dialogue. The findings, summary of noteworthy achievements, and recommendations presented in this Modified Joint Certification Review are drawn from the responses to the questions. They also reflect the emerging importance of regionalism, the increasing emphasis being placed on development of interconnected multi-modal transportation systems, and the need to improve linkages between transportation planning and land use planning. FDOT Staff will present the results of the 2014 Modified Joint Certification Review to the River to Sea TPO Board, the Technical Coordinating Committee and the Citizens Advisory Committee in May. FINDINGS General The River to Sea TPO continues to have a positive cooperative working relationship with the Florida Department of Transportation, Local Governmental Agencies, Regional Planning Agencies, and other Transportation Agencies to support the initiatives needed for the Transportation demands within Volusia County. The TPO Staff has worked diligently in the past year to plan and prioritize projects of significant 2014 Modified Joint Certification Report – Volusia TPO Page 1 of 5 March 25, 2014 Pg 100
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importance within their TPO boundary. They continue to move forward with working, planning and developing regional projects. These projects include roadway, safety projects, freight, pedestrian sidewalk/trails and bicycle transportation facilities. The TPO staff is to be commended for their work on the implementation and submission of their 2014-2018 Transportation Improvement Program (TIP). The TPO is currently working on their new 2040 Long Range Transportation Plan and Reapportionment activities which will incorporate the new 2010 Census data. The TPO continues to have a positive relationship with other Local Governmental Agencies, Regional Planning Agencies and other transportation and land use agencies. The Department appreciates the support that the TPO and Local Agencies provide to move projects forward to enhance and complete the transportation needs in Volusia County. The Volusia TPO continues to have conversations with FDOT and strategize on incorporating the new MAP-21 (Moving Ahead for Progress in the 21st Century Act) performance measures into their planning documents.
Summary of Noteworthy Achievements The Volusia TPO should be recognized for their efforts in coordinating and working cooperatively over the past year with the Local Governmental Agencies in regards to Reapportionment activities as well as working with the Florida Department of Transportation staff on the 2010 Census Urban Boundary Smoothing. The TPO developed and approved the Metropolitan Planning Area Boundary Adjustment and Membership Reapportionment Plan for submittal to the Governor. This activity also required updating the bylaws, revising the legal agreements required for a TPO, and developing amendments for the LRTP and TIP (which remain in draft form pending completion of this effort). The River to Sea TPO has also worked with the Florida Department of Transportation staff on the 2010 Census Urban Boundary Smoothing. This is an ongoing process requiring a series of back and forth exchanges and updates between the TPO and FDOT. As the Urban Boundary Smoothing process is taking place, TPO Staff is beginning to assess the need for any Functional Classification updates as well. A second noteworthy achievement lead by the Volusia TPO was the consolidation of the FDOT Project Application into the existing TPO application to reduce redundancy and their continued work with FDOT to improve the project development process by revising the Feasibility Study requirements and encouraging an on-line submission process for the district that will improve efficiencies and standardization. In addition, staff worked with the Central Florida MPO Alliance to develop a Regional List of Priority Projects for the Coast to Coast Trail/Close the Gap initiative, and the Strategic Intermodal System, Transit, and Regional Trail Projects. 2014 Modified Joint Certification Report – Volusia TPO Page 2 of 5 March 25, 2014 Pg 101
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The Volusia TPO also completed activities required to support the development of a regional traffic model for the 2040 long-range transportation planning (LRTP). These efforts included attendance at the District V Regional LRTP Subcommittee meetings, completing the development and review of base year socio-economic data for the transportation model as well as completing a review of base year model network. The Volusia TPO also held its annual Planning Organization Retreat & Orientation on February 28th, 2014 at Celebration Place in Ormond Beach. This annual function serves as a forum to review the purpose of the UPWP and LRTP, to reflect on the goals and the vision of TPO activities and decision making. In addition this event assists in acclimating new board members to the roles and functions of the TPO. The Volusia TPO has continued a robust safety outreach program including the expansion of the pedestrian law enforcement training, support of the FDOT’s Alert Today Alive Tomorrow Pedestrian/Bicycle Safety Campaign, support for the Volusia County Schools Safety Initiative and mobile Safety Village. The activities the TPO have taken on above demonstrate once again its continued dedication to the education of bicycle and pedestrian safety. The TPO also has completed a reorganization of TPO staffing and review of the TPO budget to improve organizational efficiency. TPO staff is to be commended for facilitating, engaging, encouraging, consulting, and including all new and current members into the Palm Coast – Daytona Beach – Port Orange Urbanized Area in numerous meetings and discussions. When the City of Palm Coast provided a schedule conflict of their city council meetings, the TPO Board Members of the River to Sea TPO voted to change the board meeting date and time to include all the new Flagler County members. Lastly, the Volusia TPO staff had conducted two (2) Corridor Improvement Program (CIP) studies for US 1 (Phase II) and US 17/92 (Phase I). The TPO continues to identify and prioritize the various corridors within the planning boundaries to allow for additional data studies, which in result should recognize specific projects for local member governments to apply for during the TPO’s scheduled call for projects. The TPO also conducted a workshop to explore enhanced transit options in the planning area and to gain consensus for pursuing a transit study (resulted in unanimous board approval).
