Wedding Guidelines


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Wedding Guidelines

“And now faith, hope, and love abide, these three, and the greatest of these is Love.” 1 Corinthians 13:13

Greensboro First United Methodist Church One Church Two Campuses North Campus South Campus 202 W. Broad Street 4741 Carey Station Road Greensboro, Georgia 30642 Page 1 of 17

The Greensboro First United Methodist Church -North Campus- building is a unique House of God and has been dedicated to the Glory of God for worship, preaching, Holy Communion and the celebration of holy events such as weddings and baptisms. We are delighted you have chosen to have your wedding in our church. A church wedding is a service of worship that celebrates the union of two individuals while honoring God. Keeping this in mind, the following guidelines should assist you in preparation for your upcoming wedding.

Setting the Wedding Date Your wedding and rehearsal dates may be placed on the church calendar by making a reservation through our church office. Reservations can be made by calling 706-4537064 and speaking to the facilities coordinator. Making your reservation insures that there are no conflicts with other events in the sanctuary. Dates may be booked up to six months in advance. The $300 reservation fee and the $500 security deposit are due from non-members within 7 days of scheduling in order to reserve the date on the calendar. The reservation fee is non-refundable and will be applied to the cost of the wedding. Weddings and receptions are discouraged during Holy Week, Sundays, New Year’s Day, the Fourth of July, Labor Day, Thanksgiving and Christmas Day.

The Wedding Hostess The wedding hostess is the personal contact and information resource between the church and you. When your wedding is put on the calendar, a hostess will be assigned to you. The hostess will be the person who will open the building, turn on the lights, adjust the heating or air conditioning, go over the rules and regulations and answer any questions you have about the use of the building. Please note that the wedding hostess is NOT the same as a “wedding director” or “wedding planner”. The wedding hostess will be present at the wedding rehearsal and the ceremony as the official representative for the church. It is highly recommended that the bride, wedding director, and wedding hostess be in close contact and schedule a meeting to plan a “walk-through” prior to the wedding rehearsal. This will alleviate any potential problems and will optimize the efficiency of the rehearsal. Please coordinate a meeting with these individuals before the day of the rehearsal.

The Wedding Director The wedding director is responsible for making sure that every aspect of the wedding planning and wedding day happens without complications. The bride and director will meet/talk within two weeks of securing the church to discuss the director’s responsibilities. Page 2 of 17

Arranging for the Pastor Please contact the pastor well in advance of the wedding so that adequate preparations can be made. If a Greensboro First United Methodist pastor is officiating, he/she will want to arrange a series of counseling sessions prior to the ceremony. The officiating minister must be an ordained Christian minister and will participate at the discretion of the Senior Pastor of Greensboro First United Methodist Church. The officiating minister must be present at the rehearsal. The marriage license must be given to the officiating minister at the rehearsal. If an outside minister is invited to perform the ceremony, please inform our Senior Pastor as soon as possible.

Communion The sacrament of Holy Communion in the United Methodist Church is, by doctrine, an open table. Therefore, any communion offered must be available to the entire body of attending guest. There are no exceptions to this rule.

Selecting the Wedding Music The church wedding is a religious and spiritual experience. Therefore, it is necessary that the instrumental and vocal music used in your wedding ceremony be appropriate to the spiritual significance of the occasion. It is suggested that you choose music that honors God, regardless of the style. Please contact Alexis Renee Ford, Director of Music Ministries to schedule the rehearsal and wedding; 302-766-4037. Guest musicians must be approved by the Music Ministries Director. Should you need assistance in selecting music for your wedding; the Music Minister can advise you. Guest musicians must be approved by the Music Minister. The sound system is to be operated by the Greensboro FUMC sound system technician only. Our sound system has been preset to meet the needs of our sanctuary. A sound technician will be assigned to you by the church office. The fee for the sound system technician will be $150 based on a five hour maximum for the rehearsal and wedding. There will be an additional $100 fee should video be required. Any music and/or videos to be used during the wedding are to be given to the wedding hostess NO LATER THAN ONE WEEK PRIOR TO THE WEDDING for review by the sound system technician. At present, the sanctuary has a grand piano and organ that may be used in your wedding ceremony. The piano and organ cannot be moved. All music and videos must be approved by the Greensboro FUMC wedding hostess/sound system technician at least 3 days prior to the wedding. Greensboro First United Methodist Church reserves the right to deny the performance or use of music/video deemed inappropriate. Page 3 of 17

