US Bank

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U.S. Bank Payment Instructions

Overview U.S. Bank Access® Online Payment Plus provides cardless e-payment capabilities that complement and help expand your commercial card programs. Payment Plus allows your organization to replace paper- and labor-intensive checks with cost effective electronic payment options. And like a check, Payment Plus accounts can be set to a specific supplier, date range and payment amount, so you retain complete control over your payables process.

Payment Instructions When relaying payment instructions to U.S. Bank, you can select the level of automation and efficiency best suited to your organization. Communicate one-time payment information via a form process, or batch upload multiple payments in a single file through our automated file process.

On-Demand Form Process

Automated File Process

Creating individual payment instructions within Access Online allows you to address urgent or single payment needs. This option can both complement the automated file process or be used as a stand-alone solution that does not require valuable information technology (IT) resources. The payment instruction form process is ideal for organizations needing to:

When time and cost savings are critical, the automated payment instruction file process is the ideal solution. A file is sent directly from your financial system with one or multiple payment instructions included for processing. The batch is automatically uploaded to Payment Plus in real time. Suppliers immediately receive email notifications to process transactions along with the remittance information for proper cash application, even when paying multiple invoices. Finally, purchases are automatically reconciled within Access Online.

• Submit a non-scheduled payment • Pay a one-time or infrequently used supplier This on-demand process is quick and easy with only eight required fields to complete. Once submitted, the payment instruction follows an automated process. Suppliers receive an email notification and remittance advice to process the payment, even if it represents multiple invoices. Plus, the purchase is automatically reconciled within Access Online.

Automated payment instructions files may be used to: • Boost efficiencies by submitting batches of payments within one file upload • Standardize the payment process with frequently used suppliers, while increasing cash float

• Consolidate payments for multiple invoices

Organizations have varying needs for the amount and types of payment information that they collect and track. To accommodate, U.S. Bank offers two payment instruction file options, Basic and Standard.

Basic Payment Instruction File The Basic payment instruction file collects the minimum information needed to initiate a payment through Payment Plus. It can be created in Excel, usually without assistance from your IT department. The file has only five* required fields and two required records, which minimizes development time. Optional fields give you the flexibility to include additional information such as invoice level detail.

The Basic file is appropriate for most organizations because it’s easy to create and implement.

Standard Payment Instruction File The Standard payment instruction file is designed for organizations with more complex payment needs. This robust file contains information from 41 required fields and five required records, and will require development support from your IT department. Up to 500 optional fields give you extensive payment information visibility.

Payment Instruction File Comparison BASIC

STANDARD

Required Data Elements

5*

41

File Format

CSV (Comma Separated Value)

Fixed width ASCII text file

Create File via Excel

Yes

No

Available for Straight-through Processing

Yes

Yes

Reporting

Manual and automated reconciliation options

Manual and automated reconciliation options

Account Types

Single-use accounts

Single-use accounts Pre-authorized Limit accounts

CSI Records

Yes

Yes

Invoice Level Detail

Yes

Yes

Allocation Record

No

Yes

Level 2 / Level 3 Data Coded in File

No

Yes

254 Character Note Field

No

Yes

Custom Fields 1 and 2

Yes

Yes

Transmission Options

Managed File Services and Data Exchange

Managed File Services

Currency

US Dollar default – no coding required Canadian dollar – file coding required

US and Canadian dollar – currency selection must be coded in the file

* File has six required fields in Canada.

For more information For more information about Payment Plus payment instructions, please contact your U.S. Bank representative.

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U.S. Bank is not responsible for and does not guarantee the products, services or performance of third party providers. Member FDIC ©2014 U.S. Bank National Association. All trademarks are the property of their respective owners. CPS 3525 (R–10/14) MMWR-52255