Accountability The content of the reports submitted by the Volusia TPO with invoices have been adequate in detail and capacity. These reports are intended to document progress made and difficulties encountered in implementing the TPO’s mission and vision through the UPWP. They also are used to help assess the eligibility and justification of the TPO’s expenses to be reimbursed with federal funds. 2014 Modified Joint Certification Report – Volusia TPO Page 3 of 5 March 25, 2014 Pg 102
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The submitted Metropolitan Planning Area Boundary Adjustment and Membership Reapportionment Plan was recently approved by the Governor of Florida, and the TPO has been working with the Department on finalizing the Transportation Planning Funds Joint Participation Agreement, the Interlocal Agreement for Creation of the Metropolitan Planning Organization, Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement, and the Public Transportation Joint Participation Agreement. These various agreements must be in place as a condition of receiving Federal Funding.
Planning Fund Carryover Balances Planning funds are intended to be used for innovative productive planning activities within a reasonable timeframe and are subject to redistribution or loss if certain requirements are not met. Public Involvement The Volusia TPO continues to improve their public outreach and information efforts by upgrading their current website to make it more user-friendly. The Volusia TPO utilizes the organization to increase public awareness of the activities and purpose of the TPO. The website includes information about the TPO process, the board and committees, upcoming meeting agendas, planning studies, documents and other topics pertaining to the transportation environment. This website address is: http://www.volusiatpo.org. This website provides the public with the Federal and State required documents needed for public participation. The Volusia TPO is currently in the process of updating their Public Participation Plan, looking to be approved and adopted in June 2014. This document outlines the process and the tools that the Volusia TPO utilizes in order to achieve the objectives of incorporating regional and community priorities to solicit opinions from citizens, encourage participation and utilizes the information to better help the public to understand their role and responsibilities and to have a positive effect in transportation decision making. The TPO uses social networking, such as Facebook, as a tool to keep citizens informed by posting current meeting information, links and other items of interest. Public Transportation The Volusia TPO continues to enhance the solid working relationship with their Public Transportation partners on a daily basis. The TPO’s Transit Planner has been located at the VOTRAN Office to act as a liaison between the Volusia TPO and VOTRAN since 1998. The TPO continues to assist their Public Transportation partners in obtaining the necessary planning coordination with agencies and/or groups who may be affected, assists in checking for consistency with the Florida Transportation Plan, Local Government Comprehensive Plans and other statewide modal plans. The TPO also ensures (via its Public Involvement Process) that opportunities for Public Involvement are made available. 2014 Modified Joint Certification Report – Volusia TPO Page 4 of 5 March 25, 2014 Pg 103
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Efficient Transportation Decision Making (ETDM) The Volusia TPO has worked with the Department to support the efforts in the development of the ETDM Process. As priorities change the TPO and Department will continue to work collaboratively on sending projects through for ETDM review. RECOMMENDATIONS/ACTIONS 1. The Volusia TPO should continue to work diligently with their new partners as part of the Reapportionment activities. 2. The Volusia TPO should be commended on a job well done in continuing to keep the Technical Advisory Committee, the Citizen’s Advisory Committee, Bicycle/Pedestrian Advisory Committee and the TPO Board Members informed of the status of their transportation initiatives as well as the initiatives of the Department. 3. The Volusia TPO should continue its regional coordination by continuing to participate in the Central Florida MPO Alliance, SunRail TAC, MPO/FDOT Quarterly meetings, Regional LRTP Subcommittee meetings, MPO Advisory Council Meetings, attending other MPO/TPO’s Board meetings in adjacent areas as well any other regional meetings to continue to benefit from the regional coordination efforts. 4. The Volusia TPO staff needs to ensure that their FY 2014/2015 and FY 2015/2016 UPWP production plan and schedule is fully achieved and begin preparing for implementation of the successive two year UPWP.
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Appendix C STATEMENTS AND ASSURANCES
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Appendix D TITLE VI NONDISCRIMINATION AGREEMENT
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Appendix E JOINT PARTICIPATION AGREEMENT
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Appendix F TECHNICAL COORDINATING COMMITTEE (TCC) AND CITIZENS ADVISORY COMMITTEE (CAC) APPROVALS OF THE UPWP
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Technical Coordinating Committee (TCC) Meeting Minutes April 15, 2014
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TCC Members Present: Representing: Richard Walton Daytona Beach Pedro Leon Daytona Beach Int’l Airport Ron Paradise Deltona Chad Lingenfelter Flagler Beach Kent (K.C.) Cichon Lake Helen Gail Henrikson New Smyrna Beach Alison Stettner Orange City Ric Goss Ormond Beach Jim Smith Pierson Clay Ervin, Chairman Ponce Inlet Tim Burman Port Orange John Dillard South Daytona VC School District Marian Ridgeway Melissa Winsett V.C. Traffic Engineering Heather Blanck Votran Claudia Calzaretta (non‐voting advisor) FDOT District 5 Robert Keeth (non‐voting) TPO Staff TCC Members Absent Representing: Stewart Cruz, Vice Chairman Daytona Beach Shores Rebecca Hammock (excused) DeBary Mike Holmes DeLand Darren Lear (excused) Edgewater Tom Harowski Holly Hill Larry LaHue (excused) V.C. Emergency Management Others Present: Representing: Debbie Stewart, Recording Secretary TPO Staff Pam Blankenship TPO Staff Lois Bollenback TPO Staff Carole Hinkley TPO Staff Jean Parlow TPO Staff Stephan Harris TPO Staff Jose Papa Palm Coast Mick Cuthbertson City of Bunnell Martha Moore Ghyabi & Associates Greg Witherspoon Canin Associates Call to Order / Roll Call / Determination of Quorum Chairman Clay Ervin called the meeting of the Volusia Transportation Planning Organization (TPO) Technical Coordinating Committee (TCC) to order at 3:09 p.m. The roll was called and it was determined that a quorum was present.