Flowers and Decorations It should be remembered that a wedding is a service of worship and consecration, a religious ceremony. The church may be decorated as festively and beautifully as possible, but it must maintain the atmosphere of a sanctuary – a House of Worship. Positively no food or drink is allowed in the sanctuary. Failure to comply will result in loss of deposit. You are free to contract your own florist. It is your responsibility to make your florist aware of the policies of the church. Please make the florist aware that the church furnishings may NOT be moved or removed. No tacks, nails, tape, glitter or wire may be used when decorating. Also, please inform your florist that only non-drip candles may be used in our sanctuary. No floral petals, live or silk, may be dropped down the aisle. *North Campus Center aisle is approx. 45 ½ feet long; *South Campus Center aisle is approx. 70 feet long. All decorating must be done the day of the wedding and taken down immediately following the wedding ceremony. The florist will be responsible for removing the floral decorations immediately following the ceremony. If you wish to leave the flowers to be enjoyed by the church, please note your intent to do so when making the wedding reservation so that it may be noted in the Sunday morning bulletin.

Wedding Photography/Videography Wedding pictures provide a lasting memory of the wedding ceremony. However, it is imperative that photographers and videographers not detract from the sacredness of the wedding ceremony. It is your responsibility to inform your photographer or videographer about the policies of the church. Pictures may be taken in the church before and after the ceremony. During the ceremony, no flash pictures are permitted. Members of the wedding party, family members and guests may not take pictures during the ceremony. These actions can be distracting to the ceremony and will not be permitted. For clarification, “during the ceremony” is defined as “from the time the musicians begin playing until the couple reaches the back of the sanctuary at the close of the service”. Videotaping is permitted. However, no special lighting may be used during the processional, ceremony or recessional. All videotaping must be done from a stationary position during the ceremony.

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The Bride’s Room and Dressing Rooms NORTH CAMPUS: Dressing areas are available for the dressing of the bride and her attendants. It is located on the first floor adjacent to the sanctuary. Bathroom facilities are available, as is a sink and mirror for dressing. Your wedding hostess can direct you to this room. The groom and his groomsmen may congregate in the youth area on the upper level of the church. Bathroom facilities are available upstairs. Water ONLY is permitted in our dressing rooms. If you wish to provide snacks for the bridal party, you may do so provided snacks are dry and easily cleaned up. Avoid candy, gum and chocolate which can stain carpet and upholstered furniture. **The bride and the groom should have a designated person remove the bridal party’s possessions, food & drink following the ceremony. Failure to do so will result in loss of deposit. Any garbage left over the amount of 1 large trash bag in the bride’s room and groom’s room will be charged 5.00/bag from your deposit. SOUTH CAMPUS: The Bride’s Room is available for the dressing of the bride and her attendants. It is located on the upper level, Room 229. Included in this room are bathroom facilities, a dressing area, vanity and three-way mirror. Your wedding hostess can direct you to this room. The groom and his groomsmen may congregate in Room 121 on the upper level of the church. Bathroom facilities are available adjacent to the room. Water ONLY is permitted in our dressing rooms. If you wish to provide snacks for the bridal party, you may do so provided snacks are dry and easily cleaned up. Avoid candy, gum and chocolate which can stain carpet and upholstered furniture. **The bride and the groom should have a designated person remove the bridal party’s possessions, food and drink following the ceremony. Failure to do so will result in loss of deposit. Any garbage left over the amount of 1 trash bag in the bride’s room and groom’s room will be charged $5.00/bag from your deposit.

Nursery Facilities On-site nursery care is available at the rate of $50.00 per hour, which covers 2 nursery workers. Safe sanctuary policy mandates that a minimum of 2 FUMC-provided Page 5 of 17

workers be present in all nursery settings. Only FUMC nursery staff may use the nursery facilities. Arrangements for this should be made 3 months in advance.

General Conduct Since a wedding is a religious ceremony, it is expected that ALL members of the wedding party conduct themselves accordingly while on church premises. The following is NOT allowed on church property:  Tobacco in any form  Alcoholic beverages  Drugs or controlled substances  Weapons of any description  Anything that would detract from a Christian atmosphere No rice, confetti or other such materials are to be thrown on church property. Birdseed or bubbles may only be used outside the building. It is your responsibility to inform all members of your wedding party of these policies and see that they adhere to these policies. Violation of the above will result in loss of deposit.