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Press/Citizen Comments Mr. Jake Sachs, CAC representative, New Smyrna Beach, requested the committee consider the natural surrounding environment in determining the TPO’s future goals, objectives and performance measures. He stated he has found our water bodies are currently impaired and the county has watersheds that are diminished in quality and quantity. Consent Agenda A. Approval of March 18, 2014 TCC Meeting Minutes MOTION: Ms. Henrikson moved to approve the March 18, 2014 TCC meeting minutes. The motion was seconded by Mr. Paradise and carried unanimously. Action Items A. Review and Recommend Approval of Resolution 2014‐## Adopting the FY 2014/15 and 2015/16 Unified Planning Work Program (UPWP) Mr. Keeth stated this document was presented to the committee in March and it has been under review by the FDOT, Federal Highway Administration and FTA for the last 30 days. It has been available on the TPO’s website. There have been no changes since then but the TPO has received comments back from the Federal Highway Administration asking for copies of consultant contracts to review the scope and check for consistency. The TPO has received verbal comments from FDOT suggesting administrative changes for clarification. The changes are not substantial and do not affect tasks or funding amounts. He asked Ms. Calzaretta to address FDOT’s comments. Ms. Calzaretta stated the changes are administrative; clarifying some details and there are some standard addendums that need to be included; no changes to funding or tasks. She stated it was a very well prepared document. MOTION: Mr. Leon moved to recommend approval of Resolution 2014‐## adopting the FY 2014/15 and 2015/16 Unified Planning Work Program (UPWP). The motion was seconded by Ms. Stettner and carried unanimously.
B. Review and Recommend Approval of Resolution 2014‐## Amending the FY 2010/11 and 2011/12 Unified Planning Work Program (UPWP) Mr. Keeth stated this is a request by Votran to amend the prior UPWP because it involves federal transit funds which stay with the UPWP under which they were obligated. These particular funds relate to Task 8.06 for choice ridership for transit. Votran would like to have more flexibility to use these funds through their consultant. Therefore they are requesting the TPO rename the task Transit Planning Services/General Consulting and revise the methodology to specifically provide for more flexibility. It does not change the funding or change the general focus of that task. MOTION: Mr. Paradise moved to recommend approval of Resolution 2014‐## amending the FY 2010/11 and 2011/12 Unified Planning Work Program (UPWP). The motion was seconded by Ms. Henrikson and carried unanimously. C.
Review and Recommend Approval of Resolution 2014‐## Amending the FY 2014/15 – 2018/19 Transportation Improvement Plan (TIP)
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Mr. Keeth stated FDOT has requested the TPO amend the Transportation Improvement Plan (TIP) to incorporate two rail safety projects; crossing safety upgrades at Mason Avenue/Florida East Coast (FEC) rail location and Dunlawton Avenue/FEC rail location. They are both funded with rail crossing safety funds and supplemented slightly with FDOT in‐house funds. The Mason Avenue project is $70,137.00 and the Dunlawton Avenue project is $81,068.00. MOTION: A motion was made by Ms. Stettner to recommend approval of Resolution 2014‐## amending the FY 2014/15 – 2018/19 Transportation Improvement Plan (TIP). The motion was seconded by Ms. Henrikson and carried unanimously. D. Review and Recommend Approval of Resolution 2014‐## Changing the Name of Volusia Transportation Planning Organization to the River to Sea Transportation Planning Organization (R2CTPO) Mr. Keeth stated the TPO was planning to change its name in concert with the expansion of the planning area. The reapportionment has been delayed and the TPO has several documents that need to be reviewed prior to the finalization of the reapportionment. The TPO is also launching a public opinion survey and wants the public to be exposed to the new name. The TPO is proposing the board approve the new name at the April meeting and complete the reapportionment formally at the May board meeting. MOTION: A motion was made by Ms. Henrikson to recommend approval of Resolution 2014‐## changing the name of Volusia Transportation Planning Organization to the River to Sea Transportation Planning Organization (R2CTPO). The motion was seconded by Ms. Stettner and carried unanimously. Presentations, Status Reports, and Discussion Items A. Presentation on Votran’s New Website and Rider Tools [handout] Ms. Blanck gave a presentation on the Votran website and provided a handout about it. She stated Votran recently did an update of their website and introduced many communication instruments they are calling “rider tools” and real time bus information. She went over the new website and the different ways customers can get information and interact with Votran. She stated for the blind community and visually impaired customers the turn‐by‐turn program describes in text format maps and schedules and can be read by computer readers also. She stated Votran is now on Google Transit live which gives both car and bus directions. The bus tracker live shows scheduled stop times and actual stop times using the bus stop number. She also reviewed the “set alert” option; this will set a rider for a one day notice. Ms. Blanck also reviewed the “text go” feature that will text exactly where a specific bus is on the route. Customers may also purchase passes online. She stated Votran now has a huge range of features on the website for customers to quickly get needed information. Ms. Henrikson asked if it was only for fixed routes. Ms. Blanck replied yes, it does not apply to flex routes or Gold service routes. The value to Gold service customers is it should cut down on other calls. She stated the biggest challenge is to get bus stop numbers out at all the bus stops and that Votran was working with a sign designer to do that. B. Long Range Transportation Plan (LRTP) Presentation [handout] Ms. Moore gave a PowerPoint presentation on the 2040 Long Range Transportation Plan (LRTP) and discussed the draft vision, the goals, objectives and performance measures. Mr. Greg Witherspoon, Canin Associates, gave a PowerPoint presentation on socioeconomic data methodology. Ms. Moore stated guidance came from MAP‐21, which has an emphasis on safety, along with state and regional guidance to develop the six goals and
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objectives and tried to keep them succinct and clear. The methodology, goals and the vision have all been approved by the 2040 LRTP Subcommittee. Ms. Stettner stated regarding performance measures she noticed a lot of quantitative measures measuring roadway efficiency and it may need to be balanced by looking at more qualitative measures to look at the entire mobility network. Mr. Witherspoon replied that is a valid point. Mr. Lingenfelter stated that a lot of time was spent on Goal 5 and the committee tried to be sensitive to the quality places we already have. Ms. Moore replied it was updated. She gave a definition of Z Data – Z Data 1 represents residential data and Z Data 2 is employment data. Mr. Witherspoon gave an overview of the socioeconomic trend methodology and how changes to land use may affect transportation. Mr. Leon asked if there was something unique about this significance in number or intensity on the 2040 LRTP that will have some lasting effect. Mr. Witherspoon replied that information is regularly updated; once the boundaries are set they are permanent and they are the boundaries that go into the model. Mr. Leon stated he was talking about the uniqueness in the pace of growth this time versus last time. Mr. Witherspoon replied he had not looked at how the split was in the 2035 LRTP; he would have to go back and see if there was a trend. Discussion continued. C. FDOT Report Ms. Calzaretta gave the FDOT report; one new construction project has begun on SR 40 and Granada Avenue in Ormond Beach. There are a number of improvements along this corridor. D. Volusia County Construction Report
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[handout] Ms. Winsett gave the Volusia County Construction Report. She announced 2013 Traffic Counts are available on the website, www.volusia.org. Mr. Goss asked if the county was going to install adaptive signals going east to west. Ms. Winsett replied she would find out; there is one on SR 40. Mr. Keeth stated there was some talk about the possibility of getting the state to pick the signal project up. There has been no progress yet. Chairman Ervin requested a status report be sent to the committee members. Staff Comments
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Reapportionment Update Mr. Keeth stated reapportionment will happen in May. SunRail Update Mr. Keeth stated SunRail is still on schedule to begin operations on May 1, 2014 and the first two weeks are free. The Community Celebration at the DeBary station was successful, about 800‐1,000 people attended and no negative comments were heard. Votran provided shuttle service for those that had to park offsite.
Values Study Update Ms. Bollenback stated the TPO contributed to a values study done in the Central Florida region. The study is to find out what people want and what is important to them, including transportation. The information will be released in June and the TPO hopes to have a better understanding about Volusia County and this region to help with the Long Range Transportation Plan (LRTP).
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Legislative Update Mr. Harris stated there is legislation relating to the regional trails system; FDOT will be using some of their Transportation Alternative Program (TAP) funds to pay for regional trail improvements. There may be additional funding available soon, a one‐time appropriation of funds for regional trails and legislation that will allow the state to spend a portion of the state transportation trust fund money. He stated the TPO recently issued a request for proposal for a consultant to do a regional trails study in Volusia and Flagler counties. The selection committee for that consultant contract will meet on May 16, 2014, time has not been determined yet. Volunteers are still needed for the selection committee; please contact Ms. Jean Parlow if interested. Mr. Jim Smith volunteered for the selection committee. TCC Member Comments Mr. Lingenfelter announced his resignation from the committee; he has accepted a position outside the planning area in Castleberry. Mr. Leon congratulated Ms. Blanck and the Votran team on the new website and iphone applications. Information Items Adjournment There being no further business, the TCC meeting adjourned at 4:19 pm.
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VOLUSIA TRANSPORTATION P LANNING ORGANIZATION _______________________________________ CLAY ERVIN, CHAIRMAN TECHNICAL COORDINATING COMMITTEE (TCC)
CERTIFICATE: The undersigned duly qualified and acting Recording Secretary of the Volusia TPO certified that the foregoing is a true and correct copy of the minutes of the April 15, 2014 regular meeting of the Technical Coordinating Committee (TCC), approved and duly signed this 20th day of May 2014. ______________________________________ DEBBIE STEWART, RECORDING SECRETARY VOLUSIA TRANSPORTATION P LANNING ORGANIZATION
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Citizens Advisory Committee (CAC) Meeting Minutes April 15, 2014
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CAC Members Present: Representing: Richard Gailey DeBary Bliss Jamison Edgewater Richard Belhumeur Flagler Beach Gilles Blais, Chairman Holly Hill Jake Sachs New Smyrna Beach Bob Storke Orange City Susan Elliott Pierson Bobby Ball Port Orange Elizabeth Alicia Lendian Volusia County Judy Craig Volusia County Claudia Calzaretta (non‐voting advisor) FDOT District 5 TPO Staff Robert Keeth (non‐voting) Melissa Winsett (non‐voting) Volusia County Traffic Engineering Rickey Mack Votran CAC Members Absent: Representing: Donald Smart, Vice Chairman (excused) Daytona Beach Janet Deyette (excused) Deltona Dan D’Antonio (excused) Volusia County Others Present: Representing: Debbie Stewart, Recording Secretary TPO Staff Pam Blankenship TPO Staff Carole Hinkley TPO Staff Robert Keeth TPO Staff Stephan Harris TPO Staff Jean Parlow TPO Staff Lois Bollenback TPO Staff Martha Moore Ghyabi & Associates Greg Witherspoon Canin Associates Heather Blanck Votran Call to Order / Roll Call / Determination of Quorum Chairman Gilles Blais called the meeting of the Volusia Transportation Planning Organization (TPO) Citizens Advisory Committee (CAC) to order at 1:35 p.m. The roll was called and it was determined that a quorum was present. Press/Citizen Comments There were no press or citizen comments. Consent Agenda A. Approval of March 18, 2014 CAC Meeting Minutes MOTION: Mr. Storke moved to approve the March 18, 2014 CAC meeting minutes. The motion was seconded by Mr. Belhuemer and carried unanimously.