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FEE SCHEDULE NORTH CAMPUS AT BROAD STREET Facility usage

Sanctuary fee

Fellowship Hall

For reception

Reservation Fee

Non-refundable; Applied toward the cost of the wedding and due within 7 days of scheduling the wedding Fully refundable once conditions of agreements are satisfied; a separate check is required Separate check made payable Carol Merritt

Security Deposit

Custodial Fee-Sanctuary Custodial Fee-Fellowship Hall Church Hostess (required)

Name will be provided to you

Church Wedding Director (Optional)

Name will be provided to you

Sound System Operator (required)

Name will be provided to you

$600/ maximum 4 hours, $50/per hour after $700 $300

$500

$175 $175 $150 (5 hour minimum) $250 Additional hourly fee if above 5 hours $150

The balance of fees must be paid 30 days prior to the wedding date.

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SOUTH CAMPUS AT CAREY STATION

Facility usage

Sanctuary fee

Fellowship Hall

For reception

Reservation Fee

Non-refundable; Applied toward the cost of the wedding and due within 7 days of scheduling the wedding Fully refundable once conditions of agreements are satisfied; a separate check is required Separate check made payable to Carol Merritt

$500

Church Hostess (required)

Name will be provided to you

$150

Church Wedding Director (optional)

Name will be provided to you

Sound System Operator (required)

Name will be provided to you

(5 hour minimum) $250 Additional hourly fee if above 5 hours $150 (up to 3 microphones; and total of 5 hours; additional time will be charges at $50 per hour.)

Security Deposit

Custodial Fee

$1000/4 hrs. max. $100 per hour after $700

$500

$250 (Sanctuary) $200 (Fellowship Hall)

Video $100 The balance of fees must be paid 30 days prior to the wedding date.

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Damages The party renting the facility is responsible for all damages to the church facilities or grounds. Obvious, normal wear is expected and is not included in the definition of “damages”. The security deposit will be retained for any damages up to $500; an additional fee will be charged to repair any damages in excess of $500. Destruction of Premises: In the event the Premises or any substantial part thereof shall be destroyed by rain, wind, fire, or other act of God or it any casualty or unforeseen occurrence beyond the control of Lessor shall make use of the Premises unsafe, impractical, or impossible in Lessor’s reasonable discretion, then Lessor shall return all sums paid by Lessee to Lessee and this agreement shall be null and void. In such an event, Lessor shall not be liable to Lessee for any damages caused thereby. Lessor is not responsible for the security or safety of Lessee or its guests, invitees, employees, or contractors. Lessor shall be in no way responsible to protect Lessee or its guests, invitees, employees, or contractors against theft or damage. Lessee is responsible for and hereby agrees to indemnify and reimburse Lessor for any damage or theft of Lessor’s furniture, fixtures, or equipment caused by Lessee or their guests, invitees, employees, contractors, or agents before, during and after the event.

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WEDDING REQUEST FORM GREENSBORO FIRST UNITED METHODIST CHURCH LOCATION: NORTH CAMPUS AT BROAD STREET 202 W. Broad Street; P. O. Box 216 Greensboro, Georgia 30642 706.453.7064 This form and a non-refundable deposit of $300 are to be returned before a date can be reserved on the church calendar. Dates may be booked up to twelve months in advance. In the event your plans change, please notify the church as soon as possible so that the date can be released for someone else.

DATES AND HOURS NEEDED Rehearsal ________________________________ Time __________________ (1 hour maximum) Wedding _________________________________ Time __________________ (4 hour maximum) Bride’s name ____________________________________________________________ Address _________________________________________________________________ Phone __________________________________________________________________ Email address ____________________________________________________________ Groom’s Name ___________________________________________________________ Address _________________________________________________________________ Phone __________________________________________________________________ Email address ____________________________________________________________

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WEDDING REQUEST FORM GREENSBORO FIRST UNITED METHODIST CHURCH LOCATION: SOUTH CAMPUS AT CAREY STATION 4741 Carey Station Road P. O. Box 216 Greensboro, Georgia 30642 706.453.7064 This form and a non-refundable deposit of $500 are to be returned before a date can be reserved on the church calendar. Dates may be booked up to twelve months in advance. In the event your plans change, please notify the church as soon as possible so that the date can be released for someone else. DATES AND HOURS NEEDED Rehearsal ________________________________ Time __________________ (1 hour maximum) Wedding _________________________________ Time __________________ (4 hour maximum) COUPLE MAKING REQUEST Bride’s name _________________________________________________________ Address _____________________________________________________________ Phone _______________________________________________________________ Groom’s Name ________________________________________________________ Address ______________________________________________________________ Phone _______________________________________________________________