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Action Items A. Review and Recommend Approval of Resolution 2014 ‐ ## Adopting the FY 2014/15 and 2‐15/16 Unified Planning Work Program (UPWP) Mr. Keeth stated this document was presented to the committee in March and it has been available on the TPO’s website. There have been no changes since then but the TPO has received comments back from FDOT suggesting that changes will be necessary. The changes are not substantial and do not affect tasks or funding amounts. He asked Ms. Calzaretta to address FDOT’s comments. Ms. Calzaretta stated the changes are administrative; clarifying some details as well as some standard addendums that need to be included; no changes to funding or tasks. She stated it was a very well prepared document. MOTION: A motion was made by Ms. Craig to recommend approval of Resolution 2014 ‐ ## adopting the FY 2014/15 and 2‐15/16 Unified Planning Work Program (UPWP) with the FDOT requested changes. The motion was seconded by Mr. Storke and carried unanimously.
B. Review and Recommend Approval of Resolution 2014 ‐ ## Amending the FY 2010/11 and 2011/12 Unified Planning Work Program (UPWP) Mr. Keeth stated this is a change to the preceding Unified Planning Work Program (UPWP), the 2011/12 UPWP and not the current adopted UPWP. The reason the TPO has to amend the prior UPWP is because Federal Transit Agency (FTA) funds do not transfer forward with each successive UPWP – they stay with the UPWP under which they were first obligated. Votran has some FTA funds available under an old grant that were obligated under the 2011/12 UPWP and the task under which these funds are obligated is very narrowly defined to address a choice ridership program. Votran would like to have more flexibility in how they spend those funds through their general planning consultant. Therefore, they are proposing to amend the title and description from a choice ridership task to a transit planning services/general consulting task. The objectives and methodology are revised to provide greater flexibility. Ms. Craig asked what the reasoning is for taking funds from a specific task to a generalized task. Ms. Blanck replied Votran wants to make it more generalized; there are some very specific types of tasks that are general planning assistance that they want to roll together and not have it so clearly defined and broken up. These tasks may include some choice rider directed tasks but they want to be able to mix it in with some other tasks. Votran would like to use these funds for a variety of purposes; it is not one task eliminating another. MOTION: A motion was made by Mr. Belhuemer to recommend approval of Resolution 2014‐## amending the FY 2010/11 and 2011/12 Unified Planning Work Program (UPWP). The motion was seconded by Ms. Elliott and carried unanimously. C.
Review and Recommend Approval of Resolution 2014‐## Amending the FY 2014/15 ‐ 2018/19 Transportation Improvement Plan (TIP) [handout] Mr. Keeth stated FDOT has requested the TPO amend the Transportation Improvement Plan (TIP) to incorporate two rail safety projects; crossing safety upgrades at Mason Avenue/Florida East Coast (FEC) rail location and Dunlawton Avenue/FEC rail location. They are both funded with rail crossing safety funds. The Mason Avenue project is $70,137.00 and the Dunlawton Avenue project is $81,068.00. Chairman Blais asked if the 6th Street railroad crossing in Holly Hill is a railroad crossing improvement project or an underground utility improvement project; traffic is blocked there.
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Mr. Keeth replied he thought that was a rail crossing project in the current adopted TIP; these are new projects. Mr. Storke asked if the 14 pairs of LED lights being installed are on the gates or if they are additional lighting. Mr. Keeth replied he did not think they were on the gates but he was not sure. Mr. Sachs asked if the improvements included pedestrian safety. Mr. Keeth replied he did not believe so. MOTION: A motion was made by Mr. Sachs to recommend approval of Resolution 2014‐## amending the FY 2014/15 ‐ 2018/19 Transportation Improvement Plan (TIP). The motion was seconded by Mr. Storke and carried unanimously.
D. Review and Recommend Approval of Resolution 2014‐## Changing the Name of Volusia Transportation Planning Organization to River to Sea Transportation Planning Organization (R2CTPO) Mr. Keeth stated the TPO was planning to change its name in concert with the expansion of the planning area. The reapportionment has been delayed and the TPO has several documents that need to be adopted prior to the finalization of the reapportionment. The TPO is also launching a public survey and wants the public to be exposed to the new name. The TPO is proposing the board approve the new name at the April meeting and complete the reapportionment formally at the May board meeting. Mr. Belhuemer asked if the new name would take effect when and if the board passes it. Mr. Keeth replied yes, the TPO will launch the new name as soon as they approve it. The TPO has plans set to change the website, has new stationary, etc. MOTION: A motion was made by Mr. Belhuemer to recommend approval of Resolution 2014‐## changing the name of Volusia Transportation Planning Organization to the River to Sea Transportation Planning Organization (R2CTPO). The motion was seconded by Ms. Lendian and carried unanimously. Presentations, Status Reports, and Discussion Items A. Presentation on the Votrans New Website and Rider Tools [handout] Ms. Blanck gave a presentation on the Votran website and provided a handout about it. She stated Votran recently did an update of their website and introduced many communication instruments they are calling “rider tools” and real time bus information. She went over the new website and the different ways customers can get information and interact with Votran. She stated for the blind community and visually impaired customers the turn‐by‐turn program describes in text format maps and schedules and can be read by computer readers also. She stated Votran is now on Google transit live which gives both car and bus directions. The bus tracker live shows scheduled stop times and actual stop times using the bus stop number. She also reviewed the “set alert” option for the committee; this will set you up for a one day notice. Ms. Blanck also reviewed the “text go” feature that will text you exactly where a specific bus is on the route. She stated Votran now has a huge range of features on the website for customers to quickly get needed information. Ms. Craig stated this is lovely for regular bus riders and asked what was going to happen with the Votran Gold System and how this will affect that, if she would be able to look at her phone or would she still have to call customer service to find out where her bus is.
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Ms. Blanck replied the thing that will be most helpful is if all regular fixed route customers were not calling she would be able to get her answer faster. They are working very hard to provide better customer service. Mr. Sachs stated New Smyrna Beach currently has Votran flex service and there are bus benches along South Atlantic Avenue that do not receive regular bus service and are not ADA compliant. He asked if Votran flex service would pick someone up at a bus stop and he stated he would like an official answer from Votran. Ms. Blanck replied the flex service is designed as a curb to curb service; if the bench was situated in front of an address and that address is used as a point of origin or point to be picked up they will be picked up at that location. Mr. Sachs asked if that was a reason to keep the non‐compliant benches. Ms. Blanck replied it is within the purview of the city to require the benches become compliant or be removed by the bus bench provider. Chairman Blais asked if the bus stops have the number of the stop on the signs. Ms. Blanck replied Votran is working on that now. B. Long Range Transportation Plan (LRTP) Presentation [handout] Ms. Moore gave a PowerPoint presentation on the 2040 Long Range Transportation Plan (LRTP) and discussed the draft vision, the goals, objectives and performance measures. Mr. Greg Witherspoon, Canin Associates, gave a PowerPoint presentation on socioeconomic data methodology. Mr. Belhuemer asked with Flagler County coming in to the planning area was the TPO looking at options to connect Flagler County to Volusia County; there is no connectivity transportation wise. Ms. Moore replied they will be looking at it from a roadway standpoint, as far as transit, she asked Ms. Blanck to address that. Ms. Blanck stated that the Flagler County organization that handles transportation is working on a transit plan to provide transit within Flagler County. Votran is a service of Volusia County Government and the district that Votran serves is Volusia County and does not allow them to go outside the county. Votran will be helping the Flagler organization with their approach. Ms. Winsett asked if the plan will provide the tools to measure the performance consistently. Ms. Moore replied that the tools will be there. Discussion continued regarding performance measures. Ms. Bollenback stated under MAP‐21 certain performance measures are required that the TPO will have to implement. The reality is not everything can be measured so we have to pick and choose want we want to measure; the areas we want to look at over and over to see if things are getting better, to identify what makes sense and reflects improvement. She stated how we measure trip making, connectivity, gaps in sidewalks, trails, etc., comes down to what our priorities are. Chairman Blais asked how performance would be measured on Objective 4.2, Certification of Responsible Agency. Citizens Advisory Committee (CAC) Minutes
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Ms. Moore replied that pertains more to security procedures. Chairman Blais stated trucks and buses have to use two lanes of traffic to execute a right hand turn; the restricted line needs to be moved back. He stated this is something that needs to be looked at. Mr. Keeth stated it is clear the TPO’s goals and objectives recognize the responsibility to provide safe and efficient mobility. The primary purpose is to identify needs for expenditure of state and federal funds. Part of our planning effort is to identify those kinds of problems. Ms. Craig asked if currently this plan was effective only in Volusia County. Ms. Moore replied when reapportionment takes place next month the plan will officially cover all of the TPO planning area. Ms. Craig stated currently the buses stop at the Volusia County line and whatever is coming from Flagler County stops at the Flagler County line; she asked how that would be connected once the TPO becomes the River to Sea TPO. Mr. Keeth stated the TPO is not at that point in the planning process yet to identify specific issues and to suggest specific measures to address them. At this point the TPO is identifying our vision, what the goals and objectives are and how we will measure achievement of those objectives. He stated the TPO would do a system analysis to identify that type of projects and deficiencies. Mr. Witherspoon gave an overview of the socioeconomic trend methodology and how changes to land use may affect transportation. He stated the numbers used now are strictly Volusia County numbers; Flagler County was going through their own operation with FDOT and will provide their numbers when finished. Ms. Sachs asked if Ghyabi & Associates had taken into consideration the environmental issues; how the roads affect the environment. Mr. Witherspoon replied Ghyabi & Assocoiates is very sensitive to environmental issues. He stated Canin Associates believes that if a more effective blend of density and transportation solutions is created we will be able to protect even more of our environmental treasures here in Florida. Ms. Bollbenback stated that Ghyabi & Associates works for the TPO; the question is if the TPO Board and committees want to place an emphasis and how much of an emphasis on safety and environment within the realm of transportation. The last LRTP saw a big movement toward where things are already built rather than rural areas. Discussion continued. C. FDOT Report Ms. Calzaretta gave the FDOT report; one new construction project has begun on SR 40 and Granada Avenue in Ormond Beach. There are a number of improvements along this corridor. Mr. Sachs asked if the county could foresee an increased speed limit on state roads or any roads with the enactment of a 75 mile per hour speed limit on the interstate. Ms. Calzaretta replied she would look into it. Mr. Belhuemer stated in reference to resurfacing of Route 100 coming into Flagler Beach, one crosswalk has been taken out and the crosswalk left has only pavers and is in the middle of the block. He stated the new traffic signal at A1A and SR 100 does not move traffic well on busy days and asked about signal timing. Citizens Advisory Committee (CAC) Minutes
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Ms. Calzaretta stated she would get with the project manager and find out the status. D. Volusia County Construction Report [handout] Ms. Winsett gave the Volusia County Construction Report. She stated two segments have been moved up to construction status. She announced the 2013 Traffic Counts are now posted on the website, www.volusia.org. Mr. Storke asked if the county council had approved the Spring to Spring trail. Ms. Winsett replied yes. Staff Comments Reapportionment Update Mr. Keeth stated the TPO is targeting the May board meeting for final execution of reapportionment but the TPO will be known as the River to Sea TPO by the end of this month. SunRail Update
Mr. Keeth stated SunRail is still scheduled to begin operation on May 1, 2014.