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This section of the form may be left incomplete when the form is returned. However, the couple is responsible for advising the church of this information no later than two months prior to the wedding. ADDITIONAL INFORMATION Minister_________________________________________________________________ Church affiliation _________________________________________________________ Denomination __________________________________Ordained? _________________ Contact number for Minister ________________________________________________ Florist __________________________________________________________________ Contact number for florist __________________________________________________ Wedding Director _________________________________________________________ Contact number for director ________________________________________________ Vocalist _________________________________________________________________ Reader(s) _______________________________________________________________ Microphones needed? _____________________________________________________ Sound System Technician __________________________________________________ Musician(s) ______________________________________________________________ Unity Candle (?) __________________________________________________________ Number in wedding party _______________________

To be assigned by church personnel: Wedding Hostess _________________________________________________________ Sound System Technician ___________________________________________________

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WEDDING FACILITIES REQUEST FORM RENTAL FEES Sanctuary ______________ Check payable to Greensboro First United Methodist Church Security Deposit _________ Check payable to Greensboro First United Methodist Church (refunded within 2 weeks of the wedding if all guidelines have been met) Sanctuary Custodial Fee _____________ Check payable to Carol Merritt Fellowship Hall _____________ Kitchen ___________________ Fellowship Hall Custodial Fee ____________________ Check payable to Carol Merritt Set-up Fee _________________ We have read and agree to follow the Policies and Guidelines for the facilities of the Greensboro First United Methodist Church North Campus. It is our responsibility to make sure all parties involved in our wedding also honor these policies. Signature _________________________________________Date _________________ Approval of Church Official ________________________________________________ ________________________________________________________________________

To be completed by Staff Contact Person

Total fee $ _______________ Deposit – nonrefundable $____________ Check # ______________ Date paid _______ Deposit – refundable $ ______________ Due at the time the request form is returned; Refunded within 2 weeks of wedding if all guidelines are met Balance due $ ______________ Due 30 days prior to the event.

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PLANNING SHEET FOR NORTH CAMPUS AT BROAD STREET FACILITY USAGE Sanctuary Fellowship Hall

Payable to Greensboro FUMC Payable to Greensboro FUMC

$600 $700

Total Custodial Fee Church Hostess (Required) Church Hostess (Optional)

Sound System operator Video operator

Payable directly to the Carol Merritt Payable directly to the hostess Payable directly to the Director Payable directly to the sound system operator Payable directly to the Sound system operator

Sanctuary $175 Fellowship hall $175 $150 (5 hour minimum) $250 Additional hourly fee if above 5 hours $150 $100 Total

DEPOSIT AMOUNT DUE WITHIN 7 DAYS TO KEEP THE RESERVATION: Reservation Fee due within 7 days of scheduling the wedding

Payable to Greensboro FUMC

$300

Total

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Deposit

Date paid

Check #

Nonrefundable (reservation fee) Refundable (security deposit) TOTAL AMOUNT DUE FOR FACILITIES RENTAL AMOUNT OF NONREFUNDABLE DEPOSIT PAID BALANCE DUE

BALANCE DUE DATE (due 30 days prior to the event)

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Money amount

PLANNING SHEET FOR SOUTH CAMPUS AT BROAD STREET FACILITY USAGE Sanctuary Fellowship Hall Security Deposit

Custodial Fee Church Hostess (Required) Church Wedding Director (optional) Sound System operator (Required) Video

Payable to Greensboro FUMC Payable to Greensboro FUMC Payable to Greensboro FUMC Payable directly to Carol Merritt Payable directly to the hostess Payable directly to the Director Payable directly to the sound system operator

$1000 $700 $500

(Sanctuary) $250 (Fellowship Hall) $200 $150 (5 hour minimum) $250 Additional hourly fee if above 5 hours $150 $100

Total DEPOSIT AMOUNT DUE WITHIN 7 DAYS TO KEEP THE RESERVATION: Reservation Fee due within 7 days of scheduling the wedding

Payable to Greensboro FUMC

$500

Total

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Deposit

Date paid

Check #

Nonrefundable (reservation fee) Refundable (security deposit) TOTAL AMOUNT DUE FOR FACILITIES RENTAL AMOUNT OF NONREFUNDABLE DEPOSIT PAID BALANCE DUE

BALANCE DUE DATE (due 30 days prior to the event)

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Money amount