Values Study Update Ms. Bollenback stated the TPO contributed to a values study done in the Central Florida region. The study is to find out what people want and what is important to them, including transportation. The information will be released in June and the TPO hopes to have a better understanding about Volusia County and this region to help with the Long Range Transportation Plan (LRTP). Legislative Update Mr. Keeth stated the speed limit legislation Mr. Sachs referred to earlier does not raise the speed limit but opens the door for the possibility of a maximum speed of 75 mph. There is legislation relating to the regional trails system; one is a one‐time appropriation of $10 million that will be available if the bill passes to fund portions of the trail system across Florida. There is also some legislation that would authorize the use of some state transportation trust fund money for the completion of a regional/statewide trail system. These are two important pieces of legislation as far as our regional trail efforts go; and underscores our efforts to put together a regional trails list. The TPO is pursuing a regional trails study to be done with a consultant; we have issued a request for proposal and the deadline is early May. CAC Member Comments Ms. Craig referred to a discussion with Ms. Calzaretta regarding US 17 North four‐laning and stated the information received did not satisfy her or Ms. Lendian. The problem is the four‐laning stops at SR 40; then right after SR 40 is where the high school and proposed new elementary school will be built and it is only two lanes. The committee voted to leave the study funds in for a study to do a four lane to the next county line. Ms. Calzaretta replied there were some things identified; a sidewalk project funded through the TPO was done, pavement markings were installed and crosswalks. The study that was pulled was not a study it was a ETDM preliminary engineering to see if a study should be conducted and it was determined capacity was not needed. She stated the school system needs to coordinate with FDOT and that will be another discussion if it is decided to open the schools.
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VIII.
IX.
Ms. Craig stated it is long range planning but wants to continue to keep this in the forefront because of the safety issues for the students. Information Items Adjournment There being no further business, the CAC meeting adjourned at 3:00 pm.
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VOLUSIA TRANSPORTATION P LANNING ORGANIZATION _______________________________________ GILLES BLAIS, CHAIRMAN CITIZENS’ ADVISORY COMMITTEE (CAC) CERTIFICATE: The undersigned duly qualified and acting Recording Secretary of the Volusia TPO certified that the foregoing is a true and correct copy of the minutes of the April 15, 2014 regular meeting of the Citizens’ Advisory Committee (CAC), approved and duly signed this 20th day of May 2014. ______________________________________ DEBBIE STEWART, RECORDING SECRETARY VOLUSIA TRANSPORTATION P LANNING ORGANIZATION
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Appendix G AGENCY COMMENTS REGARDING THE DRAFT UPWP AND RIVER TO SEA TPO'S RESPONSE
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APPENDIX G Agency Comments Regarding Draft UPWP and Volusia TPO’s Response
FDOT District Five Comments1 1. In the final UPWP, include a signed copy of the resolution adopting the UPWP 2. In the final UPWP, include the FTA Section 5303 [now 5305(d)] funding application and agreement package. 3. Add staff travel and equipment leases in Task 1.01, General Administration and Program Support, or wherever appropriate, so long as these expenditures are clearly identified in connection with the relevant task(s).
4. Clearly identify fund balances, amount and work to be carried over from the previous year's UPWP into the Proposed Year.
5. Please be sure to include all the Final Documents in the Appendices and a complete 2014 Joint Certification Package in your final UPWP: 2014 Certification Questions and Responses, Findings and Recommendations, Statements and Assurances, and signed resolution.
VTPO Response A signed copy of Resolution 2014-12 has been included in the final document as Appendix I. The FTA Section 5305(d) funding application and agreement package has been included in the final document as Appendix E. The draft UPWP was amended to specifically provide for the expenditure of funds for equipment leases under Task 1.01, General Administration and Program Support, Methodology. (See Task 1.01, Methodology, bullet #13 on page 20.) The draft UPWP already provided for the expenditure of funds for travel under Task 1.01, Methodology. (See bullet #12 under Task 1.01, Methodology, page 20, which states: "Provide opportunities for professional development of staff, including participation in conferences and training and related travel as necessary to achieve the agency's objectives".) Tables 3A and 3B, Revenues by Source and Task for FY 2014/15 and FY 2015/16, respectively, were amended to identify the amounts of PL funds to be carried over into each year from previous years. Detailed tables identifying tasks in the previous UPWP from which these PL funds were carried over were included in the UPWP as Tables 6A and 6B. Final, complete versions of the 2014 Joint Certification Package and all other documents required to be included with the UPWP, were added as appendices.
1
Reference the letter from Claudia Calzaretta, FDOT District Five MPO Liaison, to Lois Bollenback, dated April 16, 2014 which presents the combined comments of the FDOT District Five Planning and Transit Offices, the Federal Highway Administration, and the Federal Transit Administration.
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FHWA Comments2 1. Overall, this is a very thorough and comprehensive document. Kudos to the staff for the level of detail included in this planning document. 2. Please double check the Federal Aid No. (049). I believe for the upcoming plan, it should be (050). 3. Is there any summary language available which explains the reason for the name change? Something that maybe can be summarized in a few sentences?
4. Nice visual on the organization of the TPO. 5. I am a little confused by the graph under Timeline. Does this visual indicate that all the activities are ongoing unless otherwise stated?
6. Please review all task pages and incorporate a product end date, where appropriate. 7. All Agreements or Certifications including Debarment and Suspension, Contracts, Grants and Cooperative Agreements, Title VI Nondiscrimination Policy Statement and Disadvantaged Business Enterprise (DBE) statements should be signed and dated, and included in the final copy of the document.
2
VTPO Responses Thank you. No changes necessary.
FHWA confirmed that the applicable federal-aid number included on the original draft (052) was correct. No changes are necessary. It is noted on page 1, paragraph 2, "[a]t that time, the TPO replaced its former name (Volusia Transportation Planning Organization) with River to Sea Transportation Planning Organization, and expanded the metropolitan planning area to encompass the urban areas of Flagler County including the cities of Palm Coast and Bunnell." Thank you. No changes necessary. The graph indicates that at least some of the activities under the associated task are anticipated to be underway during the months identified with shading (blue). If all months are shaded, activities are anticipated to be underway throughout the 2year period of the UPWP. In those cases, the term "on-going" will also appear immediately above the graph. Reviewed task pages and incorporated product end dates where appropriate. All required agreements and certifications have been included in the final copy of the UPWP.
Reference the letter from James Christian, FHWA Division Administrator, to Mary Schoelzel, dated April 14, 2014.
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8. Tasks that involve consultant participation should provide enough detail (such as project scope, work to be accomplished for each project, anticipated completion dates and project costs) about what the consultant responsibilities are concerning the activities to be undertaken using federal-aid funds. If that is not possible at this time, prior to the TPO's use of PL funds for these types of planning projects or activities, the District should forward a copy of the scope of services, the anticipated cost and completion date to the FHWA for review. It will continue to be the responsibility of the District and the TPO to ensure that all activities undertaken as part of these tasks are eligible and are allowable costs.
It is not possible to provide accurate details until after project scopes, deliverables, anticipated costs, schedules, etc. have been developed with input by stakeholders. These details will be provided for FDOT and FHWA review prior to undertaking activities using federal-aid funds.
FTA Comments3 1. The transit component of the UPWP is satisfactory to FTA. For additional information on MAP‐21 programmatic changes, you are asked to view the FTA web site for MAP‐21 updates: http://www.fta.dot.gov/map21/
VTPO Responses No changes necessary.
3
Email from Keith Melton, FTA Region IV, to Yvonne Arens, dated April 14, 2014.
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Appendix H RESOLUTION 2014-12 ADOPTING THE FY 2014/15 - FY 2015/16 UNIFIED PLANNING WORK PROGRAM
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TASK INDEX Page 1.01 - General Administration and Program Support
18
1.02 - Information Technology Systems and Website Support
21
1.03 - Public Involvement
23
2.01 - FDOT Planning Support Services
28
3.01 - Program Development (UPWP)
32
3.02 - Transportation Improvement Program (TIP) Development
34
3.03 - Transportation Data Information Management
37
3.04 - Corridor Improvement Programs and Studies
39
3.05 - State and Regional Planning and Coordination
42
3.06 - Planning Assistance to Small Local Governments (Lake Helen, Pierson, Oak Hill, Flagler Beach, Beverly Beach, and Bunnell) 3.07 - ITS/Traffic Operations/Safety Project Feasibility Studies (JPA)
44
3.08 - Community Transportation Survey
48
3.09 - 2040 Long-Range Transportation Plan
50
3.10 - General Planning Studies and Initiatives
52
3.11 - Intelligent Transportation Systems (ITS) Planning
54
4.01 - Community Safety-Related Program
58
4.02 - Bicycle/Pedestrian Planning and Implementation
60
4.03 - Bicycle/Pedestrian Project Feasibility Studies (JPA)
62
4.04 - Pedestrian Safety Enforcement Program
64
5.01 - Transit-Related Activities and TD Program
68
5.02 - Transit Planning Services - General Consulting
70
5.03 - Transit Planning Services-Votran Section 5307 Planning
72
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REVISION LOG Revision Date
Type of Revision
Resolution
Description
02/11/2014
Draft
n/a
Distributed first draft to CAC/TCC.
03/26/2014
Revised Draft
n/a
Revised Task 3.04 to include US 17/92 and US 17 Phase II Corridor Improvement Study.
04/16/2014
Revised Draft
n/a
Revised Task 1.01 to provide for expenditures relating to staff travel; revised Tables 3A and 3B to identify PL funds carried over from previous years; added Tables 6A and 6B identifying tasks in the previous UPWP from which PL funds were carried over into this UPWP.
04/23/2014
Adopted
2014-12
Adopted draft UPWP as presented.
08/27/2014
Amendment
2014-27
Added Task 5.03 - Tranist Planning Services - Votran Section 5307 Planning.
01/28/2015
Amendment
2015-02
1) moved all remaining funds from Task 3.04 (except those needed for the remaining work on the regional trails corridor assessment) to Task 3.10; 2) added $160,330 additional SU funds from the TPO's Bicycle/Pedestrian Projects Set-Aside Box to Task 3.10; and 3) move $75,000 from Traffic Operations/ITS/Safety Projects Set-Aside Box to Task 3.07 – Traffic Operations/ITS/Safety Project Feasibility Studies (JPA).
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